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Excel

Excel ShortCut Keys and Tips


Enter data by using shortcut keys Enter the time CTRL + SHIFT + :
(COLON)
To Press Insert a hyperlink CTRL + K
Complete a cell entry ENTER Complete a cell entry ENTER
Cancel a cell entry ESC Copy the value from the cell CTRL + SHIFT
Repeat the last action F4 or CTRL + Y above the active cell into the cell + " (QUOTATION
Start a new line in the same cell ALT + ENTER or the formula bar MARK)
Delete the character to the left of BACKSPACE Alternate between displaying cell CTRL + ` (SINGLE
the insertion point, or delete the values and displaying cell LEFT QUOTATION
selection formulas MARK)
Delete the character to the right of DELETE Copy a formula from the cell CTRL + '
the insertion point, or delete the above the active cell into the cell (APOSTROPHE)
selection or the formula bar
Delete text to the end of the line CTRL + DELETE Enter a formula as an array CTRL + SHIFT
Move one character up, down, left, Arrow keys formula + ENTER
or right Display the Formula Palette after CTRL + A
Move to the beginning of the line HOME you type a valid function name in
Edit a cell comment SHIFT + F2 a formula
Create names from row and CTRL + SHIFT Insert the argument names and CTRL + SHIFT
column labels + F3 parentheses for a function, after +A
Fill down CTRL + D you type a valid function name in
Fill to the right CTRL + R a formula
Fill the selected cell range with the CTRL + ENTER Display the AutoComplete list ALT +
current entry DOWN ARROW
Complete a cell entry and move ENTER Format data by using shortcut keys
down in the selection
To Press
Complete a cell entry and move up SHIFT + ENTER
in the selection Display the Style command ALT + '
Complete a cell entry and move to TAB (Format menu) (APOSTROPHE)
the right in the selection Display the Cells command CTRL + 1
Complete a cell entry and move to SHIFT + TAB (Format menu)
the left in the selection Apply the General number format CTRL + SHIFT
+~
Work in cells or the formula bar by using Apply the Currency format with CTRL + SHIFT
shortcut keys
two decimal places (negative +$
To Press numbers appear in parentheses)
Start a formula = (EQUAL SIGN) Apply the Percentage format with CTRL + SHIFT + %
Cancel an entry in the cell or ESC no decimal places
formula bar Apply the Exponential number CTRL + SHIFT + ^
Edit the active cell F2 format with two decimal places
Edit the active cell and then clear BACKSPACE Apply the Date format with the CTRL + SHIFT + #
it, or delete the preceding day, month, and year
character in the active cell as you Apply the Time format with the CTRL + SHIFT
edit the cell contents hour and minute, and indicate +@
Paste a name into a formula F3 A.M. or P.M.
Define a name CTRL + F3 Apply the Number format with CTRL + SHIFT + !
Calculate all sheets in all open F9 two decimal places, 1000
workbooks separator, and – for negative
Calculate the active worksheet SHIFT + F9 values
Insert the AutoSum formula ALT + = (EQUAL Apply the outline border CTRL + SHIFT
SIGN) +&
Enter the date CTRL + ; Remove all borders CTRL + SHIFT + _
(SEMICOLON) Apply or remove bold formatting CTRL + B

