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Index

University Research and Development Initiatives

For the Academic year 1st August 2017 to 31st July 2018

1. Research Appreciation Awards 3

2. Leave benefits 4

3. University Scholarly Communication Grant 6

4. Travel Grant 7

5. Cash incentives 9

6. Research Facilitation to Staff/Faculty Members of the University


Registered for PhD 9

7. Seed Money 11

8. University Multidisciplinary Research Project Grant.(UMRPG) 11

Annexures

Annexure 1: Benefits, Bonus points and leave points 13

Annexure 2: Seed Money 21

Annexure 3: Career Enhancement Leave for Administrative Staff 22

Annexure 4: Suggestive list of funding agencies for travel grant 22

Annexure 5: PPW Application Form 23

Annexure 6: Performa for submitting Multidisciplinary R&D project proposal 24

Annexure 7: Internal guideline for evaluators 27

Annexure 8: Performa for project progress report evaluation 28

Annexure 9: Project progress report submission format 29

1
University Research and Development Initiatives
Introduction

LPU has initiated several schemes to promote academic and research activities. The aim of this
initiative is to provide predictable benefits based upon achieving specific measureable outcomes.
They are
1. Research Appreciation Awards
2. Grants
- University Scholarly Communication Grant, Travel grant.
3. Benefits
- Cash Incentives, Leave benefits, Research Facilitation to Staff / Faculty Members of
the University Registered for PhD

Terms and Conditions


 Any grant/incentive/award/leaves cannot be claimed as a right and acceptance or rejection of
any such request shall be solely at the discretion of the University.
 All the achievements claimed for awards/bonus points/leave points/USCG/Travel grant or
any other benefit mentioned in this document, should have affiliation of “Lovely
Professional University”
 University reserves the right to exclude any journal indexed in WoS or Scopus for
Benefits/grants/awards
 University reserves the right to exclude any publisher for publication of Books/Book
Chapters for Benefits/grants/awards
 University reserves the right to modify or amend this Policy in whole or in part, at any time,
and with/without notice.
 Where any doubt arises as to the interpretation of this policy, it shall be referred by the
Division of Research and Development to higher authorities for a final decision.
 One leave point is equal to one leave. The unavailed leave points and benefits mentioned in
annexure 1 shall be carried forward to the next academic year only without any loss.
 All benefits will lapse if the faculty/staff leave the organization.
 All the benefits cannot be encashed.
 This policy supersedes all existing research awards, facilitation, incentives and all such
research promotion policies.
 For papers being published through conferences in scopus indexed journal, either USCG or
Travel grant can be applied.
 For awards, no major or serious disciplinary case executed against faculty/staff in the
academic year 2017-2018
 Wherever students are involved in the research work, authorship shall be given to the
students also.
 In case any candidate is found guilty at any stage of any Mal practice or academic dishonesty
or misconduct also including but not limited to misuse of his / her authority or position,
misrepresentation, suppression of facts etc. or contravention of the university policy, then
any or all of the awards, benefits, entitlements etc already awarded to such candidate may be
withdrawn.

2
1. Research Appreciation Awards (1st August 2017 to 31st July 2018)
Research Appreciation awards shall be presented to the achievers every year. The awards shall be
based on the bonus points earned by the faculty/staff member through various activities mentioned
in annexure 1 during the period 1st August 2017 to 31st July 2018 subject to all terms and
conditions mentioned in this policy. The awards are categorized as Z, A, B, C and D.

Category of Award – “Z”


All those faculty members irrespective of numbers, who get >=120 total earned bonus points
with minimum 50 bonus points from publication only and atleast one paper indexed both in Web
of Science and Scopus will get 3 days international visit.

Category of Award – “A, B,C”


The total number of awards in the Category A, B and C is 40
Prequalifiers :
Award Minimum required Minimum required Bonus Total Earned Bonus Points (from Award amount
category Bonus points from points from Citation all categories including
publication publication and citation)
A 36 4 80 Rs. 30000
B 27 3 60 Rs. 20000
C 18 2 40 Rs. 10000
The top 40 performers who successfully fulfils the prequalifiers will be awarded.

Category of Award – “D”


Category D is introduced for all Administrative staff (non-teaching category). Top two staff
members who get >= 20 total earned bonus points with minimum 5 bonus points from publication
will get Rs.10000 each.
Note:
1. In case, if the award ceremony has to be preponed before 31st July 2018, the cutoff bonus points in each category of
awards would be prorated based on the number of days.
2. All the above awardees are eligible for deputation in DRD during non-teaching period for their research proposal/paper
writing.
3. Destination for the international visit shall be decided by the university. It can be availed during non-teaching period.
Faculty members who are awarded in A,B, C and D category will also be considered for Z category.

Process
 Faculty members should submit their achievements online. It will be duly verified by
DRD. Bonus points and benefits earned as per annexure 1, will be displayed on faculty
members UMS account after verification.
 The compiled list of faculty members eligible to receive the awards will be forwarded by
HD, DRD to HR for remarks.
 Final approval from Higher authorities shall be taken by DRD.

Terms and conditions for Calculation of Publication Bonus Points and Citations Bonus Points:
1. Publication bonus points will be calculated considering:
- All unpaid Publications in Journals indexed by Web of Science/Scopus
- Paid journals with SJR > 0.3 if indexed in Scopus or IF>2 if indexed in WoS(excluding
ESCI).
3
- Paid journal for which full fee waiver proof from the journal through authenticated
source is also considered.
- Conference proceedings of IEEE/ACM/Springer/Elsevier etc. indexed in Scopus
- All publications with international co-authorship indexed in Scopus or WoS (excluding
ESCI)
2. Bonus points received for citations from scopus in the year 2017 for all publications with
LPU affiliation will be considered. Self-citations will be excluded.

