CHAPTER III

DESIGN AND METHODOLOGY

This chapter discusses and presents the description, features, requirements, research

design employed, the instruments to be used in the gathering of data, the subject of the study, the

course of action followed in the gathering of data, and the analysis of the gathered data relation

to the specific objective of the study and procedures.

Requirements Analysis

Participants

The purposive sampling technique was used to select the participants. Table 1 presents a

breakdown of these participants.

Table 1
Distribution of Participants
N = 25

Participants Frequency Percentage

BOT 9 36%
President 1 4%
VPs 3 12%
Department Heads 3 12%
Accounting Staff 3 12%
HR 1 4%
Registrars staff 5 20%
TOTAL 25 100%

Data Gathering Instruments

In this study, accounting information systems included all systems of recording

transactions, bookkeeping, cost accounting, and use of computers in financial record keeping for

management decision-making. However, this study was concerned with not only the context but

also measurement of efficiency of accounting information systems.

 17

This efficiency of an accounting information system was measured by 6 items which the

respondents were asked to answer yes or no in accordance to each item as described below:

The efficiency of cash management practices was considered in terms of cash forecasting

or budgeting, target cash balance determining, and cash surplus investing. The extent of

efficiency of cash management practices was measured by the following indicators:

The efficiency of receivable management was defined and measured by the frequency of

review and extent of reasonability of the school clients. Respondents were asked to response

corresponding to each item listed.

Data Gathering Procedures

The data collected was analyzed using the statistical tools such as measures of central

tendency. The mean is the mainly used to measure of central tendency.

The results of the statistical treatments provided groundwork for the analysis and

interpretation of data. The findings were the basis in making appropriate conclusions and

recommendations.

Data Processing and Statistical Treatment

The statistical tools used in determining the acceptability of the KCC-FMIS were by

means of getting the weighted scores and weighted mean of the responses towards the different

statements about the system.

The following statistical formula was used in this study:

1. For finding the weighted score:

 18

Data Flow Diagram

In this section, Figure 2 illustrate how data is processed by the system in terms of inputs
and outputs which focusses the flow of information, where data comes from and where it goes
and how it gets stored.
Figure 2 shows the context data flow diagram of the KCC-FMIS. Figure 3 shows the first
explosion data flow diagram.

CREATE
PAY/REGISTER RECORD
STUDENT TRASACTIONS CASHIER

PAY ACCOUNTING

CLIENTS 0.0 RECEIVE BOOKKEEPER

BILL
PAYMENT
BILL
GENERATE PAYSLIP
KCC-FMIS REPORT
DONATE
DONATOR RECEIPT INQUIRE EMPLOYEE

APPROVE / ANALIZE

ADMINISTRATOR

Figure 2: KCC-FMIS Context Data Flow Diagram

The figure shows that the student entity can encode all data entry. The employee is also

the one who will enroll the selected subject of the student and assign the loading of instructor.

The main function of the admin is to assess and approve enrollment and load. Student task is to
 19

reserve the subject for enrolment reservation. The students can also view and query information

about its attributes.

REGISTER
1.0
PAY
STUDENT
KCC-SIMS DB
REGISTERED
KCC-SIMS

PAY
CLIENTS BILL

2.0
BILL

DONATE CASHIERING CASHIERING DB

DONATOR SYSTEM
RECEIPT

CREATE
RECORD
CASHIER TRASACTIONS 3.0

RECEIVE PAYROLL DB
PAYMENT PAYROLL SYSTEM

ACCOUNTING

BOOKKEEPER

4.0

REGISTER
ACCOUNTING
ACCOUNTING
DB
EMPLOYEE GENERATE REPORT SYSTEM
PAYSLIP

APPROVE / ANALIZE Figure 3: KCC-FMIS First Explosion Data Flow Diagram

ADMINISTRATOR GENERATE
REPORT
 20

Database Design
The following tables are the database of the system. These are the fundamental
component of the information system. The set of data elements or values is presented here
including its properties such as field name, description, type and length.

