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The Apprentices Act, 1961

The Contract Labour (Regulation & Abolition) Act, 1970

The Child Labour (Prohibition & Regulation Act), 1986

The Industrial Disputes Act, 1946

The Minimum Wages Act, 1948

The Payment Of Gratuity Act, 1972

The Industrial Employment Standing Orders Act, 1946

The Employees Provident Fund & Miscellaneous Provisions Act, 1952

The Equal Remuneration Act, 1976

The Employees' State Insurance Act, 1948

The Payment Of Bonus Act, 1965

The Payment Of Wages Act, 1936

The Factories Act, 1948

The Employment Exchanges(Compulsory Notification Of Vacancies) Act, 1959

The Trade Unions Act, 1926

The Workmen's Compensation Act, 1923

Inter State Migrant Workmen( Regulation Of Employment & conditions Of service ) Act, 1979
THE APPRENTICES ACT , 1961 & APPRENTICESHIP RULES, 1991

Schedule Of
S.N Relevant
Type & Nature Of Document Description Of the Form Submission/ Submitting Authority Remarks
o Clause
Maintenance

Within 15 days of the


Form giving personal details date of registration of Regional Director/ State To be prepared in
1 Form Apprenticeship- 1 Rule 14
of Apprentices contract of Apprenticeship advisor duplicate
apprenticeship
Form Giving Record of
At the end of every half Regional Director/ State this is kept inside
2 Form Apprenticeship- 1-A Practical Training & Related Rule 14
year Apprenticeship advisor Form 1
Instructions
Report in respect of Trade
At the end of every half Regional Director/ State
3 Form Apprenticeship- 2 apprentices receiving training Rule 14
year Apprenticeship advisor
in the establishment
Form giving particulars of
trade apprentices who satisfy
the minimum conditions of In the month of Regional Director/ State
4 Form Apprenticeship- 3 Rule 14
eligibility to appear in the November & May Apprenticeship advisor
trade test in March or
September
Regional Director/ State
Apprenticeship advisor & The
Half Yearly return of At the end of every half
5 Form Apprenticeship- 4 Rule 14 Principal, ITI where Basic Trg./
Apprentices Engaged year
Related Instructions is proposed to
be imparted to the Apprentice
Applicable only to
within 10 days of Central Apprenticeship Advisor/ Graduate or
Form submitted on
6 Form Apprenticeship- 5 Rule 14 engagement of an Director, Regional Board Of Technician or
engagement of an apprentice
apprentice Apprenticeship Training vocational
apprentices
Record Of Progress of
Director, Regional Board Of
7 Form Apprenticeship- 6 Apprentices engaged in an Rule 14 Quarterly
Apprentiship Training
establishment
THE CONTRACT LABOUR (REGULATION & ABOLITION) ACT, 1970 & ITS CENTRAL RULES, 1971

Section/Clause/S Schedule Of Submission/


S.No Forms Description Of the Form Submitting Authority Remarks
ub-clause Maintenance

application to be
accompanied by a DD
Registering Officer of
Application For Registration of showing payment of fees
the area in which the
1 Form I Establishments employing contract Rule 17(1) As & when required for registration;
establishment sought to
labour application shall be
be registered is located
personally delivered or
sent by registered post
2 Form II Certificate Of Registration Rule 18(1) To be granted by the registering officer to the Principal Employer
To be maintained by the Registering Officer showing particulars of
3 Form III Register Of Establishments Rule 18(3) To be submitted in
byrelation
the contractor
establishments to whichfor grant of a of
certificates licence to the have
registration licensing
beenofficer
issuedof
4 Form IV Application For Licence Rule 21(1) the area in which the establishment, in relation to which he is the contractor, is
Form Of Certificate By Principal located
5 Form V Rule 21(2) As & when required Issued by the Principal Employer to the contractor
Employer
Application for the adjsutment of
6 Form V-A Rule 24(1-A) Application to be made by the Contractor to the licensing Officer
security deposit
Form of licence granted by the Office Of
7 Form VI Rule 25(1) To be granted by the licensing officer to the Contractor
the licensing officer

Within 15 days of
Notice of Commencement/ Completion Inspector appointed To be submitted by the
8 Form VI-A Rule 25(2)(viii) commencement &
Of Contract Work by the licencee under Sec. 28 contractor
completion of contract work

Within 15 days of
Notice Of Comencement/ Completion of
commencement & Inspector appointed To be submitted by the
9 Form VI-B contract work by the employer for each Rule 81(3)
completion of contract work under Sec. 28 Principal Employer
contractor
under each contractor
To be applied to the licensing officer by the contractor within 30 days before the
10 Form VII Application for renewal of licences Rule 29(2)
date on which licence expires
application to be
When conditions arise
accompanied by a DD
requiring the employment Registering Officer of
Application for temporary registration of showing payment of fees
of contract labour the area in which the
11 Form VIII establishments employing contract Rule 32(2) for registration;
immediately and estimated establishment sought to
labour application shall be
to last not more than 15 be registered is located
personally delivered or
days
sent by registered post
12 Form IX Temporary Certificate Of Registration Rule 32(3) To be granted
To be submitted by thebycontractor
the registering officer
for grant of ato the Principal
licence Employerofficer of
to the licensing
13 Form X Application for temporary Licence Rule 32(2) the area in which the establishment, in relation to which he is the contractor, is
14 Form XI Temporary Licence Rule 32(3) locatedofficer to the Contractor
To be granted by the licensing
15 Form XII Register Of Contractors Rule 74 To be maintained By the Principal Employer
Register of Workmen employed by the To be maintained by the contractor in respect of each registered establishment
16 Form XIII Rule 75
contractor where he employs contract labour
To be issued by the contractor to each worker within 3 days of employment of
17 Form XIV Employment Card Rule 76
worker
To be issued by the contractor to the workman whose services have been
18 Form XV Service Certificate Rule 77
To be maintainedterminated for any in
by the contractor reason whatsoever
respect of each work on which he
19 Form XVI Muster Roll Rule 78(1)(a)(i)
To be maintained by theengages contract
contractor labour
in respect of each work on which he
20 Form XVII Register Of Wages Rule 78(1)(a)(i)
engages contract labour
To be maintained by the contractor in respect of each work on which he
21 Form XVIII Register Of Wages cum Muster Roll Rule 78(1)(a)(i)
engages
To be issued by the contractor to contract labouratleast a day prior to the
the workmen
22 Form XIX Wage Slip Rule 78(1)(b)
disbursement of wages( applicable when wage period is one week or more
Register of deductions for damage or To be maintained by the contractor in respect of each work on which he
23 Form XX Rule 78(1)(a)(ii)
loss engages contract labour
To be maintained by the contractor in respect of each work on which he
24 Form XXI Register Of Fines Rule 78(1)(a)(ii)
To be maintained by theengages contract
contractor labour
in respect of each work on which he
25 Form XXII Register Of Advances Rule 78(1)(a)(ii)
engages contract labour
To be maintained by the contractor recording therein the number of hours, and
26 Form XXIII Register Of Overtime Rule 78(1)(a)(iii)
wages paid for, overtime work, if any
Return to be sent by the contractor to To be sent by the contractor in duplicate to the licensing officer not later than 30
27 Form XXIV Rule 82(1)
the licensing officer days from the close of half year

