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Oracle Fusion GL-R11

Author: Nasaraiah Takkellapati

Apr 2017

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Agenda
 Functional Setup Manager
 Overview of Security
 Configuring Enterprise Structures
 Configuring General Ledger Components
 Configuring Ledgers
 Configuring Journal Approval
 Configuring Oracle Fusion Intercompany
 Configuring Period Close Components
 Configuring Financial Reporting
 Consolidation
 Budgets

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Target Audience

This document is aimed for oracle Fusion GL implementation users, covers the
basic setups required for a implementation. Requires oracle EBS financials
knowledge.

Pre Requisites
Knowledge on Oracle EBS financials knowledge

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Product Features and Security

Key Product Features


Users and Security

Role-Based Access Control (RBAC)


Pervasive Security
• Controls access to both function and data • Security enforced across tools, technology
through roles provisioned to users infrastructure, data, and information life cycle
• “Who can do what on which functions or sets • Transparent Data Encryption (TDE) and Oracle
of data“ Database Vault (ODV) protect data in transit and at
rest across the phases of deployment, installation,
and setup to archive and purge across databases
• Revocation of one security policy revokes all
implementations across tools
Enforcement of Segregation of Duties
• Role definitions respect SOD policies to
prevent unethical, illegal or damaging activities Predefined Roles
• Integrated with GRC’s Application Access
• Predefined job and abstract roles are provided
Controls Governor (AACG)
• You can easily extend the roles to suit your needs

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Role Based Access Control

Oracle Fusion E-Business Suite

Job Role Top Level Menu


Data Role Responsibility
Duty Role Sub Menu
Privilege Form Function
Permission Executable

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Oracle Fusion Features

EBS Components Fusion Components

Product-Specific Setup Centralized Setup Across All Products Using


Functional Setup Manager
Responsibility Data Role (automatically generated when BUs
and Ledgers are defined)
Legal Entity Configurator Legal Entity Configurator accessed from
Functional Setup Manager
Establishment Term Change: Legal Reporting Unit

HCM Legal Entities defined in the HR HCM and Financial Legal Entities can be shared
Organizations page and are defined in the same page
Operating Unit Term Change: Business Unit

No Spreadsheet to upload LEs, BUs, COA Integrated Spreadsheets to upload all via
Values, COA Hierarchies, Ledgers, Banks Functional Setup Manager
and Bank Accounts

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Fusion Enterprise structure

Initial Reference Data Chart of


Calendars
Configuration Sharing Accounts
• Enterprise Name • Reference Data Sets • Value Sets • Accounting Calendars
• Legal Information • Data Role • Structures • Transaction Calendars
Generation • Structure Instances
• Value Set Values
• Hierarchies
• Account Combinations
Enterprise for Legal Entities Currencies
• Cross-Validation Rules
Financials • Legal Jurisdictions • Segment Value Security • Currencies
• Legal Authorities Rules • Conversion Rate Types
• Manage Enterprise Legal Addresses Daily Rates
• • Chart of Account Mappings •
HCM Information Geographies
• • Segment Value Attributes
• Manage Locations • Legal Entity
Configurator

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Fusion Enterprise structure--Continued

Ledgers Business Units


• Accounting Configurations • Ledger Options • Business Units
• Primary Ledgers • Ledger Sets • Data Role Generation
• Assign Legal Entities • Data Access Sets • Business Unit Functions
• Ledger Options • Data Role Generation • Business Unit Set Assignments
• BSV to Legal Entities Assignments • Suspense Accounts • Service Provider Relationships
• BSV to Ledgers Assignments • Statistical UoM

• Reporting Currencies • Accounting Sequences

• Secondary Ledgers • Journal Sources & Categories

• Open First Period • Approval Rules

• AutoPost Criteria Sets

• Journal Reversal Criteria Sets

• Period Close Components


• Allocations

• Revaluations

• Historical Rates

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Implementation Plan-Task Flow

