Event Attendees
Overall, we had 18 guests attend our Christmas in July Event. We had 27 RSVP, but not all
showed up. Despite people not showing up, those who did show up had a great time. We
received compliments on the food, drinks and the partnerships we made with Primetime Limos
and TapSnap gave the attendees fun activities to do. Primetime brought a fully stocked party
bus with fancy lights and a stocked bar within the limo. TapSnap brought a green screen with
props for guests to capture their moments with their friends. The guests we did bring in are
from well-known companies in our area, therefore we are happy with the attendance list.
CIJ Open House Event Checklist (WEEK OF)
EVENT: Christmas in July GOAL: To gain exposure and book corporate holiday parties
This is the checklist we used to designate tasks during the week of Christmas in July. This list
allowed us to stay organized and make sure each person divided up the work evenly. We were
able to complete all of the tasks in the timely manner and everything was completed without
issues.
Menu US
E
·
·
·
Caprese Skewers
Brisket Flatbread
Baked Brie on Cheeseboards
O · Turkey Cranberry Brie Tartlets + $3 per person
H
All items listed on this menu
N are additional
PE for the holidays.
seasonal items provided · BBQ Shrimp Skewers + $3 per person
O
These items can be used with our regular
Seasonal Sides $5 per person
catering menu items as packages or mix
· Bourbon Mashed Sweet Potatoes
and match a la carte.EPlease refer to the
· Brussels Sprouts with House-made Smoked Bacon and Onions
US for all other items.
regular catering menu
O
H Desserts $5 per person
P EN · Red Velvet Whoopie Pies Rolled in Crushed Candy Canes
O OP
EN · Red and Green Rice Krispie Treats
HO · Bourbon PecanTart
US · Caramel Apple Pie
E
· Pumpkin Pie with Ginger Snaps
· Chocolate Cream Pie
· S’mores Pie
· Bread Pudding with Whiskey Sauce
· Peppermint Brownie
· Raspberry Swirled Cheesecake Brownie
Leesburg, VA 20175
U
HO
· Barbecued Popcorn
Created: 7/6/2017
Smokehouse Live - SPECIAL EVENT-Kitchen Updated: 7/21/2017
Special Instructions
SCHEDULE
5:30pm - Guests Check In, Drink Tasters Out - Passed by Servers, 5oz cups
MENU Beverages
Qty. Qty.
APPETIZERS HOLIDAY BEVERAGES
30 Cranberry Barbecue Meatballs 5 Holiday Mulled Red Sangria
30 Bacon Blue Cheese Stuffed Mushrooms Red Wine with Ginger and Apples
30 Caprese Skewers 5 White Christmas Sangria
White Wine with Cranberries and Oranges
30 Turkey Cranberry Brie Tartlets
5 Yule Mule
DESSERTS Vodka, Ginger Beer and Lime Juice
30 Red Velvet Whoopie Pies Rolled in Crushed Candy BEVERAGE NOTES
Canes **Holiday Beverage tasters are complimentary - served
30 Bread Pudding with Whiskey Sauce (Served in in 5oz cups
Aluminum Cups) **Non-alcoholic beverages are complimentary
**All drinks passed
30 Peppermint Brownie **Any additional orders - individual tabs
HOUSE-MADE HOLIDAY PARTY FAVORS
(Served in Mini Mason Jars)
30 Smoky Chex Mix Setup
30 Barbecued Popcorn
*Open Mic night cancelled - No band after event
*Need to setup slideshow
Kitchen Notes
*TapSnap will set up station in Viper Lounge to display their
Appetizers photography & social media services
-Appetizers and desserts out at 5:45pm (Gives time for guests to *PrimeTime Limousine will have Party Bus in front of House Bar
arrive and sign in) to display their transportation services
-Brie tartlets and Stuffed Mushrooms go under heat lamp - place Check In Table
on table in 50s -Need: Name tags, sharpies, bucket for business cards, metal
-Meatballs served in cast iron pan on brick pile - place on square welcome sign
diagonal table -Door prizes from: The Conche, Ritas, Woodhouse Day Spa,
-Caprese skewers served on square diagonal table Primetime Limousine
Desserts To-Go Gifts Table
-Whoopie pies and Brownies go on 3 tiered stand - place on -Place Chex Mix and Barbecue Popcorn in basket and on sled
square diagonal table -15 Chex Mix and 15 Popcorn mason jars - guests choose one,
-Bread Pudding - does not need heat lamp not both
Games AV/Labor/Other items
-Ping Pong table set up in front of stage
-Connect 4 and Jenga on 50s tables
Christmas in July Door Prizes
For our event, we wanted to offer door prizes as an incentive for guests to attend. Due to the
fact that it is an open house, our event was free of cost and guests would come out of it with a
site tour, samples of our holiday menu and a door prize. Below this page is the Sales Letter I
used to gain partnerships and ask for door prizes. Smokehouse Live is located in a shopping
center with other businesses and restaurants, so I walked around the center and handed out
sales letters. Some of the restaurants were not open to giving door prizes, however the dessert
and spas were open to it. Our partnerships with Primetime Limousines and TapSnap also
donated door prizes. One door prize was from a floral business who we connected with at a
networking event. The networking events and local businesses all came together to help our
event be a success.
Hey Y’all!
My name is Katie Gettler and I am a Sales and Event Intern at Smokehouse Live. We are planning a
Christmas in July Open House on Thursday, July 20th from 5:30-7pm. The purpose of our event is to get
local businesses and event planners to taste our food and see our venue in hopes that they will want to
book corporate holiday or large events with us. We have several corporate companies who have RSVP’d.
To support local businesses in our area, I am writing to see if you would be willing to donate a door prize
or coupon that we can offer to our guests at the event. This will be beneficial for both of us, as it will
bring more guests to our event and also bring you more business. Whether it be small or large, we
would appreciate anything you could offer. Feel free to come by the restaurant at any time or we could
set up a time to meet. Please do not hesitate to contact me if you have any questions or concerns.
Thank you,
Katie Gettler
Sales & Event Intern
571.447.5489
SMOKEHOUSE LIVE
Thank You!