General objective :

 The overall objective is to explain the qualification, job description and duties &
responsibilities of various categories of nursing personnel in hospital and as well as in
the educational institution set up.

Specific objective:

At the end of this module the students will be able to:

 Describe about the job description

 List out the various categories of nursing personnel in Hospital
 Explain about the qualification, job summary and duties of various categories of nursing
personnel in Hospital
 Enlist out the various categories of nursing personnel in an Educational Institution
 Describe about the qualification, job summary and duties of various categories of
nursing personnel in an Educational Institution.
Introduction

A job description is a written statement of the specific functions which the individual worker
is expected to perform ,the requirements for the job and the relationship of the workers with
other professional in the organization structure. There is need for job descriptions, because it
is learnt that through some studies ,most workers function in a mechanical fashion and are not
conscious of the role assigned to them and also leads to various problems particularly in team
functioning

Category of Nursing Personnel in Hospital

 Nursing Superintendent
 Deputy Nursing Superintendent
 Head Nurse
 Staff Nurse
Nursing superintendent

Qualification:

 He/she should completed bachelor or master degree in nursing with a minimum of (10
years of experience as senior staff nurse of these minimum of 5 years of experience of
deputy nursing superintendent in hospital setup.

Job Summary:

 Nursing superintendent is responsible to the medical superintendent, in a hospital having

200 or above bed strength. She is accountable for the safe and efficient running of the
various nursing departments in the hospital. She is assisted in carrying out her duties by
the Deputy Nursing Superintendent/Assistant Nursing Superintendent, ward supervisors
and clerical, linen room and domestic staff.

Nursing Services:

 Participates in the formulation of the philosophy of the hospital in general and those
specific to the nursing service.
 Determines goals, aims, objectives and policies of the nursing services.

Nursing Superintendent Duties & Responsibilities

 Implements hospital policies and rules through various nursing units.

 Decides and recommends personnel and materials requirement for running various
nursing services departments of the hospital.
 Interviews and recruits nursing staff.
 Assists in students selection and recruitment of other auxiliary staff whose duties are
related to nursing.
 Ensures the safe and efficient care rendered in the various nursing departments of the
hospital.
 Makes regular visits in hospitals and wards.
Nursing Services:

 Checks if standard of care is maintained and patients are nursed in a clean, orderly
and safe environment.
 Takes hospital rounds with Medical Superintendent.
 Selects and secures proper equipment needed for the hospital of nursing home.
 Looks after the welfare of the patients, their relatives and the nursing staff.
 Prepares budgets for the nursing services department.
 Functions as the members of the condemnation board for linen and other hospital or
nursing home equipments.
 Prepares duly roster, plans staff leave and disburses salary.
 Gives counseling and guidance to the subordinate staff.
 Maintains discipline among nurses and other auxiliary staff.
 Enforces implementation of the hospital rules, regulations and policies.

Administration:

 Attends to general correspondence.

 Maintains necessary records concerning the nursing staff, students, confidential
reports and health records, etc.
 Submits annual reports of the nursing service departments of Medical
Superintendent, India Nursing Council and Nurses Registration Council.
 Participates in professional and community activities.
 Maintains, cordial relations with public and voluntary workers.

Deputy nursing superintendent

Qualification:

 He/ she should completed bachelor or master degree in nursing with a minimum of 8
years of experience as assistant nursing superintendent and 3 years of experience as
senior staff nurses in hospital setup.
Job Summary:

 She/ he is responsible for developing and supervising nursing services of a department

or a floor consisting of two or more wards or units managed by the senior staff nurses.
She/he is responsible to the nursing superintendent.

Nursing Services:

 Organizes and plans nursing care activities of the department of floor according to the
hospital polices and service needs.
 Plans staffing pattern and the other necessary requirements of her/his department.
 Complies and submits nursing statistics to the concerned authorities.
 Conducts and attends to the departmental and interdepartmental meetings /conferences
time to time.
 Make regular rounds of her/his department.
 Ensures to the safety and general dealings of the department.
 Looks into general comforts of the patient and his/her relatives.
 Receives report from the night supervisor of her/his departments.
 Nursing Services:
 Evaluates nature and quantum of care required in each unit/ward.
 Makes rotation plan for the nursing staff and domestic staff under her/his jurisdiction.
 Plans ward management with the each ward/unit.
 Reinforces the principles of good ward management in ward.
 Helps ward/unit supervisors to procure their ward/unit.
 Supervise the proper use and care of the equipment and supplies in the department.
 Acts as the public relation officer of the units and deals with the problems faced by the
supervisor if any, specially with group “D” employees patients attenders.

