ACCOMMODATION PROPERTIES
Session Objectives
In this lesson, you will be able to:
Introduction
The lodging industry refers to all types of home-away-from- home. Almost everyone who travels is in need of a clean,
safe and comfortable place to rest or sleep, food service, an area of socializing and meeting other people and access to
stores and shops.
Types of Accommodation
Any property that offers in-house accommodation has its own housekeeping department.
Introduction
Housekeeping is an important area in any accommodation property. The role of housekeeping is to ensure the comfort and
safety of guests while they are staying at a hospitality organization. To take on this responsibility, each staff of the
housekeeping department is given his own area to take care in running the accommodation or establishment.
The valet runner offers valet services under the housekeeping department. He ensures that all the guests needs are met,
including unpacking and packing clothes, cleaning and polishing shoes, etc. He can also be asked to run errands for the
guests.
The role of the laundry attendant is to issue uniforms and linen to staff according to systems and procedures laid down
by the hotel management. Also takes inventory and control movement of soiled, damaged and fresh linen and uniforms.
The public area attendant keeps all lobbies and public facilities (such as lobby restrooms, telephone area, the front desk,
and offices) in a neat and clean condition.
The room attendant performs routine duties in cleaning and servicing of guest rooms and baths
Session Objectives
In this lesson, you will be able to:
Introduction
Given that the housekeeping staff are usually very busy trying to achieve the tasks set for them by the Executive
Housekeeper on a daily basis, they must still ensure they handle any requests from in-room guests in addition to their
allocated work load, and to do so in a polite and friendly manner, in accordance with relevant house policies and
procedures.
B) Servicing of room
Make up room
Clean-up after in-room party or entertainment
A special room service where they have spilled something on the floor
C) Repairs
E) Handling complaints
A) Repairs
Cleaning duties of each item such as furniture, carpets, equipment, windows, floor, and bench surfaces
Cleaning of in-house facilities including public areas, change rooms, and offices
Emergency cleaning unexpected cleaning requests
Cleaning and servicing of staff changing rooms
B)Staff Uniforms
C) Provision of Supplies
D) Security
E) Other tasks
Move room service trays from rooms or corridor to appropriate store area
Check mini bars for departing guests
Check actual status of room whether a guest has actually left the room or if it is occupied
Record Housekeeping Requests
Confirm and Note Details of the Request
When a guest is making a request, it is important that you write down the following details:
o Guest name
o Room number
o Specifics of the request type of item or service required, number involved (where appropriate e.g. 2
glasses)
o Time for delivery to the room that was agreed upon
To clarify details of the request, the key is to repeat back to the guest what it is they have told you they want. It is
always wise to confirm the details to save time, effort, and guest frustration if the wrong item or service is
delivered.
Time delays
PROVIDE REQUEST
Session Objectives
In this lesson, you will be able to:
Passing on requests
When the request fall outside your designated work responsibility, the appropriate person must be notified and the
request passed on.
Pass on all relevant details including the name and room number of the guest. This allows the person to get back
in contact with the guest to clarify things or amend the promised delivery time.
Make sure the person you give the message to understands it. Get them to repeat it back to confirm it. Make
special mention of any important bits including the need for urgency.
Stress any agreed time that have been given. Make sure to follow through the agreed timeline with the guest.
Tables and chairs- for meetings or to assist with the provision of room service meals
Internet connection
Television
DVD player
Data projector
Portable bed
Portable cot
As part of the housekeeping department, it is important that you familiarize yourself with the different types of
equipment that need to be set up. Make sure that you employ the steps to actually set up the equipment in a safe,
secured and fully-operational manner.
You must follow all of the health and safety regulations imposed by the establishment when moving items about,
especially the heavy items.
Establishment policies on setting up equipment should be followed.
When this item is placed in the room, make sure that you ask the guest as to what time you can come back to collect the
item.
The main reasons to identify a time for collection of these items are:
To allow the guest to plan their stay in the room; it saves them wondering what is going to happen in relation to
the item.
To prevent the situation where the guest may place the item at the corridor outside their door, minimizing the
chance of damage to the item, or theft.
To clear the guest room from unwanted items that is taking up space.
To allow the asset to be put back into inventory and available for use by another guest if the need arises.
Relative to agreeing on a time for collection of these short-term (or other) loan items:
To The arrangement to pick up should be made as a suggestion only rather than a requirement; the central idea is
to provide service and not to set limitations or tell the guest of what to do.
Guests should be encouraged to contact housekeeping and arrange for an extension of the pick-up time where they
want the item for a longer period.
Where housekeeping staff will be off duty when the pick-up time arrives, arrangements should be made with
another department to collect the item.
Log books
Some establishments will have a log book to record information about when and where extra items were delivered
and when they need to be collected.
When an item is recovered from a guest room and returned to the store (or the vacant room from where it was
borrowed), this log book is signed to notify the return.
