Republic of Madagascar
Member States of the Common Market for Eastern and
Southern Africa (COMESA)
1. Republic of Burundi
4. Republic of Djibouti
6. State of Eritrea
8. Republic of Kenya
9. State of Libya
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CONTENT
Annex I - Forms
Annex II - List of Hotels
Annex III - Health Advisory Note
Annex IV - List of diplomatic and consular Representation in Madagascar
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ADMINISTRATIVE ARRANGEMENTS
1.0 INTRODUCTION
The information contained in this document is for use by participants attending the
COMESA Policy Organs and Summit meetings, which will be held in the Republic of
Madagascar from the 10th to the 19th October 2016.
Dates
No. Start End Meeting Title
th
1. Monday Wednesday 36 Intergovernmental Committee
th th
10 October 12 October
2. Wednesday Wednesday ESA/EPA Senior Officials Meeting
th th
12 October 12 October
3. Wednesday Thursday Peace and Security Committee
th th
12 October 13 October
th
4. Wednesday Thursday 11 Business Forum
th th
12 October 13 October
th
5. Friday Saturday 36 Council of Ministers
th th
14 October 15 October
6. Saturday Saturday ESA - EPA Council Meeting
15th October 15th October
th
7. Sunday Sunday 15 Ministers of Foreign Affairs
th th
16 October 16 October Meeting
8. Tuesday Wednesday 9th First Ladies Roundtable
th th
18 October 19 October
9. Tuesday Wednesday 19th Summit of Heads of State and
th th
18 October 19 October Government
The detailed programme for the meetings and other social events will be
communicated to delegates in due course.
All the Policy Organs meetings will be held at the Ivato International Conference
Center in Antananarivo, Madagascar.
The Nineteenth Summit of Heads of State and Government will be also held at the
Ivato International Conference Center.
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4.0. TRANSPORT
The Host Government will provide the visiting Heads of State and Government with
appropriate transportation according to its security protocols. This will include the First
ladies who may accompany the Head of State.
The Government of the Republic of Madagascar will provide one VIP car for the
Minister from the COMESA Coordinating Ministry as well as one VIP car for the
Minister from the Ministry of Foreign Affairs. In the case that this is one and the same
person, then only one car will be provided. The COMESA Secretariat will provide
vehicles for any other Ministers who will attend the Summit as well as any Official who
is a Head of Delegation during the Council Meeting.
Regular shuttle transport will be available to and from the Ivato International Airport,
designated hotels and the Conference Centre for all participants.
4 .4 Protocol
The Government of the Republic of Madagascar will attach a Protocol Liaison Officer
to each delegation. In addition, there will be Protocol Officers at the Airport to assist
delegations with customs and immigration formalities.
To enable the host to make the necessary arrangements for the reception of
delegations, it is important that all member States communicate the relevant
information to the Ministry of Foreign Affairs; Department of Protocol at the following
addresses:
Department of Protocol
8, Road Andriamifidy, Anosy
Antananarivo 101, Madagascar.
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Tel: (260) 211 229725 – 32 or (260) 211 226625
Cell: (260) 977 766 929 Email: vmwewa@comesa.int
5. 0 DOCUMENTATION
The working documents for the meetings will be dispatched by the COMESA
Secretariat in advance to give participants an opportunity to study them. Delegates
are requested to bring along with them copies of all the documents received in their
respective countries. Documents previously circulated by the COMESA Secretariat
may not be available in Madagascar.
A State Banquet will be hosted by the Host Government on the 18th October 2016.
This will be strictly by invitation.
Any other receptions that might be held will be announced during the meetings.
7.0 ACCOMMODATION
The Host Government will accommodate the visiting Heads of State and Government
on a one plus two basis according to its security protocols. This will be from the 17th –
20th October 2016.
Hospitality will include bed and breakfast. All other incidental costs will be at the
expense of the delegation.
The Other Delegates will be responsible for making their own bookings and settling all
expenses during their stay. A list of designated hotels in Antananarivo is annexed to
this booklet.
Please note that transport to the Conference venue will be from the designated Hotels
only and the Secretariat will not be responsible for delegates who choose to stay in
non-designated Hotels.
The respective COMESA Member States are expected to assign Liaison Officers to
facilitate communication between the National Organizing Committee and delegations
of respective Member States.
