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Oracle Fusion Human Capital Management for

Saudi Arabia
Absence Management Implementation and Functional
Considerations
OR AC LE WHI TE P AP E R | AP RI L 2016
Disclaimer
The following is intended to outline our general product direction. It is intended for information purposes
only, and may not be incorporated into any contract. It is not a commitment to deliver any material, code,
or functionality, and should not be relied upon in making purchasing decisions. The development, release,
and timing of any features or functionality described for Oracles products remains at the sole discretion
of Oracle.

Table of Contents

Introduction 2

Overview 2

Absence Transactions 3

Setup Sequence for Absence Management 4

Create Rate Definitions 4

Create Absence Elements 5

Create Derived Factors 6

Create Eligibility Profiles 6

Create Absence Plans 8

Create Absence Types 11

Worked Example: Sick leave 14

ORACLE FUSION HUMAN CAPITAL MANAGEMENT FOR SAUDI ARABIA ABSENCE MANAGEMENT IMPLEMENTATION AND FUNCTIONAL
CONSIDERATIONS
Introduction

This paper provides examples, based on statutory requirements, of the setup tasks required for creating Saudi-specific absence elements
and absence management for your enterprise from Release 10 onwards.

This paper assumes that the following associated documents have been read:

Implementing Absence Management


Creating and Assigning a Work Schedule
Trouble-Shooting Fusion Absence / Payroll Integration Issues (Doc ID 1930654.1)
Oracle Fusion HRMS (Saudi Arabia): HR Implementation and Functional Considerations
Oracle Fusion HRMS (Saudi Arabia): Payroll Implementation and Functional Considerations

Overview

With absence management you can manage worker absences and corresponding entitlements. You can create absence types based on
predefined absence patterns, and associate them with absence plans. You must associate an absence element with an absence plan if
you wish to transfer the following information for payroll processing:

Payments for absent time during maternity or long term sickness


Disbursement of partial time accruals
Accrual disbursement when plan enrolment ends
Absence liability amounts

You can process the payments in Oracle Fusion Global Payroll or use HCM extracts to transfer the information to a third-party payroll
application for processing.
The following objects need to be defined:
Rate Definitions
Absence Elements
Derived Factors
Eligibility Profiles
Absence Plans
Absence Reasons
Absence Certifications
Absence Types
Absence Categories
To support the following types of absence:
Annual leave
Sick leave
Maternity leave
Paternity leave
Marriage leave
Pilgrimage leave
Bereavement leave
Examination leave

Unpaid leave

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The suggested order for defining objects ensures that information is available when required.

Absence Transactions
The following information is based on how users record absence information.
The assessment date for all types of leave, except Maternity or Paternity, would normally be when the absence begins.
The assessment date for Maternity or Paternity leave would normally be based on a qualification date.
For example, statutory maternity leave is for 60 working days, and 24 working days are to be taken prior to the expected birth of the child.
The assessment date would be based on a qualification date. The qualification date formula would be the expected birth date minus 28
calendar days, or 24 working days based on a 6-day working week.

Annual Leave
To record annual leave the user must enter the start and end dates, but start and end times are optional.
Open ended annual leave is not expected.

Sick Leave
To record sick leave the user must enter the start and end dates, but start and end times could be optional.
The end date would be entered when the person returns to work so open ended sick leave is allowed.

Maternity Leave
To record maternity leave the user must enter the expected date of childbirth and the planned start and end dates of leave.
As statutory maternity leave has to start no later than 24 working days before the expected date of childbirth there is no earliest start date.
The latest start of leave should be calculated as 28 calendar days prior to the expected date of childbirth.
Actual date of childbirth is required.
Actual start date will be required and actual return date will be entered when the person returns to work, so open ended maternity leave is
allowed.

Paternity Leave
To record paternity leave the user must enter the expected date of childbirth and the planned start and end dates of leave.
Actual date of childbirth is not required.
Actual start date and actual return date will be required, but start and end times are optional.