The log book assists in tracking out assets and making sure all rooms have the necessary items.
Session Objectives
In this lesson, you will be able to:
Introduction
Many guests will have direct requests and are clear as to what housekeeping can provide. But there are some guests that
stay in a hotel for the first time and are not aware as to what are available for use in the room. It is your role to provide
assistance and information that may be suitable for their needs.
The guest may require any of the following directly related to the housekeeping department:
Explain the functions and operations of all aspects of the item that the guest wants to know about including all
the switches and knobs.
Make sure all health and safety requirements are covered remember the property has a duty of care to all its
guests
Use clear terminology, simple words, stay away from jargon
Use simple questions to test their understanding of what you have explained to them
Many guests will not be familiar with equipment in the room as:
Regardless of what they are familiar with, it is important that you are able to communicate instructions in a manner which
they can understand.
A very good way of doing this is through instruction sheets which are in different languages or use symbols and pictures
to explain how they are used.
Items
Technologically advanced items such as computers, data projectors and internet access
Mechanically advanced such as televisions, fridges and air conditioners
You are not expected to understand the inner workings and components of all items in the room and therefore will not
always be able to demonstrate or explain how to use it
Services
As staff members, you will have a basic understanding of all the items and services provided in the hotel but will not be
expected to provide detailed descriptions.
In addition, many guests will require information on events and activities in the local community which you cannot fully
describe as a staff member.
It is important that the most appropriate person is sought to provide further information and advice when you are not able
to describe in detail information that the guests need.
This must be done in a timely manner. It may involve getting the expert to:
Come and explain or demonstrate to the guest personally or over the phone
Providing explanation to the housekeeping staff member, who will relay the information to the guest
Providing information in a written format including brochures, maps, user manuals, or guides.
Introduction
In most cases, it is the responsibility of the housekeeping department to carry out any guest requests that they receive. But
when the situation arises that you are not able to perform the request, it would require the involvement of other people or
departments.
Verbally face-to-face or over the phone with the Floor Housekeeper, Maintenance Department or the Executive
Housekeeper.
Completing a relevant in-house report form these are pro forma documents that detail the item of equipment, the
room number that the item came from, the problem that was identified, name of the person who reported, date.
Where establishments have their own in-house maintenance department it will be the Executive Housekeepers
responsibility to contact them for repairs or to make a judgement about replacement rather than repair, for which,
the expenses will be charged against the Rooms Division.
Advice Management of Dangerous or Suspicious
Circumstances
Taking action
If you noticed an item that looks unusual or suspicious, or see an occurrence that is suspicious, appropriate action should
be taken immediately.
The appropriate action may be spelled out in the standard Emergency Procedures for your review.
Always adhere to workplace policies and procedures when dealing with such matters, as they are potentially dangerous
and serious.
Person behaving nervously or anxiously in a corridor, stairway, near a store room, in the guest laundry, etc.
Person in an area that they shouldnt be, such as areas with the signage restricted for Staff Only
A person using excessive force against another person
Loud voices and swearing
Sounds that indicate damage is being done
Person seeming to loiter on a floor, along corridors, in public areas
Person asking you to let them enter into a room
If you see or hear anything that is suspicious, unusual or appears illegal, you should:
Session Objectives
In this lesson, you will be able to:
Introduction
Ensuring guest comfort may relate not only to issues that can be handled quickly by housekeeping but also direct request
relating to displeasure with the services and items available in the establishment. In most cases housekeeping may not be
able to rectify these complaints personally, but should ensure the appropriate person is contacted in a timely manner.
Receiving Complaints
There would be circumstances, even with the best intensions, that things can go wrong and will end with a guest
complaint.
Handling complaints
To guarantee that the guest is comfortable during their stay in the establishment may not only be directed to issues that
can be handled quickly but also handle or direct guest requests relating to:
Remain pleasant at all times, but do not smile when the guest is complaining.
Keeping your composure when a guest is complaining helps you to think clearly on how to handle and solve the
situation. Keep in mind that too much pleasantness, such as eagerly smiling while he guest is talking, may make
the guest more irritated. It may make the guest think that you are not taking his concern seriously. Remain
pleasant but also appear serious that you are there to solve his complaint.
Resolving Complaints
In resolving guest complaints, follow these guidelines:
Ask the guest how he would like you to resolve the problem
By asking the guest how he would like for the staff to resolve the problem, it ensures that whatever solution that
will be done to fix the problem will be of approval to the guest.
Take note of the correct procedure and establishment policy on dealing with customer complaints
Each establishment has their own rules and guidelines on how to handle complaints from the guests. Make sure
that when a guest complains, you are able to uphold and follow said guidelines at the same time satisfy the guest.
Advise your supervisor and get their feedback as to how they feel you have handled the situation
Asking for your supervisors feedback on how you handled the situation will help you improve your skills and
how you communicate and provide services to the guests.