Prerequisites

1. Purchasing info record must exist for the material

2. Material Master should have the purchasing tab and MRP 3 Tab

Steps

1. Assign PO type for Sales Organization

2. Configure item category

3. Configure schedule line category

4. Configure workflow for PO / PO Change

Step 1:
Assign Purchase Order type for Sales Organization

SPRO –> Enterprise Structure –> Definition –> Sales and Distribution –> Define, copy, delete, check
Sales organization –> Order Type as “NB”

Step 2:
Configure Item Category

Sales and Distribution –> Sales –> Sales Documents –> Sales Document Item –> Define Item
Categories

Then enable check box Create PO automatic.

Step 3:
Configure schedule line category

Sales and Distribution –> Sales –> Sales Documents –> Schedule Lines –> Define Schedule Line
Categories.

PO Type –> NB

Item Category –> 0

Account Assignment Category –> E

Then enable check box for Purchase requisition with delivery scheduling.

Step 4:
Configure workflow for PO / PO Change

SAP Easy Access –> Tools –> Administration –> User Maintenance –> Users

Make sure, SAP delivered standard Workflow User WF-BATCH should have the user category
system in the background.

Ensure the following Profiles are maintained:

1. SAP_ALL

2. SAP_NEW
Create logical destination for tRFC
SPRO –> Net Weaver –> Application server –> Business Management –> SAP Business Workflow –
> Basic Settings (Workflow System) –> Create Logical Destination for tRFC
The system automatically proposes a name for the destination.

Type linkage for automatic creation of a purchase order

In SAP Easy Access screen, Tools –> Business Workflow –> Development –> Utilities –> Events –>
Type Linkages

Then click on new entries and maintain the linkage.

In new entries maintain as follows:

Object category: BO

Object type : BUS2032

Event : ALECREATED

Receiver Type : “–“

Receiver Call : FM

Receiver FM : PUR_ORDER_CREATE_VIA_SD_EVENT

Linkage Activated: to be checked

Status : No errors

Type linkage for automatic changes to a purchase order

The only change in receiver FM all the other fields remain the same.

Receiver FM : PUR_ORDER_CHANGE_VIA_SD_EVENT

Perform task-specific Customizing

SPRO –> SAP Net Weaver –> Application server –> Business Management –> Perform Task
specific Customizing

Assign Agents

Sales and Distribution –> Sales –> Basic Functions –> Assign Agents

Choose the standard tasks Error: Purchase order not created and Error: Purchase order not
changed and specifies the agent assignment.
Pop up box appears and choose the User and enter the User Name

After agent assignment the users will appear under the standard tasks.

Then activate the event linking

Then Create a Sales Order and save the document.

In change mode check the schedule line to see Purchase Requisition number.

Then check the document flow of Sales Order and you can find the Purchase Order details.

Check the Business Work place for the user to see the workflow triggering details.