Marriage Leave
To record marriage leave the user must enter the start and end dates, but start and end times are optional.
Open ended marriage leave is not expected.

Pilgrimage Leave
To record pilgrimage leave the user must enter the start and end dates, but start and end times are optional.
Open ended pilgrimage leave is not expected.

Bereavement Leave
To record bereavement leave the user must enter the start and end dates, but start and end times are optional.
Open ended bereavement leave is not expected.

Examination Leave
To record examination leave the user must enter the start and end dates, but start and end times are optional.
Open ended examination leave is not expected.

Unpaid Leave
To record unpaid leave the user must enter the start and end dates, but start and end times are optional.
Open ended unpaid leave is not expected.
For further information on Unpaid leave processing refer to Upgrade to Global Absences and Functional Considerations (UAE, Saudi
Arabia, Kuwait) (Doc ID 1918703.1)

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Setup Sequence for Absence Management
The suggested setup sequence for absence management is as follows:

Create Rate Definitions


You can create rate definitions to calculate compensation rates and other rates, such as accrual rates, using payroll balances. You can
use rate definitions in absence plans or by calling the rate calculation formula from another formula. If the rate is based on more than one
balance, you can specify multiple rate contributors. Use the Manage Rate Definitions task in the Payroll Calculations work area.
See Implementing Absence Management: Rate Definitions

You must specify a periodicity, such as hourly or weekly, for the returned rate and each rate contributors. When you use the rate in a
formula, you can, however, override the default periodicity.

The rate calculation:

1. Converts all values that contribute to the rate into a single periodicity.
2. Converts that rate into the return periodicity.

For example, for a rate with a periodicity of weekly using the annualization conversion formula, the rate calculation does the following:

1. Calculates an annual figure from the value and periodicity of each contributing earning and deduction.
2. Converts the annual figure into a weekly value.

By default, rates are converted using the following values:

52 weeks in a year
12 months in a year
260 working days in a year

To specify different conversion rates, you can define your own formula using the Rate Conversion formula type.

For example the formula provided for an annualized rate conversion includes the calculation based on 260 working days in a year, a 5
day working week, whereas a 6 day working week equates to 312 working days in a year. The following is an example of how to create a
formula based on a 6 day working week:

Navigate to task Manage Fast Formulas in the Payroll Calculations work area
Search for a formula of Type equal to Rate Conversion
Select ANNUALIZED RATE CONVERSION
Copy Formula Text (do not edit original fast formula)
Create a new fast formula using Create icon at top of search results table
Enter Formula Name
Select Type as Rate Conversion
Enter a Description
Select an existing Saudi Arabia Legislative Data Group
Enter the Effective Date from which fast formula can be used
Insert Formula Text copied from the original ANNUALIZED RATE CONVERSION fast formula
Edit Formula Text by changing all instances of 260 to 312
Save and Submit the fast formula
Compile the fast formula

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Create Absence Elements
The Manage Elements task uses a questionnaire to gather information which is then used to create all the supporting payroll definitions
such as elements, balances, formulas, and calculation component required to process absences. Follow the steps detailed below:
Navigate to task Manage Elements in the Payroll Calculations work area
On the Manage Elements page, click Create
On the Create Element window, select the Legislative Data Group and Absences from the list for Primary Classification
Select the appropriate value from the table below for Secondary Classification
The Category will be defaulted to Absence
Select Continue to open the Create Element page

Absence Type Secondary Classification

Annual Leave Vacation

Sick Leave Sickness

Maternity Leave Maternity

Paternity Leave Maternity

Marriage Leave Other

Pilgrimage Leave Other

Bereavement Leave Other

Examination Leave Other

Unpaid Leave Other

Enter Name for the element. Note: This name is used as the prefix for all supporting payroll definitions that are created, for
example elements, balances and formula
Enter a Reporting Name Note: this is the name shown when the element is displayed on reports
Enter a Description for the element
Enter the Effective Date from which the element can be used
Enter the Currency Note: the default value, based on the LDG previously selected, is Saudi Riyal
Select the calculation units as Days
Select the appropriate value from the table below for type of absence information
Select Next