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Excel
Apply or remove italic formatting CTRL + I Move from left to right within the TAB
Apply or remove an underline CTRL + U selection, or move down one cell
Apply or remove strikethrough CTRL + 5 if only one column is selected
formatting Move from right to left within the SHIFT + TAB
Hide rows CTRL + 9 selection, or move up one cell if
Unhide rows CTRL + SHIFT + ( only one column is selected
Hide columns CTRL + 0 (ZERO) Move clockwise to the next corner CTRL + PERIOD
Unhide columns CTRL + SHIFT + ) of the selection
Move to the right between CTRL + ALT
Edit data by using shortcut keys
nonadjacent selections + RIGHT ARROW
To Press Move to the left between CTRL + ALT
Edit the active cell F2 nonadjacent selections + LEFT ARROW
Cancel an entry in the cell or ESC Select cells, columns, rows, or objects in
formula bar worksheets and workbooks by using shortcut keys
Edit the active cell and then clear BACKSPACE
it, or delete the preceding To Press
character in the active cell as you Select the current region around CTRL + SHIFT + *
edit the cell contents the active cell (the current region (ASTERISK)
Paste a name into a formula F3 is an area enclosed by blank rows
Complete a cell entry ENTER and blank columns)
Enter a formula as an array CTRL + SHIFT Extend the selection by one cell SHIFT + arrow key
formula + ENTER Extend the selection to the last CTRL + SHIFT
Display the Formula Palette after CTRL + A nonblank cell in the same column + arrow key
you type a valid function name in or row as the active cell
a formula Extend the selection to the SHIFT + HOME
Insert the argument names and CTRL + SHIFT + A beginning of the row
parentheses for a function, after Extend the selection to the CTRL + SHIFT
you type a valid function name in beginning of the worksheet + HOME
a formula Extend the selection to the last cell CTRL + SHIFT
used on the worksheet (lower-right + END
Insert, delete, and copy a selection by using
corner)
shortcut keys
Select the entire column CTRL +
To Press SPACEBAR
Copy the selection CTRL + C Select the entire row SHIFT
Paste the selection CTRL + V + SPACEBAR
Cut the selection CTRL + X Select the entire worksheet CTRL + A
Clear the contents of the selection DELETE If multiple cells are selected, SHIFT
Insert blank cells CTRL + SHIFT select only the active cell + BACKSPACE
+ PLUS SIGN Extend the selection down one SHIFT
Delete the selection CTRL + – screen + PAGE DOWN
Undo the last action CTRL + Z Extend the selection up one screen SHIFT + PAGE UP
With an object selected, select all CTRL + SHIFT
Move within a selection by using shortcut keys objects on a sheet + SPACEBAR
To Press Alternate between hiding objects, CTRL + 6
Move from top to bottom within ENTER displaying objects, and displaying
the selection (down), or in the placeholders for objects
direction that is selected on the Show or hide the Standard toolbar CTRL + 7
Edit tab (Tools menu, Options In End mode, to Press
command) Turn End mode on or off END
Move from bottom to top within SHIFT + ENTER Extend the selection to the last END, SHIFT
the selection (up), or opposite to nonblank cell in the same column + arrow key
the direction that is selected on the or row as the active cell
Edit tab (Tools menu, Options Extend the selection to the last cell END, SHIFT
command) used on the worksheet (lower-right + HOME
corner)

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Excel
Extend the selection to the last cell END, SHIFT Select all cells with formulas that CTRL + SHIFT + }
in the current row; this keystroke + ENTER refer directly or indirectly to the
is unavailable if you selected the active cell
Transition navigation keys check Select only visible cells in the ALT
box on the Transition tab (Tools current selection + SEMICOLON
menu, Options command) Select chart items by using shortcut keys
With SCROLL LOCK on, to Press
To Press
Turn SCROLL LOCK on or off SCROLL LOCK
Scroll the screen up or down one UP ARROW or Select the previous group of items DOWN ARROW
row DOWN ARROW Select the next group of items UP ARROW
Scroll the screen left or right one LEFT ARROW or Select the next item within the RIGHT ARROW
column RIGHT ARROW group
Extend the selection to the cell in SHIFT + HOME Select the previous item within the LEFT ARROW
the upper-left corner of the group
window Move and scroll on a worksheet or workbook by
Extend the selection to the cell in SHIFT + END using shortcut keys
the lower-right corner of the To Press
window
Move one cell in a given direction Arrow key
Tip When you use the scrolling keys (such as PAGE UP Move to the edge of the current CTRL + arrow key
and PAGE DOWN) with SCROLL LOCK turned off, your data region
selection moves the distance you scroll. If you want to Move between unlocked cells on a TAB
keep the same selection as you scroll, turn on SCROLL protected worksheet
LOCK first. Move to the beginning of the row HOME
Select cells with special characteristics by using Move to the beginning of the CTRL + HOME
worksheet
shortcut keys
Move to the last cell on the CTRL + END
To Press worksheet, which is the cell at the
Select the current region around CTRL + SHIFT + * intersection of the right-most used
the active cell (the current region (ASTERISK) column and the bottom-most used
is an area enclosed by blank rows row (in the lower-right corner);
and blank columns) cell opposite the Home cell, which
Select the current array, which is CTRL + / is typically A1
the array that the active cell Move down one screen PAGE DOWN
belongs to Move up one screen PAGE UP
Select all cells with comments CTRL + SHIFT Move one screen to the right ALT
+ O (the letter O) + PAGE DOWN
Select cells whose contents are CTRL + \ Move one screen to the left ALT + PAGE UP
different from the comparison cell Move to the next sheet in the CTRL
in each row (for each row, the workbook + PAGE DOWN
comparison cell is in the same Move to the previous sheet in the CTRL + PAGE UP
column as the active cell) workbook
Select cells whose contents are CTRL + SHIFT + | Move to the next workbook or CTRL + F6 or
different from the comparison cell window CTRL + TAB
in each column (for each column, Move to the previous workbook or CTRL + SHIFT
the comparison cell is in the same window + F6 or CTRL
row as the active cell) + SHIFT + TAB
Select only cells that are directly CTRL + [ Move to the next pane F6
referred to by formulas in the Move to the previous pane SHIFT + F6
selection Scroll to display the active cell CTRL
Select all cells that are directly or CTRL + SHIFT + { + BACKSPACE
indirectly referred to by formulas In End mode, to Press
in the selection Turn End mode on or off END
Select only cells with formulas CTRL + ] Move by one block of data within END, arrow key
that refer directly to the active cell a row or column

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Excel
Move to the last cell on the END, HOME Move to the same field in the next DOWN ARROW
worksheet, which is the cell at the record
intersection of the right-most used Move to the same field in the UP ARROW
column and the bottom-most used previous record
row (in the lower-right corner); Move to the next field you can edit TAB
cell opposite the Home cell, which in the record
is typically A1 Move to the previous field you can SHIFT + TAB
Move to the last cell to the right in END, ENTER edit in the record
the current row that is not blank; Move to the first field in the next ENTER
unavailable if you have selected record
the Transition navigation keys Move to the first field in the SHIFT + ENTER
check box on the Transition tab previous record
(Tools menu, Options command) Move to the same field 10 records PAGE DOWN
With SCROLL LOCK turned Press forward
on, to Move to the same field 10 records PAGE UP
Turn SCROLL LOCK on or off SCROLL LOCK back
Move to the cell in the upper-left HOME Move to the new record CTRL
corner of the window + PAGE DOWN
Move to the cell in the lower-right END Move to the first record CTRL + PAGE UP
corner of the window Move to the beginning or end of a HOME or END
Scroll one row up or down UP ARROW or field
DOWN ARROW Move one character left or right LEFT ARROW or
Scroll one column left or right LEFT ARROW or within a field RIGHT ARROW
RIGHT ARROW Extend a selection to the SHIFT + HOME
beginning of a field
Tip When you use the scrolling keys (such as PAGE UP Extend a selection to the end of a SHIFT + END
and PAGE DOWN) with SCROLL LOCK turned off, your field
selection moves the distance you scroll. If you want to Select the character to the left SHIFT + LEFT
preserve your selection while you scroll through the
ARROW
worksheet, turn on SCROLL LOCK first.
Select the character to the right SHIFT + RIGHT
Print and preview a document by using shortcut ARROW
keys Work with the AutoFilter feature by using
To Press
shortcut keys
Display the Print command (File CTRL + P To Press
menu) Display the AutoFilter list for the Select the cell that
Work in print preview current column contains the column
label, and then press
To Press ALT
Move around the page when Arrow keys + DOWN ARROW
zoomed in Close the AutoFilter list for the ALT + UP ARROW
Move by one page when zoomed PAGE UP or PAGE current column
out DOWN Select the next item in the DOWN ARROW
Move to the first page when CTRL + UP AutoFilter list
zoomed out ARROW or CTRL + Select the previous item in the UP ARROW
LEFT ARROW AutoFilter list
Move to the last page when CTRL + DOWN Select the first item (All) in the HOME
zoomed out ARROW or CTRL + AutoFilter list
RIGHT ARROW Select the last item in the END
Work in a data form by using shortcut keys AutoFilter list
Filter the list by using the selected ENTER
To Press item in the AutoFilter list
Select a field or a command button ALT + key, where
key is the underlined
letter in the field or
command name

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Excel

Work with the Pivot Table Wizard by using Close the visible menu and ALT
shortcut keys submenu at the same time
Close the visible menu, or, with a ESC
In Step 3 of the PivotTable Press submenu visible, close the
Wizard, to submenu only
Select the next or previous field UP ARROW or
button in the list DOWN ARROW Tip You can select any menu command on the menu bar
or on a visible toolbar with the keyboard. Press ALT to
Select the field button to the right LEFT ARROW or
select the menu bar. (To then select a toolbar, press CTRL
or left in a multicolumn field RIGHT ARROW
+ TAB; repeat until the toolbar you want is selected.)
button list
Press the letter that is underlined in the menu name that
Move the selected field into the ALT + P
contains the command you want. In the menu that appears,
Page area press the letter underlined in the command name that you
Move the selected field into the ALT + R want.
Row area
Move the selected field into the ALT + C Keys for toolbars
Column area
Move the selected field into the ALT + D On a toolbar, to Press
Data area Make the menu bar active F10 or ALT
Display the PivotTable Field ALT + L Select the next or previous toolbar CTRL + TAB or
dialog box CTRL + SHIFT +
TAB
Work with page fields in a Pivot Table by using
Select the next or previous button TAB or SHIFT +
shortcut keys
or menu on the toolbar TAB (when a toolbar
To Press is active)
Select the previous item in the list UP ARROW Open the selected menu ENTER
Select the next item in the list DOWN ARROW Perform the action assigned to the ENTER
Select the first visible item in the HOME selected button
list Enter text in the selected text box ENTER
Select the last visible item in the END Select an option from a drop-down Arrow keys to move
list list box or from a drop-down through options in
Display the selected item ENTER menu on a button the list or menu;
ENTER to select the
Group and ungroup Pivot Table items by using option you want
shortcut keys
(when a drop-down
To Press list box is selected)
Group selected PivotTable items ALT + SHIFT Keys for windows and dialog boxes
+ RIGHT ARROW
Ungroup selected PivotTable ALT + SHIFT In a window, to Press
items + LEFT ARROW Switch to the next program ALT + TAB
Switch to the previous program ALT + SHIFT
Keys for menus
+ TAB
To Press Show the Windows Start menu CTRL + ESC
Show a shortcut menu SHIFT + F10 Close the active workbook CTRL + W
Make the menu bar active F10 or ALT window
Show the program icon menu (on ALT + SPACEBAR Restore the active workbook CTRL + F5
the program title bar) window
Select the next or previous DOWN ARROW or Switch to the next workbook CTRL + F6
command on the menu or UP ARROW (with window
submenu the menu or Switch to the previous workbook CTRL + SHIFT
submenu displayed) window + F6
Select the menu to the left or right, LEFT ARROW or Carry out the Move command CTRL + F7
or, with a submenu visible, switch RIGHT ARROW (workbook icon menu, menu bar)
between the main menu and the Carry out the Size command CTRL + F8
submenu (workbook icon menu, menu bar)
Select the first or last command on HOME or END Minimize the workbook window CTRL + F9
the menu or submenu to an icon