KCC-SIMS Database Structures

Table 2: tblstudent
Field Name Description Type Length
IDNO Database id number Int 11
FNAME First name Varchar 30
LNAME Last name Varchar 30
MNAME Middle name Varchar 30
SEX Student sex Varchar 10
BDAY Student birthday Date
BPLACE Birth place Varchar 100
STATUS Student status Varchar 11
AGE Student age Int 11
NATIONALITY Student nationality Varchar 11
RELIGION Student religion Varchar 50
CONTACTNO Student contact number Varchar 50
HOMEADD Home address Varchar 100
EMAIL Email address Varchar 50

Table 3: tblsubject
Field Name Description Type Length
SUBJID Database id number Int 11
SUBJCODE Subject code Varchar 30
SUBJDESC Subject description Varchar 30
UNIT Subject unit Int 5
PRE_REQ Subject pre-requisite Varchar 50
COURSEID Coure ID number Int 11
SEMESTER Subject semester Varchar 11
YRLEVEL Subject year level Int 5
CURRICULUMYR Subject curriculum year Varchar 30
PRE_REQID Subject pre-requisite ID Int 11
 21

Table 4: tblcourse
Field Name Description Type Length
CRS_ID Database id number Int 11
CRSNAME Course name Varchar 30
CRSLEVEL Course level Int 11
CRSMAJOR Course major Varchar 30
CRSDESC Subject description Varchar 50
DEPTID Department ID Int 11

Table 5: tblschoolyr
Field Name Description Type Length
SYID Database id number Int 11
AY Academic year Varchar 20
SEMESTER Academic semester Varchar 20
COURSEID Course ID Int 11
IDNO Student ID number Int 11
CATEGORY Category Varchar 20
DATERESERVE Date reservation Date
DATEENROLLED Date enrolled Date
STATUS Enrollment status Varchar 20
CURRICULUMYR Curriculum year of course Varchar 20

Table 6: tblinstructor
Field Name Description Type Length
INST_ID Database id number Int 11
FNAME Instructor first name Varchar 40
LNAME Instructor last name Varchar 40
MNAME Instructor middle name Varchar 40
ADDRESS Instructor address Varchar 100
SEX Instructor sex Varchar 10
STATUS Instructor status Varchar 100
SPECIALIZATION Instructor specialization Varchar 150
EMAIL Instructor email Varchar 50
EMPLOYMENT_ST Employment status Varchar 100
ATUS Instructor ID number Int 11
EMPID

Table 7: tbldepartment
Field Name Description Type Length
DEPTID Database id number Int 11
DEPNAME Department name Varchar 30
DEPDESC Department description Varchar 60
 22

Table 8: tblstudentsubjects
Field Name Description Type Length
STUDSUBJ_ID Database id number Int 11
IDNO Student ID number Int 11
COURSE_ID Course ID number Int 11
SUBJ_ID Subject ID number Int 11
LEVEL Year level Int 11
SEMESTER Academic year Int 11
SY School year Int 11

Table 9: tblinstructorssubjects
Field Name Description Type Length
INSSUBJ_ID (PK) Database id number Int 11
EMPID Instructor id number Int 11
COURSE_ID Course id number Int 11
SUBJ_ID Subject id number Int 11
SEMESTER Academic semester Varchar 20
SY School year Varchar 20
STATUS Load status Varchar 50
MIX_CLASSID Class id number Varchar 50

Table 10: tblclass

Field Name Description Type Length
TBLCLASSID Database id number Int 11
CLASSCODE Class code Varchar 50
SUBJID Subject id number Int 11
COURSEID Course id number Int 11
EMPID Employee id number Int 11
SY Academic year Varchar 20
SEMESTER Academic year semester Varchar 50
MIX_CLASSID Class id number Varchar 50