2. Leave Benefits
2.1 Research and Academic Extension Leaves for Faculty and staff members
Faculty and staff members shall earn Research and Academic Extension Leave through various
research and its allied activities as per Annexure 1.
Process for Earning RAEL:

Stage 1 Stage 2 Stage 3

Log requests through UMS Verification RAEL will be updated in


(activity listed in annexure1) Faculty Account

For Availing RAEL:


Activity Recommending Authority Sanctioning Authority

RAEL Leave application HoD HoS


through UMS

Terms and Conditions


 There is no limit on the leave points that could be earned by the faculty member. Also the
earned leave points shall be carried forward to next one academic year without any loss.
 Faculty can avail 8 days for international travel or 5 days for national travel during teaching
period per semester. Rest of the earned leaves can be availed during non-teaching period.
 The leaves can be availed for conferences/workshops/ seminars/symposia/faculty
development programmes/evaluation/appearing in examination/ visiting funding agencies,
lab, library, university for research work/data collection/data analysis/writing grant
proposal (discussion or collaboration) / guest lecture / research paper writing (if there is
deadline).

2.2 Career Enhancement Leaves for faculty & administrative staff:


In order to encourage teaching & administrative staff in research and academic activities, as a
goodwill gesture University provides Career Enhancement Leaves as per Annexure 2

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Terms and Conditions:
The leaves can be availed for
1. Examination, wherein the staff member
(a) Pursuing higher studies in recognized university as per approved list of LPU
(b) Pursuing recognized degree programme (not diploma programs) as per approved list
of LPU.
(c) NOC from LPU prior to joining the programme. Such NOC and date sheet should
be uploaded as proofs while applying.
2. To attend training programmes as per approved list of LPU.
3. Cultural : Cultural events (National / International level) recognized by the concerned
authority of India and as per approved list of LPU in the category of Music, dance, Theater,
Fine Arts, Literary.
Position: as a Judge, Chief Guest, or Observer
4. Sports: Sports events (District, State, National, Senior national, International level sports)
recognized by concerned sports federation and as per approved list of LPU.
Position: as a Coach, or Manager
5. Research work in relation to data collection, laboratory experiments, field survey, library
study. Relevant document from hosting institution, specifying visit schedule would be
required.
6. Acting as Resource Person / subject expert for development of educational e-learning
delivery process/material e.g audio-video lectures for institutions recognized by UGC /
equivalent regulatory body. Relevant document from hosting institution, specifying visit
schedule would be required.
Leaves should be applied at least one week in advance.

Process: Pertinent authorities for Examination

S.No Staff Category Forwarding Recommending Sanctioning


Authority Authority Authority
1 Faculty Member HoD HoS HD, HR
2 Administrative Staff of Teaching CAO HOS HD, HR
Department
3 Staff of Administrative wings / HOD HD HD, HR
Divisions (Non-Teaching
Departments)

Pertinent authorities for Training

S.N Staff Category Forwarding Recommending Recommending Sanctioning


o Authority Authority 1 Authority 2 Authority
1 Faculty Member HoD HoS HD, HRDC HD, HR
2 Administrative Staff of CAO HOS HD, HRDC HD, HR
Teaching Department
3 Staff of Administrative wings HOD HD HD, HRDC HD, HR
/ Divisions (Non-Teaching
Departments)

5
Pertinent authorities for Cultural / Sports

S.N Staff Category Forwardin Recommending Recommending Sanctioning


o g Authority Authority 1 Authority 2 Authority
1 Faculty Member HoD HoS HD, DSA HD, HR
2 Administrative Staff of Teaching CAO HOS HD, DSA HD, HR
Department
3 Staff of Administrative wings / HOD HD HD, DSA HD, HR
Divisions (Non-Teaching
Departments)

3. University Scholarly Communication Grant


Introduction
The University Scholarly Communication Grant (USCG) provides financial support to LPU –
community for publishing in journals of repute.

Scope
The journals covered under this grant are as follows:
1. Only the Journals “indexed” in Scopus and WoS (excluding ESCI) are covered under this
policy.
2. Journals should make their standard fee schedules publicly accessible
3. Whether fully or hybrid Open Access (OA), journals must apply policies and practices
consistent with the OASPA's Code of Conduct (http://oaspa.org/membership/code-of-
conduct/)

Eligibility

The following are the eligibility conditions to apply:


1. All accepted papers in journals indexed in WoS(excluding ESCI) / Scopus that are not
present in the “excluded list of journals” maintained and communicated by LPU from
time to time.
2. Faculty Members / Researchers / Staff of LPU who have given their affiliation as
“Lovely Professional University” in the accepted paper are eligible to apply.
3. Authors who do not have other sources of funding are only eligible for funding.
4. If the external funding agency does not allow PI/Co-PI to utilize funds to pay article
processing charges are eligible for USCG.
5. In case of multiple authors either the first author or corresponding author can apply for
USCG
6. Article processing charges includes: Publication Fees, Self-archiving expenses, Page
Charges.

Extent of Support can be found in annexure 1


Process
 Faculty and staff members should submit their USCG application online with all
necessary proofs (Full paper, acceptance letter, plagiarism report, proof of indexing
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information and proof of payment). Application can be submitted online (UMS
Navigation -> Division of research and development -> Research grants ->
Travel/USCG grant application) for further processing.
 HoD and HoS shall forward the same to DRD
 The respective DRD coordinator will verify the application
 HD, DRD shall approve the application.

Important Points to Applicant

 It is advised that, authors shall send papers in journals of repute with high impact
factor / SJR.
 Before publishing in any journals indexed in WoS(excluding ESCI) / Scopus,
authors are advised to check the number of years of stay with WoS(excluding
ESCI) / Scopus database and the impact factor / SJR of the indexed journal.
 Applicants are requested to be cautious while submitting papers to journals as there
is a possibility of journals being retracted by WoS(excluding ESCI) / Scopus
because of high percentage of self-citation etc.
 USCG can be applied only after publication.
 In case, if the journal publishes without review(For example F1000 journals),
USCG can be applied after acceptance and indexing in Scopus.
 USCG cannot be claimed for more than two papers in the same journal in one
academic year.