The Conference centre will be adequately wired with Wi-Fi. Therefore internet
Services will be available throughout the complex.
5
A web presence will be maintained during the meetings of the Policy Organs and the
Summit to provide continuous press briefings and press releases to the international
media and the international community which follow COMESA activities online via its
website and social networks.
Daily Summit newsletters on the deliberations and outcomes of meetings of the Policy
Organs and the Summit will be communicated to the media.
10.0 SECURITY
Delegates are advised to arrange their own insurance cover for any such injuries,
damages or loss of property.
All respective COMESA Member States’ will be required to provide the duly completed
firearms registration form of the Security officers accompanying Heads of State or
Government to the Host Government, under a cover of a Note Verbale, fifteen (15)
days before the arrival of their respective delegations. They should provide the
detailed information on firearms and ammunitions they carry in accordance with the
security procedures of the Host country as indicated in Annex I.
It should be noted that each delegation is allowed to bring two (2) handguns into
Madagascar.
Upon arrival at Ivato International Airport, the Heads of State and Government and the
Ministers will be received by high-ranking Government officials of the Republic of
Madagascar. All protocols will be observed accordingly.
In this regard, member States are required to communicate to the Ministry of Foreign
Affairs, Department of Protocol in advance, the names of diplomats and members of
the community who will be designated to welcome their Heads of State and Ministers
on arrival.
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13.0 VISA AND HEALTH FORMALITIES
All participants coming for the COMESA Policy Organs Meetings will be assisted to
obtain visas at the airport, should they require them. However, delegates are
encouraged to apply for Visas from the Malagasy Embassies in their home countries,
where they exist. Entry Visas during the Policy Organs meetings shall be issued gratis
for holders of diplomatic and service passports.
Delegates who wish to get the visas at the Ivato International Airport are required to
have an official letter issued by the Ministry of Foreign Affairs of the host country
indicating that they are in Madagascar to attend the COMESA meetings. Their names
should also have been sent in advance to the Host Government and to the COMESA
Secretariat as required.
All participants should be in possession of a valid health certificate for yellow fever.
All participants are advised to carry along a valid Medical Insurance cards.
Members of the International Press are welcome to cover the COMESA meetings. The
List of members of the press and professional equipment to be brought into the
country should be communicated to the Sub-Committee in charge of Communication
of the National Organizing Committee of the host country below well in advance of the
meetings.
For the media accreditation, the Members of International Press wishing to cover the
Summit must also address their requests to the Public Relations Unit of the COMESA
which will forward the information to the host country.
A Media Centre will be provided at the conference Centre for members of the press
who will cover the sessions. For any other press and related matters, members of the
press are advised to contact the COMESA Public Relations Unit at pr@comesa.int.
The National Organizing Committee will register the staff of the COMESA Secretariat
and all participants to the Policy Organs meetings in accordance with the Note Verbale
of accreditation submitted by the respective Member States and the COMESA
Secretariat.
An online registration and accreditation system will be made available for Member
States and the COMESA Secretariat from 1st September 2016, at the following
website: https://comesa.diplomatie.gov.mg.
The login and password of each Member State and the COMESA Secretariat will be
emailed to their respective Focal Point.
The Member States and the COMESA Secretariat are invited to send via this platform,
the list of the members of their delegation with the passport size photograph (50mm x
70mm) and the passport copy (second page of the passport) of each delegate, under
cover of a Note Verbale before September 10th, 2016.
7
For any urgent matters related to accreditation, kindly contact the following email:
assistance-accréditation@diplomatie.gov.mg or call the following number: +261 32
46 136 92.
Access into the Conference Centre will be highly restricted and all delegates are
required to be accredited and to have the appropriate access badge in order to gain
access.
a. General access
b. Plenary Sessions
c. Closed sessions
Each Member State will be given 4 special conference badges for the
closed sessions. The seats available to delegates for the Closed
Sessions are:
Car passes have to be obtained for all vehicles to have access to the relevant venues
such as the Conference Centre. Rented vehicles should also obtain car passes to
have access to Ivato International Airport and other designated venues.
The passes shall be collected from the Ministry of Foreign Affairs, Department of
Protocol. For this purpose, the type, plate numbers and names of drivers of vehicles
shall be communicated in advance to department of protocols address listed above.
