Planning
PROVISIONOFTRAININGONSAFETY
Feedback
MANAGEMENTSYSTEMFORCSB loop
Developing
Managementframeworkstructure
6coreelements(CSB) Auditing Organising
SafetyPolicy
Safety Policy
SafetyOrganizationalStructure
Implementing
SafetyCommittee
Inspectionprogramme (inPart4) Feedback
Incident/accidentinvestigationprocedures(inPart4) Measuring
loop
EmergencyPlan
othersafetyelements
Legends
Information link
Control link
TheGeneralCharacteristicsofanSMS Systemobjectives
Systemobjectives(forSMS Determiningtherelationship VoluntaryorMandatoryImplementationMethods
thesemaybeethical, oftheSMStoothersystems Voluntarysystemsimplementstrategicobjectivesrelatingto
economic,legaland (includingthegeneral employeewelfareorgoodcorporatecitizenship,althoughtheremay
organisational goals;notall managementsystem,andthe beothermotivessuchasreducinginsurancecosts.
systemsneedhavethesame regulatorysystem,butalso
Mandatorysystems
y y adoptSMStocomplywiththerequirements
p py q
objectives).
bj ti ) t h l
technologyandwork
d k
oflaw,customersandsuppliers,principalcontractorsandother
Specificationofsystem organisation) commercialbodies.
elements andtheirinter Requirementsforsystem
Hybridmethodsaresaidtoentailamixtureofvoluntarymotives
relationship;notallsystems maintenance(whichmaybe andlegislativerequirements.
needhavethesameelements. internal,linkedtoareview
phase,orexternal,linkedfor
exampletoindustrypolicies
thatsupportOSHbestpractice)
Systemobjectives Integratedsystemelements
Management Systems or Systematic Management SMSisdefinedas:
distinct elements which cover the key range of activities
This management systems form must meet stringent criteria. required to manage occupational health and safety. These are
Where these requirements of a system are not met, then the term inter-linked, and the whole thing is driven by feedback loops.
is said to be inapplicable. On the other hand, systematic (Warwick Pearse)
management is described as a
management a limited number of mandated
principles for a systematic management of OHS, applicable to all a combination of the planning and review, the management
types of employers including the small ones (Frick et al., 2000:3). organisational arrangements, the consultative arrangements,
This approach stems from methods of regulation found in Hong and the specific program elements that work together in an
Kong where businesses (including smaller ones) are encouraged or integrated way to improve health and safety performance
required to comply with a less demanding framework than (Gallagher, 2000)
management systems. E.g. eight safety elements. The specific elements of an SMS in Hong Kong entailed by
her broad definition are the 14 safety elements.
1
Managementframeworkstructure Managementframeworkstructure
Thereare14elementswhichmakeuptheoccupationalsafetymanagement
framework.Theseelementscanbebrokenupintothreebroadcategories:
i) Systemstructure thebasicstructureswhichmustbeinplacefor
i) Systemstructure thebasicstructureswhichmustbeinplaceforthe
systemtoworkeffectively.Theseare: thesystemtoworkeffectively.Theseare:
Safety policy
Evaluation, selection and control of sub-contractors
A safety policy which states the commitment of the proprietor or
contractor to safety and health at work. E l ti
Evaluation, selection
l ti and d control
t l off sub-contractors
b t t to
t ensure
Organisational structure that subcontractors are fully aware of their safety obligations and
A structure to assure implementation of the commitment to safety are in fact meeting them.
and health at work. Safety committees
Safety training Safety committees to identify, recommend and keep under
Training to equip personnel with knowledge to work safely and review measures to improve the safety and health at work.
without risk to health.
In-house safety rules
In-house safety rules to provide instruction for achieving safety
management objectives
Managementframeworkstructure Managementframeworkstructure
There are 14 elements which make up the occupational safety management
framework. These elements can be broken up into three broad categories: There are 14 elements which make up the occupational safety
management framework. These elements can be broken up into
ii) System activity the key activities to identify and control hazards in the three broad categories:
Workplace:
Inspection programme ii) System activity the key activities to identify and control hazards in
Approgramme
g of inspection
p to identify
y hazardous conditions and for the Workplace:
the rectification of any such conditions at regular intervals or as
appropriate.