4. Travel Grant
Introduction
Lovely Professional University (LPU) is committed to increase the exposure of its faculty and staff
by encouraging them to attend and present paper in national and international conferences for their
professional growth and excellence in research.

There are two categories of Travel grant : (Refer Annexure 1 for details)

1. Earned Travel Grant


2. LPU Sponsored Travel Grant

Process
Earned Travel Grant

Category Forwarding Recommending Sanctioning


Authority Authority Authority
Earned Travel Grant HOD HOS HD, DRD

LPU Sponsored Travel Grant


Category Forwarding Recommending Recommending Sanctioning
Authority Authority 1 Authority 2 Authority
LPU Sponsored HOD HOS HD, DRD Higher
Travel Grant Authority

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 Faculty and staff members must plan their travel at least fifteen days in advance for
national travel and one month in advance for international travel. Application can
be submitted online (UMS Navigation -> Division of research and development ->
Research grants -> Travel/USCG grant application) for further processing.
 Travel grant as per entitlement will be reimbursed after submission of expenditure
statement along with proofs (receipts, train ticket, boarding pass etc) along with
prior approval for travel grant.

Entitlement
Travel grant include following components
i. Registration fee
ii. Travel and accommodation as per University TA/DA policy (If not provided
by the conference organizers).
iii. Where the distance is more than 700 Kilometers (Shortest Path) the earned
Travel Grant can be used for air travel in economy class. (To get low price
tickets, faculty members are advised to book tickets well in advance).
Faculty may take the help of HR for booking air tickets.

Terms and Conditions


1. Earned travel grant can be used to attend and present paper in national and international
conferences indexed in scopus/wos, for carrying out collaborative research work, Visiting
laboratories, for visiting scientist in funding agencies, workshops, seminars, faculty
development programmes, membership to professional bodies, purchase of consumables.
2. LPU Sponsored Travel Grant can be availed for
 Conference proceedings of

High energy physics from the inSPIRE database

Computer science conferences and workshops from DBLP Computer Science


Bibliography

Society meetings including the IEEE, American Chemical Society (ACS), Association
for Computing Machinery (ACM), Society of Petroleum Engineers (SPE), The
Minerals, Metals & Materials Society (TMS), American Geophysical Union (AGU),
European Society of Cardiology (ESC), International Society for Chemotherapy (ISC),
American Society for Information Security (ASIS), Japan Society of Mechanical
Engineers (JSME) etc. indexed in scopus.

 Faculty can avail only one travel grant per year for travel within India and one travel
grant once in two years for travel outside India.
 Only the author who is presenting will be eligible for sponsored travel grant. Co-
author may use the earned travel grant to accompany the presenter.
 LPU Sponsored Travel Grant (if eligible) would be provided after exhausting the
earned travel grant.
 Travel grant for International visit shall be recommended to only one person if same
authors are present in multiple papers of the same conference.

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*NOTE: In case due to any of the unforeseen reasons faculty/staff is not able to attend the
conference or virtual conferences or conferences held in LPU, only registration fee would be given
as per USCG policy and it can be applied through USCG interface.

Funding from external sources


Faculty members are encouraged to apply to funding agencies for travel grant. Suggested list
of funding agencies are available in Annexure 3

5. Cash Incentives
Cash incentives would be awarded for various research activities as per Annexure 1. All Cash
incentives would be awarded two times in a year (December / August).

6. Research Facilitation to Staff / Faculty Members of the University


Registered for PhD
Introduction
University facilitates and encourages staff / faculty members to go for PhD degree. Two options
are provided by the University and a faculty member can avail only one of the options.

Objectives
 To motivate faculty and staff to go for Doctoral degree
 To create a research environment

Eligibility
All employees of the University who have registered for PhD degree are eligible.

Facilitation
Option A: As a goodwill gesture of the University, staff members registered for PhD in LPU
can meet their supervisors (staff of LPU) during official hours up to an extent of 2
hours per week, for which there will be no salary deduction. The time slot for the
meeting will be clearly mentioned in his/her time table. However, it cannot be
claimed as load relaxation or responsibility reduction. In case, the faculty member
is unable to meet the supervisor during the mentioned slots due to any reason, the
unused slot shall be treated as lapsed. Under no circumstance he/she can meet the
supervisor in any other official hours not mentioned in the time table.

Option B: Pay Proportionate Work (PPW) - as a phase-in to research initiation.


The intent of this policy is to allow staff / faculty members to work at reduced pay
in proportion to work reduction. The reduction in workload shall be up to 50%. For
example, if a faculty member opts to go for 50% workload reduction, he can opt for
either of the two options, subject to conditions

a. Half day daily


b. Three days a week

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For faculty members holding administrative responsibilities as head, the university may ask them
to discontinue their headship for the duration of PPW.
The monthly salary of the member on a reduced workload will be adjusted proportionally from the
full-time base salary. Such staff / faculty members are also eligible for annual increments based on
prorated PMS points obtained by them. PPW applies to proportionate reduction in teaching,
research (scholarly activity), and administrative services, as defined for the individual staff /
faculty member.
PPW normally will be instituted at the staff / faculty member's request, and any staff / faculty
member intending to exercise this option normally will give at least two months notice in writing
before the start of the semester to HR through HoS / HD.

