For the Academic year 1st August 2017 to 31st July 2018
2. Leave benefits 4
4. Travel Grant 7
5. Cash incentives 9
7. Seed Money 11
Annexures
1
University Research and Development Initiatives
Introduction
LPU has initiated several schemes to promote academic and research activities. The aim of this
initiative is to provide predictable benefits based upon achieving specific measureable outcomes.
They are
1. Research Appreciation Awards
2. Grants
- University Scholarly Communication Grant, Travel grant.
3. Benefits
- Cash Incentives, Leave benefits, Research Facilitation to Staff / Faculty Members of
the University Registered for PhD
2
1. Research Appreciation Awards (1st August 2017 to 31st July 2018)
Research Appreciation awards shall be presented to the achievers every year. The awards shall be
based on the bonus points earned by the faculty/staff member through various activities mentioned
in annexure 1 during the period 1st August 2017 to 31st July 2018 subject to all terms and
conditions mentioned in this policy. The awards are categorized as Z, A, B, C and D.
Process
Faculty members should submit their achievements online. It will be duly verified by
DRD. Bonus points and benefits earned as per annexure 1, will be displayed on faculty
members UMS account after verification.
The compiled list of faculty members eligible to receive the awards will be forwarded by
HD, DRD to HR for remarks.
Final approval from Higher authorities shall be taken by DRD.
Terms and conditions for Calculation of Publication Bonus Points and Citations Bonus Points:
1. Publication bonus points will be calculated considering:
- All unpaid Publications in Journals indexed by Web of Science/Scopus
- Paid journals with SJR > 0.3 if indexed in Scopus or IF>2 if indexed in WoS(excluding
ESCI).
3
- Paid journal for which full fee waiver proof from the journal through authenticated
source is also considered.
- Conference proceedings of IEEE/ACM/Springer/Elsevier etc. indexed in Scopus
- All publications with international co-authorship indexed in Scopus or WoS (excluding
ESCI)
2. Bonus points received for citations from scopus in the year 2017 for all publications with
LPU affiliation will be considered. Self-citations will be excluded.
2. Leave Benefits
2.1 Research and Academic Extension Leaves for Faculty and staff members
Faculty and staff members shall earn Research and Academic Extension Leave through various
research and its allied activities as per Annexure 1.
Process for Earning RAEL:
4
Terms and Conditions:
The leaves can be availed for
1. Examination, wherein the staff member
(a) Pursuing higher studies in recognized university as per approved list of LPU
(b) Pursuing recognized degree programme (not diploma programs) as per approved list
of LPU.
(c) NOC from LPU prior to joining the programme. Such NOC and date sheet should
be uploaded as proofs while applying.
2. To attend training programmes as per approved list of LPU.
3. Cultural : Cultural events (National / International level) recognized by the concerned
authority of India and as per approved list of LPU in the category of Music, dance, Theater,
Fine Arts, Literary.
Position: as a Judge, Chief Guest, or Observer
4. Sports: Sports events (District, State, National, Senior national, International level sports)
recognized by concerned sports federation and as per approved list of LPU.
Position: as a Coach, or Manager
5. Research work in relation to data collection, laboratory experiments, field survey, library
study. Relevant document from hosting institution, specifying visit schedule would be
required.
6. Acting as Resource Person / subject expert for development of educational e-learning
delivery process/material e.g audio-video lectures for institutions recognized by UGC /
equivalent regulatory body. Relevant document from hosting institution, specifying visit
schedule would be required.
Leaves should be applied at least one week in advance.
5
Pertinent authorities for Cultural / Sports
Scope
The journals covered under this grant are as follows:
1. Only the Journals “indexed” in Scopus and WoS (excluding ESCI) are covered under this
policy.
2. Journals should make their standard fee schedules publicly accessible
3. Whether fully or hybrid Open Access (OA), journals must apply policies and practices
consistent with the OASPA's Code of Conduct (http://oaspa.org/membership/code-of-
conduct/)
Eligibility
It is advised that, authors shall send papers in journals of repute with high impact
factor / SJR.
Before publishing in any journals indexed in WoS(excluding ESCI) / Scopus,
authors are advised to check the number of years of stay with WoS(excluding
ESCI) / Scopus database and the impact factor / SJR of the indexed journal.
