Work Sheet 1a.

Staffing Pattern Standard Schedule: **SEE ANNUAL SCHEDULE ATTACHMENT**

Sun Mon Tues Wed Thurs Fri Sat Sun Mon Tues Wed Thurs Fri Sat
RD/FSD X 8-430 8-430 8-430 8-430 8-430 X X 8-430 8-430 8-430 8-430 8-430 X
FSM/cook1 X 6-230 6-230 9-530 9-530 X 6-230 6-230 6-230 9-530 6-230 6-230 X X
Richards
Am cook Leonardo 6-230 X 103-7 6-230 6-230 6-230 X X 103-7 6-230 X 103-7 6-230 6-230
Pm cook Roberts 1030-7 103-7 X 103-7 103-7 103-7 X X 103-7 103-7 103-7 X 103-7 103-7
Cater/relief cook X 8-430 8-430 8-430 X 8-430 103-7 103-7 X 8-430 8-430 8-430 8-430 X
Robins
Am diet aide Kat X 6-230 6-230 6-230 6-230 X 6-230 6-230 6-230 6-230 6-230 6-230 X X
Am diet aide 6-230 6-230 X 6-230 6-230 6-230 X X 6-230 6-230 6-230 X 6-230 6-230
Murphy
FT diet Rain X X 6-230 10-630 10-630 6-230 6-230 6-230 X 10-630 10-630 6-230 6-230 X
Pm diet aide Berry 6-230 X 10-630 10-630 9-530 10-630 X X 10-630 9-530 9-530 10-630 X 6-230
FT diet aide Jones 10-630 10-630 X X 10-630 10-630 10-630 10-630 X X 10-630 10-630 10-630 10-630
New position*
FT diet/dish 10-630 10-630 10-630 X X 103-7 10-630 10-630 10-630 X X 103-7 103-7 10-630
Brewster
FT diet/dish Cap 103-7 930-6 103-7 103-7 X X 103-7 103-7 103-7 10-630 X X 10-630 103-7
AM dish Bushay X 7-330 7-330 7-330 X 7-330 7-330 7-330 X 7-330 7-330 7-330 7-330 X
Ft dish Bradrik 7-330 103-7 X X 7-330 103-7 103-7 X 7-330 103-7 10-630 103-7 X 7-330
Ft dish Jeram 103-7 103-7 103-7 103-7 103-7 X X 103-7 103-7 X 103-7 X 103-7 103-7
Total hours: 72 96 88 96 88 88 72 72 88 96 96 88 88 72