Plan Install Configure

Implement Export Transact

Maintain

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Enterprise Roles-Implementation plan

• Application Implementation Manager (Manages implementation/monitors progress)


• Application Implementation Consultant (Super User)
• Various “functional user” roles (i.e., Accounting Manager or Business Analyst)

Plan Implement Deploy

Know offerings Configure Collect data Enter setup data Identify setup to be deployed

Generate setup tasks Monitor progress Test Export/import Verify

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Fusion GL Setup Manager-Tasks

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Fusion GL- Setup Manager-Tasks

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Fin Standard Implementation Vs. Fin Rapid
Implementation

Implementation can be simplified by using Rapid Implementation plan

Financials Standard implementation plan contains 900+ tasks

Financials rapid implementation plan contains 90+ tasks


• Critical setup tasks for initial setup
• Setup the steps that are mostly required by business users
• Rapid implementation plan includes spread sheets to quickly create
• Enterprise structures like Legal entities, Business units,COA
• Account Defaults and financial sequences
• Bank, branches
• Taxes
• Fixed Assets

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Fusion Security Methodology

The cloud security methodology can be summarized with Simple statement : WHO can do
WHAT on which DATA

Who:The user
What: Individual actions a user can perform
Which:The set of data

Who What Which Data

General Accountant Enter and post Journals US ledger

Employees View payslip Employee’s own payslip only

General Accounting Manager Create and run reports US ledger

Data Access sets: Define read and write to entire GL ledgers and balancing
segment(Company) values of ledgers. Data access sets are mandatory and works for only
GL

Segment Value Security: Controls access to individual segment values in your chart of
accounts such as no access to company 01,Dept . 100, or salaries account. Segment value
security is not a mandatory and it works for all financial modules.
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Fusion Security Methodology

Function and Data Security


Oracle Financials cloud uses role based access control(RBAC)

Give function and data access through roles that you assign to users.

Function Security allows you to access:


-A page or specific object
-Functionality within a page, including services, screens and task flows.
Data security consists of privileges conditionally granted as :
-Data security policies carried by roles.
-HCM security profiles

Types of Roles
Enterprise job roles: Represent jobs that user perform in an organization such as Account
Payable manager.

Abstract Roles: Represent people in the organization independent of the jobs they
perform, Such employee or manager.

Duty Roles:Logical collection of privileges that grant access to the tasks that someone
performs as part of a job, such as processing payables invoices or posting journals

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Fusion Security Methodology

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Fusion Security Methodology

Oracle Identity Manager


OIM Operates in three modes
-Self –Service:You can manage your own roles and privileges
-Delegated Administration:You can manage the roles and privileges of other users.
-Advanced Administration:You can manage password policies and perform other
administrative functions.
This can used completely in on premises by own but in cloud need get it through service
request.

Customizing roles are allowed in fusion


If role exist in your enterprise that are not represented in the security reference
implementation:
-Create custom job roles by copying existing roles
-Add duty roles and privileges to custom job roles
If the privileges for a predefined job role do not match the corresponding job in your
enterprise:
-Create a custom job roles by copying existing roles
-Add or remove duty roles ,function security privileges and data security policies.

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Fusion Security Methodology

Fusion security console features


-Global View:Graphical visualization of role hierachy.privileges granted to each role Vs a
quick understanding of relationships.
-Shape security to match your business needs
• Navigation simulator: view the potential end user menu.
• Copy references roles and walk the role/design wizard to make required adjustments.
• Compare 2 roles to view the differences like privileges,data security policies,Inherired
roles.
-Manage changes over time:
• Compare exiting roles to new or updated roles associated with oracle upgrades
• Generate or import .509 and PGP format digital certificates for signature by a certifying
authority or for use in other certificate systems.
Security audit reports
-User role Membership report:List of user and provisioned roles
-User and Role access audit report:List of users and provisioned and data accesses.
-Inactive users Report:List of inactive users.

