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Supplemental Info
Packet
HISD Student Assessment Department
January 23, 25, 30, &
February 1, 6, 8, 2018
CTCs Mandatory Training
TELPAS Window Feb. 26 – April 6

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Table of Contents
 

TELPAS Spring Dates ............................................................................................ 3 
New 2018 ............................................................................................................. 4 
Some Key Steps for Preparing for TELPAS Administration for CTCs ..................... 5 
Key Steps for Planning TELPAS Online Administration Grades 2‐12 .................... 6 
TELPAS Student Rating Roster ............................................................................. 7 
When Raters Rate their Students ..................................................................... 8 
Procedures for Rating Students ........................................................................ 9 
Monitored Calibration Session Roster Sample ................................................... 10 
TELPAS Online Listening & Speaking Guidance FAQ .......................................... 11 
Manage TELPAS Assessment of Students Who Move ........................................ 13 
Student Add Request Steps ................................................................................ 15 
Gridding Information for Pearson Access Next .................................................. 17 
Coding Unschooled Asylee/Refugees & SIFE Students ...................................... 20 
TELPAS Oaths 2018 ............................................................................................ 24 
Multilingual Programs Information .................................................................... 25 
Multilingual Programs Department TELPAS 2018 Spring Dates ...................... 26 
TELPAS 2018 General Information .................................................................. 27 
 

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TELPAS Spring Dates

Date Activity

Jan 2-5 TELPAS manuals shipped to districts

Jan 10 Assembling and Verifying Grades 2–12 Writing Collections course

available
 The Multilingual Programs department recommends that course be
completed by Feb. 9, 2018
Jan 26 Online basic training courses for new K–1 and 2–12 raters available
 The Multilingual Programs department recommends that course be
completed by Feb. 9, 2018

Feb 12 Calibration window opens for new and returning raters

 The Multilingual Programs department recommends that course be
completed by March 2, 2018

Feb 12 End date for training raters on administration procedures

Feb 12 Earliest eligibility date for TELPAS writing samples

 The Multilingual Programs department recommends that course be
completed by March 2, 2018

Feb 23 Test administration training for grades 2-12 online tests

Feb 26–Apr 6 TELPAS assessment window

*TELPAS extended one week; no verification window.
  Data verification must be conducted within the TELPAS assessment    
  window.  

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New 2018

 No data verification window.

 TELPAS data verification must be conducted within the assessment window

 Beginning in the 2018 TELPAS administration, the TELPAS reading test will be
reduced in length.

 English Language Learners (ELLs) in grades 2-12 will now take online
listening and speaking tests in four clusters:
 2-3
 4-5  Listening and Speaking test is one test that includes both 
 6-8 listening and speaking items.
 9-12

 The Grades 2-12 Online Basic Training Course and calibration activities will
now only include the domain of writing.

 A separate holistically-rated listening and speaking rater training will be

available for the rare circumstances in which a student can’t access the online
listening and speaking assessment. TEA approval will be required in these
rare circumstances.

 Each training course will now have a practice activity outside of the modules.

 After completing the modules and practice activities, certificates of completion

will be available to print in the scoring summary tab for all courses (HISD
Affidavit will no longer be required).

 A calibration proctor oath was developed for those designated to serve as a

calibration proctors' for monitored calibration sessions.
 Calibration proctors will need to sign the calibration proctor oath rather than
the TELPAS rater oath as they had previously done.
 Calibration proctors may not serve as raters.

 TELPAS Educator Guide to TELPAS revised (October 2017)

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Some Key Steps for Preparing for TELPAS Administration
for CTCs
Ensure that:
 all eligible ELLs are identified and assessed (request ELL/LEP roster(s) from
LPAC Administrator);

 the technology infrastructure is in place, computers have been tested, and

technology issues have been resolved (at least 2-3 weeks before window);

 a sufficient number of TELPAS raters, verifiers, and online test administrators

are identified and properly trained;

 a sufficient number of monitored calibration sessions have been scheduled

and raters are identified and properly trained;

 appropriate personnel have been trained to enter/verify student information in

the Pearson Access Next (PAN) platform (Assessment Management
System);

 reading and listening & speaking tests sessions are scheduled and actively
monitored, and students have the opportunity to use the online tutorials for
TestNav prior to assessment window;

 online test sessions are created for entry of holistic ratings and information is
verified before submitting (Must use TELPAS Student Rating Rosters);