Hazard control programme Emergency preparedness
A programme to identify hazardous exposure or the risk of such Emergency preparedness to develop, communicate and execute
exposure to the workers and to provide suitable personal protective plans prescribing the effective management of emergency situation
equipment as a last resort where engineering control methods are not
feasible. Job-hazard analysis
Accident/incident investigation Evaluation of job related hazards or potential hazards and
Investigation of accidents or incidents to find out the cause of any development of safety procedures
accident or incident and to develop prompt arrangements to prevent
recurrence.
Managementframeworkstructure Managementframeworkstructure
There are 14 elements which make up the occupational safety iii) Systemreview regularreviewofperformancetoensurethesystemis
management framework. These elements can be broken up into three
broad categories: operatingeffectivelyandtoencouragecontinuousimprovement:
ii) System activity the key activities to identify and control hazards in the Status review
Workplace:
Safety audit
Safety and health awareness
C ti
Continuous iimprovementt
Promotion, development and maintenance of safety and health
awareness in a workplace.
Accident control and hazard elimination
A programme for accident control and elimination of hazards before
exposing workers to any adverse work environment.
Occupational health assurance programme
A programme to protect workers from occupational health hazards.
2
Element1(CSBcoreelement)
SafetyPolicy Framework SafetyManagementSystem ISR
SMRegulation Requirements Checklistor
(CodeofPracticeOnSafety questionnaire
Asafetypolicywhichstatesthecommitmentof Management) ItemNumber
managementtosafetyandhealthatwork SafetyPolicy Writtenpolicystatement
a. Generalstatement ObjectivetoprotectOSHofemployeesand
otherpersons
Target(s)toachieve
Resources
Theorganisations policiesarevisionary,basedonsolid b
b. Asystemofallocation
A t f ll ti
ofresponsibility Expectationsofresponsibilitiesofmanagement
evidenceofwhattheorganisation canachieve,and andemployees
c. Arrangements
promoteaconsistentapproachtosafetyandhealthatall
levelsoftheorganisation Communicatedtoemployees
Performancemeasurement
Developacorporate/sitesafetypolicy Safetyauditsorperiodicreviewsi.e.monitoring
Commitment theeffectivenessofsafetymanagementsystem
SignedbyChiefExecutive
Contents Reviseandisdatedwithin2yearsofcurrent
date
Reviewofsafetypolicy
CIVILSERVICEBUREAU
POLICYSTATEMENTONOCCUPATIONALSAFETYANDHEALTH KeyConceptsof
TheCivilServiceBureauiscommittedtoensuringthesafetyandhealthforallstaff
SafetyManagementSystem
andvisitors.Toachievethegoal,theBureauwillassumetheresponsibility to:
a)providethenecessaryresources andemploysoundmanagementpracticesto
ensureasafeandhealthyworkingenvironment;
SafetyPolicy StatementofIntent
b)provideinformation,guidelinesandtrainingforstaffasrequiredtopromote 'A good safety record goes hand in hand with high
theirsafetyawarenessandtoensurethattheyarecompetenttoperformdutiesin productivity and quality standards'
safeandhealthymanner;and
'We believe that an excellent company
p y is byy definition
f safe
f
c)pursuecontinuousimprovementinsafetyandhealthbyregularlyreviewing our
company. Since we are committed to excellence, it follows
performance.
that minimizing risk to people, plant and products is
inseparable from all other company objectives'
Promotingoccupationalsafetyandhealthisthesharedresponsibilitybetween 'Prevention is not only better, but cheaper than cure.
managementandstaff.Allstaffareexpectedtocooperate inachievingtheabove There is no necessary conflict between humanitarianism
objectiveandtoassumeresponsibilityinprotectingtheirownsafetyandhealthas and commercial considerations. Profits and safety are not
wellasthoseofotherstaffmembersandvisitors. in competition. On the contrary, safety is good business'
SecretaryfortheCivilService
KeyConceptsof KeyConceptsof
SafetyManagementSystem SafetyManagementSystem
SafetyPolicy StatementofIntent
SafetyPolicy StatementofIntent
'Health and safety is a management responsibility of equal
importance to production and quality' 'People are our most important asset'
'Experience shows that a successful safety organization also 'Total safety is the ongoing integration of safety into all
produces the right quality goods at minimum costs' activities with the objective of attaining industry leadership in
safety performance.