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Fusion Security Methodology

Graphical visualization of role privileges, users

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Enterprise structures

Many components of Accounting


configuration are shared with other
oracle applications

Account structure Value sets


Chat of Accounts
Security rules
Cross validation rules
Accounting Periods
calendar
Currencies Daily rates
Rate types

Journal Categories
Sources

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Enterprise structures

Implementation Requirements
• Determine chart of accounts
• Create your segment values and hierarchies data in specified format
• Identify your legal entities, addresses, and business units.
• Determine your key accounts that are used to track accounting activities (Retaining earnings, cash
accounts receivable, accounts payable, and revenue.
• Determine your calendar start date
• Finalize your primary balancing segment value ,legal entity and business unit relationships.
• Determine your document and journal sequencing requirements

Rapid implementation is used in oracle fusion applications allows you in


creating components through spreadsheets.

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Enterprise structures

Labeling the segments


Balancing segment: Ensures all journals balancing by segment value or by a combination of
balancing segment values if multiple balancing values are used.
Cost center:Faciliate grouping of natural accounts by functional cost types,accomidating tacking of
specific business expenses across natural accounts and enable combining expenses and head count data
into cost centers that are useful for detailed analysis and reporting
Natural Account:Determines account type (asset,Liability,expense,revenue) and other information specific
to the segment value.
Intercompany:Optionally assigns the segment to be used in intercompany balancing functionality.

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Enterprise structures

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General ledger components

Major General ledger components

Manage Value sets


Chart of Account components
Manager and publish account hierarchies
Maintain segment values
Manager cross validation rules
Create account combinations
Define calendar and currencies

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General ledger components

Major General ledger components

Manage Value sets


Chart of Account components
Manager and publish account hierarchies
Maintain segment values
Manager cross validation rules
Create account combinations
Define calendar and currencies

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General ledger components

List of tasks to be performed part of General ledger components

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General ledger components

Uploading chat of accounts structure through spreadsheet

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General ledger components

Defining Account hierarchies

Hierarchy are used for financial reporting


Hierarchy are used for allocations
Hierarchy are used for validation rules, revaluation and chart of account mapping

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General ledger components

Segment value security rules


• Secure a value set to deny access to all values by default
• Create conditions and assign them to specific data roles to control access to your
Segment values
• Restrict data entry ,online inquiry ,and reporting to specific values by using segment
Value security rules.

Note:Security rules are applicable to all sub ledgers too where ever these segments are
Used.

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General ledger components

Cross validation rules


• Prevent the creation of invalid account combinations by setting up cross validation rules.
• Define cross validation rules before entering code combinations
• Use cross validation rules along with dynamic insertion.

Note: Defining Lot of cross validation rules make system to be slow.

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General ledger components

Accounting Calendar
• Specify common calendar options that the application uses to automatically generate a calendar with periods
• Defined calendar with at least one year before the period in which you start entering transactions or uploading
• Historical data
• Make choices carefully when specifying the options ,because changing your accounting calendar is difficult
• After a period status set to open or future enterable.
• Do not change the name of the period after it is used

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Configuring Ledgers

Setting up a primary, secondary ledgers


Setting up currency choices
First opening period
Consolidation considerations

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Configuring Ledgers

Note: Accounting method can be changed, reason still enabled for change is many
countries are moving IFRS,If any statutory requirement to change accounting method, it
can be changed here.

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Configuring Ledgers

Sequential number by Legal entity is a fusion feature, which is a


statutory requirement in Latin American countries.

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Configuring Ledgers

One primary ledger can have more than one secondary ledger but one
secondary ledger can have only one primary ledger.

If your ledgers having only currency difference then use reporting


ledger.

But difference is in Accounting method or caleder,chart of account then


define a secondary ledger.

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 Configuring GL Components-Code combination
oracle fusion gets accounted using a GL Code Combination. One of the fields in
code combination is Account. Each account field value is tagged as being a
revenue or expense which results in profit/loss. Account values can also be
flagged as asset, liability

In Fusion code combinations can created by using spreadsheet or you can enter
manually.