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Excel
Maximize or restore the workbook CTRL + F10 Move to the end of the entry END
window Move one character to the left or LEFT ARROW or
Select a folder in the Open or Save ALT + 0 to select the right RIGHT ARROW
As dialog box (File menu) folder list; arrow Move one word to the left or right CTRL + LEFT
keys to select a ARROW or CTRL +
folder RIGHT ARROW
Choose a toolbar button in the ALT + number Select from the insertion point to SHIFT + HOME
Open or Save As dialog box (File (1 is the leftmost the beginning of the entry
menu) button, 2 is the next, Select from the insertion point to SHIFT + END
and so on) the end of the entry
Update the files visible in the F5 Select or unselect one character to SHIFT + LEFT
Open or Save As dialog box (File the left ARROW
menu) Select or unselect one character to SHIFT + RIGHT
In a dialog box, to Press the right ARROW
Switch to the next tab in a dialog CTRL + TAB or Select or unselect one word to the CTRL + SHIFT +
box CTRL + PAGE left LEFT ARROW
DOWN Select or unselect one word to the CTRL + SHIFT +
Switch to the previous tab in a CTRL + SHIFT + right RIGHT ARROW
dialog box TAB or CTRL + Keys for using the Office Assistant
PAGE UP
To Press
Move to the next option or option TAB
group Make the Office Assistant the ALT + F6;
Move to the previous option or SHIFT + TAB active balloon repeat until the
option group balloon is active
Move between options in the Arrow keys Select a Help topic from the topics ALT + topic number
active drop-down list box or displayed by the Office Assistant (where 1 is the first
between some options in a group topic, 2 is the
of options second, and so on)
Perform the action assigned to the SPACEBAR See more help topics ALT + DOWN
active button (the button with the ARROW
dotted outline), or select or clear See previous help topics ALT + UP ARROW
the active check box Close an Office Assistant message ESC
Move to an option in a drop-down Letter key for the Get Help from the Office Assistant F1
list box first letter in the Display the next tip ALT + N
option name you Display the previous tip ALT + B
want (when a drop- Close tips ESC
down list box is Show or hide the Office Assistant TAB to select the
selected) in a wizard Office Assistant
Select an option, or select or clear ALT + letter, where button; SPACEBAR
a check box letter is the key for to show or hide the
the underlined letter Assistant
in the option name Function Keys
Open the selected drop-down list ALT + DOWN
box ARROW Press To
Close the selected drop-down list ESC F1 Display Help or
box the Office
Perform the action assigned to the ENTER Assistant
default command button in the SHIFT + F1 What's This?
dialog box (the button with the ALT + F1 Insert a chart sheet
bold outline ¾ often the OK ALT + SHIFT + F1 Insert a new
button) worksheet
Cancel the command and close the ESC F2 Edit the active cell
dialog box SHIFT + F2 Edit a cell
In a text box, to Press comment
Move to the beginning of the entry HOME ALT + F2 Save As command
ALT + SHIFT + F2 Save command

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F3 Paste a name into a ALT + F11 Display Visual
formula Basic Editor
SHIFT + F3 Paste a function F12 Save As command
into a formula SHIFT + F12 Save command
CTRL + F3 Define a name CTRL + F12 Open command
CTRL + ALT + F3 Create names by CTRL + SHIFT + F12 Print command
using row and
column labels
F4 Repeat the last
action
SHIFT + F4 Repeat the last
Find (Find Next)
CTRL + F4 Close the window
ALT + F4 Exit
F5 Go To
SHIFT + F5 Display the Find
dialog box
CTRL + F5 Restore the
window size
F6 Move to the next
pane
SHIFT + F6 Move to the
previous pane
CTRL + F6 Move to the next
workbook window
CTRL + SHIFT + F6 Move to the
previous workbook
window
F7 Spelling command
CTRL + F7 Move the window
F8 Extend a selection
SHIFT + F8 Add to the
selection
CTRL + F8 Resize the window
ALT + F8 Display the Macro
dialog box
F9 Calculate all sheets
in all open
workbooks
SHIFT + F9 Calculate the
active worksheet
CTRL + F9 Minimize the
workbook
F10 Make the menu bar
active
SHIFT + F10 Display a shortcut
menu
CTRL + F10 Maximize or
restore the
workbook window
F11 Create a chart
SHIFT + F11 Insert a new
worksheet
CTRL + F11 Insert a Microsoft
Excel 4.0 macro
sheet

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