*New Position begins starting Jan. 2

Each day, you require staffing/coverage for the following positions:
Am Cook (6-230)(can cover PM Cook (103-7)when needed), Pm Cook, 2 Am diet aides(6-230), 2 Pm diet aides (10-630),
1 Am dishwasher(7-330), 1 Pm dishwasher (103-7),
When extra staff is available, DA/DW may be scheduled for cleaning (930-6) or as a second pm dishwasher (103-7), Berry can work her
upcoming position (9-530)
-You do not need to cover for the RD or FSM when they are off (but the FSM can cover for the am cook when necessary)
-The Caterer (8-430),may cover for the PM cook if absolutely necessary, do not need to cover for her
Work Sheet A:
Employee Hours:
Working days per Month:
July Aug Sept Oct Nov Dec Jan Feb March April May June
Kat R 160 184 160 176 168 160 176 160 168 168 176 128
V 0 0 0 0 0 0 0 0 0 0 0 40
H 8 8 8 8 8 8 8
Murphy R 160 184 160 176 168 160 176 160 168 168 136 168
V 0 0 0 0 0 0 0 0 0 0 40 0
H 8 8 8 8 8 8 8
Rain R 160 184 160 176 168 160 176 160 168 128 176 168
V 0 0 0 0 0 0 0 0 0 40 0 0
H 8 8 8 8 8 8 8
Berry R 120 184 160 176 168 120 176 160 168 168 176 168
V 40 0 0 0 0 40 0 0 0 0 0 0
H 8 8 8 8 8 8 8
Jones R 160 184 160 176 168 160 136 160 168 168 176 168
V 0 0 0 0 0 0 40 0 0 0 0 0
H 8 8 8 8 8 8 8
New position R 0 176 160 168 168 176 168
V 0 0 0 0 0 0 0 0 0 0 0 0
H 0 0 0 8 8
Brewster R 160 184 120 176 168 160 176 160 168 168 176 168
V 0 0 40 0 0 0 0 0 0 0 0 0
H 8 8 8 8 8 8 8
Cap R 160 184 160 176 128 160 176 160 168 168 176 168
V 0 0 0 0 40 0 0 0 0 0 0 0
H 8 8 8 8 8 8 8
Bushay R 120 184 160 176 168 120 176 160 168 168 136 168
V 40 0 0 0 0 40 0 0 0 0 40 0
H 8 8 8 8 8 8 8
Bradarick R 160 184 160 176 168 160 176 160 168 168 176 128
V 0 0 0 0 0 0 0 0 0 0 0 40
H 8 8 8 8 8 8 8
Jeram R 160 144 160 176 168 160 176 160 168 168 176 168
V 0 40 0 0 0 0 0 0 0 0 0 0
H 8 8 8 8 8 8 8
Robbins R 160 184 160 136 168 160 176 160 168 168 176 128
V 0 0 0 40 0 0 0 0 0 0 0 40
H 8 8 8 8 8 8 8
Leonardo R 160 184 120 176 168 160 176 120 168 168 176 168
V 0 0 40 0 0 0 0 40 0 0 0 0
H 8 8 8 8 8 8 8
Roberts R 160 184 120 176 168 160 176 160 168 168 176 168
V 0 0 40 0 0 0 0 0 0 0 0 0
H 8 8 8 8 8 8 8
SUBTOTAL Hourly R 2,000 2,352 1,960 2248 2144 2000 2424 2200 2352 2312 2384 2232
Employees: V 80 40 120 40 40 80 40 40 0 40 80 120
H 104 0 104 0 104 104 104 0 112 0 112 0

Richards R 160 144 160 176 168 160 136 160 168 168 136 168
V 0 40 0 0 0 0 40 0 0 0 40 0
H 8 8 8 8 8 8 8
Styles R 160 144 160 176 168 120 176 160 168 168 176 128
V 0 40 0 0 0 40 0 0 0 0 0 40
H 8 8 8 8 8 8 8

SUBTOTAL R 320 288 320 352 336 280 312 320 336 336 312 296
Supervisors: V 0 80 0 0 0 40 40 0 0 0 40 40
H 16 0 16 0 16 16 16 0 16 0 16 0
GRAND TOTAL: R 2,320 2,640 2,280 2600 2480 2280 2736 2520 2688 2648 2696 2528
V 80 120 120 40 40 120 80 40 0 40 120 160
H 120 0 120 0 120 120 120 0 128 0 128 0
Worksheet B:

Revised Annual Wage Scale

grade Steps within Wage-Grades

1 2 3 4 5
1 18,210 18,746 19,313 19,879 20,600
2 19,282 19,860 20,456 21,070 21,702
3 19,817 20,394 21,022 21,651 22,300
4 21,424 21,960 21,022 23,051 23,618
5 21,991 22,639 23,319 24,020 24,617
6 28,922 29,664 30,385 31,209 31,982
7 32,136 32,960 33,784 34,608 35,484
8 36,565 37,492 38,625 39,758 40,891
12* 42,436 43,775 45,114 46,453 47,895
*salaried employee/Department Director
(with 3% across the board wage increases)
Work Sheet C:

Employee Wages:
Working
hours per July Aug Sept Oct Nov Dec Jan Feb March April May June
Month

Hourly 10.11/hr 10.41/hr

Wage
Kat
R 1,616.92 1,859.46 1,616.92 1,778.62 1,697.77 1,616.92 1,778.62 1,616.92 1,697.77 1,747.20 1,832.01 1,332.37

V 416.37

H 80.85 80.85 80.85 80.85 80.85 80.85 83.27

Hourly 9.81/hr
Wage
Murphy
R 1,570.00 1,805.50 1,570.00 1,727.00 1,648.50 1,570.00 1,727.00 1,570.00 1,648.50 1,648.50 1,334.50 1,648.50