Navigation: Setup and maintenance->Manage Account Code Combinations->chart of


Accounts->Create in spreadsheet
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Configuring GL Components-Calendar-Definition
As per the statutory requirements all profit/non profit organizations are required to report
its financial transactions in the form of Balance Sheet/ in any format prescribed by the
governing statute. The transactions reported should be confined to a particular period
interval which has a start date and an end date. Usually the requirement would be for a
complete financial year. This lays down the basis for using an accounting calendar in the
ERP.

Navigation: Setup and maintenance->Manage Accounting Calendars

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Configuring GL Components-Currency -Definition
Currency is tagged defining Ledger and each Ledger has a ‘Functional
Currency’, which is the prime reporting currency for the group of organizations.
For every transaction, Oracle stores the amount in Entered Currency (currency
of the transaction) and Functional Currency (the equivalent in the Functional
Currency of the Ledger).Currency is always associated with Ledger even if its
Primary Ledger or Secondary Ledger.

Navigation: Setup and maintenance->Manage Currencies


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Configuring GL Components-Conversion Types
Maintain different conversion rates between currencies for the same period with the Oracle Fusion General Ledger conversion
rate types functionality. Four predefined daily conversion rate types are seeded: Spot, Corporate, User, and Fixed, allowing you
to use different rate types for different business needs. During journal entry, the conversion rate is provided automatically by the
General Ledger based on the selected conversion rate type and currency, unless the rate type is user. For user rate types, you
must enter the conversion rate. Define additional rate types as needed. Set your most frequently used rate type as the default.
Conversion rate types cannot be deleted.

You can assign the predefined rate type Spot to populate your period average rates and the predefined rate type Corporate to
populate your period end rates. Period average and period end rates are used in translation of account balances.

Navigation: Setup and maintenance->Manage Conversion rate types


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Journal Source, Category-Definition

Journal sources identify the origin of your journal entries. General Ledger
supplies a number of predefined journal sources from sub ledgers. In addition,
you can define at least one journal source for each of your own, non-Oracle
feeder systems to help you track imported journal entries.

Navigation: Setup and maintenance->Implementation Project->XXImplementation project-


>Fusion Accounting hub->Define common applications configuration for fusion accounting hub-
>Define Ledgers->Define general ledger options->Manage Journal sources/Categories 40
Journal Suspense Account-Definition

Assign a default suspense account at ledger level. You can define suspense
accounts in addition to the default suspense account for your Ledgers based
on source and category. General Ledger posts a balancing amount to the
default account when there is no suspense account defined with a matching
source and category.

Navigation: Setup and maintenance->Implementation Project->XXImplementation project-


>Fusion Accounting hub->Define common applications configuration for fusion accounting hub-
>Define Ledgers->Define general ledger options->Manage suspense accounts 41
Journal Statistical unit Measure-Definition

statistical units of measure used to enter both statistical and monetary amounts
for the same account within a single journal entry. You can maintain any type of
statistical account, including headcount, number of units produced or sold, and so
on. You associate a single unit of measure with an account segment value.

Navigation: Setup and maintenance->Implementation Project->XXImplementation project-


>Fusion Accounting hub->Define common applications configuration for fusion accounting hub-
>Define Ledgers->Define general ledger options->Manage Statistical unit of measure 42
Journal General information-Definition

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Journal Approvals-Definition
Journal approvals can defined by using the list builders

List builder is a mechanism to determine the task assignees usually approvers for
example based on going up the approvals hierarchy. List builders includes

Supervisory:Heirachy of employees and managers


Resource: A specific user or application role
Approval group: A set of specific users
Job level:supervisior hierarchy with job levels In consolidation
Position: Starts with a given approvals position and continues up the chain until certain position is found.