performance We believe nothing is more important
'Competence in managing health and safety is an essential than safety, not production, not sales, not profits'
part of professional management'
'Effective control of health and safety is achieved through co-
'In the field of health and safety we seek to achieve the highest operative effort at all levels in the organization'
standards. We do not pursue this aim simply to achieve
compliance with current legislation, but because it is in our 'The company believes that excellence in the management of
best interests. The effective management of health and safety, health and safety is an essential element within its overall
leading to few accidents involving injury and time taken off business plan'
work, is an investment which helps us to achieve our
purposes'
3
KeyConceptsof
SafetyManagementSystem GeneralStatement
SafetyPolicyStatement ContentofPolicyStatement
Written Statementofgeneralpolicywithregardto
Prepareandreviseasnecessary safetyandhealthofworkers
Bringtothenoticeofallworkers Systemofallocationofresponsibilities
Keepcopiesofcurrent&revisedversion Arrangementtoexecutetheresponsibilities
h ibili i
Makeavailableforinspection
21 22
Element2(CSBcoreelement)
ReviewofSafetyPolicy Safetyorganizationalstructure
Notlessthanonceineach2yearperiod Astructuretoassureimplementation ofthe
Assoonasispracticableafteralteration commitmenttosafetyandhealthatwork
Theorganisation providestheframeworkforusing
people, plant and processes successfully.
people,plantandprocessessuccessfully.
Assigningsafetyandhealthresponsibilities
Lineorganization
Generalresponsibilities
Functionalresponsibilities
Programme responsibilities
Accountability
23
4
AssignmentofKeySafetyResponsibilities
Framework SafetyManagementSystem ISR
SMRegulation Requirements Checklistor
(CodeofPracticeOnSafety questionnaire
Management) ItemNumber Key Principles
SafetyOrganization Lineorganization
Individual safety responsibilities should be clearly defined to
Dutystatements/jobdescriptionsfor
linepositionse.g.CEO/Projectmanger those involved. Where job descriptions are used they should
etcincludeOSHresponsibilities include such responsibilities.
Linepositionsareaccountablefor
safetyperformanceinthesame Responsibilities
R ibiliti should
h ld beb reasonable
bl andd allll employees
l
wayasforqualityandproductivity should be given the authority and resources (including time)
Adutystatementforsafetyofficeor necessary to carry out their responsibilities.
safetydepartment
Appropriate arrangements should exist whereby employees
are held accountable for discharging their responsibilities.
AssignmentofKeySafetyResponsibilities AssignmentofKeySafetyResponsibilities
AssignmentofKeySafetyResponsibilities AssignmentofKeySafetyResponsibilities
5
AssignmentofKeySafetyResponsibilities AssignmentofKeySafetyResponsibilities
LineManagersandSupervisors LineManagersandSupervisors
Overallsupervisionofemployeestoensuresafetyofthem, Controlofplantandequipment.
thepublicandcustomers. Accidentinvestigationandreporting.
Implementationofparticularsafetyprogrammes. Issue,useandmaintenanceofpersonalprotective
Hazardidentification(thismaybebestachievedby clothingandequipment.
regularinspections). Submissionofreportsandrecommendations/suggestions
Onthejobtraining. tomoreseniormanagementlevels.
Effortstomotivateemployees,includingspecific Decisionmakingregardingjobdesign,workplacelayout
directiveswhengivingorders. and(possibly)recruitment.
AssignmentofKeySafetyResponsibilities AssignmentofKeySafetyResponsibilities
HumanResourcesDepartment SafetyOfficer
Conductinginspections.
Specifictimeallocationmustbegiventoenable
Reportinganyunsafeandunsatisfactoryconditions,
dutiesundersafetyfunctiontobecarriedout. proceduresoroperationstothesupervisororexecutivein
Buildupalistofoutsidecontactsandsourcesof
Build up a list of outside contacts and sources of charge.
g
technicalandhealthinformation,asitislikely Actingasadvisertoexecutiveandsupervisorystaffinall
mattersconcerningpreventionofaccidents,injury,hazard,
thatthistypeofassistancewillberequired. diseaseandthepromotionofsafety.Monitoringthe
Participateinasafetycommittee. organizationsoverallsafetyperformance.
