INTERNATIONAL COLLEGE OF YAYASAN MELAKA

www.icym.edu.my
INTERNATIONAL STUDENT ADMISSION FLOW
NEW STUDENT APPLICATION
VISA & STUDENT PASS PROCEDURE

International Student Office (ISO will receive ALL require documents from the new International
Students) (4 Months before expecting date for registration)
a. STUDENT APPLICATION FORM (School will provide)
b. EXAMINATION RESULT Secondary School Certificate (SSC) or Higher Secondary
Certificate (HSC)
c. HEALTH EXAMINATION FORM
d. PASSPORT EVERY PAGES
e. PASSPORT PICTURE WITH BLUE BACKGROUND – 4 pieces
f. REGISTRATION FEES – RM 2800.00 Payment to: KOLEJ YAYASAN MELAKA SDN BHD /
Bank Swiff Code : CIBBMYKL Account No: 0406-000000-1-05-4
(A copy of the bank-in slip should be forwarded to the ICYM Finance Department for recording of
payment. If there is no submission, it is assumed no payment has been made)

Estimation : (2 weeks)

Institution’s Action (Education Malaysia Global Services Sdn. Bhd.)

- Institution need select the IM14 Form online and complete the form online. (Note that the
Sponsor details are for completion by the Institution)
- Print and Sign the IM14 and compile documents in accordance with the relevant checklists.
- Submit complete hard copy documents along with the payment amount requested by cheque
or bank draft to EMGS at 20th Floor, Menara TA One, 22 Jalan P. Ramlee, Kuala Lumpur,
50250.a. IM 14 (FROM IMMIGRATION)
a. STUDENT APPLICATION FORM (School will provide)
b. EXAMINATION RESULT Secondary School Certificate (SSC) or Higher Secondary
Certificate (HSC)
c. HEALTH EXAMINATION FORM
Estimation : (2 months)
d. PASSPORT EVERY PAGES
e. PASSPORT PICTURE WITH BLUE BACKGROUND -4 pieces
Waiting for EMGS approval
f. PERSONAL BOND
g. STUDENT OFFER LETTER
h. IM14 FORM
 PROCEDURE STUDY IN MALAYSIA

1. Select course
- The first step is to choose the courses and institutions aligned to your career plans. You can
browse through the courses and institutions of study and then you may apply directly to the
respective institutions.
2. Apply for the course
- Once you have selected your institutions and courses, you can apply by submitting an
application form, together with the relevant documents directly to the intended education
institution, which has the official approval from the Ministry of Home Affairs (Immigration
Department) to recruit international students.
- Your chosen institutions will review your application. If you meet their selection criteria they
will make you an offer and issue you an offer letter.
- Once the institution or institutions have made an offer, you will need to decide which course
and which institution best suits your needs. Let the institution know you accept their offer.
3. Check the student pass requirement
- You will also be required to go for a medical check-up in your country of residence at our
approved Panel Clinics. The results will be submitted to EMGS electronically and are part of
the requirements for your Visa Application.
4. Apply for visa approval letter
- You should not submit your application for a Student Pass any earlier than 6 months before
you intend to come to study in Malaysia. This is because the Visa Approval Letter is only valid
for 6 months. If you do not enter Malaysia within 6 months, you may need to make a new
Student Pass application. Alternatively, you can request for a visa approval extension, which
is subject to Immigration approval.
5. Get your visa to apply
- Once your VAL is approved, the next step is to plan your arrival in Malaysia.
Students from non-visa required countries can proceed to enter Malaysia by producing the
'Visa Approval Letter' (VAL) upon arrival.
- Students from visa required countries without a Malaysia Representative Office are
permitted to enter without a visa. Students must present the 'Visa Approval Letter' (VAL)
upon entry.
- Students from visa required countries which have a Malaysia Representative Office must
obtain visa prior to their entry into Malaysia. Students must also obtain the 'Visa Approval
Letter' (VAL) before entering Malaysia.

6. Make your travel plan

- Once you have received your Visa Approval Letter and have obtained the Single Entry Visa,
you may book your flight or make your travel arrangements. Please check with your
education institution if they have any particular requirements regarding your travel plans.
Make sure that your education institution knows of your travel plans – many institutions
prefer students to arrive between Monday to Friday.
7. On arrival in Malaysia
- Once you arrive in Malaysia you will need to go to the immigration counter at the port of
entry. Currently students must be met by a representative from their institution of study
 before they can be cleared through immigration – that is why it is important that you liaise
with your education provider before making your travel plans. Once you are cleared through
immigration you will receive an endorsement known as a Special Pass. The endorsement will
usually be for 30 days from the date of entry.
- IT IS IMPORTANT THAT YOU INFORM EMGS AND YOUR INSTITUTION IF YOU RECEIVE AN
ENDORSEMENT OF LESS THAN 30 DAYS. DAYS. If you fail to keep EMGS informed as soon as
you enter the country you may overstay your visa and be required to pay further fees or be
refused leave to remain by the Department of Immigration.
8. Complete medical screening
- You are required to undergo a medical examination within 7 working days of entering
Malaysia. You must make an appointment at an EMGS approved clinics and attend your
screening including attendance at an X-Ray clinic within 7 days of entry into Malaysia

9. Receive medical cover insurance

- If you have purchased Insurance coverage through EMGS, you will be provided with your
Insurance Card within 14 working days of EMGS receiving confirmation of your entry into the
country from the Institution.
- EMGS will only provide the Insurance cards for students who have purchased insurance
premiums through EMGS. If you have purchased insurance through your institution, were
commend that you contact them for the details of your medical insurance coverage. Your
education institution may organize directly/indirectly with insurance companies to offer
Medical and Health Insurance to International Students, provided such Medical Insurance
meets the requirements set out by the Ministry of Education.
10. Student pass endorsement
- After you pass the medical screening, EMGS will notify your university to submit your
passport to EMGS for Student Pass Endorsement.
- EMGS only handles passports of students applying for universities located in the Klang
Valley. For non-Klang Valley institutions, EMGS will prepare a supporting letter for self-
endorsement, which means your university will visit State Immigration to proceed with the
Student Pass Endorsement.
- Once your student pass has been issued, EMGS will provide you with your student identity
card (your I - card).