Educational Function:

 Arranges classes and clinical teaching of nursing students in the departments, related to
the specially experience.
 Implements the ward teaching program and clinical experience of the students with the
help of doctors and nurses.
  Does counseling and guidance of staff and students.
 Arranges and conducts staff development programs of her/his department.
 Assists in planning for and participation in the training of auxiliary personnel.

Administration:

 Escorts nursing superintend Grade I, Medical Superintendent and special visitors for
hospital rounds.
 Arranges and participates in professional and social function of staff and students.
 Acts as a liaison officer between the nursing department and higher hospital
authorities.
 Carries out any other duties delegated by the Nursing Superintendent Grade I.

Head Nurse / Senior Staff Nurse

Qualification:

 He / She should completed (3 years General Nursing and Midwifery or Basic B.Sc
Nursing from a recognized University according to Indian Nursing council norms and
registered in the state nursing council with a minimum of 3 years of experience in one
specialty unit.

Job Summary:

 Senior staff nurse is a first level nursing supervisor who is accountable for nursing care
management of a ward or a unit assigned to her/him. She/he is (responsible to the
Nursing Superintendent Grade II for her/his ward/unit management. She or he takes full
charge of the ward and assigns work for various categories of nursing and non nursing
personnel working with her/ him. She or he is responsible for safety and comforts of the
patients in her/his ward.

Nursing Services:

 Ensure proper admission, discharge of patients.

 Plans nursing care and make patients assignments as per their nursing needs.
 Assists in the direct care/ provides direct care to patients as and when required.
 She/he sees that total health needs of his/her patients as met.
 Ensures safety, comfort and good personal hygiene of her/his patient.
  Assists in planning and administration of the therapeutic diet to his/her/patient.
 Ensures the helpless patients are regularly fed as per direction.
 Takes nursing rounds with staffs and students.
 Assists patient and his/her relatives to adjust in the hospital and its routine.
 Coordinates patient care with other departments.

Educational Function:

 Organizes orientation programs for new staff.

 Organizes formal and informal ward teaching, conducts beside clinics and
demonstration, etc.
 Conducts ward conferences/meetings.
 Gives incidental teaching to patient, relatives, staff nurses, students and the domestic
staff.
 Guides in formulation of nursing care studies, and nursing care plans etc.
 Evaluates the students performances and submit reports to the school authorities.
 Helps in medical and nursing research.
 Encourages staff development program in her/ his ward/unit.

Supervision & Administration:

 Makes duty and works assignment.

 Identifying and procurement of ward supplies and equipments and keep records.
 Does regular inventory checking of his/her ward/unit.
 Makes list for condemnation of articles and submits it to all the concerned.
 Assists in making ward requirement.
 Establishes and reinforces standards prescribed in the procedures and manuals of
hospital and policies that are in force.
 Acts as liaison officer between ward staff and hospital administration.
 Maintains good public relations in her/his ward/unit.
 Ensures that ward statistics are regularly submitted.
Staff Nurse

Qualification:

 (3 years General Nursing and Midwifery or 4 years Basic B.Sc Nursing from a recognized
University according to Indian Nursing council norms and registered in the state nursing
council.

Job Summary:

 Staff Nurse is a first level professional nurse who provides direct patient care to one
patient or group of patients assigned to her/ him during duty shift and assist in
management of wards/units/special departments. She/ he is directly responsible to Senior
Staff Nurse or ward in charge nurse/ Nursing Superintendent.

Nursing Services:

 Carry out the procedures of admission and discharge of the patient.

 Makes beds of serious patients and helps or guide students or Group “D” employees to
make beds, by supplying linen.
 Maintains personal hygiene and comforts of the patient.
 Attends to the nutritional needs of the patient and feeds the helpless patients.
 Maintains clean and safe environment for the patient.
 Implements and maintains ward policies and routines.
 Coordinate patient care with other team members.
 Take round with the doctors when called to list new orders and see that they are carried
out.
 Performs various technical task related to nursing care.