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18.0 PHOTOGRAPHERS/CAMERAPERSONS
Detailed provisional programmes for the opening and closing ceremonies of the
COMESA meetings will be made available in due course.
21.0 DEPARTURE
The Republic of Madagascar will take all the necessary measures for the smooth
departure of the delegations. In order to avoid inconveniences, each delegation is
expected to provide information regarding the departure date and time of the
delegation to the Office of State Protocol and the COMESA Secretariat well ahead of
time.
The dry season or southern winter runs from April to October. For October, the
temperatures are between 13°C and 26°C. In terms of clothing, to cope with the
Malagasy climate, lightweights should be worn during the summer. Warmer clothes
are advised for during the evenings.
Currency and Banking: The currency in Madagascar is the Malagasy Ariary (MGA)
and 1 United States dollar is equivalent to approximately 3,153 Ariary.
Major Banks have a cash dispenser (ATM), accepting Visa and Mastercard. Foreign
currencies can be exchanged at the banks and exchange agencies.
Banking Hours: The banks are opened from 8 AM to 4 PM from Monday to Friday,
and then from 08 AM to 12 PM on Saturdays for several agencies.
Medical services
Medical services for minor ailments will be provided at the Conference Center.
9
The main hospitals in the capital, as listed in Annex II, are available to provide care
when needed. Hospital care and the necessary additional tests will be borne by the
participants' health insurance or by the participants themselves.
Offices and shops are generally open from 8 AM to 5 PM from Monday to Friday and
8:30 AM to 4 PM on Saturday. The shopping malls are opened from 9 AM to 7 PM.
Electricity supply
The electricity supply in Madagascar is 220/240 volts - AC. The sockets use a two pin
plug and it is advisable to bring your own adapter and transformer if necessary.
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THE REPUBLIC OF MADAGASCAR AT A GLANCE
Capital : Antananarivo
Time : GMT+3
220 – 240 V.
Electricity supply :
The island has developed unique species of flora
and fauna in the world, including lemurs, baobab
Environment and biodiversity :
trees, and amphibians, with an endemic rate of
around 80%.
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Annex I
The COMESA Policy Organs meetings
MADAGASCAR 2016
List of delegates
Please complete and return as soon as possible under cover of a Note Verbale.
Country/Organization ……………………………………………
Please complete in order of precedence with first name, surname and full titles. Please
continue list of names on a separate sheet if necessary.
LIST OF DELEGATES
Delegate 1
……………….. ……………….. ……………….. ………………..
Delegate 2
……………….. ……………….. ……………….. ………………..
Delegate 3
……………….. ……………….. ……………….. ………………..
Delegate 4
……………….. ……………….. ……………….. ………………..
Delegate 5
……………….. ……………….. ……………….. ………………..
Delegate 6
……………….. ……………….. ……………….. ………………..
Delegate 7
……………….. ……………….. ……………….. ………………..
Delegate 8
……………….. ……………….. ……………….. ………………..
Delegate 9
……………….. ……………….. ……………….. ………………..
Delegate 10
……………….. ……………….. ……………….. ………………..
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Delegate 11
……………….. ……………….. ……………….. ………………..
Delegate 12
……………….. ……………….. ……………….. ………………..
Telephone ………………..
NOTA BENE
Please, attach with this form :
a passport copy (second page of the passport) of each participant;
a passport size photograph (50mm x 70mm) with the participant’s name.
13
The COMESA Policy Organs meetings
MADAGASCAR 2016
Registration Form
14
6 15th October 15th October ESA - EPA Council Meeting ⧠
7 16th October 16th October 15th Ministers of Foreign Affairs Meeting ⧠
8 18th October 19th October 9th First Ladies Roundtable ⧠
9 18th October 19th October 19th Summit of Heads of State and Government ⧠
19. Flights
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FIREARMS REGISTRATION FORM
(To be attached with the Note Verbale addressed to the Ministry of Foreign Affairs of the
Republic of Madagascar is required)
Country/Organization………………………………………..............................................................
.....
17. FIREARM
Number of
Type Model Caliber Serial number
ammunition
16
OVERFLIGHT AND LANDING CLEARANCE REQUEST FORM
(To be attached with the Note Verbale)
15. REMARKS
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The COMESA Policy Organs meetings
MADAGASCAR 2016
MEDIA ACCREDITATION FROM
(To be attached with the Note Verbale)
Country/Organization………………………………………..............................................................