Registering Officer of
Before 15th February
Annual Return Of Principal Employer to the area in which the
28 Form XXV Rule 82(2) following the end of the
be sent to the Registering Officer establishment sought to
year to which it relates
be registered is located
CHILD LABOUR (PROHIBITION & REGULATION) ACT, 1986

Schedule Of
Type & Nature Of Relevant Submitting
S.No Description Of the Form Submission/ Remarks
Document Clause Authority
Maintenance
To be maintained by every
occupier of an establishment in Shall be retained by the employer for a
1 Form A Rule 16(1) Yearly ..
respect of children employed or period of three years
permitted to work

All young persons in employment in any


of the occupations set forth in Part A or
As & when felt
2 Form B Certificate of Age Rule 17(2) Inspector processes set forth in Part B of
necessary
schedule to produce a certificate of age
from the appropriate medical authority.
INDUSTRIAL DISPUTES ACT, 1947 & INDUSTRIAL DISPUTES (CENTRAL) RULES, 1957

Type &
S.N Relevant
Nature Of Description Of the Form Schedule Of Submission/ Maintenance Submitting Authority Remarks
o Clause
Document
Form of application for the
reference of an industrial dispute to
As & when a dispute is sought to be Labour Secretary, GOI/Chief Labour
1 Form A a board of conciliation/court of Rule 3
referred Commissioner/RLC( C)/ALC( C)
enquiry/labour court/national
tribunal
Notice to represent persons on To be issued by the Labour Secretary to the parties requiring them to nominate a
2 Form B Rule 6
board certain no. of persons to represent them on board
As & when a dispute ought to be referred Labour Secretary, GOI/Chief Labour
3 Form C Agreement Rule 7
for arbitration Commissioner/RLC( C)/ALC( C)
To be issued by a board/court/labour court/tribunal/national tribunal which requires
4 Form D Summons Rule 17
the parties to produce any books, documents for purposes of investigation
Notice of change of service Labour Secretary, GOI/Chief Labour
5 Form E conditions proposed by an Rule 34 As & when a change ought to be effected Commissioner/RLC( C)/ALC( C)/Secret
employer ary of registered trade union

6 Form F Form Of Authority Rule 36 to be sent to the concerned authority giving the names of representatives
To be delivered to the employer nominating a candidate for election to the works'
7 Form G Form Of Nomination Paper Rule 47
committee, duly signed by the proposer and the candidate
Progress Report on Constitution
and functioning of Works Not later than 20th day of the month
8 Form G-1 Rule 56-A ALC( C)
Committee for the half year ending following the half year
30th June/31st December
Form for memorandum of To be sent to Labour Secretary, GOI/Chief Labour Commissioner/RLC( C)/ALC( C)
9 Form H Rule 58
settlement duly signed by the parties to the proceedings.
every complaint to be verified and to be presented in triplicate and to be
Complaint under Section 33-A of
10 Form I Rule 59 accompanied by as many copies as there are opposite parties to the complaint. The
the act
tocomplaint
be made ought
by the to be presented
employer before
seeking the labour
express court/tribunal/National
permission Tribunal
in writing of the Conciliation
11 Form J Application for permission Rule 60(1)
to be made by theofficer/board/labour court/tribunal/national
employer seeking express tribunalof the Conciliation
permission in writing
Application for permission under
12 Form K Rule 60(2) officer/board/labour court/tribunal/national tribunal for any action taken under Section
Section 33
to be made by the workman or group 33-2(a) or (b)
of workmen to the Labour Secretary/ RLC
13 Form K-1 Application for recovery of dues Rule 62(1)
when any money is due from an employer to a workman or group of workmen
Application by a person authorised to be made by a person authorised in writing by the workman or in the case of death
14 Form K-2 by a workman or heir of deceased Rule 62(1) of workman, the assignee or heir of the deceased workman to the Labour Secretary/
workman for recovery of dues RLC when any money is due from an employer to a workman or group of workmen

Application to the labour court to To be made by a workman or group of workmen to the labour court to receive
15 Form K-3 Rule 62(2)
receive entitlements entitlements due from an employer
Application to the labour court by a
person authorised by a workman or To be made by the assignee or heir of the deceased workman to the labour court to
16 Form K-4 Rule 62(2)
heir of deceased workman to receive entitlements due from an employer
receive entitlements
Form of notice of strike to be given
To be made by Union/Workmen to the employer, with copy to ALC (C )/ RLC( C)/
17 Form L by Union/Workmen in a Public Rule 71
CLC(C )
Utility Service
Form Of Notice of Lock Out to be
To be made by the Employer with a copy to The Secretary of the Registered Union/
18 Form M given by an employer carrying on a Rule 72
ALC(C )/RLC( C)/CLC( C)
Public Utility Service
Form of Report of Strike or Lock Information in this form to be submitted immediately on the occurrence of strike or
19 Form N Rule 73
Out in a Public Utility Service lock out in a public utility service to the ALC(C ) for the local area concerned
To be filed by the conciliation officer in respect of settlements effected under this act
20 Form O Register Of Settlements Rule 75
in respect of areas within his jurisdiction
RLC( C) with a copy forwarded to ALC(
21 Form O-1 Notice of comemncement of lay-off Rule 75-A within 7 days of commencement of lay off
C)
RLC( C) with a copy forwarded to ALC(
22 Form O-2 Notice Of Termination of lay off Rule 75-A within 7 days of termination of lay off
C)