Receivingandreviewingallaccidentandinjuryreportsor
Coordinatestafftraining. reportsofanypotentialhazardsornearmisses.
AssignmentofKeySafetyResponsibilities AssignmentofKeySafetyResponsibilities
SafetyOfficer SafetyOfficer
Organizingsafetytrainingofemployeesinconjunction
Investigatingselectedaccidents,hazardsornearmisses, withexecutivesandsupervisors.Institutingsafety
asdistinctfromtheobligatoryinvestigationmadeby promotioncampaignstocreateandmaintainaninterest
supervisorystaff,andrecommendingtheappropriate insafetyatalllevels.Conductingorarrangingsafety
action to prevent a recurrence
actiontopreventarecurrence. inductioncoursesfornewemployees.
p y
Identifyingnecessaryresourcesandbeingawareofthe
Maintaininganinjuryrecordsystemgenerallyin availabilityofspecialistsupportadvice.Ensuringthatfirst
accordancewithrelevantstandards. aidfacilitiesareadequateandmaintainedinsatisfactory
Attendingallmeetingsofsafetycommittees,andstaff condition.Alsomakingarrangementswithambulance,
casualtyandmedicalservicestobeavailableasrequired.
meetingsorconferenceswheresafetymattersare
Monitoringandinterpretinglegislationandstandards
discussedorconsidered. relevanttosafety.Advisingofchanges.
6
AssignmentofKeySafetyResponsibilities AssignmentofKeySafetyResponsibilities
SafetyOfficer SafetyOfficer
Reviewingandupdatingsafetymanuals,rules,procedures,
etc. Stayingabreastofsafetytechnologieswithinthe
Encouragingcomplianceandsafebehaviourthrough particularindustry.
distributionofliterature,posters,warningsigns,videos
p g g Carryingoutororganizingresearchintosafety
Carrying out or organizing research into safety
andfilms,etc.Thismaterialcanbeeithergeneral(suchas
aninductionhandbook)oronspecifictopics(suchas
matters.
handlingharmfulchemicals,lifting,etc.). Answeringinquiriesfrommanagement,
Liaisingwiththeorganizationsinsurancecompanyor supervisorsandemployees.
broker.Thispersonmayalsobeinvolvedinliaisonina
workplacerehabilitationprogramme. Evaluatingsafetyproductsandsystems,and
Maintainingcontactwithgovernmentdepartmentsand advisingmanagementontheirsuitabilityand
authorities. applicationtotheorganization.
AssignmentofKeySafetyResponsibilities AssignmentofKeySafetyResponsibilities
SafetyRepresentatives SafetyCommittee
Agentsinpromotingemployeeparticipationin Toenablefrontlineworkerstotakeanactivepartinthe
promotionofasafeworkplace.
safetyattheworkplace.
Togiveemployeestheunderstandingnecessarytoassess
Generateaninterestinsafetythroughoutthe
Generate an interest in safety throughout the the feasibility and cost factors of proposed remedial
thefeasibilityandcostfactorsofproposedremedial
areawhichhe/sherepresents. measures.
Preferablyelectedbythosehe/shewillrepresent, Toobtainthebenefitofthegreatstoreofknowledgeand
withrotationsysteminplace. experiencepossessedbymanyemployeesregarding
safetyaspectsoftheworktheyperformbyobtaining
Shouldhaverighttoknowaboutsafety,inspect feedbackfromthem.
theworkplaceandparticipateinsafetyissues. Toreviewmeasurestakentoensurethesafetyofpersons
attheworkplace.
AssignmentofKeySafetyResponsibilities AssignmentofKeySafetyResponsibilities
SafetyCommittee SafetyCommittee
Toinvestigatemattersbroughttotheemployers Toassistintheformulationandeffective
attentionwhichacommitteememberor implementationofanorganizationsoverallsafety
employeeconsiderstobeunsafe. p y
policy.
