EVIDENCE

GUIDE
Published by VETASSESS, 2017

Copyright © 2017 VETASSESS

All rights reserved. No part of this publication may be reproduced, stored in a retrieval system, or
transmitted in any form or by any means, electronic, mechanical, photocopying, recording or
otherwise.
Skills Assessment Evidence Guide

1 What is employment and training evidence?

The first step in the skills assessment process is an assessment of your employment and
training evidence.
Your employment and training evidence is a collection of documents that prove that you
have:
 the skills and knowledge needed to work in your trade in Australia
 employment experience, including a minimum of five years’ full time employment in
your trade at the required level (this may include time spent training). You must have
worked in your trade in the last three years.

This guide provides information about the types of evidence you need to provide and how to
present your evidence clearly. This will enable assessors to make a fair and accurate
assessment decision.

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Skills Assessment Evidence Guide

2 What types of evidence do I need to provide?

All candidates for skills assessment should provide the following types of evidence:

a. Resumé

A resumé is a summary of your past employment and training. Your resumé should include:

Personal details Brief personal details such as your name, address and contact
information.

Education/Training Details of your education and training including:

 the name of the training program/course
 where the training was done
 the name of the organisation that awarded the qualification (if any)
 when the training happened.
Employment A list of relevant employment experience. This list should be organised
by date of employment. You can also include a summary of the typical
duties you performed.

Licences A list of your licences and the type of work that each licence allows you
to do.

Referees A list of people you have worked with or currently work with, who can
confirm your experience and also provide more information about you.
You should include the phone numbers or other contact details of your
referees.

See Appendix A for a resumé template.

b. Work records to show period and type of employment

You should provide the following evidence to demonstrate your employment history:
 Taxation record/assessment advice
 Annual payment summary/group certificate
 Pay slips
 Bank statements
 Superannuation employer contributions
 Position description.
You do not need to include all your payslips or tax returns. Include a sample that shows the
length of time you have been working for a company.
Your work records must include the name of the employer or company and dates you worked
there.

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c. References

You must include at least one reference to support your application.

Your references must:

 be written by a supervisor or employer
 include the company’s letterhead
 include information about the specific tasks you do/did as part of your work
 include information about how long you worked for the employer
 include information about what sort of employee you are/were (e.g. full-time)
 relate to work you have done within the past five years
 include the referee’s position and contact details.

See Appendix B for a reference template.

d. Qualifications and training records

You should include copies of qualifications (such as an apprenticeship) and records of training
you have completed related to your trade.

Your documents must include:

 the length and time of relevant training programs/courses
 a syllabus, course outline or list of subjects you completed
 a translation of the qualification if the document(s) is not in English.

e. Licences

You should include copies of any valid licences you hold that are related to your trade.

f. Photographs of work

You can provide photos of yourself completing a task in your workplace as evidence if they:
 show you wearing the correct personal protective equipment (PPE)
 show you working before, during and after the job
 include a description of what you are doing and why
 include details of where and when the task was completed.

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g. Videos of work
You can provide a short video recording of you completing a task in your workplace as
evidence if:
 the assessor can always see it is you doing the work and not someone else
 the recording has you talking about what you are doing and why
 the assessor can clearly see you are working in a safe manner during the task.

Your digital recording should be submitted on a USB or CD using a standard video file format
(e.g.: AVI or MPEG). This recording will be kept by VETASSESS as evidence. You cannot provide
a YouTube link.

h. Additional evidence required for Plumbing Assessments only

Candidates for plumbing assessments must also provide a current level 2 First Aid
Certificate. The first aid course you complete must include:
 CPR
 injuries from head to toe
 wounds and bleeding
 burns, poisons, bites and stings
 medical emergencies:
o chest pain, asthma, anaphylaxis, choking, shock
o stroke, seizures, fainting, diabetes
 infection control.

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Skills Assessment Evidence Guide

3 What will my evidence be assessed against?

Your evidence must:
 show that you have worked full time in your trade for five years. This may include time
spent training.
 be related to the specific units of competency for your qualification.
Units of competency outline the required skills and knowledge you need when working in
your occupation in Australia.