Form of application for permission


to lay off, to continue the lay off of
to be sent to the concerned authority and sent through registered post
23 Form O-3 workmen in Industrial Rule 75-B(1)
acknowledgement due
establishments to which provisions
of Chapter V-B of the act applies

Form of Notice of Retrenchment to


Central Government/ RLC( C)/
be given by an employer under To be given within 3 days from the date on
24 Form P Rule 76 ALC( C)/concerned employmeny
clause of section 25(F) of this which notice is served to the workman
exchange
act
Form of Notice of Retrenchment to
be given by an employer under to be served by the employer to the central govt. or such authority as specified under
25 Form P-A Rule 76-A(1)
clause (d) of section 25(N) of this the act
act
Form of notice of closure to be
given by an employer under to be sent by the employer to the Labour Secretary(GoI)/ RLC(C )/ALC( C)/Local
26 Form Q Rule 76-B
Section 25-FFA of The Industrial Employment Exchange
Disputes Act, 1947
Form of notice of closure to be
given by an employer under to be served by the employer to the Labour Secretary(GoI) with a copy to the
27 Form Q-A Rule 76-C(1)
Section 25-O(1) of The Industrial Registered Trade Union of the establishment
Disputes Act, 1947
MINIMUM WAGES ACT, 1948 & BIHAR MINIMUM WAGES RULES

Type &
S.N Schedule Of Submission/ Submitting
Nature Of Description Of the Form Relevant Clause Remarks
o Maintenance Authority
Document
1 Form I Rule 21(4) Register Of Fines Ought to be up to date
Register of deductions for damage or loss caused
2 Form II Rule 21(4) to the employer, by the neglect or default of the Ought to be up to date
employed persons
3 Form III Rule 21(4-A) Annual Return By Ist February each year
4 Form IV Rule 25(2) Register Of Overtime Ought to be up to date
5 Form V Rule 26(5) Muster Roll Ought to be up to date
Form Of Application by an employee regarding any claim preferred by the employee/ inspector/official of
6 Form VI Section 20(2)
registered trade union/legal practitioner may apply

7 Form VI- A Section 21(1) Form for a single application in respect of any number of employees employed in scheduled employment.

to be presented within 6 months


Form of application by an Inspector or person Authority appointed
8 Form VII Section 20(2) from the date of payment of
acting with the permission of authority under the act.
minimum wages
to be presented within 6 months
Form in authority in favour of a legal Authority appointed
9 Form VIII Section 20(2) from the date of payment of
practitioner/official of a registered trade union under the act.
minimum wages
Form Of Summons to the opponent to appaear When an application under section 20 is entertained , the authority
10 Form IX Section 20(3)
before the authority shall hear the applicant & the employer.
Abstracts of the Minimum Wages Act, 1948 & the To be displayed at the factory
11 Form IX-A Rule 22
Bihar Minimum wages Rules, 1951 premises
Ought to be up to date for every
12 Form X Rule 26(1) Register Of Wages
wage period
Ought to be issued every wage
13 Form XI Rule 26(2) Wage Slip
period
PAYMENT OF GRATUITY ACT, 1972 & PAYMENT OF GRATUITY(CENTRAL) RULES, 1972

Type &
S.N Relevant Schedule Of Submission/
Nature Of Description Of the Form Submitting Authority Remarks
o Clause Maintenance
Document
Within 30 days from which the rules Concerned controlling authority of
1 Form A Notice Of Opening Rule 3 (1)
become applicable the area
Within 30 days of any change in the
Concerned controlling authority of
2 Form B Notice Of Change Rule 3 (2) particulars of the establishment like
the area
name, address or nature of business
Atleast 60 days before the intended Concerned controlling authority of
3 Form C Notice Of Closure Rule 3 (3)
closure of the business the area
Notice for excluding husband from To be submitted by the employee to the employer in triplicate. The employer after receipt
4 Form D Rule 5 (1)
family forwards a copy to the concerned controlling authority of the area.

To be submitted by the employee withdrawing the notice in form D to the employer in


Notice of withdrawal of notice for
5 Form E Rule 5 (2) triplicate. The employer after receipt forwards a copy to the concerned controlling
excluding husband from family
authority of the area.

To be submitted by the employee to the employer in duplicate. The employer within 30


6 Form F Nomination Rule 6 (1) days of the receipt of nomination , verify with the service particulars and after attestation
return back a copy to the employee.

7 Form G Fresh Nomination Rule 6 (3) To be submitted by the employee within 90 days of acquiring a family to the employer

To be submitted by the employee to the employer , in cases including where a nominee


8 Form H Modification Of Nomination Rule 6 (4)
predeceases an employee

Application for gratuity by an To be submitted by the employee, eligible for payment of gratuity to the employer , within
9 Form I Rule 7 (1)
employee 30 days from which the gratuity becomes payable.

To be submitted by the nominee of an employee to the employer within 30 days from the
Application for gratuity by a
10 Form J Rule 7 (2) date of gratuity payable to him/her. For this purpose an application in plain paper may
nominee
also be accepted

Application for gratuity by a legal To be submitted by the legal heir of an employee, eligible for payment of gratuity , to the
11 Form K Rule 7 (3)
heir employer, within 1 year from the date of gratuity payable to him/her

On verification of claims made for payment of gratuity, the employer , within 15 days of
receipt of an application , issue a notice to the applicant employee , his nominee or legal
12 Form L Notice for payment of gratuity Rule 8 (1)
heir, specifying the amount of gratuity payable and fixing a date of payment not later than
the 30th day of receipt of the application.
On verification of claims made for payment of gratuity, if the claim is found inadmissible,
13 Form M Notice rejecting payment of gratuity Rule 8 (1) the employer may issue a notice to the applicant employee, his nominee or legal heir ,
specifying the reasons why the claim is found inadmissible

In cases wherein the employer refuses to accept a claim application or issues a notice
specifying a amount of gratuity which is considered less by the applicant or fails to issue a
14 Form N Application for direction Rule 10 (1) notice under rule 8, the claimant employee/ his nominee/ legal heir may within 90 days of
occurrence of cause for application, apply in form N to the concerned controlling authority
of the area for issuing a direction

Notice for appearance before the On receipt of form N , the concerned controlling authority of the area may call upon the
15 Form O Rule 11 (1)
controlling authority applicant and the employer to appear before him on a specified date, time and place.