Toassistinthedevelopmentofrecordingsystem
h d l f d
foraccidentsandhazardoussituationsandto Tomonitormeasurestakentoensuretheproper
promoteamongemployeesanunderstandingof use,maintenanceand(ifnecessary)replacement
suchmattersasaccidentcausationbythereview ofprotectiveequipment.
ofrecentaccidents. Tomakerecommendationstotheemployer
Toassistinthedevelopmentofasafeworking regardingsafetymatters.
environmentandsafesystemsofwork.
7
AssignmentofKeySafetyResponsibilities AssignmentofKeySafetyResponsibilities
FirstAiders FirstAiders
Dispenseandcontrolitemsfromfirstaidfacilities. Resuscitation.
Ensurefirstaidsuppliesareadequate. Recordaccident/injurydetailsinaccidentbook.
Treatminorwoundsandinjuries,suchasapplying
Treat minor wounds and injuries such as applying Arrangefurtherassistanceifrequired.
Arrange further assistance if required
dressings,stoppingbleedingandtreatingburns. Advisemanagementimmediatelyofanyserious
Dealwithfits/fainting. orpotentiallyseriousaccidentforwhich
treatmenthasbeenrequired.
AssignmentofKeySafetyResponsibilities Element5(CSBcoreelement)
OccupationalSafetyandHealthCommittees
OtherProfessionals
Platformforconsultationandcommunicationto
Occupationalhealthnurse.
identify,recommendandkeepunderreview
Occupationalphysician(companydoctor). measurestoimprovethesafetyandhealthatwork.
Occupationalhygienist.
Occupational hygienist Policy
Legalrequirements
Organizationalpsychologist. Functionsofsafetycommittee
Riskmanager. Organizationofsafetycommittee
Rolesofmembers
Rehabilitationcounselor. Planning
Ergonomist. Implementing
Followup
LegislativeRequirements
Framework SafetyManagementSystem ISR
SMRegulation Requirements Checklistor
(CodeofPracticeOnSafety questionnaire
Management) ItemNumber 1. SettingupofSafetyCommittee
SafetyCommittee Agroupcomprisingmanagement,
employees,safetyofficerandmaybesub
contractorshaveresponsibilityfor
identifying,recommendingandreviewing Notlessthanonesafetycommitteewith
OSHissues
Responsibility has been allocated for
Responsibilityhasbeenallocatedfor
thefunctionofidentifying,recommending
regularsitevisits,callingmeeting,minutes andkeepingunderreviewmeasuresto
andfollowup
Meetsatleastonceeverythreemonths improvesafetyandhealth
Agendaandminutesareavailablefor
perusal
Keepingofrecordfornotlessthan5years
ActiontocorrectOSHproblemsis [Section10(a)oftheSafetyManagement
identifiedandisfollowedtoanoutcome Regulation]
8
SafetyCommittee
Example
Whydoyouneedasafetycommittee?
Aproprietororcontractorofafactory,shipyard,
constructionworkordesignatedundertakinghaving ALargefactorywithbranchesin
anaggregateof100ormoreworkersinaday differentdistricts
different districts
working
Aconstructioncontractorwithacontractvalueof
$100millionormore Aconstructioncompanyoperating
Needtoestablishnotlessthanonesafetycommittee constructionsitesatdifferentlocations
SafetyCommittee SafetyCommittee
Howdoyouformasafetycommittee? Whatdoesthecommitteedo?
