INSTITUTE OF OIL & GAS PRODUCTION TECHNOLOGY, PANVEL

Check list for Internal Audit of HPCC

Page 1 of 4

Sl. Activity Observation

No
1 SCHEDULED PROJECT: The contracts between IOGPT and ONGC (customers) are
finalized in the form of annual work programme. This programme is operative from April to
March of every year. Customers shall refer their job to IOGPT either as per format No QSPR-
CR-001 for R&D projects and QSPR-CR-002 for Laboratory studies respectively or through
official letter. Head PCC, in association with regional/asset coordinators, shall compile all such
jobs and examine the scope of work in consultation with respective HOD and prepare the draft
Annual Work Programme that shall be placed before TAC for review.
Check draft
annual work
programme for
2014-15
2 TAC is coordinated by Head PCC. HOI is the convenor of the TAC meeting. In TAC meeting,
where representatives of customers (member of TAC) are also present, all the projects are
discussed and HOI ensures that the scope of work is clear and adequate and IOGPT is capable
of handling such projects. An Annual Work programme (AWP) is finalized accordingly. The
Annual Work Programme (AWP) shall also indicate the document ID No., copy no. & name of
holders, name of issuing authority and date of issue. Head PCC shall be responsible for
controlling the AWP. Any amendment to the Annual work program (AWP) shall be approved by
HOI.

Check annual
work
programme for
2014-15 as
mentioned
above
3 Project Description Sheet (QSPR-CR-001) for the projects approved by TAC and included in
the final AWP shall be maintained by HPCC. The title of the projects (jobs) as appears in the
AWP shall be treated as final which may not match with the title as given in the PDS.
Check this point
while confirming
the project title
in PDS, PAS and
Project report
for a particular
project
After the
acceptance of
the contract, an
unique
identification
no. (Job
No.) is allotted
by Head PCC.
Check the job
no allotted as
per procedure
no IOGPT-
QHSE-QSP-PIT-
006

ISO CELL, IOGPT

 INSTITUTE OF OIL & GAS PRODUCTION TECHNOLOGY, PANVEL

Check list for Internal Audit of HPCC

Page 2 of 4

4 In the event of customer failing to submit the project in ‘Project description

sheet’ and/or ‘Indent for Laboratory study’ form, the customer may be asked to
fill up or the same be filled up by IOGPT and vetted by customer. Concerned
regional/asset coordinator shall be responsible for these activities.
Check the PDS
available,
whether signed
by customer , in
case filled by
IOGPT, whether
vetted by
customer
5 Approval of Director (Technology & Field Services) is normally accorded on file
for the Annual Work Programme finalized by TAC. In case TAC is not held, the
same will be placed before Director (Technology & Field Services) directly for
approval.
Check the file of
approval of AWP
by Director
(T&FS)
6 HOI shall review the progress of the project by holding the meeting at IOGPT
as and when required. In the review meeting, HOD, Head PCC, concerned
regional/asset coordinator, concerned I/C/ Investigators and/or Customer’s
representative (Optional) will be present. Head PCC will co-ordinate such
review meeting.
Review
meetings co-
ordinated by
HPCC during
this period
Whether review
meetings
attended by the
officers as
mentioned
above
7 RESPONSIBILITY: Look for documentary proof for these responsibilities
Responsible for
implementation of
Quality, Occupational
Health, Safety and
Environment
Management System
Maintenance of related
records and QHSE
documents.
Identification of training
needs for all the
personnel of the
Department.

ISO CELL, IOGPT

 INSTITUTE OF OIL & GAS PRODUCTION TECHNOLOGY, PANVEL

Check list for Internal Audit of HPCC

Page 3 of 4

Corrective and
preventive action
including for
accident/incident
reporting and non-
conformance
investigation.
Contract review in
respect of scheduled and
unscheduled projects.
Organising need based
technical talk /
conference / seminars, if
any, in IOGPT.
Preparation of IOGPT’s
Annual work plan and
joint research/ work
program with
Industry/Organisation.
Co-ordination for
implementation of
IOGPT’s projects in
regions.
Handling of customers’
complaints (Nodal
officer)
8 Check the availability of
reports and controlled
procedure followed
9 Records for gain achieved out of implementation of report are maintained by
HPCC
Check the availability of
this record

RECORDS : Following records are to be checked with reference to retention period

mentioned as below , availability and check format used as mentioned in QSP

ISO CELL, IOGPT

 INSTITUTE OF OIL & GAS PRODUCTION TECHNOLOGY, PANVEL

Check list for Internal Audit of HPCC

Page 4 of 4

Sl. Records Generated Document No. Person to Retention

No Maintain Period
1. Project Description QSPR-CR-001 HPCC 5 years
Sheet
2. Indent for Laboratory QSPR-CR-002 HPCC 5 years
Study
3. Minutes of Project Individual File HPCC 2 years
Review Meeting
5. Minutes of Meeting Individual File HPCC 5 years
with Customer
6. Contract review Individual File HPCC 2 years
7. Minutes of TAC Individual File HPCC 2 years
Meeting
8 Identification IOGPT-QSPR- HPCC 5 years
Record PIT-REG-001

9 Annual Work ------------ HPCC 1 Year

Program

(Auditor) (Auditee)

ISO CELL, IOGPT