Applicants are requested to be cautious while submitting papers to journals as there
is a possibility of journals being retracted by WoS(excluding ESCI) / Scopus
because of high percentage of self-citation etc.
USCG can be applied only after publication.
In case, if the journal publishes without review(For example F1000 journals),
USCG can be applied after acceptance and indexing in Scopus.
USCG cannot be claimed for more than two papers in the same journal in one
academic year.
4. Travel Grant
Introduction
Lovely Professional University (LPU) is committed to increase the exposure of its faculty and staff
by encouraging them to attend and present paper in national and international conferences for their
professional growth and excellence in research.
There are two categories of Travel grant : (Refer Annexure 1 for details)
Process
Earned Travel Grant
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Faculty and staff members must plan their travel at least fifteen days in advance for
national travel and one month in advance for international travel. Application can
be submitted online (UMS Navigation -> Division of research and development ->
Research grants -> Travel/USCG grant application) for further processing.
Travel grant as per entitlement will be reimbursed after submission of expenditure
statement along with proofs (receipts, train ticket, boarding pass etc) along with
prior approval for travel grant.
Entitlement
Travel grant include following components
i. Registration fee
ii. Travel and accommodation as per University TA/DA policy (If not provided
by the conference organizers).
iii. Where the distance is more than 700 Kilometers (Shortest Path) the earned
Travel Grant can be used for air travel in economy class. (To get low price
tickets, faculty members are advised to book tickets well in advance).
Faculty may take the help of HR for booking air tickets.
Society meetings including the IEEE, American Chemical Society (ACS), Association
for Computing Machinery (ACM), Society of Petroleum Engineers (SPE), The
Minerals, Metals & Materials Society (TMS), American Geophysical Union (AGU),
European Society of Cardiology (ESC), International Society for Chemotherapy (ISC),
American Society for Information Security (ASIS), Japan Society of Mechanical
Engineers (JSME) etc. indexed in scopus.
Faculty can avail only one travel grant per year for travel within India and one travel
grant once in two years for travel outside India.
Only the author who is presenting will be eligible for sponsored travel grant. Co-
author may use the earned travel grant to accompany the presenter.
LPU Sponsored Travel Grant (if eligible) would be provided after exhausting the
earned travel grant.
Travel grant for International visit shall be recommended to only one person if same
authors are present in multiple papers of the same conference.
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*NOTE: In case due to any of the unforeseen reasons faculty/staff is not able to attend the
conference or virtual conferences or conferences held in LPU, only registration fee would be given
as per USCG policy and it can be applied through USCG interface.
5. Cash Incentives
Cash incentives would be awarded for various research activities as per Annexure 1. All Cash
incentives would be awarded two times in a year (December / August).
Objectives
To motivate faculty and staff to go for Doctoral degree
To create a research environment
Eligibility
All employees of the University who have registered for PhD degree are eligible.
Facilitation
Option A: As a goodwill gesture of the University, staff members registered for PhD in LPU
can meet their supervisors (staff of LPU) during official hours up to an extent of 2
hours per week, for which there will be no salary deduction. The time slot for the
meeting will be clearly mentioned in his/her time table. However, it cannot be
claimed as load relaxation or responsibility reduction. In case, the faculty member
is unable to meet the supervisor during the mentioned slots due to any reason, the
unused slot shall be treated as lapsed. Under no circumstance he/she can meet the
supervisor in any other official hours not mentioned in the time table.
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For faculty members holding administrative responsibilities as head, the university may ask them
to discontinue their headship for the duration of PPW.
The monthly salary of the member on a reduced workload will be adjusted proportionally from the
full-time base salary. Such staff / faculty members are also eligible for annual increments based on
prorated PMS points obtained by them. PPW applies to proportionate reduction in teaching,
research (scholarly activity), and administrative services, as defined for the individual staff /
faculty member.
PPW normally will be instituted at the staff / faculty member's request, and any staff / faculty
member intending to exercise this option normally will give at least two months notice in writing
before the start of the semester to HR through HoS / HD.
Pertinent Authorities
S.No Staff Category Initiating Initiating Forwardin Sanctioning
Authority Authority g Authority
1 2 Authority
1
1 Faculty members / HOD / HOS / COS HD (HR) Higher
Technical staff of COD Authority
teaching departments
1. It is advised that it is in the interest of the staff / faculty members to plan and apply for
PPW well in advance (At least two months before the start of the semester).