Nursing Services:

 Assisting doctors in various medical and surgical diagnostic procedures by preparing

patients and getting ready with required things.
 Performing simple diagnostic procedures, viz. urine analysis hemoglobin percent, etc.
 Collecting and sending of specimens for laboratory diagnostic procedures.
 Recording of vital signs, i.e. temperature, pulse, respiration and blood pressure.
 Performing gastric lavage, giving enema, etc.
 Prepares patient for operation and see that he or she is send to operation theatre with all
necessary papers and medications.
 Takes care of eyes, ears, back, bowel, bladder, perineum, and breast, etc, whenever
needed.

Educational Function:

 Helps in orientation of new staff and students.

 Teachers and guides the domestic staff (Group D) for handling bedpans, urinals, etc.
 Carries out health teaching for individual or group of patients.
 Extends cooperation and participates in clinical teaching.
 Provides for and demonstrates methods and procedure whenever needed.
 Participates in in-service education programs.
 Plans and implements formal and informal health education program and teaching
program.
 Assists and extends cooperation in medical and nursing research program.

Ward and Unit Management:

 Helps the ward in charge to carry out her/his work or act as ward in charge during their
absence.
 Maintains general cleanliness of the ward and the sanitary annexure.
 Supervises nursing care and other tasks carried out by the students.
 Maintains duly room trays, sterilizes instruments and see that procedural trays are in
readiness.
 Take over from duty nurse of the previous, new and serious patients, instruments,
supplies, drugs etc and handover the same accordingly.
 Maintains all the records pertaining to ward/unit.
 Maintains case papers, investigation reports, etc.
 Maintains vital signs charts, intake output charts and other special charts, if necessary.
 Takes special care of medico legal case papers and records.
 Writes day and night orders and maintains ward statistics.
Principal

Qualification:

 He or she should completed doctorate degree in nursing with minimum of 12 years of

teaching experience after master degree with minimum of 5 years of experience in
administration.

Job Summary:

 Principal, College of Nursing is the administrative head of the college of nursing will be
directly responsible to the Director of Medical Education / Director of Health and
Family Welfare Services and responsible for implementation and revision of curriculum
for various courses, and research activities of the college of nursing.

Administrative:

 Planning, develops philosophy and objective for educational program, identifies the
present needs related to educational program, investigates, evaluates, and secures
resources, formulates the plan of action, selects and organizes learning experiences.
Organizing:

 Determines the number of position and scope and responsibility of each faculty and
staff, analyses the job to be done in terms of needs of education program, prepares the
job description, indicates line of authority, responsibility in the relationship and
channels of communication by means of organizational chart and other methods,
considers preparation, ability and interest personally in equating responsibility,
delegates authority commensurate with responsibility, maintain a plan of work load
among staff members, provides an organizational framework for effective staff
functioning such as meeting of the staff etc.

Directing:

 Recommends appointment and promotion based on qualification and experience of the

individual staff, scope of job and total staff composition, subscribes and encourages
developmental aspects with reference to welfare of staff and students, directs activities
of staff working under, provides adequate orientation of staff members, guides and
encourages staff members in their job activities, constantly makes administrative
decision based on established policies, facilitates participation in community,
professional and institutional activities by providing time, opportunity for support for
such participation, creates involvement in designing educationally sound program,
maintenance of attitude rightly acceptable to staff and learners.

Coordinating:

 Coordinates activities relating to the program such as regular meetings, time schedule,
maintaining effective communication etc. Intimates ways of communication.
Interprets nursing education to other related discipline and to the public.

Controlling:

 Provides for continues follow up and revision of education program.

 Maintains recognition of the educational program by accrediting bodies, university
etc. Prepares periodic report which reviews the progress and problems of the entire
 program and presents plans for its continuous development.jPrepares, secures
approval of and administrates the budget.

Professor

Qualification:

 He or she should completed master degree in nursing with minimum of 8 years of

teaching experience after master degree.

Job Summary:

 The professor is overall in change of the department and thereby responsible for
administration ,teaching activity and guidance of that particular department.

Guidance:

 Co-operating in guidance programme

 Shares in planning ,developing and using guidance programme
 Assists in selection and promotion of learners
 Participates in development of criteria for selection and promotion of learners.