Table 11: tbldefaults

Field Name Description Type Length
TBLDEFAULTSID Database id number Int 11
DEFAULTID Default ID number Varchar 30
CATEGORY Default category Varchar 30
LISTNAME Default list name Varchar 30
ISDEFAULT Default status Varchar 30
 23

CASHIERING Database Structures

Table 12: tbluseraccounts
Field Name Description Type Length
ACCOUNT_ID Database account id number Int 11
ACCOUNT_NAME Account name Varchar 256
USERNAME Account username Varchar 150
PASSWORD Account password Varchar 150
ACCOUNT_TYPE Account type Varchar 30
EMPID Employee id number Int 11

Table 13: tblscheduleoffees

Field Name Description Type Length
SCHEDFEES_ID Database id number Int 11
DUEDATE Due date of payment date
EXAMDUES Examination dues Varchar 150
TOTALFEES Total student payments Double
STUDENT_ID Student id number Int 11
NOOFUNITS Units taken by students Int 11
DEPARTMENTID Department id number Int 11

Table 14: tblpayments

Field Name Description Type Length
TRANS_ID Database id number Int 11
TRANSACTIONNO Transaction number Int 150
AMOUNTPAID Amount paid Double
CHECKNO Check number Varchar 50
PAYEENAME Payee name Varchar 150
BANK Bank details Varchar 150
CHECKDATE Date of check Date
STUDENT_ID Student id number Int 11
DATEOFPAYMENT Date of payment Date
RECEIVEBY Cashier details Varchar 50
SCHEDFEES_ID Schedule of fees id number Int 11
TRANSACTIONTYPE Type of transactions Varchar 50
 24

PAYROLL Database Structures

Table 15: tblemployee
Field Name Description Type Length
TBLEMPIDNO Database id number Int 11
EMPID Employee id number Int 11
LNAME Employee last name Varchar 30
FNAME Employee first name Varchar 30
MNAME Employee middle name Varchar 30
ADDRESS Employee address Varchar 150
EMAIL Employee e-mail Varchar 50
MOBILENO Employee mobile number Varchar 50
EMP_SEX Employee sex Varchar 11
POSITION Employee position Varchar 50
STATUS Employee status Varchar 11

Table 16: tblbasicpay

Field Name Description Type Length
TBLBPID Database id number Int 11
EMPID Employee id number Int 11
BASICSALARY Employee basic salary Double
HONORARIUM Employee honorarium Double

Table 17: tblattendance

Field Name Description Type Length
TBLATTID Database id number Int 11
EMPID Employee id number Int 11
PERIOD Salary period Varchar 50
WORKHRS Work hours Decimal 10,2
OTHRS Overtime hours Decimal 10,2
OTRATE Overtime rate Decimal 10,2
OTPAY Overtime pay Double
NDPAY Night differential pay Decimal 10,2
NDRATE Night differential rate Decimal 10,2
NDHRS Night differential hours Decimal 10,2
TAXALLOWANCE Tax allowance Double
NTALLOWANCE Non tax allowance Double
STATUS Payroll status Varchar 30
PERIODPAYSALA Period date of salary Varchar 50
RAY Rate per hour Double
RATE_PHR
 25

Table 18: tblcashadvance

Field Name Description Type Length
TBLCAID Database id number Int 11
EMPID Employee id number Int 11
PERIOD Salary period Varchar 50
CAAMOUNT Cash advance amount Double
NOOFDEDUCTIONS Number of deductions Int 5
BALANCEAMOUNT Balance cash advance Double
BALANCENODEDUCT Balance number of deductions Int 5

Table 19: tblloan

Field Name Description Type Length
TBLCAID Database id number Int 11
EMPID Employee id number Int 11
PERIOD Salary period Varchar 50
LOANAMOUNT Loan amount Double
NOOFMOS Number of months Int 5
LOANDEDUCTIONS Loan deductions Double
BALANCEAMOUNT Balance loan amount Double
BALANCENOOFMOS Balance number of months Int 5