Pertinent Authorities
S.No Staff Category Initiating Initiating Forwardin Sanctioning
Authority Authority g Authority
1 2 Authority
1
1 Faculty members / HOD / HOS / COS HD (HR) Higher
Technical staff of COD Authority
teaching departments

2 Administrative Staff of AO HOS / COS HD (HR) Higher


Teaching Department Authority
3 Staff of Administrative HOD HD HD (HR) Higher
wings / Divisions (Non- Authority
Teaching Departments)

Terms and Conditions

1. It is advised that it is in the interest of the staff / faculty members to plan and apply for
PPW well in advance (At least two months before the start of the semester).
2. It cannot be less than one semester (i.e. 6 months) at one point of time and not more than
one year and quarter as per academic session.(May to July next year)
3. PPW cannot be claimed as a right. Acceptance or rejection of any PPW application shall be
solely at the discretion of the University. Depending upon the exigencies of the University
work, PPW may be refused or revoked by the authorities competent to sanction it. Under
such a situation the faculty/staff member may be called back to join the duty immediately
or otherwise as deemed appropriate.
4. A staff / faculty member on PPW is strictly prohibited to directly or indirectly engage
either honorary or on remuneration in any other service or in any trade, business,
consultation, vocation or occupation. Violation of the same shall be liable to disciplinary
action.
5. A staff / faculty member shall be entitled to the CL/SL proportionately.
6. University hold the right to accept or reject the PPW application.

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7. Seed Money

Seed money is given to researchers for carrying out their preliminary research work. The extent of
support is provided in Annexure 1. This amount can be utilized for small equipments,
consumables, travel related to surveys, testing and analysis purpose. Faculty will not be able to
use the granted seed money for manpower.

8. University Multidisciplinary Research Project Grant.(UMRPG)

Introduction
The policy for interdisciplinary project is prepared with the objective to extend the benefit of
serendipity to more number of people keeping the focus of “MULTIDISCIPLINARY” intact and
remembering the fact that one size does not fit all.

Scope
The scope of funding and benefits are limited to projects that are interdisciplinary in nature with
the potential to technology transfer or startup or external grant.

Eligibility
Category 1: Group of faculty members from different disciplines
Category 2: Group of faculty members from different disciplines along with other research
institutes/labs
Category 3: Group of faculty members from different disciplines along with industry collaboration
(Note: Only confirmed faculty members are eligible)

Application :
The application format as in Annexure 5 duly filled and signed by the applicants shall be submitted
to DRD.
For Category 2 and 3, MOU should be signed with the partnering organization clearly specifying
the following
- Sponsorship details
- Support mechanism
- Duration
- Expectation
- IPR
- Revenue sharing
- Conflict resolution
- Termination

It is mandatory that the MOU is vetted by DLL.

Evaluation :
A panel consisting of
 HoF of respective schools
 HoS of respective schools
 Subject experts* nominated by HD, DRD
 DRD nominee
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*Subject Expert selection will be based on the following parameters.
1. Qualification (Preferable PhD)
2. Experience
3. Their Research work evidence through proof of publications, grant proposal submission,
IPR.
4. Previous review reports shall also be considered.

Shall evaluate the proposal for necessary recommendation on

 Feasibility of the project


 Impact of the project on society
 Scope for IPR/startup/external funding
 Load relaxation to faculty membersa
 Funding b
 Space requirement
 Duty leave to studentsc
 Attendance benefit to studentsd
 Number of course credits to students
 Stipend to student if applicablee
 Duty leave to faculty membersf
 Duration of the project
 Working in labs after official hours and also to use sophisticated instruments.
a to f  refer annexure 6

HD, DRD shall review the remarks and recommendations and present it to higher authorities for
approval.
Following relaxations are applicable for interdisciplinary projects
- Upto 30% of the project amount can be used for purchase.
- 100% IPR filing and related expenses will be borne by the University.
- Relaxation from invigilation duties to all faculty members involved in the project

Project monitoring:

Every six months, sanctioned projects will be evaluated by at least three panel members on the
basis of Half yearly progress report (format in annexure 8) may be followed by presentation.
Project evaluation performa is provided in annexure 7

Outcome
- IPR
- Publications in WoS/Scopus indexed journals
- Technology transfer
- Revenue generation / grants

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Annexure 1: Benefits, Bonus points and leave points
Publications in Journals [Source : NIRF 2.a , NAAC 3.4, THE ranking]

Achievement/Activity Type Author Type Benefit Bonus points Leave


points
Research paper 1st Author Earned Travel Grant / incentive 3.5
1
publication in Rs.2000
WoS/Scopus Corresponding / Earned Travel Grant /incentive 3.5
IF <=1 or SJR< =0.13 Free 1
Supervisor Rs.2000
(Hindi/Punjabi journal Co-Author Earned Travel Grant /incentive 1.5
listed in UGC) 1/N
Rs.2000/N
st
1 Author 1.75 1
Corresponding / 1.75
Paid USCG** 1
Supervisor
Co-Author 0.75 1/N
Research paper 1st Author Earned Travel Grant / incentive 7
1
publication in Rs.4000
WoS/Scopus Corresponding / Earned Travel Grant / incentive 7
1< IF <=2 or Free 1
Supervisor Rs.4000
0.13<SJR< =0.3 Co-Author Earned Travel Grant / incentive 3
1/N
Rs.4000/N
1st Author 3.5 1
Corresponding / 3.5
Paid USCG** 1
Supervisor
Co-Author 1.5 1/N
Research paper 1st Author Earned Travel Grant / incentive 10.5
2
publication in Rs.6000
WoS/Scopus Corresponding / Earned Travel Grant / incentive 10.5
2< IF <=5 or Free 2
Supervisor Rs.6000
0.3<SJR< =1.0 Co-Author Earned Travel Grant / incentive 4.5
2/N
Rs.6000/N
st
1 Author 5.25 2
Corresponding / 5.25
Paid USCG** 2
Supervisor
Co-Author 2.25 2/N
Research paper 1st Author Earned Travel Grant / incentive 14
3
publication in Rs.8000
WoS/Scopus Corresponding / Earned Travel Grant /incentive 14
5< IF <=10 or Free 3
Supervisor Rs.8000
1<SJR< =2 Co-Author Earned Travel Grant / incentive 6
3/N
Rs.8000/N
1st Author 7 3
Corresponding / 7
Paid USCG** 3
Supervisor
Co-Author 3 3/N
Research paper 1st Author Earned Travel Grant / incentive 17.5
3
publication in Rs.10000
WoS/Scopus Corresponding / Earned Travel Grant /incentive 17.5
IF > 10 or SJR > 2 Free 3
Supervisor Rs.10000
Co-Author Earned Travel Grant /incentive 7.5
3/N
Rs.10000/N
st
1 Author 8.75 3
Corresponding / 8.75
Paid USCG** 3
Supervisor
Co-Author 3.75 3/N