Absence Type Type of Absence Information for Payroll

Annual Leave Accrual balances and Absences

Sick Leave Qualification Absences

Maternity Leave Qualification Absences

Paternity Leave Qualification Absences

Marriage Leave Qualification Absences

Pilgrimage Leave Qualification Absences

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Bereavement Leave Qualification Absences

Examination Leave Qualification Absences

Unpaid Leave No Entitlement Absences

The review page summarizing the values entered will be shown. If the details are correct press Submit button to create the element and its
associated payroll definitions, otherwise correct the information before submitting.

After creating element eligibility records via the Element Summary click Done.

Create Derived Factors

Derived factors define how to calculate certain eligibility criteria that change over time, such as a person's age or length of service. You
add derived factors to eligibility profiles and then associate the profiles with objects that restrict eligibility.

See Implementing Absence Management: Eligibility Profiles

The following derived factors can be created via the Manage Derived Factors task:

Age
Length of service
A combination of age and length of service
Compensation
Hours worked
Full-time equivalent

For example when annual leave is based on length of service, 21 days for service less than or equal to 5 years, 30 days for service over 5
years, create a derived factor.

If you cannot define the required criteria as a derived factor create a user-defined criteria. For example Pilgrimage leave will only apply to
those workers whose Religion is Islam, and Religion is not included as one of the types of derived factor.

Navigate to Plan Configuration work area in Benefits Administration


Select Manage User-Defined Criteria task from task list
Create a new user-defined criteria using Create icon at top of search results table
Enter a Name for the criteria
Enter a Description for the criteria, if required
Enter the Short Code for the criteria
Select Table Person Attributes
Select Lookup PER_RELIGION
Select Column ATTRIBUTE_CATEGORY
Select Save and Close

Create Eligibility Profiles

Create eligibility profiles to define criteria that determine whether a person qualifies for objects that you associate the profile with. You can
associate eligibility profiles with objects in a variety of business processes.

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See Implementing Absence Management: Eligibility Profiles

As the majority of absence types will be applicable to all workers it is suggested that the only eligibility profiles that need to be created are
for:
Maternity leave
Paternity leave
Pilgrimage leave

Eligibility Profile for Maternity leave:


Navigate to Plan Configuration in Benefits Administration work area
Go to Eligibility Profiles tab
Create a new eligibility profile using Create icon at top of search results table
Select Create Participant Profile
Enter Name for the profile
Select Assignment to Use as required
Profile Usage defaults to Benefits
Status defaults to Active
Go to Eligibility Criteria: Personal tab
Go to Gender tab
Create a new eligibility criteria using Create icon at top of table
Enter Sequence as 1
Select Gender Female
Select Save and Close
Eligibility Profile for Paternity leave:
Navigate to Plan Configuration in Benefits Administration work area
Go to Eligibility Profiles tab
Create a new eligibility profile using Create icon at top of search results table
Select Create Participant Profile
Enter Name for the profile
Select Assignment to Use as required
Profile Usage defaults to Benefits
Status defaults to Active
Go to Eligibility Criteria: Personal tab
Go to Gender tab
Create a new eligibility criteria using Create icon at top of table
Enter Sequence as 1
Select Gender Male
Select Save and Close

Eligibility Profile for Pilgrimage leave:


Navigate to Plan Configuration in Benefits Administration work area
Go to Eligibility Profiles tab
Create a new eligibility profile using Create icon at top of search results table
Select Create Participant Profile

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Enter Name for the profile
Select Assignment to Use as required
Profile Usage defaults to Benefits
Status defaults to Active
Go to Eligibility Criteria: Other tab
Go to User Defined Criteria tab
Create a new eligibility criteria using Create icon at top of table
Enter Sequence as 1
Select User-Defined Criteria as previously defined user-defined criteria for Religion
Select Meaning Islam
Select Save and Close

Create Absence Plans


Absence Plans determine how entitlements are calculated; the timeframes used in the calculations; the actual parameters of the
entitlements; the relationship to payroll and other such functions.
The following types of Absence Plan are available:
Accrual - Accrual is the entitlement time that is earned by the employee on some periodic basis. An accrual may not mean that
the specific time may be available for the employee to use. Accrual simply implies that entitlement time is given under predefined
conditions at continuous points of time during the life of the plan.