Administration:

 Participating in determination of educational purposes and policies

 Contributes to the development and implementation of the philosophy and purposes of
the total educational programme
 Utilizes opportunities through groups action to initiate improvement of the educational
programme.

Recording and Reporting:

 Maintains and uses adequate and accurate records

 Prepare and channels clear and concise reports
 Shares information about learner’s need and achievements with others concerned with
instruction and guidance
 Participate in the formulation and maintenance of comprehensive record system.
 Instruction:

 Identifying needs of the learners

 Identifying needs of the learners in terms of objectives of the programme by utilizing
records of previous experience, Personal interviews, tests and observations.
 Assist learners in identifying their needs
 Develops plan for learning experience.

Evaluation:

 Recognizes individual difference in appraising the learners progress

 Uses appropriate devices for evaluation
 Measures and describes quality of performance objectively
 Helps learners in staff evaluation
 Participate in staff evaluation of learners progress
 Measures effectiveness of instruction by use of appropriate devices.

Research:

 Initiates and participates in studies for the improvement of educational programmes

 Continues to develop competence in problem solving process
 Co-operates in and/or initiates group activities in development and evaluation of studies
 Utilizes findings of research.

Lecturer

Qualification:

 He or she should completed master degree in nursing with minimum of 5 years of

teaching experience after master degree.

Job Summary:

 He/She works under the direction of the department head and assists him in
administration, instruction and guidance activities.
Academic:

 Measures and describes quality of performance objectively.

 Maintains and uses adequate and accurate records.
 Prepares clear and concise reports.
 Shares information about learners needs and achievements with others concerned.
 Measures effectiveness of instruction by use of appropriate devices.
 Increases knowledge and skill in own curriculum area.
 Identifies the need of the learners in terms of the programmes by utilizing the records of
previous experience , personal interviews, tests and observation.
 Assists the learners in identifying their needs.
 Participates in formulation and implementation of the philosophies and objectives of the
post.

Guidance & Counselling:

 Gives guidance within own field of competence.

 Helps the learner to grow in self understanding.

Research:

 Assist in initiating and participating in studies for the improvement of educational

programmes.
 Identifies problems in which research is indicated or potentially desirable.
 Make data available concerning learners and concerning methods of teaching and
evaluation.
 Continues to develop competence in problem solving process
 Co- operate in and/or initiates group activity in development and evaluation of studies.
 Utilizes the findings of research.

Tutor / Clinical Instructor

Qualification:
 (4 years Basic B.Sc Nursing from a recognized University according to Indian Nursing
council norms and registered in the state nursing council.

Job Summary:

 She/he is teacher in nursing school, responsible to the vice principal/principal of the

nursing school and responsible for planning and implementation of teaching programme
and assists in administration of school of nursing.

Academic:

 Responsible for planning and implementation of teaching programme, Teaching subjects

in the curriculum, supervision of clinical teaching programme subjects in hospital /
community health setting, Maintains classroom equipments, supplies and teaching aids,
Conduct test for (theory and practical) and evaluation of students assignment and
performance, Preparing teaching materials and implementing it under the guidance of
other teachers, Helping the students with extra curricular activities.

Administration And Evaluation:

 Assisting in the administration of the school of nursing, Supervision of student health,

welfare and security, Assisting the selections of students and administration, Assisting in
examination, tests (sectionals and terminals), Supervision of living condition of students
in the hostel, Assist in teaching of other categories of personnel in the hospital and
community, assisting in the procurement of school supplies and equipment, Assisting in
the library work, Assisting in maintaining school records, Planning and implementation
and evaluation of specification courses, Shall carry out any other duties assigned by the
principal or head of the department in the interest of education.

Summary

 Most workers function in a mechanical fashion and are not conscious of the role
assigned to them and also leads to various problems particularly in team functioning.
There are number of ways in which a job description can be used which make it
advantageous to the development of the services.
BIBLIOGRAPHY :

1. Jogindra Vati. Principle and practice of nursing management and administration: for BSc
and MSc nursing. New Delhi: Jaypee Brothers Medical Publishers (P) Ltd.; 2013.P.

2. Deepak K . A Comprehensive Textbook on Nursing Management. Bangalore : EMMESS

Medical Publishers; 2017. P.464 – 478

3. https://www.scribd.com/document/350205128/Module-5-2-Duties-and-Responsibilities-of-
Various-Category-of-Nursing-Personnel.