Composition Function
notlessthanhalfthemembersofthecommittee Toidentifying,recommendingandkeeping
representworkers
represent workers underreviewmeasurestoimprovethe
d i t i th
awrittenstatementsettingoutrulesgoverningits safetyandhealthoftheworkers
membership,termsofreferenceandmeeting
procedures
FunctionofSafetyCommittee FunctionofSafetyCommittee
Monitoringthesafetypolicy
Assistanceinthedevelopmentofsafeworking
proceduresandsafesystemofwork
Ongoingevaluationofhazardsandarrangementsto
implementsafetymeasures
Vettingofaccident/incidentillhealthstatisticsto
identifytrendsandmonitorsafetyperformance
EEstablishmentofarrangementstodealpromptlyand
t bli h t f t t d l tl d
effectivelywithdangerousworkingconditions
Submissionofreports
Discussionandestablishmentofamechanismto
resolvedisputeswhenworkersrefuseworkonthe Examinationofsafetyauditreports
groundsofimminentdanger
Scrutinyofsafetyperformancereportssubmittedby
thesafetytraining
9
FunctionofSafetyCommittee SafetyCommittee
Monitoringoftheadequacyandeffectivenessof
safetytraining Termsofreference
Assistinginthedevelopmentofsafetypoliciesand
procedures
Monitoringoftheadequacyofsafetyandhealth
Studyingaccidentandillhealthstatisticsandtrends;
communications and publicity in the workplace
communicationsandpublicityintheworkplace
preparingreportsforseniormanagementandmaking
recommendationsforaction;
Organizationofsafetypromotionactivities Examiningsafetyauditreportsandrecommendingacourse
ofactiontoimplementchangesflowingfromthereport
findings
Provisionoflinkswithexternalsourcesregarding
safetyandhealth
SafetyCommittee SafetyCommittee
Consideringanddiscussingreportsandinformation
suppliedbytheLabour department,oroutside
Howoftenshouldthecommitteemeet?
consultants; Thecommitteemeetsatleastonceevery3
Consideringanddiscussinginspectionreportsbysafety months
officersandsafetysupervisors;
Developingsystemstoensurethatconsultationoccurson thecommitteekeepsrecordsofitsmeetings
h i k d fi i
allissuesrelatedtohealthandsafety; fornotlessthan5yearsafterthedateofthe
Developingsystemstointegratehealthandsafetyissues meeting
intotheoverallworkplacemanagementsystem;
Developingrelevantagreedproceduresandreviewingthe
issues.
SafetyCommittee ProtectionofSafetyCommitteeMembers
Aproprietor,contractororemployershallnot
Protectionofsafetycommitteemembers
Shallnotterminateor (a)Terminate,orthreatentoterminate,the
employmentof;or
inanywaydiscriminateagainst
Aworkerbyreasonofthefactthattheworker (b)Inanywaydiscriminateagainst,aworkerbyreason
hasperformedhisfunctionasamemberofa ofthefactthattheworkerhasperformedhis
functionasamemberofasafetycommittee.
safetycommittee.
[Section12oftheSafetyManagementRegulation]
10
SafetyCommittee SafetyCommittee
Subjectssuitablefordiscussionbythe Twowaycommunication
consultativecommittee
Tellingdown
Safetypoliciesandprocedures themanagementline,throughteambriefings,
Generalconditionsofemployment
G l di i f l written methods presentations notice boards etc
writtenmethods,presentations,noticeboards,etc.,
tokeepemployeesinformedofdecisionsandall
Educationandtraining mattersaffectingthem.
Formulationofsafetyrules Listeningup
Workingconditionsetc. throughelectedrepresentatives,toobtaintheviews,
feelingsandideasofemployees,throughtheir
electedrepresentatives,beforedecisionsaretaken.
SafetyCommittee
SafetyCommittee
Anidealconsultativecommittee Organization
TheCentralsafetycommitteeisorganizedintoanumber
Committeesize oftaskgroups
15isthemaximumnumber Thetitlesofthetaskgroupsmaybeasfollows:
The titles of the task groups may be as follows:
Theshapemaylikethis Rulesandprocedures
Chair Inspectionsandaudits
Secretary Fireandemergency
Educationandtraining
Threemanagementnominees
Healthandenvironmental
Tenemployeerepresentatives Accidentinvestigationetc
SafetyCommittee SafetyCommittee
StructureofSafetyCommitteeforSmall
TaskGroups Organizations
Mosttaskgroupheadsaredepartmentheads TheCentralSafetyCommitteeisresponsible
Supervisorsandemployeesareselectedbythetask
p p y y
group
foroverallplanning,organizing,leading,and
for overall planning organizing leading and
Eachtaskgroupisassistedbyastaffofsafetyandhealth controllingofsafetyandhealthactivities.
department Asafetyreviewofficershouldbeassignedin
Eachtaskgroupmustcoordinateinternallywithother advance,toenhancethereview.
taskgroups
Discussionwiththeirpeerspriortomaking
recommendationtoCentralSafetyCommittee
11
SafetyCommittee ProceedingsofMeetings
RunningSafetyCommitteeMeetings WrittenStatementsettingouttermsof
Dutiesofthechair,secretary,members referenceandmeetingprocedures
Venueandseatingarrangements
Openingthemeeting
Programarrangedwellinadvancewith
noticesandrecordpublished
notices and record published
Keepingcontrol
Discussingeachitem
Recordskeptfornotlessthan5years
Encouragingcontributions
Summarising
Recordavailableforinspectionupon
Lengthofmeeting
request
EffectiveSafetyCommittee
Style
Goodcommunication Plannedbeforehand
Regularmeetings Listmattertobediscussed
Formalityisessential
Speedydecisions
Participation by member in periodical
Participationbymemberinperiodical FrequencyofMeetings
Frequency of Meetings
jointinspections
dependonthework/circumstances/sizeof
Involvingmoreemployees workforce/kindofwork/degreeofrisk
inherent
Organizeregularsitevisit
meetatleastonceeverythreemonths,
however,monthlymeetingsuggested
Element10(CSBcoreelement)
SafetyCommittee Emergency Plan
MeetingAgenda
to develop, communicate and execute plans
Theagendausuallyincludesthefollowingitems: prescribing the effective management of emergency
Chairpersonsopeningcomments conditions
Safetyofficer
Safety officerssreport
report
Departmentheadscommentsonaccidentintheir Policy
departments Identificationofallpotentialemergencies
Taskgroupheadsreports Emergencyplanning
Organizing
Chairpersonsclosingcomments
Emergencyresponseplan
Reviewing
12
Framework
SMRegulation
SafetyManagementSystem
Requirements
ISR
Checklistor
Emergencypreparednessandresponse
(CodeofPracticeOnSafety questionnaire
Management) ItemNumber
Emergency Emergencyplanning Contingencyplansneedtobeestablishedtomitigatetheeffectsof
Preparedness Formingofemergencyplanning
anyemergencythatmightaffecttheorganization.Aswellas
committeeortaskgrouptoidentifyand
evaluateallpossibleemergenciesand assessingtherisksposedbytheorganizationsownoperationsand
theirimpact practices,theorganizationalsoneedstobeawareofhazardsposed
Emergencyresponseplancovers byneighbours,whichmayaffecttheorganization.
systems for evacuation treatment
systemsforevacuation,treatment
systemsandemergencyproceduresfor
Organizationsneedtoreturntobusinessassoonaspossible,so
specialhazards theyneedtoputinplaceplansforminimizingdisruptionfollowing
Documentedproceduresand anemergencyevacuation.Typicalareastobeconsideredinclude:
emergencymanual,andcommunicated Recoveryofsoftwareforinformationtechnologysystems.
toallemployees
Regulartestdrills
Saferecoveryofundamagedplantandequipmentfromtheoriginalsite.
Reviewonaregularbasis Maintainingthesafetymanagementsystemattemporarysites.
Reviewingtheoperationofthesafetymanagementsysteminthelightof
theemergencytoidentifyanyareasoffailure.
