University of Perpetual Help System Dalta

College of Engineering
Computer Engineering Department
CpE530: CpE DRAFTING AND DESIGN

Activity No. 3

DATA FLOW DIAGRAM USING MICROSOFT WORD

I. OBJECTIVES

1. To explain the rules and style guidelines for data flow diagrams.

2. To describe the process used in creating data flow diagrams.

3. To create data flow diagrams using MS Word application software.

4. To analyse the required system.

II. EQUIPMENT / MATERIALS

1. Personal Computer

2. Microsoft Word

III. DISCUSSION

Elements of Data Flow Diagrams

Typical Computer-
Aided DeMarco and
Data Flow Diagram Gane and
Software Yourdon
Element Sarson Symbol
Engineering Symbol
Fields
Every process has Label (name)
a number Type (process) 1
a name (verb Description
phase) (what is it) Name
Name
a description Process number
at least one Process

Activity No.3: DATA FLOW DIAGRAM USING MICROSOFT WORD 1

ENGR. JENNELYN PEREZ-CABALE
 University of Perpetual Help System Dalta
College of Engineering
Computer Engineering Department
CpE530: CpE DRAFTING AND DESIGN

output description
data flow (structured
at least one English)
input Notes
data flow
Every data flow has Label (name)
a name (a Type (flow)
noun) Description Name Name
a description Alias (another
one or more name)
connections to Composition
a process (description of
data elements)
Notes
Every data store
has
Label (name)
a number
Type (store)
a name (a
Description
noun)
Alias (another D1 Name D1 Name
a description
name)
one or more
Composition
input
(description of
data flows
data elements)
one or more
Notes
output
data flows
Every external Label (name)
entity has Type (entity)
a name (a Description
noun) Alias (another Name Name
a description name)
Entity
description
Notes

A process is an activity or a function that is performed for some specific

business reason. Processes can be manual or computerized.

A data flow is a single piece of data (sometimes called a data element), or a

logical collection of several pieces of information.

A data store is a collection of data that is stored in some way.

Activity No.3: DATA FLOW DIAGRAM USING MICROSOFT WORD 2

ENGR. JENNELYN PEREZ-CABALE
 University of Perpetual Help System Dalta
College of Engineering
Computer Engineering Department
CpE530: CpE DRAFTING AND DESIGN

An external entity is a person, organization, organization unit, or system that is

external to the system, but interacts with it.

The first DFD in every business process model, whether a manual system or a
computerized system, is the context diagram. As the name suggests, the
context diagram shows the entire system in context with its environment. All
process models have one context diagram. The context diagram shows the
overall business process as just one process and shows the data flows to and
from external entities. Data stores usually are not included on the context
diagram, unless they are owned by systems or processes other than the one
being documented.

The next DFD is called the level 0 diagram or level 0 DFD. The level 0 diagram
shows all the processes at the first level of numbering, the data stores, external
entities, and data flows among them. The purpose of the level 0 DFD is to
show all the major high-level processes of the system and how they are
interrelated. All process models have one and only one level 0 DFD.

In the same way that the context diagram deliberately hides some of the
systems complexity, so, too, does the level 0 DFD. The level 0 DFD shows only
how the major high-level processes in the system interact. Each process on
the level 0 DFD can be decomposed into a more explicit DFD, called a level 1
diagram, or level 1 DFD, which shows how it operates in greater detail.

In general, all process models have as many level 1 diagrams as there are
processes on the level 0 diagram; every process in the level 0 DFD would be
decomposed into its own level 1 DFD.

Activity No.3: DATA FLOW DIAGRAM USING MICROSOFT WORD 3

ENGR. JENNELYN PEREZ-CABALE
 University of Perpetual Help System Dalta
College of Engineering
Computer Engineering Department
CpE530: CpE DRAFTING AND DESIGN

Activity No.3: DATA FLOW DIAGRAM USING MICROSOFT WORD 4

ENGR. JENNELYN PEREZ-CABALE
 University of Perpetual Help System Dalta
College of Engineering
Computer Engineering Department
CpE530: CpE DRAFTING AND DESIGN

IV. ACTIVITY

1. Create a data flow diagram of a payroll system.

2. Create a data flow diagram of an enrolment system.

V. PRINTED OUTPUT

VI. OBSERVATION

VII. CONCLUSION

Activity No.3: DATA FLOW DIAGRAM USING MICROSOFT WORD 5

ENGR. JENNELYN PEREZ-CABALE
 University of Perpetual Help System Dalta
College of Engineering
Computer Engineering Department
CpE530: CpE DRAFTING AND DESIGN

ACTIVITY REPORT RUBRICS

Novice Average Expert

Criteria Score
(0-4) (5-7) (8-10)
Does not follow the Follows the given Neat and follows
Title Page
given format format the given format
Presented an
Accuracy of the Presented correct Presented correct
incorrect
Drawing result/data but result/data and
result/data and
(X4) incomplete complete
incomplete
Has printed output Has printed output,
Has printed output
Printed Output and has minimal correct and with
but incorrect
errors pleasing designs
Ideas are taken
Ideas are in
Ideas are not in from the
reference to
reference to the result/data
result/data
result/data gathered.
Observation gathered.
gathered. Not Very clear,
Clear, but not
clear, incomplete complete and
complete and
and too short. sufficient to form a
short.
discussion.
Ideas are very
much appropriate
Ideas are
Ideas are to the problem
somehow
inappropriate to that has been
appropriate to the
the problem. performed.
problem that has
Not clear, Very clear,
been performed.
incomplete and complete and
Clear but not
Conclusion too short. sufficient to form a
complete and
Failed to link the conclusion.
short.
results with a A general theorem
A general theorem
general theorem or or law is
or law was cited
law. formulated and
that supports the
discussed
data gathered.
reasonably well to
explain the results.
Used proper
Used proper
Did not use proper Engineering
Engineering
Engineering Lettering Engineering lettering but lacks
lettering and
lettering. lettering
techniques.
techniques.
Untidy Report. Neat and well-
Neat Report.
Submitted presented report.
Appearance Submitted
Laboratory report Submitted
/Presentation Laboratory report
does not follow the Laboratory report
/Organization follows the given
given format follows the given
/Completeness format,
Not organized and format
of Laboratory Not organized and
not original and Organized, original
Report with incomplete
with incomplete and with complete
required contents.
required contents required contents
TOTAL

Activity No.3: DATA FLOW DIAGRAM USING MICROSOFT WORD 6

ENGR. JENNELYN PEREZ-CABALE