Qualification - A Qualification Plan is a form of Absence Plan in which the employees entitlement to time off is not earned on a
period basis but is granted to them. Non-accrued plans are typically used for entitlements other than vacation (e.g. sickness,
maternity, family leave, jury duty, military service).

No Entitlement A Plan which has neither Accruals nor Entitlements defined. Commonly this type of plans is used to track Loss
of Pay or Unpaid Absences.
Once defined, an Absence Plan can be associated to one or more Absence Types.
See Implementing Absence Management: Absence Plans
In Saudi Arabia plans need to be created to support the following absence types:
Annual leave
Sick leave
Maternity leave
Paternity leave
Marriage leave
Pilgrimage leave
Bereavement leave
Examination leave
Unpaid leave

Please note that not all attributes are applicable for each type of absence plan.

The following is the suggested setup for each absence plan based on statutory requirements. Use this table as a guideline as to what to
enter for Plan Attributes.
Plan Attributes
Annual Maternity Paternity Marriage Pilgrimage Bereavemen Examination Unpaid
Sick leave
leave leave leave leave leave t leave leave leave
No
Plan Type Accrual Qualification Qualification Qualification Qualification Qualification Qualification Qualification
entitlement

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Anniversary Rolling Absence Absence Absence Absence Absence Absence Calendar
Type Year Backward Year
Duration Duration Duration Duration Duration Duration
Anniversary
Hire Date N/A N/A N/A N/A N/A N/A N/A N/A
Event Rule
Term Duration N/A 1 N/A N/A N/A N/A N/A N/A N/A
Term Duration
N/A Years N/A N/A N/A N/A N/A N/A N/A
UOM
Absence start
Start Rule N/A N/A N/A N/A N/A N/A N/A N/A
date
Overlap Rule N/A Exclude N/A N/A N/A N/A N/A N/A N/A

Navigate to task Manage Absence Plans in the Absence Administration work area
Create a new absence plan using Create icon at top of search results table
Enter Effective As-of Date
Select Legislation Saudi Arabia
Select Plan Type as suggested in the table above and Continue
Go to Plan Attributes tab
Enter Plan name
Select Legislative Data Group
Select Status Active
Select Plan UOM Days
Select Type as suggested in the table above
Select Anniversary Event Rule, if applicable, as suggested in the table above
Enter Term Duration, if applicable, as suggested in the table above
Select Term Duration UOM, if applicable, as suggested in the table above
Select Overlap Rule, if applicable, as suggested in the table above

The following is the suggested setup for each absence plan based on statutory requirements. Use this table as a guideline as to what to
enter for Participation
Participation
Annual Maternity Paternity Marriage Pilgrimage Bereavement Examination Unpaid
Sick leave
leave leave leave leave leave leave leave leave

Date of Date of
Qualification Absence Start Absence Start Absence Absence Start Absence Start Absence Start Absence
Childbirth or Childbirth or
Date Rule Date Date Start Date Date Date Date Start Date
Placement Placement
As previously As previously As previously
Eligibility null null null null null null
created created created

For all absence plans:

Go to Participation tab
Select Qualification Date Rule as suggested in the table above
Select Entitlement End Rule As of Event

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Add a new Eligibility using Select and Add icon at top of table, that were previously created for Maternity leave, Paternity leave
and Pilgrimage leave only

For Annual leave absence plan only:

Go to Accruals tab
Select Accrual Definition Matrix
Enter Payment Percentage 100 %
Select Accrual Proration Rule None
Select Accrual Method Front-loaded
Select Accrual Frequency Source Person primary frequency
Select Accrual Vesting Rule None
Select Ceiling Rule None
Select Carryover Rule Include in matrix
Select Carryover Proration Rule None
Select Carryovers expire after specific time
Enter Duration 90
Enter UOM Days
Select Allow Negative Balance
Create Accrual Matrix using Create icon at top of table. For example entitlement for annual leave could be based on a matrix using a
defined derived factor where:
o Years of service is less than or equal to 5 years = Pay Rate Factor 100% and Days equals 21, and
o Years of service is more than 5 years = Pay Rate Factor 100% and Days equals 30, and
o Annual leave can be carried forward on the anniversary of their hire date or the 1st January depending on company policy, but
must be taken by the end of 90 days
o Any carried forward leave not taken by the allotted time cannot be paid (unless their contract states otherwise)

The following is the suggested setup for each absence plan based on statutory requirements. Use this table as a guideline as to what to
enter for Entitlements.
Entitlements
Bereavement
Annual leave Sick leave Maternity leave Paternity leave Marriage leave Pilgrimage leave
leave
Entitlement Absence Start Absence Start Date Qualification date Qualification date Absence Start Date Absence Start Date Absence Start

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Start Date Date Date
Qualification
Details As required As required 1 1 1 1 1
Sequence
Example using Example Example Example Example Example Example
derived factor Sequence 1 = Duration Sequence 1 = Sequence 1 = Sequence 1 = Sequence 1 = Sequence 1 =
30 Days and Payment Duration 60 Days Duration 1 Day and Duration 3 Days and Duration 7 Days and Duration 130 Days
Sequence 1 = percentage is 100% and Payment Payment percentage Payment percentage Payment percentage and Payment
[LengthOfService percentage is is 100% is 100% is 100% percentage is
Expression .LessThan5] Sequence 2 = Duration 100% 100%
Builder 60 Days and Payment
Sequence 2 = percentage is 75%
[LengthOfService
.GreaterThan5] Sequence 3 = Duration
30 Days and Payment
percentage is 0%
For all absence plans:
Go to Entitlements tab
Select Entitlement Definition Type Matrix
Enter Entitlement Start Date as suggested in the table above
Add Qualification Band Matrix using Add icon at top of table
o Enter Sequence 1
o Enter expression builder 1=1
Add Qualification Details using Add icon at top of table. For example entitlement for sickness leave could be based on a matrix
where:
o Sequence 1 = Duration 30 Days and Payment percentage is 100%
o Sequence 2 = Duration 60 Days and Payment percentage is 75%
o Sequence 3 = Duration 30 Days and Payment percentage is 0%

For Unpaid leave absence plan only:

Do not go to Entitlements tab as there are no entitlements

For all absence plans:


Go to Entries and Balances tab
See Implementing Absence Management: Absence Plans on how to complete this section. This is required to be completed for enabling
payroll, linking the element and attaching the rate definition.

Create Absence Types


Broadly speaking, Absence Type controls the description of the absence (example: Holiday, Vacation, Sickness Leave) and can be
further refined by using Absence Reasons. Absence Type also controls what type of information is available to include within self-service
and administrative transactions.

Absence Types will tie the actual transaction of scheduling and recording absences to the plans that process the absence for payment
and balance maintenance.

Patterns provide high level control of how the application collects date information and how certain data is displayed.

The UI patterns available are:

Generic absence
Childbirth or Placement
Illness or Injury

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See Implementing Absence Management: Absence Types, Reasons and Categories

Create the following Absence Types:


Annual leave
Sick leave
Maternity leave
Paternity leave
Marriage leave
Pilgrimage leave
Bereavement leave
Examination leave
Unpaid leave
The following is the suggested setup for each absence type based on statutory requirements. Use this table as a guideline as to what to
enter for Type Attributes.