*USCG : Extent of support : In one academic year, (1st August to 31st July )

Applicant’s University’s University Cap


Paper
Contribution Contribution# SJR>0.3 or SJR<=0.3 or
IF>2 IF<=2
1st 50% 50% 10,000/- 5,000/-
nd
2 onwards 25% 75% 15,000/- 7,500/-
#University will pay 100% for first publication to all faculty and staff members for whose acceptance letters are received between
1st Aug. 2017 to 28th Feb. 2018 as per the above mentioned University Cap.
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Publications in Journals Indexed in Indian Citation Index (ICI)[Source : NIRF 2.a , NAAC 3.4]
Achievement/Activity Type Author Type Benefit Bonus points Leave
points
Research paper 1st Author NA 1 0
publication in Journals Corresponding / NA 1
Indexed in ICI* NA 0
Supervisor
Co-Author NA 0.5 0
*Publication in Journals Indexed in Indian Citation Index (ICI) will not be counted towards target.

Citations [Source : NIRF 2.b, THE ranking, QS ranking, NAAC]

Achievement/Activity Benefit Bonus points Leave points Remarks


Scopus database citations only, Self
citations will not be considered.
For every Citation NIL 1 NIL

Cut off – 50 citations (scopus) for


publications with LPU affiliation in
Faculty member getting max year 2017 and self citations will not be
citation in scopus Rs. 30000 cash award NIL NIL considered.

Intellectual Property Rights [Source : NIRF 2.c, NAAC 3.2.2]

Bonus Leave
Achievement/Activity Benefit points points Remarks
90% of the Patent filing 10% of the patent filing expenses
expenses shall be will be borne by the inventor(s).
covered by the Cash incentives to be shared equally
Provisional patent filing University 5 1 among inventors. The bonus points
90% of the Patent filing will be shared equally among
expenses shall be inventors. Leave points will not be
Patent filing (with full covered by the shared and will be given to all
specification) University 10 2 inventors

Cash incentive of Rs. 1


lakh + reimbursement
of filing expenses paid
Patent granted (National) by faculty/staff 20 5
90% of the Patent filing
expenses shall be
covered by the
International patent filing University 15 2
Cash incentive of Rs. 2
lakhs + reimbursement
of filing expenses paid
International patent granted by faculty/staff 30 10
Copyright filing
expenses will be borne
Copyright filing by the University 1 NIL
Copyright granted Nil 2 1
90% of the filing
expenses shall be
covered by the
Design Registration filed University 2 0
Design Registration granted NIL 4 1
Income from IPR : - Upto 10 75% of income to
lakhs Inventors NIL NIL
Income from IPR : - 10 to 50 50% of income to
lakhs Inventors NIL NIL
Income from IPR : - 50 lakhs to 25% of income to
1 crore Inventors NIL NIL
Income from IPR : - Above 1
crore 10% of income NIL NIL
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Conferences/Seminars/Symposia [Source : NAAC 3.1.5, 3.1.11]
Bonus Leave
Achievement/Activity Benefit points points Remarks
LPU Only the author who is presenting
Abstract of conference paper Sponsored will be eligible for leave points.
indexed in scopus travel grant All the authors will get full bonus
(India/abroad) Rs.5000 2 3 points. 0.5 leave points for scopus
LPU indexed conference in LPU.
Sponsored Faculty should apply for half day
India* travel grant leave during their presentation.
Rs.20000 3 3 Faculty shall claim the earned
leaves after presenting paper in
the conference. No extra duty
leave shall be given while going
Abroad to conference.
LPU (For LPU Sponsored travel grant,
Full Conference paper Sponsored please refer page number 7-8 in
indexed in scopus travel grant the policy)
Rs.60000 5 6
Conference best paper award NA
1st/2nd /3rd place
(indexed in scopus) NA 1 0
Committee Abroad
member/Expert/Reviewer for NIL 2 0
conferences India
NIL 1 0
Keynote speaker in Abroad NIL 10 6 Earned Travel grant can be used
conferences indexed in India Earned Travel grant can be used
Scopus or WoS
NIL 4 3
Session Chair in conferences Abroad NIL 8 6 Earned Travel grant can be used
indexed in Scopus or WoS India Earned Travel grant can be used
NIL 4 3
Invited speaker in Abroad NIL 7 6 Earned Travel grant can be used
conferences indexed in Earned Travel grant can be used
Scopus or WoS
India NIL 5 3
Organizing secretary of a National NIL 8 2
conference at LPU International
NIL 12 3
Joint Organizing secretary of National NIL 4 1
a conference at LPU International
NIL 8 2
If the organizing secretary or joint
organizing secretary is committee
coordinator, then benefits can be
Committee coordinators of claimed only as Organizing/Joint
conferences held at LPU NIL 2 1 organizing secretary.
All committee members of
conferences held at LPU NIL 1 NIL
Session chair for conference
held in LPU NIL 1 NIL
Organizing Secretary for
Seminar/Symposia in LPU NIL 4 1
Joint Organizing Secretary
for Seminar/Symposia in
LPU NIL 3 NIL
Committee coordinator for
Seminar/Symposia in LPU NIL 2 NIL
Committee member for
Seminar/Symposia in LPU NIL 1 NIL

* International Conference held in India and which are running for more than 10 years and atleast 50% of the previous conferences held outside
India, then the bonus point will be equal to 5.