V 392.50

H 78.50 78.50 78.50 78.50 78.50 78.50 78.50

Hourly 9.81/hr
Wage
Rain
R 1,570.00 1,805.50 1,570.00 1,727.00 1,648.50 1,570.00 1,727.00 1,570.00 1,648.50 1,256.00 1,727.00 1,648.50

V 392.50

H 78.50 78.50 78.50 78.50 78.50 78.50 78.50

Hourly 10.00/hr 10.30/hr
Wage
Berry
R 1,200.00 1,840.00 1,600.00 1,812.80 1,730.40 1,236.00 1,812.80 1,648.00 1,730.40 1,730.40 1,812.80 1,730.40

V 400.00 412.00

H 80.00 80.00 82.40 82.40 82.40 82.40 82.40

Hourly 9.52/hr
Wage
Jones
R 1,523.08 1,751.54 1,523.08 1,675.38 1,599.23 1,523.08 1,294.62 1,523.08 1,599.23 1,599.23 1,675.38 1,599.23

V 380.77

H 76.15 76.15 76.15 76.15 76.15 76.15 76.15

Hourly 8.75/hr
Wage
New
position
R 1,540.00 1,400.00 1,470.00 1,470.00 1,540.00 1,470.00

H 70.00 70.00
Hourly 8.75/hr
Wage
Brewster
R 1,400.00 1,610.00 1,050.00 1,540.00 1,470.00 1,400.00 1,540.00 1,400.00 1,470.00 1,470.00 1,540.00 1,470.00

V 350.00

H 70.00 70.00 70.00 70.00 70.00 70.00 70.00

Hourly 8.75/hr
Wage
Cap
R 1,400.00 1,610.00 1,400.00 1,540.00 1,120.00 1,400.00 1,540.00 1,400.00 1,470.00 1,470.00 1,540.00 1,470.00

V 350.00

H 70.00 70.00 70.00 70.00 70.00 70.00 70.00

Hourly 9.25/hr
Wage
Bushay
R 1,110.00 1,702.00 1,480.00 1,628.00 1,554.00 1,110.00 1,628.00 1,480.00 1,554.00 1,554.00 1,258.00 1,554.00

V 370.00 370.00 370.00

H 74.00 74.00 74.00 74.00 74.00 74.00 74.00

Hourly 9.55/hr
Wage
Bradrick
R 1,527.69 1,756.85 1,527.69 1,680.46 1,604.08 1,527.69 1,680.46 1,527.69 1,604.08 1,604.08 1,680.46 1,222.15

V 381.92

H 76.38 76.38 76.38 76.38 76.38 76.38 76.38

Hourly 9.27/hr
Wage
Jeram
R 1,483.08 1,334.77 1,483.08 1,631.38 1,557.23 1,483.08 1,631.38 1,483.08 1,557.23 1,557.23 1,631.38 1,557.23

V 370.77

H 74.15 74.15 74.15 74.15 74.15 74.15 74.15

Hourly 15.38/hr
Wage
Robbins
R 2,461.54 2,830.77 2,461.54 2,092.31 2,584.62 2,461.54 2,707.69 2,461.54 2,584.62 2,584.62 2,707.69 1,969.23
V 615.38 615.38

H 123.08 123.08 123.08 123.08 123.08 123.08 123.08

Hourly 16.15/hr 16.64/hr
Wage
Leonardo
R 2,584.62 2,972.31 1,938.46 2,843.08 2,713.85 2,584.62 2,928.37 1,996.62 2,795.26 2,795.26 2,928.37 2,795.26

V 646.15 665.54

H 129.23 129.23 129.23 129.23 133.11 133.11 133.11

Hourly July Aug Sep Oct Nov Dec Jan Feb Mar Apr May June
Wage 13.85/hr
Roberts
R 2,215.38 2,547.69 1,661.54 2,436.92 2,326.15 2,215.38 2,436.92 2,215.38 2,326.15 2,326.15 2,436.92 2,326.15