TYPE ATTRIBUTES
Create
Pilgrimage Bereavement Examination Unpaid
Name Annual leave Sick leave Maternity leave Paternity leave Marriage leave
leave leave leave leave

Generic Illness or Childbirth or Childbirth or Generic Generic Generic Generic


Pattern Generic Absence
Absence injury Placement Placement Absence Absence Absence Absence

General Attributes
Event Type N/A N/A Child birth Child birth N/A N/A N/A N/A N/A
Postnatal Postnatal
complications complications
Miscarriage Miscarriage
Prenatal Prenatal
Special Conditions N/A None complications complications N/A N/A N/A N/A N/A
Premature Premature
childbirth childbirth

Duration Rules
Maximum Duration
None Warning Error Error Error Error Error N/A N/A
Alert
Maximum 130 for female
N/A 120 60 1 3 7 N/A N/A
Duration 3 for male
Partial Day Unlimited Unlimited Not allowed Not allowed Not allowed Not allowed Not allowed Not allowed Not allowed

Navigate to task Manage Absence Types in the Absence Administration work area
Enter Effective As-of Date
Selection Legislation Saudi Arabia
Select relevant Pattern as suggested in the table above and Continue
Go to Type Attributes tab
Enter Name
Select Event Type, if applicable, as suggested in the table above

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Select UOM Days
Select Legislative Data Group
Select Status Active
Select Minimum Duration Alert None
Select Maximum Duration Alert as suggested in the table above
Enter Maximum Duration as suggested in the table above
Select Partial Day Rule as suggested in the table above
Select Absence Record Maintenance as required

Go to Plans and Reasons tab


Add previously defined Absence Plans using Select and Add icon at top of table
Add previously defined Absence Reasons using Select and Add icon at top of table, if applicable

Go to Display Features tab


Complete all sections as required

Go to Action Items tab


Add previously defined Absence Certifications using Select and Add icon at top of table, if applicable

Refer to Implementing Absence Management: Absence Types, Reasons and Categories for any other details that are required.

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Worked Example: Sick leave
This example is based on the statutory minimum payment of sick leave.

Prerequisites:
Work schedule created for a six day working week and assigned to the person
New ANNUALIZED RATE CONVERSION Formula created for 312 working days per year based on a six day working week

Create Rate Definitions

Navigate to task Manage Rate Definition in the Payroll Calculations work area
On the Manage Rate Definitions page, click Create
On the Create Rate Definition, select Derived Rate as the Category
Enter the Effective Start Date and select the Legislative Data Group
Select OK to open the Create Rate Definition page

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Enter a Name for the rate
Enter a Short Name
Accept the default Status and Employment Level
Accept the default Periodicity
Select Periodicity Conversion Formula as the ANNUALIZED RATE CONVERSION Formula created for 312 working days per
year
On the Calculation: Rate Contributors section of the page, click Create

Select Balance as the Contributor Type to open the Create Rate Contributor page

On the Create Rate Contributor page select Subject to Social Insurance as the Balance Name and Relationship Period to Date as
the Balance Dimension
Select Annually as the Periodicity
Click on Save and Continue
Submit the Rate Definition

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Create Absence Element and Related Objects

Create Main Absence Element

Navigate to task Manage Elements in the Payroll Calculations work area


On the Manage Elements page, click Create
On the Create Element window, select the Legislative Data Group and Absences from the list for Primary Classification
Select Sickness for Secondary Classification
The Category will be defaulted to Absence
Select Continue to open the Create Element page

Enter a Name for the element.


