1/22/2018 Recalculation of depriciation for whole fiscal year

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Recalculation of depriciation for whole

fiscal year
This question is answered

Dear All,

I am new to this forum and need your help urgently.

https://archive.sap.com/discussions/thread/1848448 1/11
1/22/2018 Recalculation of depriciation for whole fiscal year

We have a scenario where in due to incorrect asset class assignment and dep. key, the depriciation for
whole year has been calculated wrongly for a set of 7000 assets. Iin some assets dep. has been calculated
more and in some cases it is lesser than the actual.

Please help how can we rectify the incorrect depricaition and post the correct dep.

Earilest reply will be deeply appreciated.

Thanks

Numan Ahmad

(https://people.sap.com/numan.ahmad2)

Numan Ahmad (https://people.sap.com/numan.ahmad2)

April 28, 2011 at 17:45 PM
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Correct Answer

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Ajay Maheshwari SAP Trainer (https://people.sap.com/ajay.maheshwari) replied December 13, 2010 at 08:07 AM

Hi..

1. Change your dep key in asset master...

2. Run the depreciation again for March 2010... Before AFAB, remove the smoothing indicator in
OAYR....

The effect of this will be that entire differential depreciation for FY 2009-10 would get posted in March
2010

Now, you would have already posted manual dep in 2009-10 also to close your financial books.. If yes,
then you can manually reverse the depreciation posted from AFAB now through an FI JV

3. After 2009 dep is over, execute depreciation each month starting from April 2010...

The depreciation posted from AFAB may be manually reversed through FI JV since you would have
already published your results for the 2 quarters

Regards

Ajay M

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1/22/2018 Recalculation of depriciation for whole fiscal year

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12 replies

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Ajay Maheshwari SAP Trainer (https://people.sap.com/ajay.maheshwari)replied

December 10, 2010 at 07:42 AM

Hi Ahmad

Welcome to SDN!!

If the issue pertains just to the current year, you need not
worry at all...

1. Just change the dep key in the asset master

2. Next time when you calculate depreciation, the differential

depreciation would be calculated.. Now you have 2 choices

a. The total differential dep can be posted in the next month

itself

b. Or It can be distributed equally over the next periods of the

same year

You can switch on or off the Smoothing indicator in OAYR as

per your choice a or b above

Also, permit -ve depreciation values in your dep area settings

(IMG > Asset Accounting > Valuation > Depreciation Areas >
Define Depreciation Areas).... This might be required because
differential depreciation can be both +ve and -ve as you said

Regards

Ajay M

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1/22/2018 Recalculation of depriciation for whole fiscal year

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Numan Ahmad (https://people.sap.com/numan.ahmad2)replied December 10, 2010 at 09:43 AM

Hi Ajay,

Thanks for your nice explanation.

But I have to adjust the depriciation for last fiscal year also.

Please let me know in that case what we can do?

Thanks

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Ajay Maheshwari SAP Trainer (https://people.sap.com/ajay.maheshwari)replied

December 10, 2010 at 10:08 AM

Hi

In that case, take a deeeeeeep breath first

You will have to find out whether it pertains only to last year or
last years i.e. more than one year...Whatever be it, calculate
the total differential amount pertaining to last years ... Now
you have 2 options

1. Post it as a un-planned depreciation in the current year...

(ABAA)

2. Post it using T code ABSO (Trans type 640/641 650/651)

Note that, in asset accounting, you wont be able to post it in

the previous years now.... So, the dep pertaining to last years,
will be posted in 2010...

However, if you want it report in the last fiscal year, then

create new set of GL accounts and pass a manual JV
reversing the effect in the current year and posting it in the last
fiscal year

Regards

Ajay M

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1/22/2018 Recalculation of depriciation for whole fiscal year

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Numan Ahmad (https://people.sap.com/numan.ahmad2)replied December 13, 2010 at 06:51 AM

Hi Ajay,

Sorry to disturb you again, we are stuck in a new situation as the previous details given by
the client was incomplete and incorrect. Here is the actual scenario

Let me first tell you the asset details

All the assets have dep key- S001-Str.-line from rem.life to book value zero.

As per IT Act all assets have different dep rates slab (Like 16.21% for computer, 4.75% for
P&M etc) and 5% scarp value.

Useful life is automatically calculated whenever we define asset class.

Now after the dep calculation for last FY 2009-10 client came to know that SAP system
calculated dep is deviating from what it should have come as per their legacy system
(Tally). And they stopped calculating dep. from 01.04.2010.

For time being to tally the half yearly financial report they just directly posted the correct
accum dep value in GL without running the dep for current FY periods till sep 2010 (
01.09.2010).

Now we have a challenge to rectify why system is wrongly calculating the dep as well as
we have to post the dep for current FY in such a way that it should update figure in both
FI_AA and FI_GL and get tallied. Both FY 2009-2010 and 2010-2011 are open.

i have tried a lots of option like unplanned dep, manual dep,but couldn't able to solve.

Please suggest me the solution.

Waiting for your response.

Regards

Ahmad

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Ajay Maheshwari SAP Trainer (https://people.sap.com/ajay.maheshwari)replied

December 13, 2010 at 07:22 AM

Hi Ahmad

I would need more details from you before I could reply

1. What is your fiscal year i.e. Jan-Dec or Apr-Mar?

https://archive.sap.com/discussions/thread/1848448 5/11
1/22/2018 Recalculation of depriciation for whole fiscal year

2. What is the period last posted in FI-AA - March 2010 or Apr

2010?

Regards

Ajay M

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Numan Ahmad (https://people.sap.com/numan.ahmad2)replied December 13, 2010 at 07:43 AM

Hi Ajay,

1.Our client is following Mar- Apr Fiscal Year

2. Last time they have posted the dep for March 2010.

Regards

Numan Ahmad

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Correct Answer

(https://people.sap.com/ajay.maheshwari)

Ajay Maheshwari SAP Trainer (https://people.sap.com/ajay.maheshwari)replied

December 13, 2010 at 08:07 AM

Hi..

1. Change your dep key in asset master...

2. Run the depreciation again for March 2010... Before AFAB,

remove the smoothing indicator in OAYR....

The effect of this will be that entire differential depreciation for

FY 2009-10 would get posted in March 2010

Now, you would have already posted manual dep in 2009-10

also to close your financial books.. If yes, then you can
manually reverse the depreciation posted from AFAB now

https://archive.sap.com/discussions/thread/1848448 6/11
1/22/2018 Recalculation of depriciation for whole fiscal year

through an FI JV

3. After 2009 dep is over, execute depreciation each month

starting from April 2010...

The depreciation posted from AFAB may be manually

reversed through FI JV since you would have already
published your results for the 2 quarters

Regards

Ajay M

0
likes
(https://people.sap.com/numan.ahmad2)

Numan Ahmad (https://people.sap.com/numan.ahmad2)replied December 15, 2010 at 06:16 AM

Hi Ajay,

Thanks for your nice reply.

I have resolved the issue related to wrong accumulated depriciation.but in addition to this
we have issues with other remaining assets where SAP is calculating depriciation on total
remaining asset value ( including scrap value).

for example

Asset Acuisition value is 22250,

Useful life - 5 yrs 10 months

Scrap value ( 5 % of APC) - 1112.5

Accumulated dep in legacy system - 18334.74

Remaining value of assets - 3915.26 ( 22250 - 18334.74 )

In old system asset is already depriciated for 5 yrs and 1 month ( dep rate16.21% p.a)

As per legacy system monthly dep is 300.56 and annual dep is 3606.73

SAP should calculate dep for 9 months for value 2802.76 ( 3915.26 - 1112.5 ) and
remaining 1112.5 should be scrapped.

Now what SAP is doing that it has depriciated the whole value in 7 months only with
monthly dep of 435.03 ( 3915.26 / 9 ) for 6 period and remaing value of 192.58 in 7th
period.

I do not know why it is not considering scrap value and why it is not depriciating for 9
months at monthy dep of 300.56

https://archive.sap.com/discussions/thread/1848448 7/11
1/22/2018 Recalculation of depriciation for whole fiscal year

Please help me.

Kind regards

Ahmad

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Ajay Maheshwari SAP Trainer (https://people.sap.com/ajay.maheshwari)replied

December 15, 2010 at 07:45 AM

Hi

Did you specify the "Cut off value key" in your dep key?

This does the same what you want i.e. reduce the APC
amount by scrap value

Regards

Ajay M

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Numan Ahmad (https://people.sap.com/numan.ahmad2)replied December 15, 2010 at 10:07 AM

Hi Ajay,

In T. Code ANHAL, Cut off value key is maintaned as Z 5 %. ( Scrap value 5 % ) and in
position Start date of calculation of percentages the first option From asset capitalisation
date is selected.

And Option scrap value deduction from base value is unchecked. Do I need to check it.

Kind regards

Ahmad

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1/22/2018 Recalculation of depriciation for whole fiscal year

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Ajay Maheshwari SAP Trainer (https://people.sap.com/ajay.maheshwari)replied

December 15, 2010 at 11:43 AM

Hi Ahmad

Yes, you should check that in my opinion

Regards

Ajay M

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Amit Agarwal (https://people.sap.com/amit.agarwal12)replied April 28, 2011 at 17:45 PM

Hi Ann

How did you solve the issue of accumulated depreciation, i am almost in same situation

Thanks in Advance

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1/22/2018 Recalculation of depriciation for whole fiscal year

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1/22/2018 Recalculation of depriciation for whole fiscal year

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