MANAGEMENTOFTHEEMERGENCYPLAN
Writingtheemergencyplan
1. Plantitleandauthority 10.Activationoftheemergencyplan
Initialadvicetotheemergencyservices
2. Tableofcontents
3. Aimandobjectivesoftheplan
Emergencieswithpotentialfor 1. Trainingandeducation 8.Implementationoftheplan
environmentalimpact
4. Introduction Specialcases 2. Supportaction 9.Monitoringandreview
Facilitydescription 11.Reportingofanemergency
Definitionofanemergency 12.Terminationofanemergency 3. Operationalcontrol 10.Auditing
5. Hazards 13.Managementoftheplan
6. Typesandlevelsofemergency 14.Supportinginformation
4. Recordkeeping 11.Updatingoftheplan
7
7. E
Emergencyfunctionsand
f ti d
organisationalstructure
Safety,healthandenvironmental
information
5. Documentationand
Rolesofagencies,groups,industry
andthecommunity
Locationmaps documentationcontrol
Facilityemergencycontrol Sitelayoutplans
Identificationofemergencypeople Emergencycontactnumbers 6. Investigationfollowingan
8. Emergencyprocedures Othersupportinginformation emergency
9.Emergencyresources Glossaryoftermsand
Facilityemergencycontrolcentre abbreviations 7. Exercisesandtestingof
Emergencyequipment theplan
Emergencyalarmsystem
Element3
Safetytraining Framework SafetyManagementSystem ISR
SMRegulation Requirements Checklistor
Trainingtoequippersonnelwithknowledgeto (CodeofPracticeOnSafety questionnaire
Management) ItemNumber
worksafelyandwithoutrisktohealth
SafetyTraining Provisionofinformationandtraining
Selfimprovingcycle Trainingneedsanalysisfortraining
Trainingneedsanalysis development
Usejobanalysisandriskassessment
Trainingplan forformulationoftrainingobjective
Evaluationoftheeffectivenessoftraining andmethods
Trainingprogramsforworkers,
Maintenanceoftrainingrecords supervisorsandmanagements
Evaluationoftheeffectivenessof
training
Thecompetencies(knowledge,skills,experienceand Recordsaremaintainedonpersons
trained
abilities)neededtoworkeffectively,efficientlyand
safelyareunderstoodbytheorganisation.
13
Element4
Framework SafetyManagementSystem ISR
Inhousesafetyrules SMRegulation Requirements Checklistor
(CodeofPracticeOnSafety questionnaire
Inhousesafetyrules toprovideinstructionfor Management) ItemNumber
achievingsafetymanagementobjectives InhouseRules Instructionsforgeneralandspecial
foreseeablerisks
Asystemforidentificationand
Inhousesafetyrulesisanadministrativecontrol establishmentofinstructionforgeneral
andforeseeablerisksinsafetyplans,
Planningandorganizingofinhousesafetyrules
Pl i d ii fi h f t l workprocedures.
Generalsafetyrules Asystemforidentificationand
establishmentofspecializedrules
Specializedsafetyrules System(safetycommittee/toolbox)
formanagementandemployeesto
Monitorcompliance documentandcommunicateonOSH
Reviewing workrulesandprocedures.
Writtendisciplinarypolicyfor
violationofrules
14
Element8
Hazardcontrolprogramme PPEprogramme Framework SafetyManagementSystem ISR
SMRegulation Requirements Checklistor
A programme to identify hazardous exposure or the (CodeofPracticeOnSafety questionnaire
risk of such exposure to the workers and to provide Management) ItemNumber
suitable personal protective equipment as a last resort PersonalProtective Personalprotection
where engineering control methods are not feasible. EquipmentProgram SystemtoassesswhetherPPEis
requiredandwhattypeisneeded.
Purchasingincompliancewithlegal
Policy requirement.
WherePPEisprovidedistherea
Identificationofhazardousexposure system,whichensuresitismaintained,
HierarchyofRiskControlMeasures wornandreplaced.
Provisionofadequatetraining,
ProvisionofsuitablePPE informationandinstruction
PlanningofaPPEprogramme MonitoringtheuseofPPE
15
EXAMPLESOFCONSTRUCTIONWORKPLACEFACILITIES
Element13
Workplace Toilets Hand washing Drinking water Eating Showers Change Personal
facilities facilities rooms storage
What facilities Must Must Must Must ? If required ? If required ? If required Evaluation,selectionandcontrolofsubcontractors
are required? provide provide provide provide For example, if For example, For example, if
Number and Number based Adequate
type based on on number of supply of cool,
Hygienic dining
facilities for
the work if a need to a need to store
involves dirty, change in personal
to ensure that subcontractors are fully aware
number and sex
of workers
workers clean drinking eating meals
water (free of and preparing
hot or arduous and out of
work.
belongings
clothing (e.g. such as tools. of their safety obligations and are in fact meeting
charge). and storing
food.
PPE).
them
Anapproachtomanagesubcontractor
pp g
Identificationofsuitablesubcontractors
Planning
Inhouserules
Monitoringandcontrol
Reviewing
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