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SWS CONSULTANCY

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AAWSA–Water and Sanitation Development & Rehabilitation Project Office
Addis Ababa

Addis Ababa, 15 September, 2017

Your Ref. : 5.9.278/15/09

Our Ref. : SWS/KF-WWTP1/186/17

Ref. : A.A. Decentralized Wastewater Management System Pilot Project for


Koye Fetche Condominium Site ( Lot-I: WWTP1)
Subject : Request for Approval of Variation Order No. 1 (REV. 1)

Dear Sir/ Madam,

We write in reference to your letter ref. no. 5.9.278/15/09 dated 10/12/09 regarding variation
works for the referenced project. With the above letter, you have requested our office to
combine all variations due to site location change in to a single Variation Order.

We would like to inform you that we are currently working on all the variations that arise due to
site location change and other factor (e.g., concrete work, compound fence, access road in
the compound, permanent drainage work etc.). However, we kindly request your office to give
approval for Variation Order No.1 which is submitted to your office a long time ago enclosed
with our letter of ref. no. SWS/KF-WWTP1/136/17 dated 26 June 2017 for earth work
variation due to site location change. Variations should not be normally aggregated into a
single Variation Order covering several issues/variations, but kept separate to facilitate their
early approval and payment.

We also kindly request your office to incorporate the geotechnical investigation work to the
submitted Variation Order No.1. You might recall that we have submitted to your office the final
geotechnical investigation report enclosed with our letter of ref. no. SWS/KF-
WWTP1&2/172/17 dated 07 August 2017. We herewith attach contractor’s invoices for the
geotechnical investigation work for your reference.

It is worth mentioning that the geotechnical investigation work has been conducted for the
whole project site (Lot 1 and 2) and not split for each lot. Hence, we have incorporated the
geotechnical investigation work in Lot 1 as the site location change has brought greater
variation of earth work for Lot 2 and to dispense the total variation to Lot 1 and 2.

Tel.: +251-116-478838 P.O.Box 11351 Fax:


+251-116-478827
Addis Ababa, Ethiopia
Email: SWS.Consult@ethionet.et
Therefore, we kindly request your office to give approval for Variation Order No. 1 (REV. 1) as
soon as possible. As mentioned above, the remaining variation works that arise due to site
location changes will be submitted to your office as soon as it is ready. Please find attached
herewith additional information and justification to the previously sent Variation Order No.1.

Thank you in advance for your understanding and cooperation, we remain.

Yours faithfully,

Encl: 5 pages of summary and justification, 2 pages of invoice


C.C.
 TSEMEX GLOBAL ENTERPRISE PLC
 Project Manager
 Resident Engineers
 SWS Office,
Addis Ababa

Tel.: +251-116-478838 P.O.Box 11351 Fax: +251-116-478827


Addis Ababa, Ethiopia
Email: SWS.Consult@ethionet.et

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