V 553.85

H 110.77 110.77 110.77 110.77 110.77 110.77 110.77

SUBTOTAL
Hourly
Employees:
R 21,662.31 25,426.39 20,882.31 24,111.95 21,697.33 21,698.31 25,972.86 23,292.31 25,155.74 24,812.67 25,644.51 23,793.02

V 740.77 553.85 996.15 615.38 350.00 782.00 380.77 665.54 392.50 762.50 1,413.67

H 1,043.11 1,043.11 1,045.51 1,045.51 1,049.39 1,119.39 1,121.81

Hourly 18.56/hr 19.11/hr
Wage
Richards
R 2,969.23 2,672.31 2,969.23 3,266.15 3,136.25 2,969.23 2,523.85 3,058.31 3,211.22 3,211.22 2,599.56 3,211.22

V 742.31 742.31 764.58

H 148.46 148.46 148.46 148.46 148.46 152.92 152.92
Hourly 21.68/hr 22.33/hr
Wage
Styles
R 3,469.23 3,122.31 3,469.23 3,816.15 3,642.69 2,679.98 3,856.48 3,573.31 3,751.97 3,753.31 3,930.64 2,858.65

V 867.31 893.33 893.33

H 173.46 173.46 173.46 178.67 178.67 178.67 178.67

SUBTOTAL
Supervisors
R 6,438.46 5,794.62 6,438.46 7,082.30 6,778.94 5,649.21 6380.33 6,631.62 6,963.19 6,964.53 6,530.20 6,069.87

V 1,609.62 893.33 893.33

H 321.92 321.92 321.92 327.13 327.92 331.59 331.59

GRAND
TOTAL:
WAGES
R 28,100.77 31,221.01 27,320.77 31,194.25 28,476.27 27,347.52 32,353.19 29,923.93 32,118.93 31,777.20 32,174.71 29,862.89

V 740.77 2,163.47 996.15 615.38 350.00 1,675.33 1,123.08 665.54 392.50 1,527.08 2,307.00

H 1,365.03 1,365.03 1,367.43 1,372.64 1,377.31 1,450.98 1,453.40

Work Sheet D1:

Personnel Expenses Summary Sheet

 RESIDENT MEAL SERVICES
Supervisory Hours:
Regular 3,808
Vacation 160
Holiday 112
SUBTOTAL: 4,080

Hourly Employee Hours:

Regular 26,608
Vacation 720
Holiday 744
SUBTOTAL 28,072
GRAND TOTAL: 32,152

Supervisory Hours: DOLLAR AMOUNTS:

Regular 77,721.73
Vacation 3,396.28
Holiday 2,283.99
SUBTOTAL: 83,402.00

Hourly Employee Hours:

Regular 284,149.71
Vacation 7,653.13
Holiday 7,467.83
SUBTOTAL 299,270.67
GRAND TOTAL: 382,672.67

WORK SHEET D2:

Personnel Expenses Summary Sheet

CATERING SERVICES
Catering Robins Jones
Hourly Employee Hours:
Regular 194.4 + 198.4 =392.8
Vacation 8 + 4 = 12
Holiday 5.6 + 5.6 = 11.2
SUBTOTAL 208 208
GRAND TOTAL: 416

Catering
Hourly Employee Hours: Robins DOLLAR AMOUNTS: Jones
Regular 2,990.77 1,888.62
Vacation 123.08 38.08
Holiday 86.16 53.31
SUBTOTAL 3,200.01 1,980.01
GRAND TOTAL: 5,180.02

FICA & Employee COSTS: (COMPLETE AFTER WORKSHEETS 1D & D2) Total= 382,672.67

Supervisors: 83,402.00
Hourly Employees 299,270.67
Total FICA 292,74.46
Grand Total Wages 411,947.13
BENEFIT EXPENSE: 65,100
Total Personnel expenditures: 477,047.13

FICA worksheet 1D: total wages for year x 7.65%

Name Wage FICA Total

Kat 21,176.24 1,619.98 22,796.22
Murphy 28,181.50 2,155.88 30,337.38
Rain 20,410.00 1,561.37 21,971.37
Berry 21,268.00 1,627.00 22,895.00
Jones 19,799.99 1,514.70 21,314.69
Brewster 18,200.00 1,392.30 19,592.30
Cap 18,200.00 1,392.30 19,592.30
New employee 9,030.00 690.80 9,720.80
Bushay 19,240.00 1,471.86 20,711.86
Bradrik 19,859.96 1,519.29 21,379.25
Jeram 19,279.97 1,474.92 20,754.89
Robbins 31,000.03 2,371.50 33,371.53
Leonardo 34,104.02 2,608.96 36,712.98
Roberts 28,799.97 2,203.20 31,003.17
SUBTOTAL: 308,549.68 21,021.98 332,153.74
Supervisory:
Richards 39,095.12 2,990.78 42,085.90
Styles 45,812.98 3,504.69 49,317.67
Subtotal 84,908.10 6,495.47 91,403.57
Grand Total 393,457.78 27,517.45 423,557.31

Subtotal and grand total should be the same

Worksheet E:

Estimated supply costs each cost center

% total
Tube Feeding Supplies Resident Meal Service 100 4,613.00
Catering 0
Dishes/Flatware Resident Meal Service 90 2,263.00
Catering 10 252.00
Paper goods Resident Meal Service 95 3,522.00
Catering 5 186.00
Cleaning agents Resident Meal Service 100 1,492.00
Catering 0
Office supplies Resident Meal Service 100 1,649.00
Catering 0
Education/Dues Resident Meal Service 100 550.00
Catering 0
TOTAL COSTS: Resident Meal Service 13,539.00
TOTAL COSTS: Catering 438.00

Work Sheet F: THE NURSING HOME NEW EQUIPMENT/ITEM REQUEST

Cost center: __________________ Requested by: ___Paige ONeil________________________________

Section 1: Brief Description of equipment/program/item requested including objectives and needs.

EQUIPMENT: Computrition software package with features including meal service, menus, production sheets, recipes, nutrition analysis, and
product ordering

OBJECTIVES: -Decrease meal errors

-Save time of employees

-Save money in the department

 -Improve resident satisfaction

NEED: The current computer software is out of date and this new program will decrease meal errors, save time, improve forecasting, save
money, and improve resident satisfaction.

______________________________________________________________________________________________________________________

SECTION 2: Summary of Anticipated Costs

SALARY EXPENSES: 5 days of training for Berry, FSD Styles, and the food service supervisor Richards

Berry: 21,268/365= 58.26 x 5= 291.30

Styles: 45,812.98/365= 125.51 x 5= 627.55

Richards: 39,095.12/365= 107.10 x 5= 535.50

Total expense: $1,454.35

OTHER EXPENSES: n/a

Section 3: Summary of Anticipated Benefits resulting from new equipment/program/item.

INCREASED QUALITY (describe): There will be fewer meal errors, improved resident satisfaction, saved time of employees, saved money, and
better forecasting

INCREASED REVENUES: n/a

ANTICIPATED COST REDUCTIONS (DESCRIBE): There will be fewer late trays and less repetitive trays

PROJECTED SIGNIFICANT CHANGES IN ANTICIPATED COSTS FOR FUTURE YEARS: Costs will be significantly decreased due to the improvements
that the software will provide

Section 4: Brief description of equipment/program/items effects on operating costs of other departments (ex. Additional personnel, staff
savings, upkeep needs by other department personnel)

The new software will save time of the dietary staff, nursing staff, and the maintenance staff because the meals will be more accurate and the
equipment will be less likely to break down

Section 5: Capital Costs

Description of Capital Item: Computrition software package

Purchase Price: $3500 and $225 each year after 1 year

Anticipated purchase date: November 1, 2017

If replacement, item/equipment being traded, replaced, retired.

