AGENDA ITEM SUMMARY FORM

File ID: #3641

Date: 01/30/2018 Requesting Department: City Manager’s

Office
Commission Meeting Date: 02/08/2018 District Impacted:
Type: Resolution
Subject: Authorization - Amazon HQ2

Purpose of Item:

The purpose of this item is to establish a Resolution of the Miami City Commission, with
attachment(s), ratifying, confirming and retroactively authorizing the execution of nondisclosure
agreements by the City Manager and any other city officials or employees who may acquire
nonpublic information related to the sealed bidding process for Amazon.com, Inc.’s (“Amazon”)
Second Headquarters (“HQ2”), in conformance with all applicable laws and regulations; further
authorizing the City Manager to negotiate and execute any and all necessary agreements or
documents, in a form acceptable to the City Attorney, in order to advance the City of Miami’s
competitive bid to become the site for Amazon’s HQ2.

Background of Item:

Amazon.com, Inc. (“Amazon”) invited metropolitan statistical areas, states/provinces, counties,

cities and relevant localities to submit responses to a Request for Proposals (“RFP”) to
participate in a competitive site selection process for its second corporate headquarters (“HQ2”).
The City of Miami (“City”) worked together with its partners at the Beacon Council, Miami-Dade
County, the Downtown Development Authority, the Omni Community Redevelopment Agency,
the Southeast Overtown/Park West Community Redevelopment Agency, Enterprise Florida, and
private entities (“City’s Partners”), to develop a package that identified the City as the ideal
location for Amazon’s HQ2.

On January, 28, 2018, Amazon announced that the package submitted by the City, and the
City’s Partners, was selected to be one of twenty finalists to continue in the HQ2 bidding
process. Amazon has required that certain communications between Amazon, the City, and
the City’s Partners remain confidential, subject to Chapter 119 of the Florida Statutes, until the
competitive site selection process is completed.

In the interest of remaining competitive in the site selection process, the City must authorize the
City Manager to negotiate and execute any agreement related to HQ2’s bid process.

Budget Impact Analysis

Total Fiscal Impact:

City Manager’s Office
Office of Management and Budget
Office of Management and Budget
Legislative Division
Office of the City Attorney
Office of the City Attorney
Reviewed By
Alberto N. Parjus City Manager Review Completed 01/30/2018 3:27 PM
Anna Medina Budget Analyst Review Skipped 01/30/2018 3:42 PM
Christopher M Rose Budget Analyst Review Completed 01/30/2018 3:50 PM
Valentin J Alvarez Legislative Division Review Completed 01/30/2018 5:00 PM
Barnaby L. Min Deputy City Attorney Review Completed 01/30/2018 5:38 PM
Victoria Méndez Approved Form and Correctness Completed 01/30/2018 6:31 PM
City Commission Todd B. Hannon Meeting Pending 02/08/2018 9:00 AM
 City of Miami City Hall
3500 Pan American Drive
Legislation Miami, FL 33133
www.miamigov.com
Resolution
File Number: 3641 Final Action Date:

A RESOLUTION OF THE MIAMI CITY COMMISSION AUTHORIZING THE

EXECUTION OF ANY AND ALL DOCUMENTS BY THE CITY MANAGER RELATED
TO THE SEALED BIDDING PROCESS FOR AMAZON.COM, INC.’S (“AMAZON”)
SECOND HEADQUARTERS (“HQ2”), IN CONFORMANCE WITH ALL APPLICABLE
LAWS AND REGULATIONS, BOTH RETROACTIVELY AND PROSPECTIVELY;
FURTHER AUTHORIZING THE CITY MANAGER TO AUTHORIZE ANY OTHER CITY
OF MIAMI ("CITY") EMPLOYEE OR OFFICIAL TO EXECUTE ANY AND ALL
DOCUMENTS, BOTH RETROACTIVELY AND PROSPECTIVELY, IN ORDER TO
ADVANCE THE CITY’S COMPETITIVE BID TO BECOME THE SITE FOR AMAZON’S
HQ2.

WHEREAS, Amazon.com, Inc. (“Amazon”) invited metropolitan statistical areas,

states/provinces, counties, cities, and relevant localities to submit responses to a Request for
Proposals (“RFP”) to participate in a competitive site selection process for its second corporate
headquarters (“HQ2”); and

WHEREAS, the City of Miami (“City”) worked together with its partners at the Beacon
Council, Miami-Dade County, the Downtown Development Authority, the Omni Redevelopment
District Community Redevelopment Agency, the Southeast Overtown/Park West Community
Redevelopment Agency, Enterprise Florida, and private entities (“City’s Partners”) to develop a
package that identified the City as the ideal location for Amazon’s HQ2; and

WHEREAS, on January 28, 2018, Amazon announced that the package submitted by
the City and the City’s Partners was selected to be one (1) of twenty (20) finalists to continue in
the HQ2 bidding process; and

WHEREAS, Amazon has required certain documents to be executed on behalf of the

City in furtherance of the bid process; and

WHEREAS, in order to remain competitive in the process, the City Manager had to
execute certain documents prior to the adoption of this Resolution;

NOW, THEREFORE, BE IT RESOLVED BY THE COMMISSION OF THE CITY OF

MIAMI, FLORIDA:

Section 1. The recitals and findings contained in the Preamble to this Resolution are
adopted by reference and incorporated as if fully set forth in this Section.
 Section 2. The City Manager is authorized1 to execute any and all documents related to
the sealed bidding process for Amazon’s HQ2, in conformance with all applicable laws and
regulations, both retroactively and prospectively, in a form acceptable to the City Attorney.

Section 3. The City Manager is further authorized1 to allow any other City employee or
official to execute any and all documents, both retroactively and prospectively, in order to
advance the City’s competitive bid to become the site for Amazon’s HQ2.

Section 4. This Resolution shall become effective immediately upon its adoption and
signature of the Mayor.2

APPROVED AS TO FORM AND CORRECTNESS:

1 The herein authorization is further subject to compliance with all requirements that may be imposed by
the City Attorney, including but not limited to, those prescribed by applicable City Charter and City Code
provisions.
2 If the Mayor does not sign this Resolution, it shall become effective at the end of ten (10) calendar days

from the date it was passed and adopted. If the Mayor vetoes this Resolution, it shall become effective
immediately upon override of the veto by the City Commission.