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Document Control
Change Record
Reviewers
Reviewer Position
Diego Morcote ODS Technical Lead, KBACE Technologies Inc.
Kautilya Verma Sr. Director, Fusion Technology Strategy, KBACE Technologies Inc.
Amit Pabbathi Sr. Project Manager, KBACE Technologies Inc.
Distribution
Note to Holders:
If you receive an electronic copy of this document and print it out, please write your name on the equivalent of the
cover page, for document control purposes.
If you receive a hard copy of this document, please write your name on the front cover, for document control
purposes.
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Copyright © 2018 KBACE / Xerox - PROPRIETARY and CONFIDENTIAL
AN.100 Application Extensions and Interfaces Functional Design HCM Fusion to ODS – Person Extract
Table of Contents
Contents
Document Control ............................................................................................................................................................................ iii
Change Record ............................................................................................................................................................................ iii
Reviewers ................................................................................................................................................................................... iii
Distribution ................................................................................................................................................................................. iii
Topical Essay...................................................................................................................................................................................... 5
Basic Business Needs ................................................................................................................................................................... 5
Reasoning for Customization ....................................................................................................................................................... 6
Major Features .................................................................................................................................................................................. 7
Assumptions ................................................................................................................................................................................ 7
Pre-Requisites .............................................................................................................................................................................. 7
Selection Criteria ......................................................................................................................................................................... 7
BI Report, HCM Extract, Program Names .................................................................................................................................... 7
Input Parameters ......................................................................................................................................................................... 8
Output File ................................................................................................................................................................................... 8
File Transmission ......................................................................................................................................................................... 8
Frequency .................................................................................................................................................................................... 9
Completion Status ....................................................................................................................................................................... 9
Re Executing ................................................................................................................................................................................ 9
Extract Components ........................................................................................................................................................................ 10
File Layout and Format Description ........................................................................................................................................... 10
Open and Closed Issues ................................................................................................................................................................... 11
Open Issues................................................................................................................................................................................ 11
Closed Issues .............................................................................................................................................................................. 11
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Copyright © 2018 KBACE / Xerox - PROPRIETARY and CONFIDENTIAL
AN.100 Application Extensions and Interfaces Functional Design HCM Fusion to ODS – Person Extract
Topical Essay
This document addresses the business requirements for the ODS Person Extract from HCM Fusion to ODS. Oracle HCM Cloud will be
the system of record for Xerox worldwide Human Capital information. ODS will be the data store repository for HCM information
fed on a periodic basis from the HCM Cloud. This feed relates to the following Personal related Information contained in the system
of record, which are associated with an employee/contingent worker/etc.:
Person Information
Personal Relationships
Assignments
Salaries
Element Entries
Bank Information
Absences
Person Legislative
Person Extra Information
The extracts will be sent in an encrypted form as it contains sensitive information. This document provides the functional design for
HCM Fusion Outbound interface for Person Information to keep the ODS in sync with the changes in HCM Fusion application.
There will be a separate Functional Design document (AN100) that deals with the import of these extracts within the ODS
environment.
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AN.100 Application Extensions and Interfaces Functional Design HCM Fusion to ODS – Person Extract
Notify Job completion status (Success/Error/Warning) to RUN Team responsible for HCM Cloud jobs.
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AN.100 Application Extensions and Interfaces Functional Design HCM Fusion to ODS – Person Extract
Major Features
Some of the major features are:
Output files are created using HCM Extract in Pipe (‘|’) separated form
Interface to be scheduled using Payroll -> Payroll Checklists
Files need to be encrypted
Files will be transmitted via HCM Connect
Assumptions
Personal information include PII and sensitive information
Integration Platform will pull the files
All dates in the output file will be in ‘YYYY-MM-DD’ format
Pre-Requisites
HCM Connect functionality is available
Selection Criteria
The following describes the Personal Information import criteria:
o All Person records
o All Personal Relationships
o All Assignments
o All Salaries
o All Element Entries for the current and previous Pay Period. Also, only certain element entries need to be sent to
ODS. The XRX_ELEMENT_EXCLUSION (US_LDG) User-Defined Table holds Elements to be excluded.
o All Bank Information records
o All Absences for the current and previous Pay Period
o All Person Legislative records
o All Person Extra Info
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AN.100 Application Extensions and Interfaces Functional Design HCM Fusion to ODS – Person Extract
Input Parameters
The following parameters are intended:
Effective Date – The as of date for the Person information. It is defaulted to current system date.
Output File
File Layout:
Record Size – Variable Length
Delimiter – Pipe (‘|’)
Content – Full file i.e. include all records in the file for each run
Header – Include column headers for each column in the first row
File Transmission
Credentials for delivery to test instance –
Server Address : sftp.us2.cloud.oracle.com
Directory : Create a directory to store ODS related files, /E_1/ftp_inbox/ODS
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AN.100 Application Extensions and Interfaces Functional Design HCM Fusion to ODS – Person Extract
Some of these files include PII or sensitive information. As per Xerox standards these files need to be transmitted in
encrypted format.
Note: Once the file is generated on the Oracle SFTP server, an outside program /gateway is needed to pull the file.
Frequency
The interface will be run:
Daily at 9 PM EST
This time may need to change depending upon other ODS Outbound/Inbound interfaces.
Need to coordinate the job with other extracts from HCM to ODS.
Completion Status
Since the report will run as a job in HCM Fusion, Completion Status and availability of Log Files for debug messages will be as
per Fusion Processing Standards.
Interface run status can be monitored using screen Payroll -> ‘Payroll CheckList’ History.
Re Executing
When needed, the process can be rerun with the same parameter values.
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AN.100 Application Extensions and Interfaces Functional Design HCM Fusion to ODS – Person Extract
Extract Components
The following components need to be developed:
HCM Extracts
Report Layout
Fast Formulas
Setup SFTP to transmit the files
Schedule the interface
Job Set
The spreadsheet lists all necessary columns required in the output file, it can be used as file layouts. Some of the columns that are
listed in the spreadsheet tabs need to be excluded. Those columns can be identified by looking at the column ODS with value of ‘N’.
For column names to include in the header records, refer to column ‘ODS Column’ in the spreadsheet.
XRX_ODS Person
Schema Design - Local.xlsx
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AN.100 Application Extensions and Interfaces Functional Design HCM Fusion to ODS – Person Extract
Open Issues
Closed Issues
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