15
Books and Book Chapters [Source : NAAC 3.4.2]

Achievement/A Level of Bonus Leave


ctivity Publisher Benefit points points Remarks
International
Book indexed in NIL 30
Scopus/WoS (sole National Books published by Elsevier, Springer, Sage, T&F,
author) 20 3 Cambridge, Oxford, IOS Press will also be considered
International Bonus point and leave point can be claimed only once
Book chapter irrespective of the number of chapters contributed
10
indexed in NIL
National
scopus/wos (all co-
authorship) 5 1

Edited book in
Scopus/wos NIL 8 1

Edited book not


indexed NIL 4 NIL
Book review for
books indexed in
Scopus/WoS NIL 4 1

Books not indexed NIL 5 NIL


Book chapters not
indexed NIL 2 NIL

News/Magzines/Articles/Online blogs [Source : General]

Bonus Leave
Achievement/Activity Benefit points points Remarks
Newspaper /magazine article
(National) NIL 1 NIL
News in renowned portals(as per
approved list of the LPU) NIL 2 NIL

Articles in online portals NIL 1 NIL


Online blog (as per approved list of
the LPU) NIL 1 NIL

16
Editorial Work [Source : General]

Leave
Achievement/Activity Benefit Bonus points points Remarks
Chief Editor in Scopus/WoS indexed
journal 20 3
NIL
Chief Editor in other Journals with
ISSN/ISBN number 8 2

Letter to Editor/Correspondence in
Scopus/WoS indexed journal NIL 4 1

Special issue editor in Scopus/WoS Ensure that atleast 50% papers should be
indexed journal NIL 8 2 from outside LPU

Editorial board member in


Scopus/WoS indexed journal NIL 8 2
Editorial board member in other
Journals with ISSN/ISBN number NIL 2 1
Reviewer in Scopus/WoS indexed
NIL
journal 2 NIL
Reviewer in other Journals with
ISSN/ISBN number NIL 1 NIL
Reviewer to external funding agency
NIL 6 NIL
Internal reviewer of grant proposal If funded cash travel grant of Rs. 2000
NIL 4 NIL will be given to each reviewer

17
Grant Proposal [Source : THE ranking, NAAC 3.2]
Category A
Faculty of Sciences / Engineering / Agriculture / Medical / Veterinary Sciences

Bonus Leave
Achievement/Activity Benefit points points Remarks
Submission
NIL 5 1
50% of overhead
Approved charges or 5% of
project cost (whichever
Grant proposal is higher) + 3 hours
(Amount Rs 1 Lakh to Rs.5 load relaxation for PI 50% bonus points will be given to
lakhs) 10 4 PI and all the Co-PIs will equally
share rest 50%.
Submission
NIL 7.5 1 In case of external PI or Co-PI, for
50% of overhead the purpose of calculation of bonus
Approved charges or 5% of points and leave points, external
project cost (whichever persons will not be taken into
is higher)+ 5 hours load account.
Grant proposal relaxation for PI and 3
(Amount more than Rs.5 hours load relaxation Note: To ensure the common
lakhs to 30 lakhs) for Co-PI 15 8 understanding of the projects
among PI and Co-PIs, DRD can
Submission assign the presentation
NIL 10 2 responsibility to any of the
50% of overhead investigators.
Approved charges or 5% of
project cost (whichever In the event of PI leaving the
is higher)+ 6 hours organization, Co-PIs shall take the
Grant proposal load relaxation for PI responsibility of carrying on the
(Amount more than Rs.30 and 4 hours load project. The benefits given to the
lakhs to 50 lakhs) relaxation for Co-PI 20 15 PI will be given to the Co-PI
taking responsibility.
Submission
NIL 15 2 The leave points will not be shared
50% of overhead and will be given to all
Approved charges or 5% of investigators.
project cost (whichever
is higher)+ 8 hours
Grant proposal load relaxation for PI
(Amount more than Rs.50 and 5 hours load
lakhs to 1 crore) relaxation for Co-PI 30 20

Submission
NIL 20 3
50% of overhead
Approved charges or 5% of
project cost (whichever
is higher)+ 10 hours
Grant proposal load relaxation for PI
(Amount more than Rs.1 and 6 hours load
crore to 2 crore) relaxation for Co-PI 40 25

Submission
NIL 30 4
50% of overhead
Approved charges or 5% of
project cost (whichever
is higher) + 12 hours
load relaxation for PI
Grant proposal and 8 hours load
(Amount > 2 crore) relaxation for Co-PI 60 30

18
Category B
Faculties of Languages / Humanities / Arts / Social Sciences / Library / Physical education /
Management
Bonus Leave
Achievement/Activity Benefit points points Remarks
Submission
NIL 5 1
50% of overhead charges or 5%
Grant proposal Approved of project cost (whichever is
(Amount Rs 1 Lakh to Rs.3 higher)+ 3 hours load relaxation
lakhs) for PI 10 3
The bonus points will be
Submission shared equally among
NIL 7.5 1 investigators. Leave
50% of overhead charges or 5% points will not be shared
Approved of project cost (whichever is and will be given to all
Grant proposal higher)+ 5 hours load relaxation investigators
(Amount more than Rs.3 for PI and 3 hours load relaxation
lakhs to 5 lakhs) for Co-PI 15 5

Submission
NIL 10 2
50% of overhead charges or 5%
Approved of project cost (whichever is
Grant proposal higher)+ 6 hours load relaxation
(Amount more than Rs.5 for PI and 4 hours load relaxation
lakhs to 20 lakhs) for Co-PI 20 8