Table 20: tblcontributions

Field Name Description Type Length
TBLCONTID Database id number Int 11
EMPID Employee id number Int 11
EY_SSS Employee SSS contribution Double 50
ER_SSS Employer SSS contribution Double
EY_PHILHC Employee Phil-Health contribution Double 5
ER_PHILHC Employer Phil-Health contribution Double
EY_PAGIBIG Employee Pag-ibig contribution Double
ER_PAGIBIG Employer Pag-ibig contribution Double 5

Table 21: tblcooploan

Field Name Description Type Length
TBLCAID Database id number Int 11
EMPID Employee id number Int 11
PERIOD Salary period Varchar 50
CLAMOUNT Coop loan amount Double
CLBALANCE Coop loan balance amount Double
CLMOS Coop loan number of months Int 5
CLREMOS Coop loan remaining months Int 5
CLDEDUCTIONS Coop loan deductions Double
 26

Table 22: tblssspagibigloan

Field Name Description Type Length
TBLSPID Database id number Int 11
EMPID Employee id number Int 11
PERIOD Salary period Varchar 50
SSS_LOAN SSS loan amount Double
SSS_BALANCE SSS balance loan Double
PI_LOAN Pag-ibig loan amount Double
PI_BALANCE Pag-ibig loan balance Double
SSS_DEDUCTIONS SSS deductions amount Double
PI_DEDUCTIONS Pag-ibig deductions amount Double
SSS_NOMOS SSS number of months Int 5
PI_NOMOS Pag-ibig number of months Int 5

Table 23: tbldtr

Field Name Description Type Length
TBLDTRID Database id number Int 11
EMPID Employee id number Int 11
AMLOGIN AM employee login Time
AMLOGOUT AM employee logout Time
AMTOTALHRS AM total number of hours Int 11
PMLOGIN PM employee login Time
PMLOGOUT PM employee logout Time
PMTOTALHRS PM total number of hours Int 11
DAILYDATE Daily time record date Date

Table 24: tbltaxtable

Field Name Description Type Length
TBLTAXID Database id number Int 11
EMPID Employee id number Int 11
PERIOD Payroll period Varchar 50
PEREXEMPT Personal exemption Varchar 50
NOOFDEP Number of dependents Int 5

Table 25: tblpayroll

Field Name Description Type Length
TBLPAYROLID Database id number Int 11
EMPID Employee id number Int 11
PERIOD Payroll period Varchar 30
T_SALARY Total salary Double
TAX Employee tax amount Double
T_DEDUC Total deductions Double
NETINCOME Employee net income Double
 27

DATESUBMITTED Date payroll submitted Double

TIMESUBMITTED Time payroll submitted Double
CASHADVANCE Employee cash advance Double
COMPANYLOAN Employee loan Double
COOPLOAN Employee coop loan Double
SSSLOAN Employee SSS loan Double
PAGIBIGLOAN Employee Pag-ibig loan Double
SSSCONTRIBUTI Employee SSS contribution Double
PHILHCCONTRI Employee PH contribution Double
PAGIBIGCONTRI Employee PI contribution Double

ACCOUNTING Database Structures

Table 26: tblchartsofaccounts
Field Name Description Type Length
TBLCOAID Database id number Int 11
ACCOUNT_CODE Account code Varchar 20
ACCOUNT_NAME Account name Varchar 150
LEVEL Account level Varchar 10
ACCOUNT_TYPE Account type Varchar 50
BALANCE Account balance Double
ACTIVE Account status Varchar 5
ISLOCK Account status Varchar 3
NOTE Account notes Varchar 150
DATESTARTED Account date started Date

Table 27: tblaccounttype

Field Name Description Type Length
TBLATID Database id number Int 11
ACCOUNT_TYPE Account type Varchar 50
DESCRIPTION Account description Varchar 150

Table 28: tblbank

Field Name Description Type Length
TBLBANKID Database id number Int 11
BANKCODE Bank id number Varchar 50
BANKNAME Bank name Varchar 150
LOCATION Bank location address Varchar 150
BANKACCOUNTNO Bank account number Varchar 50
 28

Table 29: tblbankaccounting

Field Name Description Type Length
TBLBANKACCID Database id number Int 11
TRANSACTIONDATE Bank transaction date Date
ACCOUNTNO Bank account number Int 11
BANKCODE Bank id number Varchar 50
PAYEE Bank payee name Varchar 150
AMOUNT Amount transaction VarcharV 100
CHECKNO Check number archar 50
CVNO Cash voucher number Varchar 50
TRANSACTIONID Transaction id number Int 11
AMOUNTINWORDS Amount in words Varchar 100
BANKSTATUS Bank status of transaction Varchar 50
BANKCATEGORY Bank category Varchar 50
ACCOUNT_CODE Account code number Varchar 50

Entity Relationship Diagram

Figure 4 show the relationships of tables in the database. The significance of having an
ERD is that we can trace the connections of tables and how normalize the tables is.The database
management system (DBMS) used is MySQL and the design of the user interface and the
application programs that is used and processed the database are defined and designed.
 29
tblstudent tblschoolyr tbldepartment
IDNO SYID
FNAME
DEPTID
AY
LNAME SEMESTER
DEPNAME
MNAME COURSEID DEPDESC
SEX IDNO
BDAY CATEGORY
BPLACE DATERESERVE
STATUS DATEENROLLED tblcourse
AGE STATUS CRS_ID
NATIONALITY CURRICULUMYR CRSNAME
RELIGION CRSLEVEL
CONTACTNO CRSMAJOR
HOMEADD tblsubject CRSDESC
EMAIL DEPTID
SUBJID
SUBJCODE
SUBJDESC
UNIT tblinstructorssubjects
tblinstructor PRE_REQ INSSUBJ_ID (PK)
COURSEID EMPID
INST_ID SEMESTER
FNAME COURSE_ID
YRLEVEL
LNAME CURRICULUMYR SUBJ_ID
MNAME PRE_REQID SEMESTER
ADDRESS SY
SEX STATUS
STATUS MIX_CLASSID
SPECIALIZATION
EMAIL
EMPLOYMENT_STATUS
EMPID
tblstudentsubjects
STUDSUBJ_ID
IDNO
tbldefaults
COURSE_ID
TBLDEFAULTSID tblclass
SUBJ_ID
DEFAULTID TBLCLASSID
LEVEL
CATEGORY CLASSCODE
SEMESTER
LISTNAME SUBJID
SY
ISDEFAULT COURSEID
EMPID
SY
SEMESTER
MIX_CLASSID

Figure 4: Entity Relationship Diagram for KCC-SIMS

 30

tblstudent tbluseraccounts
IDNO ACCOUNT_ID
FNAME ACCOUNT_NAME
LNAME USERNAME
MNAME PASSWORD
SEX ACCOUNT_TYPE
BDAY EMPID
BPLACE
STATUS
AGE
NATIONALITY tblpayment
RELIGION TRANS_ID tblscheduleoffees
CONTACTNO TRANSACTIONNO SCHEDFEES_ID
HOMEADD AMOUNTPAID DUEDATE
EMAIL CHECKNO EXAMDUES
PAYEENAME TOTALFEES
BANK STUDENT_ID
tblschoolyr CHECKDATE NOOFUNITS
SYID STUDENT_ID DEPARTMENTID
AY DATEOFPAYMENT
SEMESTER RECEIVEBY
COURSEID SCHEDFEES_ID
IDNO TRANSACTIONTYPE
CATEGORY
DATERESERVE tblstudentsubjects
DATEENROLLED STUDSUBJ_ID
STATUS
CURRICULUMYR
IDNO
COURSE_ID
SUBJ_ID
LEVEL
tbldepartment SEMESTER
DEPTID SY
DEPNAME
DEPDESC

