Example risk assessment

Location, activity, or issue being looked at: Outdoor Events – School Fete Date: …………………………………

Hazard What could Who may be What is done now, that helps Is the What extra controls By By
(something with go wrong? harmed? control the risk? risk still need to be put in when? whom?
the potential to high, place?
cause harm) medium
or low?
Vehicle movements Collisions with Staff, public,  vehicle and pedestrian Medium  vehicle marshalling
other vehicles contractors access and egress are to be introduced
and separated  marshals to wear
pedestrians  event starts at 12 noon. high visibility
Vehicle movements vests/jackets
between 9am – 1130am.  site to be cleared of
 event closes at 3pm. pedestrians after
Vehicle movements from event before vehicles
3.30pm – 4.30pm are admitted
 during periods of  only marshals in high
movements vehicles only visibility to be in the
travel in one direction at area during vehicle
set times. movements.
Lack of access for Delay in Staff, public,  clear route kept for Medium  incorporate this in to
emergency casualty contractors emergency vehicles an events
services. receiving first through playground emergency action
aid  access to playground plan.
parking is for organisers
and exhibitors only
 gates are secured at 11.30
to prevent others from
parking in clear route.

Health and Safety Team September 2016 1

Insufficient and/or Untrained Staff, public,  first aid equipment on site Medium  risk assessment for
unsuitable first aid person(s) contractors and close to use differing events to
cover administering  designated qualified first gauge the varying
first aid aiders. activities and
numbers that will
attend and ensuring
suitable and
sufficient first aid
cover.
The use of external Various Staff, public,  the school followers KCC’s Medium  school to extend this
companies for injuries contractors Management of policy for events
activities Contractors Policy. organised in
partnership with
other organisations.
Intrinsic hazards Various Staff, public,  KCC’s Management of Medium  view and copy all
from outside injuries. contractors. Contractors Policy. information
companies’ Including method  set-up an events
activities. statements, risk folder where all
assessments and public documentation is
liability insurance. kept centrally.

Intrinsic hazards Various Staff, public,  risk assessments for Medium  set-up an events
from school run injuries. contractors. school based activities. folder where all
activities. documentation is
kept centrally.
 train staff on the risks
and control
measures in place.

Health and Safety Team September 2016 2

Poor supervision of Unsupervised Staff, public,  none at present Medium  school to inform
event and children children. contractors parents that they are
Unsafe responsible for the
working supervision of their
practises children through the
use of newsletter /
event flyer
 responsibilities for
event supervision to
be established
between school and
event organisers.
Welfare facilities Slips/trips/ Staff, public,  school toilets are used Low
falls. contractors.  school staff supervise
 headteacher is point to
contact for any issues.

Unauthorised Various Staff, public,  toilets and main body of Low

access to school injuries, contractors. building can be separated
premises. property and secured. No access is
damage /theft, possible.
entrapment.

Electrical equipment Electrocution Staff, public,  fixed electrical points have Medium  fixed electrical points
contractors. been installed in the field in the field to be
(as seen on campsites) tested annually
 installed during April 2006.  portable electrical
equipment to be
inspected for PAT
testing.

Health and Safety Team September 2016 3

Disposal of waste Fire risk, Staff, public,  waste removed from site to Low  ensure events
Health risk contractors, local waste site organisers are aware
premises. immediately after event of these protocols.
 some is used for school
recycling programme
 any remaining waste is
secured in schools waste
disposal units.
Fire Burns and Staff, public,  crowd control barriers to Medium  these need to be
(Hot activities e.g. scalds. contractors, keep public away from included in the
BBQ) premises. hot / hazardous areas i.e. emergency action
tables or barriers plan for events.
 only designated persons
allowed in immediate area
 area is kept clear of
rubbish and trip hazards
 fire extinguishers and
blankets are brought to the
field from the school.
Surface of field Slips, trips, Staff, public,  headteacher/caretaker/site Low
(pot holes etc) falls. contractors, manager carries out
Vehicles premises. weekly premises
becoming inspections
trapped  any holes are filled in
 if heavy rain prior to event,
the event is cancelled
 If heavy rain during event,
vehicle movements are
prohibited on the field.

Health and Safety Team September 2016 4

Poor food hygiene Food Staff, public,  people handling and Medium  ensure certificates
preparation poisoning, contractors. preparing food should are verified prior to
other illnesses have a minimum of a basic event.
food hygiene certificate
 for additional guidance
refer to KCC’s Food
Hygiene Policy and
Procedures document.

Health and Safety Team September 2016 5