Enter a Reporting Name
Enter a Description for the element
Enter the Effective Date from which the element can be used
Accept the default Currency
Select Days as the calculation units used for reporting
Select Qualification Absences for type of absence information you want to be transferred to payroll
Select Next

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Choose Select rate to determine absence deduction amount for How do you want to reduce earnings for employees not
requiring a time card?
Select previously created rate definition for Rate to Determine Absence Deduction Amount
Select previously created rate definition for Which rate should the absence payment calculation use?
o This could be the same rate used for the deduction amount, or a different rate depending on business needs
o Any reduction in amounts paid due to a reduction in entitlement will be handled as part of the Absence Plan
Select Next
Review details and Submit

The following set of elements are created, based on the element name originally given

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Create Element Eligibility for Main Absence Element

Highlight Element Eligibility on Element Overview


Select Actions and Create Element Eligibility
Enter Element Eligibility Name
Select appropriate Payroll Statutory Unit and Standard as the Relationship Type for Eligibility Criteria
Select Submit

Create Element Eligibility for Entitlement Absence Element


Search for and Select absence element created for Entitlement
Highlight Element Eligibility on Element Overview
Select Actions and Create Element Eligibility
Enter Element Eligibility Name
Select Submit to create an open Eligibility Criteria

Create Absence Plan and Type for Sickness

Create Absence Plan

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Navigate to task Manage Absence Plans in the Absence Administration work area
Create a new absence plan using Create icon at top of search results table
Enter Effective As-of Date
Select Legislation Saudi Arabia
Select Plan Type as Qualification
Select Continue

Go to Plan Attributes tab


Enter Plan name
Select Legislative Data Group
Select Status Active
Select Plan UOM Days
Select Type as Rolling Backward
Enter Term Duration as 1
Select Term Duration UOM as Years
Select Overlap Rule as Exclude

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Go to Participation tab
Select Qualification Date Rule as Absence Start Date
Select Entitlement End Rule As of Event

Go to Entitlements tab
Select Entitlement Definition Type Matrix
Enter Entitlement Start Date as Absence start date
Add Qualification Band Matrix using Add icon at top of table
o Enter Sequence 1

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o Select Expression Builder icon

o Enter expression builder as 1=1 and select OK

Add Qualification Details using Add icon at top of table. For example entitlement for sick leave could be based on a matrix where:
o Sequence 1 = Duration 30 Days and Payment percentage is 100%
o Sequence 2 = Duration 60 Days and Payment percentage is 75%
o Sequence 3 = Duration 30 Days and Payment percentage is 0%

Enter an appropriate Detail Name for each sequence and select Save and Close when the sequence is complete.

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The details created will be used in the payroll processing of the absence.

Go to Entries and Balances tab


Select Absence Payment Rate Rule as Rate definition
Select Rate Name as previously created rate definition
Check Transfer absence payment information for payroll processing
Select Element as previously created absence element
Select Save and Close to complete the creation of the Absence Plan
.

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Create Absence Type
Navigate to task Manage Absence Types in the Absence Administration work area

Create a new absence type using Create icon at top of search results table
Enter Effective As-of Date
Selection Legislation Saudi Arabia
Select Pattern as Illness or Injury and Continue

Go to Type Attributes tab


Enter Name
Select UOM Days
Select Legislative Data Group
Select Status Active
Select Minimum Duration Alert None
Select Maximum Duration Alert as Warning
Enter Maximum Duration as 120

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Select Partial Day Rule as Unlimited

Select Absence Record Maintenance as required


Select Linkage Rule as None

Go to Plans and Reasons tab


Add previously defined Absence Plan using Select and Add icon at top of table
Enter Priority as 1
Select OK to continue

Go to Display Features tab


Complete all sections as required for the needs of the business

Create an Absence record for an Employee


Navigate to task Manage Absence Records in the Person Management work area for a chosen employee

On the Manage Absences and Entitlements page, in Absence Records section click Add

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On the Absence Administration page, select the Type of absence as the sickness absence type previously created
Enter the appropriate information for:
o Start Date
o Start Time
o End Date
o End Time

The Duration will be defaulted based on the calculation of working days between the start and end date
Select Submit to create the Absence record, which will be shown in the Qualification Plans section

Check Absence Calculation Card


Navigate to task Manage Calculation Cards in the Payroll Calculation work area
Search for and Select the Person who is absent, with the relevant Effective As-of Date
Calculation Card Absences is available to select in Search Results
The details for the absence entered will be shown

This information will be used to calculate the payments due for Sick leave in the payroll process

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