OMPL Officers’ Association

MANGALURU

BYE - LAWS AND RULES

I. Name: The name of the Association shall be “OMPL Officers’ Association (OMPLOA)”.

II. Location: The Registered Office of the Association is at

“Sowparnika”
Near Friends Circle Katla
Surathkal
Mangalore - 575014

III. Aims & Objectives:

a) To have effective channel of communication with the Management and for improving the
efficiency, profitability and development of the Company.
b) To work for advancement through self-help and the furtherance of the Company.
c) To protect and promote the interests, rights and privileges of members in the service of the
OMPL in all matters relating to their emoluments, service conditions, employment, and other
benefits and amenities; to make representations to the authorities in this connection and to
take any other steps from time to time necessary for the betterment of the members and for
the redressal of their grievances.
d) To deal with matters as may be considered necessary by the Executive Committee for the
welfare and improvement of the service conditions of the members of the Association.
e) To promote activities conducive to the above objectives.
f) To liaise with the Governmental institutions, similar Associations and technical bodies.
g) To foster unity, goodwill, understanding and harmony among the members and promote mutual
help and appreciation.
h) To seek affiliation with any all India Association /Association of management staff in the Oil &
Petrochemical industry having similar objectives.

IV. Membership:

a) All Officers on roles of ONGC Mangalore Petrochemicals Limited (OMPL) and who believe in and
subscribe to these byelaws are eligible to become members. The membership shall
 automatically cease to exist when a member is no longer in the service of OMPL.
b) Every application for the membership in the Association, in the prescribed form shall be
addressed to the General Secretary. A register containing the list of members will be
maintained at the office.
c) Monthly subscription shall be Rs.50/- payable as salary contribution on every month. Till salary
contribution scheme starts, Rs. 300/- shall be collected in advance as subscription for every 6
months. There shall be an enrolment fee of Rs. 500/-.
d) The defaulters of monthly subscription shall forfeit their rights to vote till the arrears are paid.
e) The membership of a defaulter stands cancelled automatically if the monthly subscription is not
paid consecutively for a period for 6 months and is not making payment of the arrears at the
end of the 6th month. He can be re-enrolled as a new member with the permission of the
executive committee after payment of the arrears.
f) Extra contribution/donation may be collected for any specific purpose, sanctioned by the
executive committee, if necessary.
g) Disciplinary action against members:
1) The executive committee shall have the authority to deal, as it deems fit, with all cases of
misconduct or infringement of any of the rules of the Association by the members.
2) If the Executive Committee on consideration of a report received from the General
Secretary on the acts of commission or omission on the part of any member, comes to the
conclusion that it is prejudicial to the interest of the Association to permit such individual
to continue his/her membership of the Association, the Executive Committee may resolve
to expel such a member from the association by two thirds majority (2/3) of the members
of the Executive Committee present. The executive Committee before taking any such
decision shall give an opportunity to the member concerned to give his/her explanation
within fifteen days from the time of issuing a notice to him/her. If the member so expelled
feels aggrieved he/she shall have a right to appeal to the General Body at its next General
Meeting provided he/she gives notice in writing to the General Secretary within 30 days
from the date of expulsion his intention to do so. A member so expelled shall not be
readmitted for a period of two years from the date of expulsion.
h) A register of the members, accounts books and other prescribed registers shall be kept at the
registered office of the Association properly maintained by the officers responsible. The
 registers and the books should be open to inspection by any officer or member of the
Association during the working hours of the Association.

V. Funds of the Association

The general fund of the association shall be spent only on such of those objects of the Association
as approved by the executive committee like
a) The payment of expenses to the officers of the Association.
b) Payment of expenses for the administration of the Association including audit of the
accounts of the General funds of the association.
c) Prosecution or defense of any legal proceedings to which the association or any member
thereof is a party when such prosecution or defense is under taken for the purpose of
securing or protecting any rights or sign out the relations of any member with employers or
with a person whom the member employs.
d) The conduct of the disputes on behalf of the association or any such member thereof.
e) The compensation of member for loss arising out of the trade disputes.
f) Allowances to member or their dependents on account of death, old age, sickness,
accidents of such members.
g) With reference to the financial position of the Association, the executive committee shall
decide from time to time the benefits to be given to the members. A member shall be
entitled to the benefits of the Association only if he had been a member for at least a
period of three months and paid his subscription up to date.

VI. Term

The official term of the Executive Committee of the Association shall be two years of the Christian
era from the date of assuming the office upon their election in the General Body till the General
Body Meeting is convened for the purpose of elections.

VII. Executive committee:

A) Composition

The affairs of the association shall be managed by an executive committee consisting of:

 President – 1 Post
 Vice President – 2 Posts
  General Secretary - 1 Post
 Joint Secretary – 3 Posts
 Treasurer - 1 Post
 Executive Committee members – 7 Posts

Total Fifteen (15) posts.

B) Election of Executive Committee

The election of the Ex. Committee, if necessary, will be done as per the following procedure.

a) The Ex. Committee meeting prior to the election will appoint a returning officer and an
assistant, if necessary for conducting the election.
b) Returning officer will issue a notification for election within one week of the appointment.
c) Clear 10 working days should be given for submitting the nomination forms. Clear two
working days to be given for withdrawal of nominations and at 4 pm of the second day the
final list of candidates should be published. The nomination form should contain the
signatures of the member nominating, the nominated person and the member supporting.
Election if necessary, is to take place on the fourth working day after the date of publishing
the list of candidates. If by any account it is not possible to conduct the election on that
day it should be conducted on the next working day. The returning officer depending upon
the existing circumstances should decide the timings of election.
d) Counting of votes should take place immediately after the election and the results to be
published after that.