18
20. List of equipment
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Annex II
Family
N° Hotel Location Executive Junior suite Single Double Middle Standard Twin Triple Contacts
Room
(Distance from
suite / Superior
ICC)
Reg. +261 (0) 202226060
1 CARLTON Anosy Anosy 621 € 567 € Reg. 177€ NA NA NA NA 567 €
145€ contact@carlton.mg
Sup.
***** 17 km Sup. 195€
100€
Antaninarenina Sup. +261 (0) 320539029
2 LE LOUVRE HOTEL & SPA **** 290 € Luxe170€ NA NA 125 € NA NA NA
17,7 Km 160€ hotel@hotel-du-louvre.com
Antaninarenina +261 (0) 2220202
3 HOTEL COLBERT **** 160 € 110 € NA NA NA 70 € NA NA NA
17,7 Km colbert@moov.mg
9 HOTEL IBIS *** Ankorondrano NA Single 190€ 130 € 140 € NA NA NA NA NA +261 (0) 202355555
20
191
11 ORCHID HOTEL *** Ivato NA 276 300Ar 200 600Ar NA NA 224 500Ar NA NA +261 (0) 331523425
000Ar
+261 (0) 202244205
1,3 Km
orchid.hotel@moov.mg
+261 (0) 333706761
12 ANJARY HOTEL *** Tsaralalana NA NA NA 95 000 Ar NA NA NA NA NA
resatana@anjary-hotel.com
16,2 Km
13 CENTRAL HOTEL *** Tsaralalana NA 266 000Ar NA NA NA 117 500Ar 144 000Ar 162 000Ar NA 261 0 20 2222244
+261 (0) 342222244
17,6 Km
contact@centralhoteltana.mg
14 HOTEL BRAJAS *** Ambondrona NA 200 000Ar NA 200 000Ar NA 150 000Ar NA NA NA 261 (0) 202226335
18 Km hotelbrajas@moov.mg
15 EVERGREEN *** Ampandrana NA 272 000Ar NA 136 000Ar NA 120 000Ar 120 000Ar 163 000Ar 193 000Ar +261 (0) 202230994
+261 (0) 202263386
20 Km 153 000Ar
evergreenhoteltana@gmail.com
MAISON LOVASOA Près AFD Ambohijatovo - +261 (0) 349352065
16 NA 90 000Ar NA NA 80 000Ar 70 000Ar NA NA NA
*** 18,4 Km maisonlovasoa@gmail.com
Ambohidahy – +261 (0) 202222716
17 SIT IVOTEL
17,7 Km sitivotel@moov.mg
+261 (0) 347635873
18 LAKECITY HOTEL *** Mandrosoa Ivato NA NA NA 157 200Ar NA NA 157 200Ar NA NA
lakecity-hotel@harenabusiness.com
Tarifs vue lac et hors vue lac 1,6 Km 143 500Ar 143 500Ar
avec
+261 (0) 331562931
17 Km terrasse
norosoar.karibotel@gmail.com
129 000Ar
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22 LE PAVE ** Antaninarenina - - - - - - - - - +261 (0) 202238649
+261 (0) 342038652
17,9 Km
lepave.hotelmada@gmail.com
23 LES FLOTS BLEUS ** Ambohibao NA NA NA 56 000Ar NA 56 000Ar 71 500Ar NA 81 500Ar 261 (0) 32 02 609 51
261 (0) 331141766
5,3 Km
bonjour.flotsbleustana@gmail.com
Window
25 SOLE HOTEL ** Isoraka NA NA 55 500Ar 71 500Ar NA NA 81 500Ar NA 261 0 202228714 /
71 500Ar
Without
261 (0) 202228989
16,7 Km window
resa@solehotel.mg
65 500Ar
Isoraka - 261(0)20 22 210 63
26 BESOA I ** 250 000Ar 225 000Ar NA 125 000Ar NA NA NA NA NA
17,6 Km besoatalus@yahoo.fr
22
169 000Ar 261(0)32 63 381 16 /
32 AKOA 3R Ivandry 169 000Ar 227 000Ar
261(0)34 70 268 71
Single, Double,Twin 17,8 Km 180 000Ar 180 000Ar 236 000Ar frankmorillon@hotmail.fr
234 000Ar
234 000Ar 300 000Ar
Superior Classic
39 RADAMA APPARTHOTEL Antaninarenina NA NA NA NA 69 750Ar NA NA 261(0)20 22 319 97
85 500Ar 75 000Ar
radama@moov.mg
Executive
17,4 Km
106 500Ar
261(0)32 04 198 12 /261 (0)34