2. It cannot be less than one semester (i.e. 6 months) at one point of time and not more than
one year and quarter as per academic session.(May to July next year)
3. PPW cannot be claimed as a right. Acceptance or rejection of any PPW application shall be
solely at the discretion of the University. Depending upon the exigencies of the University
work, PPW may be refused or revoked by the authorities competent to sanction it. Under
such a situation the faculty/staff member may be called back to join the duty immediately
or otherwise as deemed appropriate.
4. A staff / faculty member on PPW is strictly prohibited to directly or indirectly engage
either honorary or on remuneration in any other service or in any trade, business,
consultation, vocation or occupation. Violation of the same shall be liable to disciplinary
action.
5. A staff / faculty member shall be entitled to the CL/SL proportionately.
6. University hold the right to accept or reject the PPW application.
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7. Seed Money
Seed money is given to researchers for carrying out their preliminary research work. The extent of
support is provided in Annexure 1. This amount can be utilized for small equipments,
consumables, travel related to surveys, testing and analysis purpose. Faculty will not be able to
use the granted seed money for manpower.
Introduction
The policy for interdisciplinary project is prepared with the objective to extend the benefit of
serendipity to more number of people keeping the focus of “MULTIDISCIPLINARY” intact and
remembering the fact that one size does not fit all.
Scope
The scope of funding and benefits are limited to projects that are interdisciplinary in nature with
the potential to technology transfer or startup or external grant.
Eligibility
Category 1: Group of faculty members from different disciplines
Category 2: Group of faculty members from different disciplines along with other research
institutes/labs
Category 3: Group of faculty members from different disciplines along with industry collaboration
(Note: Only confirmed faculty members are eligible)
Application :
The application format as in Annexure 5 duly filled and signed by the applicants shall be submitted
to DRD.
For Category 2 and 3, MOU should be signed with the partnering organization clearly specifying
the following
- Sponsorship details
- Support mechanism
- Duration
- Expectation
- IPR
- Revenue sharing
- Conflict resolution
- Termination
Evaluation :
A panel consisting of
HoF of respective schools
HoS of respective schools
Subject experts* nominated by HD, DRD
DRD nominee
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*Subject Expert selection will be based on the following parameters.
1. Qualification (Preferable PhD)
2. Experience
3. Their Research work evidence through proof of publications, grant proposal submission,
IPR.
4. Previous review reports shall also be considered.
HD, DRD shall review the remarks and recommendations and present it to higher authorities for
approval.
Following relaxations are applicable for interdisciplinary projects
- Upto 30% of the project amount can be used for purchase.
- 100% IPR filing and related expenses will be borne by the University.
- Relaxation from invigilation duties to all faculty members involved in the project
Project monitoring:
Every six months, sanctioned projects will be evaluated by at least three panel members on the
basis of Half yearly progress report (format in annexure 8) may be followed by presentation.
Project evaluation performa is provided in annexure 7
Outcome
- IPR
- Publications in WoS/Scopus indexed journals
- Technology transfer
- Revenue generation / grants
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Annexure 1: Benefits, Bonus points and leave points
Publications in Journals [Source : NIRF 2.a , NAAC 3.4, THE ranking]
*USCG : Extent of support : In one academic year, (1st August to 31st July )
Bonus Leave
Achievement/Activity Benefit points points Remarks
90% of the Patent filing 10% of the patent filing expenses
expenses shall be will be borne by the inventor(s).
covered by the Cash incentives to be shared equally
Provisional patent filing University 5 1 among inventors. The bonus points
90% of the Patent filing will be shared equally among
expenses shall be inventors. Leave points will not be
Patent filing (with full covered by the shared and will be given to all
specification) University 10 2 inventors
* International Conference held in India and which are running for more than 10 years and atleast 50% of the previous conferences held outside
India, then the bonus point will be equal to 5.