Figure 5: Entity Relationship Diagram for Cashiering

 31

tblattendance
TBLATTID tblpayroll
EMPID TBLPAYROLID
PERIOD tblbasicpay
TBLBPID EMPID
WORKHRS PERIOD
OTHRS EMPID
BASICSALARY T_SALARY
OTRATE TAX
OTPAY HONORARIUM
T_DEDUC
NDPAY NETINCOME
NDRATE DATESUBMITTED
NDHRS TIMESUBMITTED
TAXALLOWANCE CASHADVANCE
NTALLOWANCE COMPANYLOAN
STATUS tblemployee
TBLEMPIDNO COOPLOAN
PERIODPAYSALARAY SSSLOAN
RATE_PHR EMPID
LNAME PAGIBIGLOAN
tblcashadvance FNAME SSSCONTRIBUTI
TBLCAID MNAME PHILHCCONTRI
EMPID ADDRESS PAGIBIGCONTRI
PERIOD EMAIL
CAAMOUNT MOBILENO
NOOFDEDUCTIONS EMP_SEX tblcontributions
BALANCEAMOUNT POSITION TBLCONTID
BALANCENODEDUCT STATUS EMPID
EY_SSS
ER_SSS
EY_PHILHC
tblssspagibigloan tbltaxtable ER_PHILHC
TBLSPID TBLTAXID EY_PAGIBIG
EMPID EMPID ER_PAGIBIG
PERIOD PERIOD
SSS_LOAN PEREXEMPT
SSS_BALANCE NOOFDEP tbldtr
PI_LOAN TBLDTRID
PI_BALANCE EMPID
SSS_DEDUCTIONS AMLOGIN
PI_DEDUCTIONS AMLOGOUT
SSS_NOMOS tblloan AMTOTALHRS
PI_NOMOS TBLCAID PMLOGIN
EMPID PMLOGOUT
tblcooploan PERIOD PMTOTALHRS
TBLCAID LOANAMOUNT DAILYDATE
EMPID NOOFMOS
PERIOD LOANDEDUCTIONS
CLAMOUNT BALANCEAMOUNT
CLBALANCE BALANCENOOFMOS
CLMOS
CLREMOS
CLDEDUCTIONS

Figure 6: Entity Relationship Diagram for Payroll

 32

tblpayroll
TBLPAYROLID tblscheduleoffees
EMPID SCHEDFEES_ID
PERIOD DUEDATE
T_SALARY EXAMDUES
TAX TOTALFEES
T_DEDUC tblinstructorssubjects STUDENT_ID
NETINCOME NOOFUNITS
INSSUBJ_ID (PK)
DATESUBMITTED DEPARTMENTID
EMPID
TIMESUBMITTED COURSE_ID
CASHADVANCE SUBJ_ID
COMPANYLOAN SEMESTER
COOPLOAN SY tblaccounttype
SSSLOAN STATUS TBLATID
PAGIBIGLOAN MIX_CLASSID ACCOUNT_TYPE
SSSCONTRIBUTI DESCRIPTION
PHILHCCONTRI
PAGIBIGCONTRI
Tblchartsofaccounts
TBLCOAID
ACCOUNT_CODE
ACCOUNT_NAME tblbankaccounting
LEVEL
tblpayments TBLBANKACCID
ACCOUNT_TYPE
TRANSACTIONDATE
TRANS_ID BALANCE
TRANSACTIONNO ACCOUNTNO
ACTIVE
AMOUNTPAID BANKCODE
ISLOCK
PAYEE
CHECKNO NOTE
AMOUNT
PAYEENAME DATESTARTED
CHECKNO
BANK
CVNO
CHECKDATE
STUDENT_ID TRANSACTIONID
DATEOFPAYMENT AMOUNTINWORDS
RECEIVEBY tblbank BANKSTATUS
TBLBANKID BANKCATEGORY
SCHEDFEES_ID
ACCOUNT_CODE
TRANSACTIONTYPE BANKCODE
BANKNAME
LOCATION
BANKACCOUNTNO

Figure 7: Entity Relationship Diagram for Accounting

 33

Architectural Diagram Interface of Hardware

In this section, it shows the entire integrated components or elements of a structure or
system and unifies them into a coherent and functional whole.