Navigation: Administration->task configuration->finglJournal approvals->


General\Assignees\Data\Deadlines 44
Auto Post Criteria -Definition

Navigation-> Setup and maintenance->Create Autopost criteria sets


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Auto Post Criteria -Definition

 Use all option for source, category, accounting period to reduce the
maintenance and All the journal imports that are included in the posting process.

 Assign a number to the priority on each row of criteria. That number must be
from 1 to 99,Where 1 is highest priority and 99 is the lowest priority.

 Enter yes in process in process all criteria to run all priorities, or No and the
number of Criteria to process in the next field to process only certain number of
criteria. This helps to balance the load on server.

 Enter a number in number of days before or after submission to indicate range of


days before and after processing date the application need to check to process
to include in the posting process.

Navigation-> Setup and maintenance->Create Autopost criteria sets


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Fusion Intercompany

Fusion Intercompany having three areas of functionality


Intercompany Balancing: Supports Business activity between legal entities or between
Management entities within the same enterprise.
Intercompany transactions: Allows manual creation of transactions through the user interface,
spread sheet entry, transaction import, and transaction generation
From allocations.
Intercompany allocations: Provides reports for visual comparison of intercompany
Receivables and payables accounts and drill down capabilities.
Intercompany journal
Dr Cr
01- 110- 5105- 00 3000
02- 110- 5105- 00 2000
03- 110- 5105- 00 1000

01- 110- 2110 02 2000


02- 110- 1210 01 2000
03- 110- 1210 01 1000
01- 110- 2110 03 1000

Note:To avail intercompany transactions feature need to setup balancing segments


to all legal entities.
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Fusion Intercompany

Balancing Rules: Order of precedence

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Fusion Intercompany

Manage Intercompany Balancing Rules

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Fusion Intercompany

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Fusion Intercompany

Intercompany Transaction Types

Intercompany Allocation: Journals


Automatically balances intercompany allocation journals across ledgers using Intercompany
accounts.
Provides configurable flexible rules to derive the intercompany receivable and Payable
accounts.

Intercompany Allocation: Transactions


Automatically generates intercompany allocation transactions
Allows manual or automatic approval from all trading partners
Provides invoice generation
Processes single or multiple ledger allocations
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Fusion Intercompany

Intercompany receivable and payables Integration

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Fusion Intercompany

Intercompany Reconciliation &Reports


The Intercompany Reconciliation process starts with running the Prepare Intercompany
Reconciliation report information process from within the reconciliation work area

Use Intercompany transaction summary and account details report to display information about
Your intercompany transactions

Use oracle transactional business intelligence (OTBI) to perform ad hoc queries on Intercompany
Transaction attributes and details.

Use OTBI to perform Intercompany Analysis based on the distribution accounts from intercompany
Transactions.

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Period Close Components

Period status

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Period Close Components

Period Close check list

• Transfer and import data from other sources


• Confirm that transaction imported from other sources have completely made
• Their way into the general ledger.
• Verify all generals are posted
• Perform allocation
• Revalue foreign currency balances
• Reconcile account balances
• Translate balances to parent ‘s currency using period end and historical rates.
• Consolidate subsidiary ledgers
• Run report and perform financial analysis
• Close the period and open next period

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Period Close Components

Period Close Item and Period close tool


Period close Item Period Close Tool
Ensure all the transactions of the period are Journals and intercompany transactions infolets
transferred and posted to the general ledger
Tie out payables and receivables sub ledger AP and AR reconciliation Infolets
balances to the general ledger
All the intercompany transactions for the period Intercompany transaction Infolet
have been transferred and sender and receiver
have accounted for their side of the transaction
Outstanding journal entries for the period are Journals infolet
resolved before closing the period
Translated balances are current before running Transaction status portlet
final reports on translated balances
Sub ledger periods are closed before Close status monitor, open sub ledger infolet
proceeding to close the general ledger period

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Period Close Components

Pending Transaction for a particular period can checked before closing the period

Status of all sub ledger for a primary ledger, period

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Fusion Reporting center

Note:FSG(Fianance statement generator) is not supported by Fusion


Oracle does not provide Balance sheet,Income statements.
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Fusion Reporting center

There are six other tools for reporting in financials other than Finance reporting center.

