‘Accounting and purchase system & procedures.

(what I understand from Sumanth & co)

1) Material Requisitions from engineering

Department

1)Getting the price quotation from vendor.

2)compare the price quotation for selecting the vendor.

Selection criteria: a) best price and quality b)credit
terms c) hidden charges if any.

These are done by Murgan sir by co-ordination with

Head of accounts and Head of Engineering.

1) Purchase order preparation (done by Gomathi

madam)

1. Material tracking
2. Collecting Delivery challan duly sign by
engineering person.
3. Documentation.

(These are done by Satish sir)

1. Original bills collection and taking photo copy

2. Original bills filling for GST
3. Photo copy bills submitted to Satish sir.

(These are done by VL madam)

 1. Attaching Mat. Req., Purchase order, Delivery
challan and Invoice are done by Satish sir
2. Vendor Documents (R, PO, DC, I) are submitted to
Raghu for Tally posting.

(Co-ordination B/W accounts and Purchase)

1) After tally posting, Vendor Documents are to be reconciliation by

Raghu or VL mam and put pass for payment seal

Vendor Documents are

Mismatched vendor
documents are send to Satish
sir to rectify the documents
submitted to Head of accounts
for getting signature and then
filed to outstanding files
(Inter Co-ordination with
accounts Departments)

Send to engineering Department for EAP process

vendor documents are to be filed in

outstanding files

Finally, payments were made based on trade credit days or demand of

vendor.

These processes are take care by VL mam