To see all the units of competency that you will be assessed against, download the Fact
Sheet for your trade from: https://www.vetassess.com.au/skills-assessment-for-
migration/trade-occupations/guides-and-factsheets

The skills assessment process requires you to prove you are competent in a number of these
units of competency.
For example, below is a unit of competency taken from the qualification ‘MEM30305
Certificate III in Engineering – Fabrication Trade’.

Unit Name: MEM05050B Perform routine gas metal arc welding

Element Performance Criteria

1.1. Weld requirements are identified from job instructions.

Identify weld
1. 1.2. Locations of welds are identified in according to standard
requirements
operating procedures and job specifications.

Prepare materials for

2. 2.1. Materials are cleaned and prepared ready for welding.
welding

Prepare equipment 3.1. Welding equipment is set up correctly.

3.
for welding 3.2. Settings and consumables are selected to suit application.

4.1. Safe welding practices are applied.

Perform routine
4. 4.2. Materials are welded to job requirements.
welding using GMAW
4.3. Welds are cleaned to standard operating procedures.

To be assessed as competent in this unit, your assessor would be looking for evidence or
proof that you can:
 identify the requirements of the job from drawings or instructions
 clean and prepare materials before welding
 set up the GMAW unit and other equipment correctly and safely
 weld in a safe manner not harming yourself, others or the environment.

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Skills Assessment Evidence Guide

4 How should I organise my evidence?

Scanned copies of original documents should be provided with online applications. Colour
photocopies of original documents should be provided with postal applications.
So that your assessor can accurately assess your evidence, make sure you:
 include a cover sheet matching your evidence to the units of competency for your
qualification. A template you can use is provided at Appendix C.
 label each piece of evidence clearly
 provide notes for each piece of evidence, e.g. title, what unit (or units) of competency it
relates to, and a brief description of what it is.

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Skills Assessment Evidence Guide

5 Evidence collection checklist

Use the checklist below to make sure you have collected enough evidence for your
assessment.

I have:

downloaded the Fact Sheet for my trade from: https://www.vetassess.com.au/skills-

 assessment-for-migration/trade-occupations/guides-and-factsheets

read the Fact Sheet and understood the units of competency I will be assessed
 against

 written the units of competency on my Evidence Cover Sheet (Appendix C)

 included my resumé

 included copies of my work records

 included workplace references

 included copies of my qualifications and training records

 included copies of licences related to my trade

 included photographic and/or video evidence of myself at work

 labelled each piece of evidence

provided notes for each piece of evidence explaining which unit/s of competency it
 provides evidence for

provided a cover sheet for my evidence (e.g. by using the template at Appendix C),
 clearly showing where the assessor can find my evidence for each unit of competency

 made sure my contact details are correct

included a level 2 First Aid level Certificate (applies to plumbing assessment

 candidates only)

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Skills Assessment Evidence Guide

6 Appendices
Use the following templates to help you prepare and compile your evidence.

Appendix A: Resumé template

Resumé

Name

Address

Contact Details

Mobile number

Email

Qualifications

Training Programs

Licences

Employment History

Employer Employment dates Summary of duties

Name Contact details

1.
Referees
2.

3.

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Appendix B: Reference template

Note: Workplace references MUST be provided on company letterhead.

Reference

Company name Company address

Name of
supervisor / Name of employee
manager

Period of
employment

Employment type Full-time / Part-time / Casual

Contact details

I can confirm that .................................................. has worked for the above named company for ............
months / years in the role of ……………………………………………………………
The company specialises in the area of ........................................................................................................
I supervised the employee named for ………………………………………………….. months / years.
While working at the company, the employee named has been working on the following tasks:

 I can confirm that the above tasks were completed to industry standards.

 I understand I may be contacted by VETASSESS to confirm this reference.

Position in company:

Signature (Company stamp or attach business card)

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Appendix C: Evidence Cover Sheet

Refer to the Fact Sheet for the units of competency relevant to your trade.

Unit Code Unit Title Evidence

Qualifications /

Photos/Videos
Work records
(Items:____)

(Items:____)

(Items:____)

(Items:____)
(items:____)
(Item:____)

References

Licences
Resumé

Training

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