Submission
NIL 15 2
50% of overhead charges or 5%
Approved of project cost (whichever is
Grant proposal higher)+ 8 hours load relaxation
(Amount more than Rs.20 for PI and 5 hours load relaxation
lakhs to 50 lakhs) for Co-PI 30 15

Submission
NIL 20 3
50% of overhead charges or 5%
Approved of project cost (whichever is
Grant proposal higher)+ 10 hours load relaxation
(Amount more than Rs.50 for PI and 6 hours load relaxation
lakhs to 1 crore) for Co-PI 40 25

Submission
NIL 30 4
50% of overhead charges or 5%
Approved of project cost (whichever is
higher)+ 12 hours load relaxation
Grant proposal for PI and 8 hours load relaxation
(Amount > 1 crore) for Co-PI 60 30
Applicable for PI and one
Co-PI , Distance <= 500
will get 1 leave point,
Distance 500 to 700 will
Presentation for shortlisted get 2 leave point, Distance
grant proposal - call from > 700 will get 3 leave
external funding agency, TA/DA as per University policy NIL 1 or 2 or 3 point
Applicable for PI and one
Co-PI , Distance <= 500
will get 1 leave point,
Distance 500 to 700 will
To meet scientists in funding get 2 leave point, Distance
agency after submission of > 700 will get 3 leave
grant proposal TA/DA as per University policy NIL 1 or 2 or 3 point

19
Miscellaneous
Leave
Achievement/Activity Benefit Bonus points points Remarks
Invited speaker/performance Based on category
in TV/Radio NIL 2/1/1 1 A/B/C
Industry collaboration for
setting up of lab in DRD NIL 12 2
Mentor for national level Prior approval for
competition organized by 1st Prize- 6 Bonus participation should be
prestigious industry or other Points, 2nd Prize- taken
research organization e.g. 4 Bonus Points,
IBM Great Mind Challenge, 3rd Prize- 2 Bonus
NASA Competition Appreciation letter from DRD Points NIL
1st Prize- 8 Bonus Prior approval for
Mentor for International level Points, 2nd Prize- participation should be
competition organized by 6 Bonus Points, taken
prestigious industry or other 3rd Prize- 4 Bonus
research organization Appreciation letter from DRD Points NIL
Faculty who cleared in
2015-2016 (during their
UGC NET/GATE/GPAT tenure in LPU) can
cleared 50% of fees NIL NIL claim in 2016-2017

Evaluation of Ph.D. thesis of


other prestigious universities NIL 5 NIL
If distance is more than
Conduction of Ph.D. Viva- 500 to 700 Kms 2 leave
Voce of candidates in other 1 or 2 or points and more than
prestigious universities NIL 5 3 700 Kms 3 leave points
Awarded to supervisors
Graduating a PhD student after the final defense
(LPU only) NIL 15 1 viva-voce examination.
Working as Subject Expert in
the Selection Committees of
recognized Institutions, such
as Public Service Commission
of a state and U.P.S.C. NIL 2 NIL
As member of Board of
Studies in other prestigious
universities NIL 1 1
As member of Selection
Committee in other
prestigious universities NIL 2 1
National recognition received Cash Incentive of Rs. 5000
by the faculty from reputed
professional bodies and
agencies. 4 2
International recognition Cash Incentive of Rs. 10000
received by the faculty from
reputed professional bodies
and agencies 8 6
2 bonus points will be
International co-authorship added with the bonus
(Current affiliation of co- point already decided
author should be from foreign for that particular
university) NIL 2 1 IF/SJR.
Chief Editor load relaxation Points for mentioned for
Monthly – 10 hours Chief Editor
Quarterly – 8 hours
Half yearly – 5 hours 50% points for Co-
Annually – 3 hours Chief editor
Starting of New e-journal : Co-Chief Editor load relaxation
Monthly Monthly – 5 hours 50
Quarterly Quarterly – 4 hours 30
Half yearly Half yearly – 3 hours 25
Annual Annually – 2 hours 20
Faculty invited overseas by an RAEL earned and CEL
University/organization and can be utilized for this
fully funded by host institute NA 3 NA purpose

20
Annexure 2 : Seed Money

Eligibility Proposed Purpose to which this amount can be


Amount utilized.
All faculty members who have 100000 Purchase of consumables, small equipments,
submitted grant proposal to analysis
external funding agency.
All PhD faculty member (only 50000 credit note Purchase of consumables, small equipments,
one time) softwares, analysis, site surveys.

SEED MONEY APPLICATION FORM

Name : ______________________________________Email: ___________________________


UID: ______________________________________Mobile No: ________________________
School:________________________________________________________________________
Project Title: ___________________________________________________________________
Name of Funding Agency: ________________________________________________________

Financial Information

I apply for a total of Rs____________________ as seed money, which I will use for :

☐Equipment ☐Consumables ☐Analysis& Testing ☐Software License

☐Field survey

For equipment provide details with cost


________________________________________________________________________

Any other usage


_______________________________________________________________________________
_______________________________________________________________________________
_______________________________________________________________________________
_______________________________________________________________________________
This seed money will lead to one or more than one of the following outcomes:
☐Publication in Scopus indexed Journal with SJR >1 ☐ Patent ☐Copy Rights

Any Other Outcome :


_______________________________________________________________________________
_______________________________________________________________________________
_______________________________________________________________________________

HOS Signature PI Signature


21
Annexure 3
Career Enhancement Leaves for Faculty / Administrative Staff
 Having experience in LPU for more than 5 years – 5 days in an academic year
 Having experience in LPU for more than 2 years – 2 days in an academic year

Annexure 4
Suggestive list of funding agencies for travel grant

ACM India IARCS travel grant


http://www.iarcs.org.in/activities/grants.php

Microsoft Research India travel grants


http://research.microsoft.com/en-us/collaboration/global/india/travel_grants.aspx

