Mining for new tenders on tender boards, newspapers etc. as directed by company’s sales strategy.

Responsible for the company’s bid office in line with company’s ways of working, processes
and tools.
Identify opportunities for bid office to streamline processes.
Conclude all activities to completion of bid office.
Perform as primary bid office liaison between bid team, project delivery and business units
during proposal and tender compilation activities.
Ensured on time completion of all proposals and tenders.
Responsible for completing all tenders and proposals with emphasis on high quality,
completeness and compliance.
Ensured that each bid is subject to the requisite reviews prior to client submission.
Ensuring timely and quality completion of general pre-sales activities as may be required.
Upskill in company’s portfolio of offerings to acceptable standards.
Responsible for carrying out research on tender opportunities and producing quality competitive
tender submissions tailored to requirements of clients

Check various Tender search systems daily and identify opportunities for bid or market
intelligence purposes

Determine appropriateness of Tenders for Go/No go meetings

Compile tender sheets

Work with the Tender and Contracts Director and Contract Managers to schedule and allocate
tasks for the maximisation of the overall efficiency and branding of Tenders

Time management for all assigned tasks to completion of Tender process

Ensure that Tender briefings are attended by the relevant department

Follow relevant procedure Tender compilation, authorisation and submission

Manage the Tender submission throughout the entire life cycle. Edit text submissions as
required.

Ensure effective prioritisation of tasks and assignments

Advise and guide senior management and relevant staff on client Tender requirements including
regulatory, statutory requirements and pricing schedules

Manage client correspondence, information sheets, and contractual changes and produce status
reports and documentation for all assigned projects

Reporting

Update all relevant documentation, spreadsheets, databases and company sales records and
produce reports for departmental team and board of directors when required

Generate monthly reports on all Tenders – Competitiveness in area and Department feedback
frame for monthly management meetings
Ensure that the Tender and Business proposal meet all relevant specifications and are in line
with most recent research available and best practice and are compliant with client requirements

Produce high quality, accurate and professional Tenders

Ensure Tender submissions are delivered ahead of prescribed deadlines as set by the tendering
authority body

Maintain costs within allocated departmental budgets

Strive for economies of scale

Maintain contractual records and documentations such as receipt and control of all contract
correspondence, customer contract information sheets contractual changes, status reports and
all other documents for all projects

Track materials removed from files in order and ensure that borrowed files are returned

Find and retrieve information from files in response to requests from authorized users