Learning Objectives

1 - Introduction

2 - Road Map

3 - Components of Change Request

 1 – Introduction

1 - Change Management

• Change management refers to the process of managing any change to the scope of

work and/or any deviation, performance trend, or change to an approved or

baseline project control plan

 2 – Road Map
Project Team Project Management Client Result

Baseline Estimate Original Budget

+
PVN initiated by team Change Yes Prep. Accept
members and input to PVN Change Client change
Order Change Order
register by project controls Request Procedure
Candidate

Reject Yes
Project Engineers review PVN Current Budget
and identifies effected No
disciplines Cost and Codes
Yes
PVN Completed with input Internal
from all effected disciplines Do it Not included in
any way Change Budget or sales
including CCM estimate and
schedule impacts forecast ,
included in cost
PVN issued to Project forecast
Manager No

Information and direction Resolve issue and Cancel

 2 – Road Map

1 - Initiating a Change (Project Variance)

For Full Claim

 Contractor should send a detailed claim within 42 days -or period agreed- , of date when he became

aware of circumstance (or should have been aware) to Engineer [Owner ]

For Ongoing Claim

 Contractor sends further interim claims at monthly intervals, giving accumulated delay and/or amount

claimed, plus such further particulars as Engineer

 Contractor sends final claim within 28 days after end of effects of event/circumstance (or within agreed

period)
 2 – Road Map

Dear Sir,

We give notice of a future probable event or circumstance, which may adversely affect the work,

increase the Contract price or delay the execution of the Works.

We draw your attention to [describe the circumstances or event].

This notice is issued in accordance with Sub-Clause 8.3.

Yours faithful,,

Early warning notice sample

 3 - Components of Change Request

Section 1―Title

• Use a concise title to reflect the nature of change

Section 2―Change Information

• Add a brief but detailed written description of the proposed change

• The PCM/CCM, or project controls person, will assign a sequential number to the

PVN, log it into the change register, and coordinate with the project manager for

review
 Components of Change Request

Section 3―Approvals

• The client and/or the contractor project manager, as appropriate and depending on the

change type and contractual requirements, will check the appropriate authorization block,

specify the work that is authorized, the budget or price for the work, and sign the form

Section 4―Distribution

• The PCM/CCM, or project controls person, will check the appropriate blocks and

arrange for distribution