C) Duties and responsibilities:

a) President: He shall be the executive head of the association, he shall preside over and direct
the proceedings of the General Body and executive committee meetings and shall have only a
casting vote.
b) Vice-President: Shall conduct duties of president in his absence. Vice-President shall have only
a casting vote in the absence of the President.
c) General Secretary: The General Secretary shall conduct all correspondence of the Association

and arrange all meetings and other activities of the Association. He shall-

 Prepare the Agenda and call for a meeting.

 Prepare minutes of the meeting to be submitted in the next meeting.

  Keep all the files and documents of the Association and shall maintain the following.

 Membership register

 Minutes book and

 Correspondence files
 Represent the association in all matters connected with the objectives of the
association.
d) Joint Secretary: Joint Secretary shall share the responsibilities of the General Secretary. In the
absence of the Secretary, the Joint Secretary shall assume the duties of the General Secretary.
e) Treasurer: It shall be the duty of the treasurer to collect all the amounts due to the
association with the help of the Executive Committee members. For all funds received, he shall
issue receipts in the form, approved by the Executive Committee, containing the signature and
the seal of the Association. The treasurer shall keep all accounts up to date.

f) Executive Committee Members: They shall assist the Office bearers in the conduct of the
Office.

D) An executive committee shall hold office continuously for a period of two years.
1. The Executive Committee shall have the powers to fill up interim vacancies in that body till
the next general body meeting. Such vacancies could be resignation or retirement or
voluntary withdrawal from the executive committee by the member.
2. The Executive Committee, in which is vested the general administration of the affairs and
property of the Association shall arrange for: -

 Collection of the funds of the Association.

 Annual audit of the accounts by an approved auditor.

 Presentation of the annual report.

 Election of the executive committee for the ensuring year before the end of the term.

 The efficient conduct of the association

E) Meetings of the Executive Committee

The Executive Committee will meet at least once in three months. The General Secretary will issue
a notice of the meeting of the Executive Committee, to all the members, ten days in advance. The
 executive committee shall transact business either by circulation of papers or in the meeting. In the

latter case the quorum shall be two third. The President or in his absence the Vice President shall
preside over the meeting.

In the event of a tie meeting, the Chairman of the meeting shall have a casting vote.

a) A member of the Executive Committee if unable to attend the Executive Committee

meeting may convey the absence in writing to the General Secretary, citing reasons. If a

member of the executive committee abstains himself from the executive committee

meetings consecutively three times without prior intimation, his membership in the

executive committee ceases automatically.

b) If a member fails to attend three consecutive meetings due to extra ordinary

circumstances, the executive committee on the member’s request shall consider it and

the committee shall take a decision on it.

VIII. General Body Meeting

A) - General Body shall meet at least once in a year.

- The annual general meet for the election of the office bearers will be done once in two
years and can be extended for a period within two months from the date of expiry of the
term of the Executive Committee, if warranted by unforeseen circumstances.
B) The quorum for all the general body meetings shall be one third (1/3) of the total members.
Should there be no quorum of attendance within half an hour of the fixed time. The meeting
shall be declared adjourned by the chair. No quorum is necessary for a meeting adjourned for
want of quorum.
C) Notice of the ordinary meetings of the general body shall be issued by the General Secretary at
least Three weeks in advance.
D) Extra ordinary meetings of the general body shall be called by the Secretary by short notice of
not less than Seven days.
E) A requested general body shall be arranged by the secretary on a requisition of not less than
one third (1/3) of the members within two weeks of the date of receipt of requisition.
 F) Any amendment of the bye laws and rules of the Association shall be made by the General

body, convened for the purpose with a majority of two thirds (2/3) of the members present.
The quorum for such a general meet shall be 51% of the total members, present and voting.
G) Any subject, not specified in the agenda of the meeting, may be brought up for consideration
with the permission of the Chairman.

H) Any decision of the general body shall be binding on all members of the Association.

The office bearers as mentioned in rule VII shall be elected at the general body meeting of the

Association and shall hold the Office till the next election.

IX. Accounts

a) The funds of the Association entrusted by the Treasurer shall be deposited in a nationalized
bank approved by the executive committee. The Treasurer is authorized to keep impress cash
not exceeding Rs.1000/-.
b) Without the prior sanction of the executive committee, the Treasurer shall not spend more
than Rs.1000/- at a time.
c) The Treasurer and the General Secretary shall jointly operate the accounts.

X. Auditing of accounts

The accounts of the Association shall be audited once in a year by an Auditor processing the

qualification prescribed under the Indian Trade Union Act. The responsibility shall be upon the

executive committee to see that the accounts are so audited.

XI. Winding up:

A requisition to the general body meeting to consider the winding up of the Association shall be
signed by at least 50% of the members. Such meeting shall be held after one month from the date
of receipt of requisition. The Association shall be wound up only if a resolution to that effect gets
three fourth (3/4) of the total votes polled. Nature of the disbursement of the funds and
properties of the Association shall be decided in that meeting.
 XII. Registration :
The Association shall be registered under the provisions of the Trade Unions Act, 1926 and as per
the rules framed by the Karnataka Trade Unions Regulations, 1958.

XIII. Keeping of Documents

The documents of the Association shall be maintained as per Section 28 of Trade Unions Act, 1926
and all such documents maintained shall be liable for examination by the Registrar of Trade
Unions or any Officer authorized by him by general or special order at all reasonable times

For OMPL Officers’ Association (OMPLOA)

PRESIDENT GENERAL SECRETARY