Emergency Response Team Plan

Shoal Island Office

Last Revised: October 24, 2008

EMERGENCY RESPONSE TEAM
LOCATION LIST

ERT Team Leader

Ed James (246-5452)

Top Floor ERT Members

Danny Anderson (246-5459)

Main Floor ERT Members

Ed Sinclair (710-2749)
Jim Karr

Last Revised: October 24, 2008

TimberWest Shoal Island Building Plan
General Information
1. Each floor of the building has an ERT member assigned to the area in which they work.
In an emergency, the member will wear special hardhats to identify him or herself.

2. The instructions of the ERT members are to be followed during an emergency.

3. Persons working outside their normal area and are located in another area of the building
in the event of an emergency will fall under the control of that areas ERT member.

4. Routine drills of the team are to be conducted under the guidance of the ERT Team
Leader, to ensure training is adequate to meet the needs of the company.

Duties of Emergency Response Team Members

In the case of a building or first aid emergency, the duties of the Emergency Response Team are
as follows:

1. Upon notification of an emergency, put on your ERT hardhat and investigate the problem.
If necessary, initiate the fire alarm and begin the evacuation of the building.

2. Ensure that everybody has left your designated area of responsibility and has proceeded
to the muster area.

3. Tend to the injured or incapacitated personnel by applying the basic principles of first aid.

4. Report the status of your area or situation to the senior employee on the premises.

5. Liaison with the city emergency personnel and pass on information as the situation
dictates.

6. Direct the actions of the assisting persons with any necessary instructions.

Responsibilities of ERT Members

ERT members have the following responsibilities:

1. Knowing what action is required in the event of an emergency.

2. Understanding the evacuation procedure of the building.

3. Ensuring that all occupants know the procedure for an emergency.

4. Having a detailed knowledge of their area of responsibility.

5. Keeping a list of incapacitated personnel in their area.

6. Ensuring that a replacement is given their responsibilities if they are absent from the
work-site.

Last Revised: October 24, 2008

Duties of ERT Team Leader
1. Call the Fire Department 9-1-1, giving the buildings name, address and any other
pertinent information.

2. Go immediately to the designated entry door and wait for the Fire Department arrival.

3. Provide access and information requested by the Fire Department.

4. Record evacuation information provided by ERT team members.

5. The fire alarm will not be silenced until found to be false after investigation by the fire
department.

6. If the investigation carried by ERT team shows the alarm to be the result of a fire, they
may take any steps they feel necessary in attempting to fight the fire with equipment
available in the building. At no time are they to endanger themselves.

7. At no time will the fire alarm be reset without consent of the fire department.

8. Additional businesses adjacent to the office will be immediately notified of any problems
and they will also be encouraged to evacuate also.

9. Within the building, staff are to be watchful for persons who may need special assistance
during evacuation.

Evacuation and Search Procedures

1. Direct evacuation of your assigned area by the nearest exit.

2. Search all offices, washrooms, etc., to ensure all occupants have left the area. Be sure
to close all doors as you leave.

3. Report to the muster area to verify evacuation of your area.

4. Do not attempt to fight a fire unless it is very small. At no time are you to endanger
yourselves.

5. Evacuation of handicapped persons in the office:

(a) Ensure that the ERT team leader is aware of any person, who is normally
working in your area, who will need assistance in the case of an evacuation, i.e.,
pregnant women.

(b) Instruct handicapped persons to report to an area adjacent to one of the exits.

(c) Arrange for enough people to help in evacuation any and all handicapped
persons in one trip.

(d) Unless there is immediate and apparent danger in a given area, the handicapped
person and their aides will wait adjacent to a hallway until the main flow of people
have passed. At that time they will be taken into the hallway and assisted in their
exit. Common sense is to prevail in all cases.

(e) If an unlisted handicapped person is present in your area of responsibility, enlist

as many persons as necessary to assist with the evacuation.

Last Revised: October 24, 2008

 (f) Follow the advice and wishes of the handicapped person as long as their safety
and yours in not jeopardized.

6. If, during evacuation, the ERT team members find that movement in the stairwell
has slowed appreciably or stopped, they are to redirect persons to an alternate exit.

7. Do not assume the emergency is over if the alarm bell stops ringing. Continue
with the evacuation until told by Fire Department personnel to stop.

ALL OCCUPANTS
1. Be aware of locations of fire exits (see diagrams below).