Replacing out of date software package

 work sheet 1:

fiscal year budget for supplies

Expenditure July Aug Sept Oct Nov Dec Jan Feb March April May June
Annual
RES MEALS:
Tube Feedings 384.41 384.41 384.41 384.41 384.41 384.41 384.41 384.41 384.41 384.41 384.41 384.41 4,612.92
Dishes/Flatware 754.33 754.33 754.33 2,262.99
Paper prdts 293.50 293.50 293.50 293.50 293.50 293.50 293.50 293.50 293.50 293.50 293.50 293.50 3,522.00
Cleaning supplies
124.33 124.33 124.33 124.33 124.33 124.33 124.33 124.33 124.33 124.33 124.33 124.33 1,491.96
Office Supplies 412.25 412.25 412.25 412.25 1,649.00
Education/Dues 275.00 275.00
SUBTOTAL 802.24 1,968.82 1077.24 802.24 1968.82 802.24 802.24 802.24 1968.82 802.24 692.83 1,214.49 13,538.87

CATERINGS:
Dishes/Flatware 84.00 84.00 84.00 252.00
Paper prdts 15.50 15.50 15.50 15.50 15.50 15.50 15.50 15.50 15.50 15.50 15.50 15.50 186.00
SUBTOTAL: 15.50 99.50 15.50 15.50 99.50 15.50 15.50 15.50 99.50 15.50 15.50 15.50 438.00

Total Department supply costs 13,976.87

Worksheet 2:

Monthly Meal Projections

July Aug Sept Oct Nov Dec Jan Feb March April May June Annual
Days per month 31 31 30 31 30 31 31 28 31 30 31 30 365
Average census 98 98 98 98 98 98 98 98 98 98 98 98 1176
(%)
Resident days* 3646 3646 3528 3646 3528 3646 3646 3293 3646 3528 3646 3528 42927
Resident Meals 10938 10938 10584 10938 10584 10938 10938 9879 10938 10584 10938 10584 128781
Catering Meals** 132 187 660 170 242 495 99 100 240 190 66 275 2856
TOTAL MEALS 11,070 11,125 11,244 11,108 10,826 11,433 11,036 9979 11,178 10,774 11,004 10,859 131636
*Patient days = capacity x % occupancy (average census) x days in month
** from past data with adjustments
Work Sheet 3: Monthly Food Cost Projections

July August September October November December

Total Catering 132 187 660 170 242 495
Meals
Total Catering 240 220 1030 256 57 77
food costs
Total Res Meals 10938 10938 10584 10938 10584 10938
Total Cost res
and Catering 29,226 29,206 29,078 29,242 28,105 28,125
Meat, 30% 8696 8696 8415 8696 8415 8415
Fresh Produce
3% 870 870 842 870 842 842
Frozen Foods
21% 6088 6088 5891 6088 5891 5891
Groceries
31% 8986 8986 8695 8986 8695 8695
Milk & Dairy
9% 2609 2609 2525 2609 2525 2525
Bakery
6% 1740 1740 1683 1740 1683 1683
Res cost= 28986 28986 28048 28986 28048 28048
Continued: January February March April May June TOTAL FOR
YEAR
Total Catering 99 100 240 190 66 275 2856
Meals
Total Catering 245 21 347 227 169 48 2,937
food costs
Total Res Meals 10938 9879 10938 10584 10938 10584 128781
Total Cost res
and Catering 29,231 26,201 29,333 28,275 29,155 28,096 343,273
Meat, 30% 8696 7854 8696 8415 8696 8415 102105
Fresh Produce
3% 870 786 870 842 870 842 10216
Frozen Foods
21% 6088 5498 6088 5891 6088 5891 71481
Groceries
31% 8986 8116 8986 8695 8986 8695 105507
Milk & Dairy
9% 2609 2357 2609 2525 2609 2525 30636
Bakery
6% 1740 1571 1740 1683 1740 1683 20426
Res cost 28986 26180 28986 28048 28986 28048
FINAL BUDGETS

Work Sheet 4:

Cost Center Caterings Resident Meal Service/Production Total

Estimated Revenue: 19,635 19,635

Estimated Expenses: 5,664 340,336 346,000

Food
438.00 13,539.00 13,977.00
Supplies
776,318.00
Salaries & Wages & Benefits
3,007.00 17,796.00 20,803.00
Vacation & Holidays
3,887.00 23,632 27,518
FICA Taxes
3,500.00
Equipment/Software*
32,631 395,303 1,207,751
Estimated net expenses:

*often this will fall under a capital budget which would be separate from the operating budget.

Meals per labor hour: # meals served/ hours to produce

July: 11,070/2352= 4.71

January: 11,036/2752= 4.01