Council of Scientific and Industrial Research


http://csirhrdg.res.in/tg.htm

Department of Biotechnology, Govt. of India


http://dbtctep.gov.in/

Department of Science and Technology, Govt. of India


http://serb.gov.in/its.php

Indian Council of Medical Research


http://www.icmr.nic.in/forms/travel_non_icmr.htm

Centre for International cooperation in sciences CICS


http://www.cics.tn.nic.in/indfellowships.htm

International Brain research organization


http://ibro.info/professional-development/funding-programmes/travel-grants/

Punjab State Council for Science and Technology


http://pscst.gov.in/

Indian council of Agricultural Research


http://icar.org.in/

22
Annexure 5
PPW Application Form
Date of Application: _____________

School/Institute/Division: ____________________Department: ___________________


Name: ________________________ Designation: _______________Unique ID: ______
Date of Joining: ________________ Date of Confirmation:______________
PhD Registration (Date, University Name) : _________________________(attach proof)
Number of working days opting for: __________________________________________

Total work days = 3 Please tick any one


combination

3 Full Days 0 Half Day


0 Full Days 6 Half Days
2 Full Days 2 Half Days
1 Full Day 4 Half Days
OR
Total work days = 4 Please tick any one
combination

4 Full Days 0 Half Day


2 Full Days 4 Half Days
3 Full Days 2 Half Days
OR
Total work days = 5 Please tick any one
combination

5 Full Days 0 Half Day


4 Full Days 2 Half Days

Duration: From___________________ to _____________________

Date: _______________ Signature of the Applicant: _______________

Remarks and Signature:


Initiating Initiating Forwarding Forwarding Recommending
Authority 1 Authority 2 Authority 1 Authority 2 Authority

Approval of Higher authorities:

23
Annexure 6
PROFORMA FOR SUBMITTING MULTIDISCIPLINARY R&D PROJECT
PROPOSAL FOR SEEKING FINANCIAL AND OTHER SUPPORT

1. Title of Project

2. Chief Investigator
a) Name
b) Designation
c) Department
d) Address

3. Co-Investigator
a) Name
b) Designation
c) Department
d) Address

4. Other Investigators of the Project with their designations

5. Category of Project (Check one)

Category 1: Group of faculty members from different disciplines


Category 2: Group of faculty members from different disciplines along with other research
institutes/labs
Category 3: Group of faculty members from different disciplines along with industry collaboration
6. Objective of the Project

7. Brief outline of the project with specific technology fall-outs

8. Expected outcome (as applicable)


- IPR
- Publications in WoS/Scopus indexed journals
- Technology transfer
- Revenue generation / grants

9. Agency with which link up is (Details may be given as applicable) established/proposed

10. Duration of Project

11. Half Yearly break-up of physical achievements with specific intermediate milestones (in
terms of aims and objectives)

12. Name of other organisations jointly participating in the project (including organisation
abroad)

24
13. Aim and Scope of the project (in terms of specific physical achievement)

14. Detailed description of the Project

15. Need, forecast and urgency for the technology proposed to be developed with justification
such as importance of know-how, import substitution role, pay off w.r.t. purchase of know-how or
development of technology competitiveness, technology exports, international alliances
possibilities etc.

16. Specific manner in which know-how generated here is envisaged to be translated into
production, details regarding
a) the end product (with specifications to be attained etc.)
b) availability of pilot production facility in the organisation

17. a) Name of production agencies willing to productionise/use and market surveys if any made
by them regarding demand for for the product
b) Alternative production/user agencies

18. Name of other organisations in India or Abroad jointly participating in this effort, extent of
their involvement, specific division of responsibility, accountability etc.

19. Requirements (other than financial) required from the university

25
20. Total Budget outlay
(Rs.in lakhs)
Years
Head 1st 2nd 3rd
Total

Capital Equipment Rs.

Consumable(s) Rs.

Duty on import
(If any) Rs.

Manpower Rs.

Travel & Training Rs.

Contingencies Rs.

Grand Total

` Grand Total : Rs.

21. a) Contribution of Project Implementing/ Rs.


& other Organisation in Total Budget Outlay

b) LPU Contribution Rs.

Signature of Investigator Signature of Signature of


Designation Head of the School Head of the School
Date Designation Designation
Date Date

Signature of Signature of
Head of Faculty Head of Division
Designation Designation
Date Date

26
Annexure 7
Internal guideline for evaluators.
a. Load relaxation to faculty members
Amount of Project PI (from each Co-PI
budget discipline)
< 3 lakhs 3 hours 2 hours
3 lakhs – 5 lakhs 5 hours 3 hours
5 lakhs – 10 lakhs 7 hours 4 hours
*If there are more than one Co-PI in a project, only one Co-PI will be given the load relaxation. Load relaxation is applicable for the
duration of the project.

b. Funding can be recommended upto Rs. 10 lakhs. In case if the panel feels that more
amount could be sanctioned, that can also be mentioned in the remarks column.

c. Panel can recommend 5 to 20 duty leaves in a semester

d. Panel can recommend 5 % to 10 % Attendance benefit in a semester

e. Maximum of Rs.5000

f. Duty leave to faculty members

Amount of Project PI (from each Co-PI


budget discipline)
< 3 lakhs 3 leaves 1 leave
3 lakhs – 5 lakhs 4 leaves 1 leave
5 lakhs – 10 lakhs 5 leaves 1 leave

[E & OE] Page 27


Annexure 8

Performa for project progress report evaluation:


1. Name of the Project
2. Name of PI(s) and Co-PI(s)
3. Name of the presenter
4. Summary of work done

5. Suggestions or any other recommendation

6. Satisfactory / Not Satisfactory

[E & OE] Page 28


ANNEXURE 9
PROJECT PROGRESS REPORT SUBMISSION FORMAT
Project ID:
Title of the project:
Provide details of Work done :

Milestones achieved:

Achievements if any(attach proof):

[E & OE] Page 29