Main Floor

Upper Floor

Last Revised: October 24, 2008

2. Know who your fire wardens are and follow their instructions.

3. Leave the building in an orderly manner, closing doors behind you.

4. Keep conversation to a minimum during evacuation.

5. Do not smoke.

6. Do not congregate in front of the building.

7. Practice fire prevention at all times.

8. The Muster Area for the Shoal Island office is in front of the Paint Storage
Shed (see diagram below).

Last Revised: October 24, 2008

Injuries
In the event that an medical emergency does occur, the 1st Aid attendant must be notified
immediately. If this requires contact via a radio, use the following procedures:
Ensure the radio is on the proper channel
Stay calm; Speak slowly and clearly
State that there is an emergency and that you require radio silence
Provide the 1st Aid attendant with: location, number of injured, type of injury and any
special equipment that may be required
DO NOT GIVE OUT THE INJURED PERSON(S) NAME(S)
If possible; stay within radio contact and with the injured person

Fatalities
In the event that a fatality does occur use the following procedures:
Ensure the scene is safe to approach.
Do not disturb the incident scene except to conduct 1st Aid
Call the RCMP and WorkSafe (include contact information).
If possible, sensitive information should be relayed by telephone, cell phone or any other
type of secure link.
Never relay the name of the subject over the radio.
Notify Safety Coordinator (Mike Sinclair) or Jamie Tierney with all of the facts, etc.
Cover the body.
Seal off the area.
Make notes as to your observations of the incident and photograph or sketch the scene
before any disturbance takes place; and gather witness information.
Do not leave the scene unless relieved or advised by the RCMP or, if staying at that
location will place you at personal risk.
Do not release any details to the media.

Natural Disaster
Tsunami
All sites located on the West side of Vancouver Island or the main land, as well as sites along the
Alberni inlet have a high susceptibility to Tsunami (should one occur). Should a Tsunami warning
be issued, ERP members are to ensure that all employees move to the marshalling area (see
Emergency Response Team section for location of marshal area). If the marshalling area is not
located at a point of high ground, the ERP members must move all employees to higher ground
only after everyone has been accounted for.

Earthquakes
When an Earthquake Strikes
Remain as calm as possible.
Be prepared for aftershocks.
Report any damage/casualties to your ERP Team Representative.
If in a building:
Duck, Cover and Hold!
o Get under a sturdy structure such as a desk or workstation and remain there until
the earthquake subsides.
Last Revised: October 24, 2008
 o In a hallway, kneel down with your back against the wall.
o Cover your head with your arms and tuck down to your knees.
Do not rush to the exits.
Keep away from windows or objects that are likely to fall.
Stay under cover until it appears the earthquake is over.

If on the deck:
Move away from logs and piles, as they could roll.

Fire
Self-protective Measures
If your clothes catch on fireSTOP, DROP, & ROLL
If you are caught in smoke, drop to your hands and knees and crawl.
If you are trapped in a room, place cloth and material under the door to prevent smoke
from entering.
Retreat and close as many doors as possible between you and the fire.
Be prepared to signal for help.

Preventive Measures
Learn at least two escape routes and emergency exits from your area.
Familiarize yourself with the location of firefighting equipment (e.g. fire extinguishers)
Learn how to use fire extinguishers*

* Note: Use the acronym PASS to remember how to use an extinguisher.

P - Pull the safety pin.
A - Aim at the base of the fire.
S - Squeeze the trigger handles together.
S - Sweep from side to side across the fire.

When a Fire Occurs

If you discover a fire:
o Notify the fire department by dialing 9-1-1. Give your location, the nature of the
fire, and your name.
o Notify your ERP Team Representative and/or other occupants.
o Evacuate the area.
If you are informed about a fire:
o Evacuate the area. Close windows, and close doors as you leave.
o Leave the building; move away from exits and out of the way of emergency
operations.
o Assemble in the designated marshal area.
o Report to the ERP Team Representative so they can determine that all personnel
have evacuated your area.
o Remain outside until competent authority (Fire Fighter, Ambulance Attendant, or
your supervisor) states that it is safe to re-enter.
Fight the fire ONLY if:
o The fire department has been notified of the fire, AND
o You have a way out and can fight the fire with your back to the exit, AND
o You have the proper extinguisher, in good working order, AND know how to use
it.
o If you are not sure of your ability or the fire extinguisher's capacity to contain the
fire, leave the area.
Last Revised: October 24, 2008