The controlling authority may , at any stage of proceedings, issue summons to the
16 Form P Summons Rule 14
applicant or the employer to produce evidences, documents etc.

Particulars of application under


17 Form Q Rule 16(1) The controlling authority to record the particulars of each case in form Q
Section 7

on subsequent verification of the genuineness of the claims made, the controlling


18 Form R Notice for payment of Gratuity Rule 17 authority to issue a notice , specifying to the employer , the amount of gratuity payable
and directing the employer for payment of gratuity within 30 days of receipt of notice.

The controlling authority on receipt of the decision of the appellate authority, modify his
Notice for payment of Gratuity as direction for payment of gratuity and issue a notice to the employer, specifying the
19 Form S Rule 18(8)
determined by appellate authority modified amount of gratuity and directing payment within 15 days of receipt of notice by
the employer.

In situations wherein, the employer fails to pay the gratuity due under the act in
20 Form T Application for recovery of gratuity Rule 19 accordance with the notice of the controlling authority , the employee/his nominee/legal
heir may apply to the controlling authority in duplicate for recovery

The employer to display an abstract of the act and rules framed thereunder in English and
Display of abstract of the act and
21 Form U Rule 20 a language understood by the majority of employees at a conspicuous place or near the
rules
main entrance of the establishment
INDUSTRIAL EMPLOYMENT (STANDING ORDERS) ACT, 1946

S. Section/Clause/Sub Schedule Of Submission/


Forms Description Of the Form Submitting Authority Remarks
No -clause Maintenance
this form is to be accompanied by
Within six months from the date on a statement giving particulars of
1 Form I Draft Standing Orders Section 3 which this act becomes applicable to Certifying Officer the workmen employed and the
an establishment name of the trade union to which
they belong

To be sent by the certifying officer, on receipt of draft standing orders to the trade union
2 Form II Notice under Section 5 Section 5
requiring any objections from their end

3 Form III Register Section 8 To be maintained by the certifying officer. This contains a copy of all certified standing orders

To be made by any person dsiring to prefer an appeal and forward it in quintuplicate to the
4 Form IV Appeal Rule 7-A(1)
appellate authority accompanied by a certified copy of standing orders

Any notice of discontinuance or of restarting of a shift working shall be displayed conspicuously


Notice of changes in shift Rule 7-A of Schedule
5 Form IV-A by the employer on a notice board at the main entrance to the establishment. A copy of such
working I
notice to be given to the secretary of the registered union.

Standing order 1 of to be maintained by every industrial establishment a service card duly attested by an authorised
6 Form V Service Card proforma
schedule I-B officer in respect of each workman in the form appended to these orders
EMPLOYEES' PROVIDENT FUND & MISCELLANEOUS PROVISIONS ACT, 1952 & THE SCHEMES PROVIDED
THEREUNDER

S.N Type & Nature Of Schedule Of Submission/ Submitting


Description Of the Form Relevant Clause Remarks
o Document Maintenance Authority
Declaration & Form of
nomination for EPF / Pension/ As & when a new entrant joins
1 Form 2 33(EPF);18(EPS);10(EDLI) Concerned RPFC
IF to be filled in by the eligible the scheme
employee
Members' Annual Contribution By 30th April every year for the
2 Form 3A/ Form 7 (PS) 35,42,43,44(EPF); 19(EPS) Concerned RPFC
Cards year ending 31st March
Consolidated return of
employees entitled to become
Form 9/Form 3(PS)/ Form within 15 days of the
3 members of the funds on the 36(EPF); 20(EPS); 10(EDLI) Concerned RPFC
1(IF) commencement of the scheme
date of application of the
scheme

Return of employees qualifying


Form 5 / Form 4(PS)/Form for membership under PF, within 15 days of the close of
4 36(EPF); 20(EPS); 10(EDLI) Concerned RPFC
2 (IF) Pension & Insurance Fund for month
the first time during the month

Return of employees leaving


within 15 days of the close of
5 Form 10 / Form 5(PS) the service of the employer 36(EPF) ; 20(EPS) Concerned RPFC
month
during the month
Immediately on coverage &
Return of ownership in
6 Form 5-A 36A(EPF); 21(EPS); 1(EDLI) within 15 days of making any Concerned RPFC
duplicate
change in the establishment
Form 12-A/ Form 6 (PS)/ Consolidated Statement Of within 20 days of the close of
7 38(EPF) ; 20(EPS) ; 10(EDLI) Concerned RPFC
Form 4 (IF) Dues and Remittance the month
Consolidated Annual By 30th April every year for the
8 Form 6-A/ Form 8 (PS) 43(EPF) ; 20(EPS) Concerned RPFC
Contribution statement year ending 31st March
Form concerning transfer of
9 Form 13 previous accumulation dues 28(EPF) As and when required Concerned RPFC
from existing PF
Details of past employment /
10 Form 11 As and when required Concerned RPFC
membership of employee

Remittance of PF contribution,
Challan ( there is one
Pension fund, Administration & within 15 days of the close of
11 consolidated challan of Concerned RPFC
Inspection Charges, EDLI & its month
accounts 1,2,10,21 & 22 )
admin. Charges
Form to be used by a member
of EPS 1995 for claiming
12 Form- 10 C As and when required Concerned RPFC
withdrawal benefit / Scheme
Certificate
Form to be used for claiming
superannuation pension,
Retirement pension, Short
13 Form- 10 D Service Pension, Disablement As and when required Concerned RPFC
pension, Widow Pension,
Children Pension, Orphan
Pension
Claim form to be used by a
14 Form- 19 major member of the EPF As and when required Concerned RPFC
scheme
Claim form to be used by a
nominee/ or a legal heir in case
15 Form- 20 As and when required Concerned RPFC
of death of a member of the
EPF scheme
EQUAL REMUNERATION ACT, 1976 & EQUAL REMUNERATION RULES, 1976

Schedule Of
Type & Nature Of
S.No Description Of the Form Relevant Clause Submission/ Submitting Authority Remarks
Document
Maintenance

To be
Form of complaint under clause (a) of Appropriate authority appointed
1 Form A Rule 3(1) As & when needed submitted
sub section (1) of section 7 of the act under Section 7(1)
in triplicate

To be
Appropriate authority appointed
2 Form B Claim form under Section 7(1) of the act Rule 4(1) As & when needed submitted
under Section 7(1)
in triplicate

Form Of Authority in favour of legal


Appropriate authority appointed
3 Form C practitioner or any official of a registered Rule 5 As & when needed
under Section 7(1)
Trade Union
Register to be maintained by the To be maintained up to
4 Form D Rule 6 ---
Employer date
EMPLOYEES STATE INSURANCE ACT, 1948 & EMPLOYEES STATE INSURANCE REGULATIONS, 1950

Type &
Schedule Of Submission/
S.No Nature Of Description Of the Form Relevant Clause Submitting Authority Remarks
Maintenance
Document

to be filled in by the employee with his signature or thumb impression and


1 Form I Declaration Form Regulation 11 & 12
submit it to the employer

to be filled in by the employee and submitted back to the employer , who shall
2 Form I-A Family Declaration Form Regulation 15-A forward the same to the appropriate office within 10 days from the date of
submission by the employee

to be submitted by the insured person to the employer within 15 days of such


Changes in family declaration
3 Form I-B Regulation 15-B changes occurring and the employer in turn would forward the same to the
form
appropriate office within 10 days of receipt.

to be sent by the employer to the appropriate office within 10 days of receipt of


4 Form 3 Return of declaration forms Regulation 14
the filled up forms

to be issued by the appropriate office in respect of all insured employees, and


5 Form 4 Identity Card Regulation 17 send the same to the employer, who shall issue the same to the concerned
employee after obtaining the signature in the card

to be arranged by the appropriate office and necessary family particulars added


6 Form 4-A Family Identity Card Regulation 95-A
in Form 4

to be sent by the employer in quadruplicatealongwith receipt copies of challans


to the appropriate office within 42 days of termination of related contribution
7 Form 6 ESIC-Return of Contributions Regulation 26
period; within 21 days of permanent closure of the factory; within 7 days of the
date of receipt of requisition from the appropriate office

to be maintained by the employer in respect of every employee of his factory or


8 Form 7 Register Of Employees Regulation 32
establishment
this medical certificate is to be issued by the insurance medical officer during
Regulation 57 & 89-
9 Form 8 First Certificate the first examination in respect of a spell of sickness or a spell of temporary
B
disablement

to be issued by the insurance meddical officer, when he feels that not later than
Regulation 58 & 89-
10 Form 9 Final Certificate 3 days of the date of examination(other than a first certificate) the insured
B
employee would be fit to resume duties

to be submitted by the insured person within 7 days (commencing from the date
Regulation 59 & 89-
11 Form 10 Intermediate Certificate of first certificate) in cases wherein the final certificate is not issued within 7
B
days of issue of first certificate

to be furnished by the insured person in cases wherein the insurance medical


Regulation 61 & 89-
12 Form 11 Special Intermediate Certificate officer feels that temporary disablement has continued for not less than 28 days
B
and such disablement is likely to continue for a longer period

to be submitted by the insured person desirous of claiming sickness or


Sickness or Temporary
13 Form 12 Regulation 63 temporary disablement benefit to the appropriate local office by post or
Disablement Benefit
otherwise alongwith appropriate medical certificates

to be submitted by every insured woman claiming maternity benefit in case of


14 Form 12-A Maternity Benefit for sickness Regulation 89-B sickness arising out of pregnancy, confinement, premature birth of child or
miscarriage to the local appropriate office by post or otherwise

Sickness or Temporary to be submitted by the insured person or insured woman desirous of claiming
Regulation 63 & 89-
15 Form 13 Disablement Benefit or Maternity sickness or temporary disablement benefit to the appropriate local office by
B
Benefit for sickness post or otherwise alongwith appropriate medical certificates

to be submitted by every insured woman claiming maternity benefit in case of


16 Form 13-A Maternity Benefit for sickness Regulation 89-B sickness arising out of pregnancy, confinement, premature birth of child or
miscarriage to the local appropriate office by post or otherwise

Sickness or Temporary to be submitted by the insured person or insured woman desirous of claiming
17 Form 14 Disablement Benefit or Maternity Regulation 63 sickness or temporary disablement benefit to the appropriate local office by
Benefit for sickness post or otherwise alongwith appropriate medical certificates

to be submitted by every insured woman claiming maternity benefit in case of


18 Form 14-A Maternity Benefit for sickness Regulation 89-B sickness arising out of pregnancy, confinement, premature birth of child or
miscarriage to the local appropriate office by post or otherwise
To be maintained by the employer in which appropriate particulars of any
19 Form 15 Accident Book Regulation 66 accident causing personal injury to an insured person may be entered and
preserved every such book for a period of five years.

to be furnished by the employer to the nearest local office and to the nearest
20 Form 16 Accident Report from Employer Regulation 68
insurance medical officer immediately if the injury is serious

Dependant's benefit - Death Regulations 79 & To be issued free of charge by the Insurance Medical Officer attending the
21 Form 17
Certificate 95-C disabled person at the time of his death

To be submitted by the dependant or dependants concerned or by the legal


Dependant's benefit - Claim
22 Form 18 Regulation 80 representative of the insured member with all supporting documents to the
Form
appropriate local office by post or otherwise

To be submitted by the dependant whose claim for dependant's benefit is


Dependant's Benefit - Claim
23 Form 18-A Regulation 83-A admitted, to the local appropriate office except in the case of first and final
Form for periodical Payments
payments

Maternity Benefit - Notice of To be submitted by an insured woman before confinement to the local
24 Form 19 Regulation - 87
Pregnancy appropriate office

Maternity Benefit - Certificate of To be submitted by an insured woman before confinement to the local
25 Form 20 Regulation - 87
Pregnancy appropriate office

Maternity Benefit - Certificate of To be submitted by every insured woman claiming maternity benefit before
26 Form 21 Regulation - 88
Expected Confinement confinement not earlier than 15 days before the expected date of confinement

To be submitted by every insured woman to the local appropriate officestating


therein the date on which she ceases to work for remuneration and if the
27 Form 22 Maternity Benefit - Claim Form Regulation 88 & 89
insured woman is claiming maternity benefit for miscarriage the claim form
ought to be submitted within 30 days of the date of miscarriage.

Maternity Benefit - Certificate of To be submitted by every insured womanwothin 30 days of the date on which
28 Form 23 Regulation 88 & 89
Confinement or Miscarriage her confinement takes place to the local appropriate office
To be furnished by an insured woman who has claimed maternity benefit, if she
Maternity Benefit - Notice Of
29 Form 24 Regulation 91 does work for remuneration on any day during the period for which maternity
Work
benefit would be payable to her.

Maternity Benefit after the death


To be submitted by the nominee or legal representative of the insured woman
Form 24-A & of an insured woman leaving
30 Regulation 89-A to the local appropriate office, a claim for maternity benefit within 30 days of the
24-B behind the child / Maternity
death of the insured woman, together with a death certificate in 24-B
Benefit- Death Certificate

Claim for Permanent To be submitted by an insured person declared as permanently disabled by a


31 Form 25 Regulation 76-A
Disablement Benefit Medical Board to the local appropriate office by post or otherwise

To be submitted by the claimant entitled, to the local appropriate office and in


32 Form 25-A Funeral Expenses Claim Form Regulation 95-E case of a minor, by his guardian and the form ought to be submitted with all
supporting documents

To be submitted by every person whose claim for permanent disablement has


Certificate for permanent
33 Form 26 Regulation 107 been admitted at six monthly intervals, a certificate attested by such authority
disablement benefit
as may be specified by the director general

To be submitted by every person whose claim for dependant's benefit has been
Declaration & Certificate for
34 Form 27 Regulation 107-A admitted at six monthly intervals , duly attested by such authority as may be
Dependant's Benefit
specified by the director general

To be furnished by every employer to the appropriate office, such particulars &


information in respect of abstention of an insured person from work for which
35 Form 28 Abstention Verification Regulation 52-A
sickness benefit or disablement benefit for temporary disablement have been
claimed or paid

To be furnished by every employer to the appropriate office, such particulars &


36 Form 28-A Abstention Verification Regulation 52-A information in respect of abstention of an insured woman from work for which
maternity benefit hass been claimed or paid
PAYMENT OF BONUS ACT, 1965 & PAYMENT OF BONUS RULES, 1975

S.N Type & Nature Schedule Of Submission/ Submitting


Description Of the Form Relevant Clause Remarks
o Of Document Maintenance Authority

Register showing the computation of allocable To be maintained by the


1 Form A Rule 4(a) ---
surplus employer
Register showing the set on & set off of the To be maintained by the
2 Form B Rule 4(b) ---
allocable surplus employer
Register showing the details of amount of bonus
due to each of the employees, the deductions To be maintained by the
3 Form C Rule 4( c ) ---
under section 17 & 18 and the amount actually employer
disbursed
Time limit for the said
purpose is within a
Annual Return stating the amount of bonus paid Within 30 days after the
period of eight
4 Form D to employees for the accounting year ending on Rule 5 expiry of time limit specified Inspector
months from the
31st March for payment of bonus
close of accounting
year
PAYMENT OF WAGES ACT, 1936 & PAYMENT OF WAGES RULES, 1937

Type &
S. Submitting
Nature Of Description Of the Form Relevant Clause Schedule Of Submission/ Maintenance Remarks
No Authority
Document
Within 12 months from the the date on which
Inspector Of
1 Form A Form Of Individual Application Section 15(2) deductions were made or the date on which payment
Factories
was due, as the case may be.
Within 12 months from the the date on which
Inspector Of
2 Form B Form Of Group application Section 15(2) deductions were made or the date on which payment
Factories
was due, as the case may be.
Form of application by an inspector or Within 12 months from the the date on which
Section 15(2) & Inspector Of
3 Form C person permitted by the authority or deductions were made or the date on which payment
Section 16 Factories
authorised to act was due, as the case may be.
Within 12 months from the the date on which
Inspector Of
4 Form D Certificate Of Authorisation Section 15(2) deductions were made or the date on which payment
Factories
was due, as the case may be.
When an application is entertained under section
15(2), the authority shall hear the applicant & the
employer and direct the employer for refund of
5 Form E Notice for disposal of application Section 15(3)
deductions made or payment of delayed wages or
make no directions if the application is found to be
malafide.
Record of order of direction to be made by the
6 Form F Record of order or direction Section 15(3)
authority under the act

Within 30 days of the date on which order or direction


Notice to respondent of the day fixed was made, an appeal could be made by the employer/
7 Form G for the hearing of appeal under section Section 17 employee or his legal practitioner and the judge of the
17 of the act district court to issue the notice to the respondent of
the day fixed for hearing of appeal.
FACTORIES ACT, 1948 & BIHAR FACTORIES RULES, 1950

Type &
S.N Schedule Of Submission/ Submitting
Nature Of Description Of the Form Relevant Clause Remarks
o Maintenance Authority
Document
Application for permission to construct,
To be submitted to the Chief Inspector Of Factories, duly signed by the Occupier Of the factory
1 Form 1 extend or take into use any building as a
before commencing the manufacturing process
factory
Application for registration and grant or To be submitted by the Occupier/Manager to the Inspector Of Factories of the area concerned
2 Form 2
renewal of licence not later than the date on which the license expires
to be made by the occupier and submitted to the Chief Inspector Of
3 Form 3 Notice of Change of Manager Rule 12-A Factories with the signature of the new manager and occupier
appended

To be granted by the Inspector Of Factories after verifying the


4 Form 4 Licence to work a factory Rule 5 correctness of the application. This licence shall remain valid upto
31st december of the year for which it is granted

To be granted by the certifying surgeon to the young persons


5 Form 5 Certificate Of Fitness Rule 14-2(a)
employed in a factory

6 Form 6 Humidity Regsiter Rule 24 Temperatures recorded in a Hygrometer to be entered in this register.

To be maintained with the dates on which white washing, colour


7 Form 7 Record of Lime Washings, Paintings etc. Rule 15
washing, varnishing etc. are carried out.
8 Form 8 Report of examination of pressure vessel
To be maintained by the manager in respect of compensatory
9 Form 9 Register Of Compensatory Holidays Rule 77(4)
holidays
To be maintained by the manager of every factory in which workers
10 Form 10 Overtime Muster Roll for exempted workers Rule 78
are exempted under Sections 64 or 65
11 Form 10-A Overtime Slip

12 Form 11 Notice Of Periods Of Work for Adult Workers Rule 79 To be exhibited by the Manager of every factory

13 Form 12 Register Of Adult Workers Rule 80 To be maintained in every factory


To be issued to every worker with the signature of occupier/manager
14 Form 12-A Identity Card Of Workers Rule 80-A
of the factory

15 Form 13 Notice of Periods of work for child workers Rule 85 To be exhibited by the Manager of every factory

16 Form 14 Register Of Child Workers Rule 86 To be maintained in respect of child workers employed

17 Form 15 Register Of Leave with wages Rule 87 To be maintained by the manager of every factory

18 Form 16 Health Register Section 87 To be maintained by the manager in respect of dangerous operations
Factory Inspector; SDO;Officer-
Within 12 hours of occurrence of an
19 Form 17-A Notice Of Accident or dangerous occurrence Rule 96 In-Charge of the nearest police
accident
station
To be sent by the manager of the factory as soons as any worker
20 Form 18 Notice Of Poisoning or disease Rule 97 contacts any disease specified in the schedule to the Chief Inspector/
Inspector/Medical Inspector/Certifying Surgeon

21 Form 19 Abstract of the Act Rule 99 To be displayed in every factory

To be furnished by the Manager to the Chief Inspector before 15th


22 Form 20 Annual Return Rule 100(1)
January of the year subsequent to which it relates
To be furnished by the Manager to the Chief Inspector before 15th
23 Form 21 Half Yearly Return Rule 100(2)
July of each year
To be maintained by the manager of every factory in respect of
24 Form 22 Muster Roll Rule 103
workers employed in the factory

To be maintained in every factory furnishing complete details in


25 Form 23 Register Of Accidents Rule 104
respect of every accident which may occur

To be granted by the certifying surgeon in respect of persons employed in operations involving


26 Form 24 Special Certificate Of Fitness
use of lead compounds
Certificate Of Fitness for dangerous To be granted by the certifying surgeon in respect of persons
27 Form 25 Rule 96
operations employed in dangerous operations
Register Of Surgeon's fees for the issue of To be maintained by the certifying surgeon or examining surgeon in
28 Form 26 Rule 14
duplicate certificate respect of fees paid for issue of a duplicate certificate

To be handed over by the certifying surgeon or examining surgeon to


29 Form 27 Certifying Surgeon's visit Note Rule 14 (9)
the Manager detailing the result of each visit to the factory
30 Form 28 Diary Of Inspector Of Factories
31 Form 29 Closure Report Of a Factory
To be maintained by the manager in respect of examination reports of
32 Form 30 Register of Water Sealed Gas Holder Rule 57-A the gas holders carried out by the person qualified to carry out the
test
Report of examination of water sealed gas To be submitted by the person carrying out the examination in the
33 Form 31 Rule 57-A
holders form of a report to the manager or the occupier.
Register of trained adult male workers To be maintained in every factory carrying therein the name of every
34 Form 32 employed to carry out mounting or shifting Rule 59-A worker who may be employed in performing work specified in section
or belts, lubrications etc. 21
Certificate to young persons considered fit
To be maintained by the manager, containing therein the certifcates
35 Form 33 to work at machine, plant or process of Rule 59-B(2)
issued to young persons.
dangerous character
To be sent by the manager or occupier of the factory to the chief
36 Form 34 Form Of Certificate Of Stability Rule 3-A
Inspector in respect of the manufacturing process carried out.
To be sent by the manager/ occupier within 15 days from the date of
37 Form 35 Record Of Eye Examination Rule 59-C(4)
examination.
EMPLOYMENT EXCHANGES( COMPULSORY NOTIFICATION OF VACANCIES) ACT, 1959

S.N Type & Nature Of Schedule Of Submission/


Description Of the Form Relevant Clause Submitting Authority Remarks
o Document Maintenance

Within 30 days of the due dates


Quarterly return to be submited to the Local Employment
1 Form ER- 1 Rule 6 i.e. 31st March, 30th June, 30th
local employment exchange Exchange
September & 31st December

Occupational Return to be submitted to Biennial ( within 30 days of due Local Employment


2 Form ER- 2 Rule 6
the local employment exchange date) Exchange
Central /local
Requisition form to be used when calling
Employment Exchange
3 Requisition form for applicants from Employment Rule 4 As & when vacancies arise
depending on the nature
Exchanges
of vacancies
TRADE UNIONS ACT, 1926 AND CENTRAL TRADE UNION REGULATIONS, 1938

Type & Nature Schedule Of Submission/ Submitting


S.No Description Of the Form Relevant Clause Remarks
Of Document Maintenance Authority

The application to be
Application for registration of As & when a trade union Registrar of Trade accompanied by a copy of
1 Form A Section 5 & Regulation 3
trade union comes into existence Unions the rules of trade union and
other particulars
2 Form B Register of trade unions Section 8 & Regulation 4 To be maintained by the Registrar of trade unions, up to date
Certificate of Registration of
3 Form C Section 9 & Regulation 5 To be issued by the Registrar Of Trade Unions on registering a trade union
Trade Union

Annual Return For the year Section 28 & Regulation Registrar of Trade
4 Form D By 31st July each year
ending 31st March 12 Unions
WORKMEN'S COMPENSATION ACT, 1923 & WORKMEN'S COMPENSATION RULES, 1924

Type & Nature Relevant Schedule Of Submission/


S.No Description Of the Form Submitting Authority Remarks
Of Document Clause Maintenance

To be submitted by the employer as


The Workmen's
1 Form A Deposit of compensation for fatal accident Rule 6(1) & when an injury resulting in death
Compensation Commissioner
occurs.

Deposit of compensation for non fatal accident to be submitted by the employer as The Workmen's
2 Form AA Rule 6(1)
to a woman or person under legal disability & when an injury occurs. Compensation Commissioner

To be given by the Commissioner to the employer on receipt of


3 Form B Receipt for compensation Rule 6
form A or B

To be furnished by the Commissioner to the employer on receipt of


4 Form C Statement of disbursements Rule 6(3)
application

Deposit of compensation for non-fatal accidents,


to be submitted by the employer as The Workmen's
5 Form D other than to a woman or person under legal Rule 9
& when an injury occurs. Compensation Commissioner
disability

To be given by the Commissioner to the employer on receipt of


6 Form E Receipt for compensation Rule 9
form D

Within 7 days of death or serious The Workmen's


7 Form EE Report of fatal accidents Rule 11
bodily injury Compensation Commissioner

8 Form F Application for compensation by workman Rule 20 to be made by the applicant and sent to the commissioner

9 Form G Application for order to deposit compensation Rule 20 to be made by the applicant and sent to the commissioner

10 Form H Application for commutation Rule 20 to be made by the applicant and sent to the commissioner

To be issued by the commissioner to the applicant for


11 Form J Notice Rule 39
compensation
To be issued by the commissioner to the applicant for
12 Form JJ Notice Rule 39(3)
compensation
Memorandum Of Agreement concerning injury
13 Form K Rule 48 To be sent by the employer to the commissioner
resulting in temporary disablement
Memorandum Of Agreement concerning injury
14 Form L Rule 48 To be sent by the employer to the commissioner
resulting in permanent disablement
Memorandum Of Agreement concerning injury
15 Form M Rule 48 To be sent by the employer to the commissioner
resulting in temporary disablement
To be issued by the commissioner to the parties concerned on
16 Form N Notice to record memorandum of agreement Rule 49
receiving a memorandum of agreement
To be issued by the commissioner to the parties concerned on
17 Form O Notice to not record memorandum of agreement Rule 49 & 50 receiving a memorandum of agreement , stating reasons for failure
to record the memorandum of agreement

To be issued by the commissioner to the parties stating a date for


18 Form P Notice of show cause Rule 50 hearing the parties and giving them an opportunity to show cause
why the said agreement ought to be registered.

To be issued by the commissioner to the parties stating a date for


hearing the parties and giving them an opportunity to show cause
19 Form Q Notice of show cause Rule 50
why the said agreement ought to be registered and directing them
to make all representations on the scheduled date

20 Form R Register Of Agreements Rule 52 To be maintained by the commissioner up to date


INTER-STATE MIGRANT WORKMEN (REGULATION OF EMPLOYMENT & CONDITIONS OF SERVICE ) ACT, 1979

Type & Schedule Of


Relevant
S.No Nature Of Description Of the Form Submission/ Submitting Authority Remarks
Clause
Document Maintenance

Registering Officer of the Application to be accompanied


Application for registration of
area in which the by a crossed demand draft and
1 Form I establishments employing migrant Rule 3(1) As & when required
establishment sought to be delivered either by registered
workmen
registered is located post or personally delivered

To be issued by the registering officer to the principal employer once he registers the
2 Form II Certificate Of Registration Rule 4(1)
establishment

To be maintaied by the registering officer showing particulars of establishments in


3 Form III Register Of Establishment Rule 4(2)
relation to which certificates of registration are issued by him

To be made in triplicate by the contractor to the licensing officer having jurisdiction in


4 Form IV Application for license for recruitment Rule 7(1)
relation to the area wherein recruitment is made
Application for license for
5 Form V Rule 7(2) To be made by every contractor to the licensing officer, for employing migrant workmen
employment
To be issued by the Principal Employer to the contractor to the effect that he undrtakes
Form of Certificate by Principal
6 Form VI Rule 7(3) to be bound by all rules related to recruitment or employment of migrant workmen, in
Employer
respect of which the contracto is making the application.
Application for adjustment of security To be made by a contractor to the licensing officer claimig therein the refund of security
7 Form VII Rule 10(3)
deposit deposit

8 Form VIII Form of license Rule 11(1) Every license issued by the licensing officer shall be in this form
To be made by the contractor to the licensing officer thirty days before the date on
9 Form IX Application for renewal of license Rule 14(2)
which the license expires
Form furnishing particulars in respect
To be furnished by every contractor to the specified authorities under the act in respect
10 Form X of recruitment and employment of Rule 21
of recruitment and employment of migrant workmen
migrant workmen
Return to be sent by the contractor To be furnished by every contractor to the specified authorities under the act in respect
11 Form XI Rule 24
to the authorities of migrant wormen who have ceased to be employed

12 Form XII Register Of Contractors Rule 48 To be maintained by every principal employer of a registered establishment
Register Of Workmen employed by To be maintained by the principal employer and contractor in respect of migrant
13 Form XIII Rule 49
contractors workmen employed
To be issued by the contractor to the migrant workman/en on termination of his
14 Form XIV Service Certificate Rule 50
employment for any reason whatsoever
Displacement & Outward journey To be maintained by every contractor in respect of displacement cum outward journey
15 Form XV Rule 51(1)
allowances sheet allowances

16 Form XVI Return Journey allowances Register Rule 51(1) To be maintained by every contractor in respect of return journey allowances

17 Form XVII Muster Roll Rule 52(2)(a) To be maintained by every contractor in respect of migrant workmen

18 Form XVIII Register of Wages Rule 52(2)(a) To be maintained by every contractor in respect of migrant workmen
Register Of Deductions for damage
19 Form XIX Rule 52(2)(c ) To be maintained by every contractor
or loss
20 Form XX Register Of Fines Rule 52(2)(c ) To be maintained by every contractor
21 Form XXI Register Of Advances Rule 52(2)(c ) To be maintained by every contractor
22 Form XXII Register Of Overtime Rule 52(2)(d) To be maintained by every contractor
Half Yearly Return to be sent by the To be sent by the contractor in duplicate to the licensing officer not later than thirty
23 Form XXIII Rule 56(1)
contractor to the Licensing Officer days from the close of half year

Annual Return to be sent by the


To be sent by the Principal employer of a registered establishment in duplicate to the
24 Form XXIV Principal Employer to the Registering Rule 56(2)
registering Officer before 15th February following the end of the year to which it relates
Officer