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Books and Book Chapters [Source : NAAC 3.4.2]
Edited book in
Scopus/wos NIL 8 1
Bonus Leave
Achievement/Activity Benefit points points Remarks
Newspaper /magazine article
(National) NIL 1 NIL
News in renowned portals(as per
approved list of the LPU) NIL 2 NIL
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Editorial Work [Source : General]
Leave
Achievement/Activity Benefit Bonus points points Remarks
Chief Editor in Scopus/WoS indexed
journal 20 3
NIL
Chief Editor in other Journals with
ISSN/ISBN number 8 2
Letter to Editor/Correspondence in
Scopus/WoS indexed journal NIL 4 1
Special issue editor in Scopus/WoS Ensure that atleast 50% papers should be
indexed journal NIL 8 2 from outside LPU
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Grant Proposal [Source : THE ranking, NAAC 3.2]
Category A
Faculty of Sciences / Engineering / Agriculture / Medical / Veterinary Sciences
Bonus Leave
Achievement/Activity Benefit points points Remarks
Submission
NIL 5 1
50% of overhead
Approved charges or 5% of
project cost (whichever
Grant proposal is higher) + 3 hours
(Amount Rs 1 Lakh to Rs.5 load relaxation for PI 50% bonus points will be given to
lakhs) 10 4 PI and all the Co-PIs will equally
share rest 50%.
Submission
NIL 7.5 1 In case of external PI or Co-PI, for
50% of overhead the purpose of calculation of bonus
Approved charges or 5% of points and leave points, external
project cost (whichever persons will not be taken into
is higher)+ 5 hours load account.
Grant proposal relaxation for PI and 3
(Amount more than Rs.5 hours load relaxation Note: To ensure the common
lakhs to 30 lakhs) for Co-PI 15 8 understanding of the projects
among PI and Co-PIs, DRD can
Submission assign the presentation
NIL 10 2 responsibility to any of the
50% of overhead investigators.
Approved charges or 5% of
project cost (whichever In the event of PI leaving the
is higher)+ 6 hours organization, Co-PIs shall take the
Grant proposal load relaxation for PI responsibility of carrying on the
(Amount more than Rs.30 and 4 hours load project. The benefits given to the
lakhs to 50 lakhs) relaxation for Co-PI 20 15 PI will be given to the Co-PI
taking responsibility.
Submission
NIL 15 2 The leave points will not be shared
50% of overhead and will be given to all
Approved charges or 5% of investigators.
project cost (whichever
is higher)+ 8 hours
Grant proposal load relaxation for PI
(Amount more than Rs.50 and 5 hours load
lakhs to 1 crore) relaxation for Co-PI 30 20
Submission
NIL 20 3
50% of overhead
Approved charges or 5% of
project cost (whichever
is higher)+ 10 hours
Grant proposal load relaxation for PI
(Amount more than Rs.1 and 6 hours load
crore to 2 crore) relaxation for Co-PI 40 25
Submission
NIL 30 4
50% of overhead
Approved charges or 5% of
project cost (whichever
is higher) + 12 hours
load relaxation for PI
Grant proposal and 8 hours load
(Amount > 2 crore) relaxation for Co-PI 60 30
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Category B
Faculties of Languages / Humanities / Arts / Social Sciences / Library / Physical education /
Management
Bonus Leave
Achievement/Activity Benefit points points Remarks
Submission
NIL 5 1
50% of overhead charges or 5%
Grant proposal Approved of project cost (whichever is
(Amount Rs 1 Lakh to Rs.3 higher)+ 3 hours load relaxation
lakhs) for PI 10 3
The bonus points will be
Submission shared equally among
NIL 7.5 1 investigators. Leave
50% of overhead charges or 5% points will not be shared
Approved of project cost (whichever is and will be given to all
Grant proposal higher)+ 5 hours load relaxation investigators
(Amount more than Rs.3 for PI and 3 hours load relaxation
lakhs to 5 lakhs) for Co-PI 15 5
Submission
NIL 10 2
50% of overhead charges or 5%
Approved of project cost (whichever is
Grant proposal higher)+ 6 hours load relaxation
(Amount more than Rs.5 for PI and 4 hours load relaxation
lakhs to 20 lakhs) for Co-PI 20 8
Submission
NIL 15 2
50% of overhead charges or 5%
Approved of project cost (whichever is
Grant proposal higher)+ 8 hours load relaxation
(Amount more than Rs.20 for PI and 5 hours load relaxation
lakhs to 50 lakhs) for Co-PI 30 15
Submission
NIL 20 3
50% of overhead charges or 5%
Approved of project cost (whichever is
Grant proposal higher)+ 10 hours load relaxation
(Amount more than Rs.50 for PI and 6 hours load relaxation
lakhs to 1 crore) for Co-PI 40 25
