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PROCEDURE FOR ENERGY AUDIT

Code: AC_001_01

Version: 0.1

Created by:

Approved by:

Date of version:

Signature:

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Copy Returned
Distributed to Date Signature
No. Date Signature
01 QA Department 04/05/2017
02 PD Department 04/05/2017

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Change history
Date Version Created by Description of change

0.1 Basic document outline

Table of contents
1 PURPOSE, SCOPE AND USERS................................................................................................................... 3

2 REFERENCE DOCUMENTS ......................................................................................................................... 3

3 RESPONSIBILITIES .................................................................................................................................... 3

4 PROCEDURE ............................................................................................................................................. 4

4.1 ENERGY AUDIT PLANNING ............................................................................................................................. 4

4.2 APPOINTING ENERGY AUDITORS ..................................................................................................................... 4
4.3 CONDUCTING INDIVIDUAL ENERGY AUDITS ....................................................................................................... 4
4.3.1 Preparation of the audit .................................................................................................................... 5
4.3.2 Realization of the audit ..................................................................................................................... 5
4.4 ENERGY AUDIT REPORTING ........................................................................................................................... 6
4.5 FOLLOW-UP ACTIVITIES ................................................................................................................................ 7

5 MANAGING RECORDS KEPT ON THE BASIS OF THIS DOCUMENT .............................................................. 7

6 APPENDICES ............................................................................................................................................. 8

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1 Purpose, scope and users

An energy audit or assessment comprises a detailed review of the energy performance of an
organization, of a process, or both, based on measurement and observation of actual energy
performance. Audit outputs include information on current consumption and performance, and a
series of ranked recommendations for improvement in terms of energy performance.

Energy audits are planned and conducted as part of the identification and prioritization of
opportunities to improve energy performance.

The objective of energy audits is to quickly and simply quantify the energy losses, expressed as
kWh/year and €/year, found in the review of a series of equipment and lines of a plant, according to
its distance from the optimal energy situation.

Different aspects of the unit or installation are reviewed, for example: state of heat insulation and
refrigeration, losses or purges of fluids, operating conditions of devices, etc.

The results found in the field energy audit represent a picture of the situation of the plant on the day
of data collection. They should reflect the actual situation encountered, regardless of whether it is
not the usual operation. Any deviation must be adequately reasoned and justified.

2 Reference documents
 ISO 50001:2011 standard, clause 4.4.3
 Energy Management System Manual

3 Responsibilities
[Energy manager] is responsible for:
- Make annual energy audit plans and notify the affected units.
- Determine the audit team.
- Appointing a technician to perform auditor support tasks.
- Maintain registers with auditors and related auditors, as well as auditor registers and their expertise
in each aspect of audit power.
- Collectively review ideas and establish periodic reviews of current procedures, both to improve and
refine existing processes and to include other energy consumption aspects that we consider center.
- Specify the necessary information for the audit (block diagram, process description, current
operating conditions ...).
- Track activities from audit observations, update their actions and ensure that those responsible for
the remaining actions of their plant audits follow up.
- Training for the first time auditors.

- Have the material means to carry out the audit correctly.

- Register the actions derived from the audit.

- Coordinate the post-audit meeting to ensure that the report contains a list of actions derived from
the audit.
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- Circulate the audit report.

- Collect the necessary information to properly audit the equipment assigned to it.

- Write the audit final report.

- Inform the audit group of relevant facts that may complete the audit report.

- Follow up the actions derived from the Audit Action Plan assigned to it.

- Participate in the meetings for the preparation of the Action Plan and presentation of results.

Conducting of energy audit

4 Procedure
4.1 Energy audit planning

[Energy manager] approves an annual energy audit program, reviewing the status and importance of
operations for EnMS, as well as the results of previous audits. One or more energy audits must be
conducted for one year, ensuring the cumulative coverage of the entire EnMS scope. Energy audits
are usually done before management review.

Additional energy audits may be carried out in the following cases:

• significant mismatch in the process or repeat of the same nonconformity (deciding whether the
conformance is significant and the additional audit requirements to be performed by the [job title]).
• Significant changes in processes, activities, and / or products and services (decide whether the
change is significant and the additional audit requirements are met by [Energy auditor]).

[Energy auditor] is responsible for planning energy audits, reporting on energy audit results and
maintaining records.

4.2 Appointing energy auditors

[Energy manager] appoints an energy auditor and leads the group of auditors (if there are multiple
auditors for energy).

An energy audit can be a person from an organization or a person outside the organization. The
criteria for appointing an energy auditor are:
• Knowledge of the principles of energy auditing
• possesses general knowledge for specific audit areas
• Understand ISO 50001
• Essential Capacity - Achieved through education and / or experience.

• Have a broad view as well as anticipate the need for energy.

Energy auditors must be selected in a manner that ensures impartiality and fairness, ie avoid conflicts
of interest, because auditors are not allowed to audit their work.

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4.3 Conducting individual energy audits

Team leaders and / or members of the auditor group determine the criteria, scope of audit and
method of auditing.
Energy audits are conducted in two phases:
• Evaluation phase
• Reporting period

Audit criteria are recommended to comply with ISO 50001 and / or align with the legal requirements
and requirements of the parties to which the organization has agreed. Data collection is done
through personal observations and / or representatives of audit, measurement and interviewing
organizations.

A checklist for energy audits can be used to conduct energy audits. The energy audit methods that
will be applied during the energy audit process are described as longitudinal testing of the level of
EnMS documents) and cross-checking between processes.

4.3.1 Preparation of the audit

- Finding the object and scope of the audit.

- Contacts between the lead auditor and the assistant in order to assess the complexity of the
auditory.
- Determination (or verification) of the standards and / or references.
- Prior examination of the documentation such as “Manual equipment at the manufacturing
process, QA or office”and determination of what should be available during the audit.
- Compilation and analysis of reports of previous related audits.
- Elaboration or revision of audit questionnaires or guides when proceed.
- Confirmation and notification of the dates of realization (it’s recommended 3 weeks earlier).
- Detailed planning of the execution of the audit, carried out jointly with those responsible for
the center or area to be audited.

4.3.2 Realization of the audit

The audit will be carried out according to the following scheme:

- Previous visit: It may be necessary to make a prior visit to the Center so that the audit team
familiarize with the facilities.
- Review of documentation: It is appropriate that the auditors dedicate, in collaboration with
the auditees, a time to review the main documents related to the audit.
- Initial meeting (optional): In it the audit team formally presents to the audited organization,
the objective, program and method for the development of the audit.
- Interviews and field evaluation: Taking as reference the questionnaires or audit guides of the
different elements, the audit team will conduct interviews to needed information. The
auditor will collect the evidence that will allow him to document the audit. As a complement
to the information obtained through the interviews, the auditor will obtain additional
information by direct observation of the site.

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- Draft report: The audit team will prepare a draft report in which appear the observations
found, the obtained performance, and some improvement recommendations. The draft
report will be sent to the responsible of the audited area so that the definitive conclusions
are reached within the period stipulated.

4.3.3 Procedure

[The calculation energy consumption in the units and how to traduce it into kWh, € can explains as
follow:

Step 1- Watts Per Day: To calculate energy consumption costs, simply multiply the unit's wattage by
the number of hours that uor site use it to find the number of watt-hours consumed each day

Step 2- Convert to Kilowatts: Electricity is measure in kilowatt hours on our electricity bill. Step 3-
Usage Over a Month Period: Find out how much that's actually going to cost on our electric bill. In
this step, need to figure out how many kWh the TV uses per month.

Step 4-Figuring Out the Cost: Finally, pull out the last electric bill and see how much to pay per kWh.
In case have many equipment, sum of total the energy consumption by them.

For this example:

Step 1: using a 125 watt television for three hours per day. By multiplying the wattage by the number
of hours used per day, finding the number is 375 watt-hours per day. 125 watts X 3 hours = 375
watt-hours per day.

Step 2: Knowing that 1 kilowatt is equal to 1,000 watts, calculating how many kWh a particular device
uses is as easy as dividing by 1,000  375 watt-hours per day / 1000 = 0.375 kWh per day.

Step 3: need to figure out how many kWh the TV uses per month  375 watt-hours per day X 30
days = 11.25 kWh per month.

Step 4: The price is 10 cents per kilowatt hour. To find how much the TV is costing in a month,
multiply your electricity rate by the kWh per month that calculated above 

11.25 kWh per month X $0.10 per kWh = $1.13 per month ]

4.3.4 Calculation of saving potential

Once the data are collected, the potential savings are calculated in each case, comparing them with
the design data.

4.4 Energy audit reporting

On the basis of the audit findings, the energy auditor (or energy audit team leader if there are more
energy auditors) makes an energy audit report that is delivered to [Energy manager]. It will be based
on the partial reports or annotations of the different Auditors, and will include:

- The audited entity

- audit team and date
- Audit summary, including at least:
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- Comments on the status of the team

- Image (if needed)
- Observations, recommendations and deviations
- A list of actions to be taken (Action Plan)
- Attached files: audited device card, savings account

The energy audit report is delivered to top management within the deadline defined by [Energy
auditor].

4.5 Follow-up activities

For each deviation found in the audit, [energy auditor] will identify one or more actions, with one
deadline and one or more responsibilities.
All these actions, will be recorded in an action plan.

Process owners must ensure that all corrective actions are proposed and their causes are met
without unnecessary delay.

Corrective actions are performed according to Incorrect Management Procedures and Corrective
Action.
Once the corrective measures are taken, if necessary, the audit trail may be conducted in accordance
with the Inconsistent Management Process and Corrective Action to assess the effectiveness or
verification of corrective actions.

5 Managing records kept on the basis of this document

Storage
Record name Code Retention Responsibility
Location
time

[office of
[Energy
Energy audit Checklist [EAC_E_01] 2 years [Energy
auditor]
department]]

[office of
[Energy
Annual Program of Energy audits [AP_E_01] 2 years [Energy
manager]
department]]

[office of
[Energy
Audit Plan [PL_E_01] 2 years [Energy
auditor]
department]]

[office of [Energy
Energy audit Report [EAR_E_01] 2 years
[Energy auditor]

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department]]

Only [Energy manager] can grant other employees the right to access the Annual Energy audit
Program, the Energy audit Report, and the Energy audit Checklist.

6 Appendices
 Appendix 1 – Energy audit Checklist
 Appendix 2 – Annual Program of Internal audits
 Appendix 3 – Audit Plan
 Appendix 4 – Energy audit Report

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