 collect all TELPAS Student Rating Rosters and ensure they have been
verified, completed, and signed by the principal and rater (must keep for one
year on the campus);

 a process and timeline have been established for assembling and verification
of your campus’s writing collections (must have 5) for grades 2-12;

 procedures are in place during the administration to support the validity and
reliability of the rating process (rater must rate students in all domains);

 all ELLs/LEP students have years in U.S. entered in Pearson Access Next
(PAN) (start counting years in U.S. schools starting with first grade);

 all additional data as described in the “Verify Extenuating Circumstances

Data” for unschooled Asylee/Refugees and Students with Interrupted
Formal Schooling (SIFE) has been entered in Pearson Access Next during
the TELPAS window if applicable;

 all oaths have been collected for all TELPAS roles after training has been
conducted.

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Key Steps for Planning TELPAS Online Administration
Grades 2-12
3‐6 Weeks Prior to Testing 
 Review Resources under TELPAS column 
https://tx.pearsonaccessnext.com 
 Assign/Create online test administrators or online sessions administrators 
in Pearson Access Next (PAN)
 Have students complete TELPAS Online Student Tutorials using the 
TestNav application
 Verify Student Data in PAN: 
 Years in U.S. schools
 Unschooled Asylee/Refugees
 Students with Interrupted Formal Schooling (SIFE) 
 Prepare the Testing Environment 
 Reserve computer labs  
 Check seating arrangement especially for listening and speaking  
 Prepare testing schedule 
 Prepare Campus Technology 
 Verify updated TestNav version  
 Should run/operate in Windows 10 
 Conduct Headset Test 
 1‐2 Weeks Prior to Testing 
 Set up Online Testing Sessions
3‐5 Days Prior to Testing 
 Have LPAC Administrator provide you with an updated LEP roster of 
current ELL students
 Print Student(s) test ticket(s) 
 Proctor Cache Test Content 
During Testing  
 Prepare, start, unlock, and monitor progress of test sessions
 Move/remove absent students to a new session 
 Stop sessions daily 
 Run completion reports daily 
 
Refer to TELPAS support resources at www.HoustonISD.org/OA  

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TELPAS Student Rating Roster

Found on Student Assessment SharePoint and

Multilingual Website
HISD has added years in U.S. Schools Column

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When Raters Rate their Students
Raters need:
 TELPAS Rater Manual, which includes the PLDs;

 the TELPAS Student Rating Roster; and

 the student writing collections and writing collections cover sheets found in
Appendix C (for students in grades 2-12).

Raters must follow the rating procedures outlined in the box on the next page.
Indicate ratings and rater information on the TELPaS Student Rating Roster and
make sure that the information recorded on the roster is accurate and complete.

Writing Collections Cover Sheets

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Procedures for Rating Students
Must Use Proficiency Level Descriptors (PLDs)
found in “TELPAS Rater Manual” pages 26-30

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Monitored Calibration Session Roster Sample

It is a violation of state assessment procedures to record, discuss, or share answers to

the rating practice and calibration activities. TELPAS testing violations must be
reported as indicated in the “Test Security and confidentiality Requirements” section at
the front of the TELPAS Rater Manual.
Prior to creating a TELPAS Online Training Center account, raters are required to read
an online statement and affirm that they will complete the rating activities
independently. While collaboration is encouraged during the TELPAS assessment
window, it is imperative that rater calibration is done individually to ensure that
raters are able to apply the PLDs accurately and consistently (see pages 15-16
of Rater Manual).

New this year: Oath of Test Security and Confidentiality for TELPAS
Calibration Proctor

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TELPAS Online Listening & Speaking Guidance FAQ

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Manage TELPAS Assessment of Students Who Move

Page 13 of 28 
 
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Student Add Request Steps

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Gridding Information for Pearson Access Next

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Coding Unschooled Asylee/Refugees & SIFE Students

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TELPAS Oaths 2018
 

 
 

 
   

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Multilingual Programs Information

2018 TELPAS Decision-Making

Guide for LPACs
https://tea.texas.gov/student.assessment/ell/lpac/

All TELPAS Decisions are made by Campus LPAC

If you have any questions regarding student eligibility, TELPAS

Training Center, rater & verifier training, and writing collections,
please contact the Multilingual Programs Department
@ 713-556-6961

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Multilingual Programs Department TELPAS 2018 Spring
Dates

Page 26 of 28 
 
TELPAS 2018 General Information

Page 27 of 28 
 
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