Reporting Tool Report Type


General Accounting Dash board Account Monitor
Financial Reports
Account Inspector
Report And Analytics Oracle Transactional BI Objects
BI catalog All report types expect BI publisher
reports
EPM workspace available from the Reports,Books,Snapshot
financial reporting center reports,Snapshop Books,Financial
reporting batches,and batch scheduler
Enterprise scheduler system(ESS) Oracle BI Publisher reports

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Fusion Reporting center

Access to Financial reporting center


Following user roles get access automatically.
General Accounting manager
General Accountant
Budget Manager
Other Mush have privileges added to their role

Following GL balance Cubes are readily available for reporting


Dimension Description
Scenario Indicates whether the balances are actual,allocated,total for allocations,encumbarance,badgeted, or forecast
Balance Amount Indicates whether the value is a debit or credit ,and whether it is for the beginning balance ,period activity ,or ending
balance
Amount Type Period to date ,quarter to date, or year to date.If the ladger tracks average daily balances ,the amount type can be the
period average base,period to date . Or quarter to date.
Currency Used to select the desired currency for the balances
Currency type Used to select the currency types of the balances .Avaliable options are entered ,converted or total
Accounting period Based upon the calendar of the ledger or ledger set.report on Years ,quarters, or periods

Ledger or Ledger set Used to select a ledger for reporting .Multiple ledgers my be in the same cube.if they share common COA.

COA Segments Each segment from COA becomes separate dimension organized by hirarchy.A Default Hierarchy is provided that
include all segment values.

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Fusion Reporting center

Smart view reporting

Smart view reporting is Microsoft exel based reporting optionally available for upload to
Financial reporting center and then download to your local drive for use.

Smart view has two main tools:


-Ad hoc Analysis: Enables you to interactively analyze balances.

-Financial reports: Enable you to define reports like income statements and balance sheets using a familiar
spreadsheet environment.

Smart view supports to create a financial reports such as income statements, Balance sheets for internal
use.

Smart view supports retrieve and analyze data by selecting members.


Perform a variety of operations ,including formatting ,graphing and drilling through.

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Oracle Fusion Consolidations

Consolidation Methods

First two options comes by default along Fusion general ledger,last option avail
only when your subscribed to Fusion accounting hub.
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Oracle Fusion Consolidations

Report only consolidation steps


Same COA,Same calendars but currency is not same
1)Group Ledgers into a set
2)Translate balances to the corporate currency for ledgers not in the corporate currency
3)Create eliminating Entries
4)Report using the ledger set and the corporate currency

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Oracle Fusion Consolidations

Balance Transfer consolidation steps


Different COA,Calendar,Currency
2)Translate balances to the corporate currency
2)Create COA mapping from source and target ledgers.
3)Transfer balances from the subsidiaries to the corporate consolidation ledger.
3)Create eliminating Entries
4)Generate a report on consolidation balances

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Oracle Fusion Consolidations

Oracle Hyperion financial management, Fusion edition

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Oracle Fusion Consolidations

Oracle Hyperion financial management, Fusion edition

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Oracle Fusion Budgets

Oracle Fusion Budgets

• Oracle Fusion Budgets supports Hyperion planning, fusion edition


• Importing budget from flat file
• Creating budgets through smart view
• Load your budgets from planning to the oracle fusion accounting hub using ERP Integrator
• Perform budget monitoring in general accounting dash board

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Oracle Fusion budgets

Importing budgets from flat file

Export Budget data


Upload the zipped .csv file
Launch the load interface file for import process
Run the validate and upload budgets process
Review the log for errors

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Oracle Fusion Budgets

• Creating budgets through smart view

Need to down load the smart view template from smart view providers

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