SERVER/DATABASE
SERVER
CASHIER
1

CASHIER
2

ACCOUNTING OFFICE

BOOKKEEPER

HR
OFFICE

REGISTRARS
OFFICE

SCHOOL
ADMINISTRATORS

Figure 8: Architecture Diagram of KCC-FMIS

 34

In the figure, four offices are connected via LAN or local area network. The database is
in the server office which is the core or the center of the network.

System Implementation

KCC-FMIS refers to computerization of expenditure management processes including

budget formulation, budget execution, and accounting with the help of a fully integrated system
for financial management and other spending activities. The implementation of the system
should also secure integration and communication with other relevant information systems such
as KCC-SIMS, Cashiering, Accounting and Payroll systems. Because of this, there will be four
phases of development. The first phase develops the KCC-SIMS which caters the system for
student information that includes registration, enrollment, and other procedures.

This will be integrated in the second phase, the cashiering system that includes the
schedule of fees and other income of the school. The third phase, Payroll System, is related to the
expenses of the school which will be accountable in the balance of expenses and income. In this
phase, Accounting System, capture all the functional processes, and the relevant financial flows,
within the school expenditure management.

KCC-FMIS Features

The system follows three guiding characteristics for KCC-FMIS:

It is a management tool

It should provide a wide range of nonfinancial and financial information

It is a system
KCC-FMIS will also be develop and be guided with the attributes of a well-designed
FMIS:
Be modular, and capable of progressive upgrading to cater to future needs
Offer a common platform and user interface to the stakeholders in different
agencies responsible for financial management, for adding to and accessing the
information database
 35

Maintain a historical database of budget and expenditure plans; transaction data at

the highest level of detail; cash flows and bank account operations including
checks issued, cancelled, and paid, cash balances and floats
Have dedicated modules to handle monthly, rolling, short-term and longer-term
forward estimates of revenues, and expenditures, and corresponding estimates of
the resulting cash flows;
Have built-in analytical tools to offer trend analysis of various elements of
operations
Compile formal accounts from the database of authorizations and cash
allocations,primary revenue and expenditure transactions avoiding the need to
duplicate data entry for accounting purposes
Enable real-time reconciliation of parallel but related streams of transaction data
Mechanize all possible routine tasks generating variousforms/authorizations,
checks, outputting hard copies of key registers and statements, etc.; and
Flexible enough to provide user-defined management information, aggregated at
the desiredlevel of detail, from the database.

Recommended Hardware Specification for Server Side

4-core Processor E3-1220v2 (8MB Cache, 3.10 GHz)
8GB 1333MHz DDR3 ECC Unbuffered CL9 DIMM
3.5in 500GB 7200RPM SATA ULTRA Enterprise
Supports up to 4 fixed hard drives
Dual 1Gbe LAN ports
400W Fixed PSU
2 1TB HDD
Keyboard
Optical Mouse
Headset
LED Monitor
 36

Recommended Hardware Specification for Clients Side

Intel Core i3 4130 3.40 Ghz 4th Gen.
Gigabyte H81M-DS2 Motherboard
2 GBDDR pc 1600 memory
160 GB HDD
DVD-RW
Monitor
600 watts PSU
Keyboard
Optical Mouse
Headset
500 watts AVR

Recommended Network and Communication Device

Linksys E2500 Advance Dual Band N Router