40 AUBERGE DU CHEVAL BLANC Ivato NA NA NA 55 000Ar NA NA 55 000Ar NA NA 86 314 79
genienaturel@blueline.mg
Antaninarenina - 261(0)20 22 31320
41 TANA HOTEL 140 € 117 € NA NA NA 95 € NA NA NA
17 Km tanahotel@moov,mg
Tarifs single et double 149 € 126 € 104 €
261(0)202229277
42 ROVA HOTEL Isoraka NA Double NA 130 000Ar NA NA 206 000Ar NA 240 000Ar
infos@rovahotel.com
17,5 Km 106 000Ar 115 000Ar
261(0)34 51 437 18
43 TANASOA Ambohijatovo NA NA NA 50 000Ar NA NA NA NA NA tanasoa@hotmail.fr
23
261(0)32 07 720 68
44 HOTEL MAHAVELO Ivato NA NA 80 000Ar 90 000Ar NA NA 90 000Ar NA NA lemahavelo@yahoo.fr
105 261(0)20 22568 18
45 VILLA IARIVO Faravohitra NA NA 117 800Ar NA NA 133 500Ar NA 162 000Ar
400Ar noro.iarivo@moov.mg
261(0)20 24 652 16
Talatamaty -
46 NY TELO MIOVA NA NA NA 55 000Ar NA NA NA NA 70 000Ar nytelomiova@gmail.com
4,9 Km
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Annex III
Health Advisory Note
It is also advisable to carry around the health record with the blood group and
kindly take with you sufficient supply of medications if you are on any routine
medication (s).
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- Mrs RAMAMONJISOA - ICU Medical
Henriette - Surgical ICU and operating rooms
Tel. : +261 34 14 204 37 - Anatomy Pathology Service
- Specialized Outpatient Service
- Medical Biology Service
- Medical Imaging (CT, Radio,
ultrasound, ECG ...)
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Annex IV
List of diplomatic and consular Representation in Madagascar
(in the order of precedence)
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17 Embassy of the Arab Republic of Tel: +261 20 22 454 99
Egypt Fax: +261 20 22 453 79
18 Embassy of the Republic of South Tel: +261 20 22 433 50 / +261 20 22 494 82
Africa Fax: +261 20 22 495 14
19 Embassy of the Republic of Tel: +261 20 22 249.15 / +261 20 22 248 25
Indonesia
Fax: +261 20 22 328.57 / + 261 20 23 323 15
20 Embassy of Libya Tel: +261 34 84 976 33
Fax: +261 20 22 256 72 / 20 22 560 75
21 Embassy of the People's Republic Tel: +261 20 22 402 64 / +261 20 22 402 66 /
of China +261 20 22 401 29 / +261 20 22 408 56 /
+261 20 22 452 23
Fax: +261 20 22 402 15
22 Embassy of Japan Tel: +261 20 22 493 57
Fax: +261 20 22 494 94
23 Embassy of the Republic of Korea
24 The Royal Norwegian Embassy Tel : +261 20 22 305 07
Fax : +261 20 22 377 99
25 Consulate General of France Tel : +261 20 22 398 50 / +261 20 22 398 98
Fax : +261 20 22 398 84 / +261 20 22 398 60
26 Consulate General of Sweden Tel: +261 20 22 223 56
Fax: +261 20 22 339 02
27 Royal Thai Consulate General Tel: +261 20 22 55626/ +261 32 04 023 13
Fax: +261 20 22 238 39
28 Consulate General of Greece and Tel: +261 20 22 394 40 / +261 20 22 674 57
Cyprus Fax: +261 20 22 250 30 / +261 20 22 394 44
29 Consulate General of Pakistan Tel: +261 20 22 222 31 /+261 20 22 247 97 /
+261 20 22 211 45 / +261 20 22 336 61
Fax:+261 20 22 301 70
30 Royal Norwegian Consulate Tel : +261 20 22 220 40
General
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