UNIT 4

RECRUITMENT

THE LAYOUT OF AN APPLICATION LETTER

Your Street Address

City, State Zip Code
Telephone Number
E-mail Address

Month, Day, Year

Mr./Ms./Dr. First Name Last Name

Title
Name of Organization
Street or P. O. Box Address
City, State Zip Code

Dear Mr./Ms./Dr. Last Name,

Opening paragraph: State why you are writing; how you learned of the organization or position,
and basic information about yourself.

2nd paragraph: Tell why you are interested in the employer or type of work the employer does
(Simply stating that you are interested does not tell why, and can sound like a form letter).
Demonstrate that you know enough about the employer or position to relate your background to
the employer or position. Mention specific qualifications which make you a good fit for the
employer’s needs. (Focus on what you can do for the employer, not what the employer can do for
you.) This is an opportunity to explain in more detail relevant items in your resume. Refer to the
fact that your resume is enclosed. Mention other enclosures if such are required to apply for a
position.

3rd paragraph: Indicate that you would like the opportunity to interview for a position or to talk
with the employer to learn more about their opportunities or hiring plans. State what you will do
to follow up, such as telephone the employer within two weeks. If you will be in the employer’s
location and could offer to schedule a visit, indicate when. State that you would be glad to
provide the employer with any additional information needed. Thank the employer for her/his
consideration.

Sincerely,

(Your handwritten signature [on hard copy])

Your name typed

Enclosure(s) (refers to resume, etc.)

 CURRICULUM VITAE

PERSONAL INFORMATION Replace with First name(s) Surname(s)

[All CV headings are optional. Remove any empty headings.]
169, street Main, city Buzau, postal cod 12 7261, county Romania
Replace with telephone number 0785166184
petrestefania38@gmail.com
State personal website(s)
Replace with type of IM service Replace with messaging account(s)

Sex female| Date of birth 17/11/1996 | Nationality Romanian

I am writing this letter of application in response to your vacancy

announcement in your institution. I graduated from the Faculty of
JOB APPLIED FOR
Management at the University of Agricultural Sciences and
POSITION Veterinary Medicine in Bucharest and I consider that during the
years of my studies I have accumulated many knowledge in law,
economics, management and marketing. I look forward to
putting this knowledge into practice, combined with skills that
are useful to the field and, implicitly, to your job.

[Add separate entries for each experience. Start from the most recent.]
Replace with dates (from - to) Replace with occupation or position held
Replace with employer’s name and locality (if relevant, full address and website)
▪ Replace with main activities and responsibilities
Business or sector Replace with type of business or sector

EDUCATION AND
TRAINING
[Add separate entries for each course. Start from the most recent.]
Replace with dates (from - to) Replace with qualification awarded Replace with EQF
(or other) level if
relevant
Replace with education or training organisation’s name and locality (if relevant, country)
▪ Replace with a list of principal subjects covered or skills acquired

PERSONAL SKILLS
[Remove any headings left empty.]
Mother tongue(s) Replace with mother tongue(s)

Other language(s) UNDERSTANDING SPEAKING WRITING

Listening Reading Spoken interaction Spoken production

Replace with language Enter level Enter level Enter level Enter level Enter level
Replace with name of language certificate. Enter level if known.
Replace with language Enter level Enter level Enter level Enter level Enter level
Replace with name of language certificate. Enter level if known.
Levels: A1/2: Basic user - B1/2: Independent user - C1/2 Proficient user
Common European Framework of Reference for Languages
 Communication skills Replace with your communication skills. Specify in what context they were acquired. Example:
▪ good communication skills gained through my experience as sales manager

Organisational / managerial skills Replace with your organisational / managerial skills. Specify in what context they were acquired.
Example:
▪ leadership (currently responsible for a team of 10 people)

Job-related skills Replace with any job-related skills not listed elsewhere. Specify in what context they were acquired.
Example:
▪ good command of quality control processes (currently responsible for quality audit)

Computer skills Replace with your computer skills. Specify in what context they were acquired. Example:
▪ good command of Microsoft Office™ tools

Other skills Replace with other relevant skills not already mentioned. Specify in what context they were acquired.
Example:
▪ carpentry

Driving licence Replace with driving licence category/-ies. Example:

▪ B

ADDITIONAL INFORMATION

Publications Replace with relevant publications, presentations, projects, conferences, seminars, honours and
Presentations awards, memberships, references. Remove headings not relevant in the left column.
Projects Example of publication:
Conferences ▪ How to write a successful CV, New Associated Publishers, London, 2002.
Seminars Example of project:
Honours and awards ▪ Devon new public library. Principal architect in charge of design, production, bidding and
Memberships construction supervision (2008-2012).
References

ANNEXES

Replace with list of documents annexed to your CV. Examples:

▪ copies of degrees and qualifications;
▪ testimonial of employment or work placement;
▪ publications or research.
 RECOMMENDATION FORM

For Useful Phrases for Letters of Recommendation, check:

http://alumnus.caltech.edu/~natalia/studyinus/guide/recom/phrases.htm

Name:
Position:
Company/ University:
Address:
Telephone:
Email:
Candidate’s Name:
Candidate’s Chosen Position:
Candidate’s Date of Birth:

Evaluations
Please write a short description of the candidate. We are particularly interested in the candidate’s strengths,
weaknesses and characteristics that would help the selection process and would prove the candidate’s aptitude to
succeed in the programme. Specific examples are more useful than generalisations.
• Please describe the candidate’s potential for becoming a responsible and successful manager
in international business compared with other students or employees whom you have known
in a similar capacity.

• How would you characterise the candidate’s major strengths?

• What do you consider to be his or her major weaknesses?

• How would you evaluate the candidate’s motivation, initiative and drive? Please give
examples.

• How do you see the candidate’s career progressing over the next five years?
Please give your impression of the candidate in the chart below.
Top 2 % = Top 10% = Top 25% = Top 50% = Bottom 50% = unobserved
Exceptional Very Good Good Average Unsatisfactory
Academic ability

Competence in his/her
field
Professionalism

Focus on task at hand

Motivation

Intellectual curiosity

Entrepreneurial spirit/
initiative
Creativity and innovative
thinking
Teamwork ability

Organisational ability

Oral English
communication skills
Written English
communication skills
Capacity to reason and
present arguments
logically

__________
Signature Date
Official Stamp