Submission
NIL 30 4
50% of overhead charges or 5%
Approved of project cost (whichever is
higher)+ 12 hours load relaxation
Grant proposal for PI and 8 hours load relaxation
(Amount > 1 crore) for Co-PI 60 30
Applicable for PI and one
Co-PI , Distance <= 500
will get 1 leave point,
Distance 500 to 700 will
Presentation for shortlisted get 2 leave point, Distance
grant proposal - call from > 700 will get 3 leave
external funding agency, TA/DA as per University policy NIL 1 or 2 or 3 point
Applicable for PI and one
Co-PI , Distance <= 500
will get 1 leave point,
Distance 500 to 700 will
To meet scientists in funding get 2 leave point, Distance
agency after submission of > 700 will get 3 leave
grant proposal TA/DA as per University policy NIL 1 or 2 or 3 point
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Miscellaneous
Leave
Achievement/Activity Benefit Bonus points points Remarks
Invited speaker/performance Based on category
in TV/Radio NIL 2/1/1 1 A/B/C
Industry collaboration for
setting up of lab in DRD NIL 12 2
Mentor for national level Prior approval for
competition organized by 1st Prize- 6 Bonus participation should be
prestigious industry or other Points, 2nd Prize- taken
research organization e.g. 4 Bonus Points,
IBM Great Mind Challenge, 3rd Prize- 2 Bonus
NASA Competition Appreciation letter from DRD Points NIL
1st Prize- 8 Bonus Prior approval for
Mentor for International level Points, 2nd Prize- participation should be
competition organized by 6 Bonus Points, taken
prestigious industry or other 3rd Prize- 4 Bonus
research organization Appreciation letter from DRD Points NIL
Faculty who cleared in
2015-2016 (during their
UGC NET/GATE/GPAT tenure in LPU) can
cleared 50% of fees NIL NIL claim in 2016-2017
20
Annexure 2 : Seed Money
Financial Information
I apply for a total of Rs____________________ as seed money, which I will use for :
☐Field survey
Annexure 4
Suggestive list of funding agencies for travel grant
22
Annexure 5
PPW Application Form
Date of Application: _____________
23
Annexure 6
PROFORMA FOR SUBMITTING MULTIDISCIPLINARY R&D PROJECT
PROPOSAL FOR SEEKING FINANCIAL AND OTHER SUPPORT
1. Title of Project
2. Chief Investigator
a) Name
b) Designation
c) Department
d) Address
3. Co-Investigator
a) Name
b) Designation
c) Department
d) Address
11. Half Yearly break-up of physical achievements with specific intermediate milestones (in
terms of aims and objectives)
12. Name of other organisations jointly participating in the project (including organisation
abroad)
24
13. Aim and Scope of the project (in terms of specific physical achievement)
15. Need, forecast and urgency for the technology proposed to be developed with justification
such as importance of know-how, import substitution role, pay off w.r.t. purchase of know-how or
development of technology competitiveness, technology exports, international alliances
possibilities etc.
16. Specific manner in which know-how generated here is envisaged to be translated into
production, details regarding
a) the end product (with specifications to be attained etc.)
b) availability of pilot production facility in the organisation
17. a) Name of production agencies willing to productionise/use and market surveys if any made
by them regarding demand for for the product
b) Alternative production/user agencies
18. Name of other organisations in India or Abroad jointly participating in this effort, extent of
their involvement, specific division of responsibility, accountability etc.
25
20. Total Budget outlay
(Rs.in lakhs)
Years
Head 1st 2nd 3rd
Total
Consumable(s) Rs.
Duty on import
(If any) Rs.
Manpower Rs.
Contingencies Rs.
Grand Total
Signature of Signature of
Head of Faculty Head of Division
Designation Designation
Date Date
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Annexure 7
Internal guideline for evaluators.
a. Load relaxation to faculty members
Amount of Project PI (from each Co-PI
budget discipline)
< 3 lakhs 3 hours 2 hours
3 lakhs – 5 lakhs 5 hours 3 hours
5 lakhs – 10 lakhs 7 hours 4 hours
*If there are more than one Co-PI in a project, only one Co-PI will be given the load relaxation. Load relaxation is applicable for the
duration of the project.
b. Funding can be recommended upto Rs. 10 lakhs. In case if the panel feels that more
amount could be sanctioned, that can also be mentioned in the remarks column.
e. Maximum of Rs.5000
Milestones achieved: