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CARB-EN - The Carbon & Energy

Carb-en Checklist

Action Quick Check for Business


DOING NOTHING IS NOT AN OPTION!
TEC’s Green Capital Call for Business Action on Carbon & Energy
Doing nothing on climate change and environmental means businesses going beyond compliance and
sustainability is not an option for businesses in the business-as-usual to voluntarily measure and report
2010s. Practical action on carbon and energy will progress against direct-to-the-point metrics like:
now be in the spotlight more than ever. Being able to Electricity consumption (kWhs) per full-time employee
count your carbon is becoming a core competency. equivalent (FTE) per annum (kWh/FTE/pa)
Being able to cut it is clever business and a
C O 2-e emissions per $’000 of revenue or relevant unit of
competitive advantage.
production e.g. per tonne of ore shipped, or per vehicle
KICK-START ACTION: Businesses of all sizes have an off the production line, and
important role to play in kick-starting and driving an assault For the built environment sector, kWhs/sq m floor
on carbon pollution and energy waste. It’s also essential space/pa for energy intensity and kg C O 2-e/sq m floor
for their survival. space/pa for carbon intensity.
Not acting, however tempting that might seem will leave BUSINESS TO-DO LIST: Though progress is often
businesses exposed to rising energy costs, inevitable frustratingly slow and patchy, the Australian and global
carbon price impositions, increasing regulation, economies are on an irreversible path to become cleaner,
commercial and competitive risks, community pressure, leaner and more sustainable.
and employee disapproval.
Businesses should be proactive by choosing to act in one
NATIONAL LEVEL: Australia needs to keep working to or more straightforward areas with clear value
cap further growth in its total greenhouse gas (C O 2-e) propositions, delivering measurable and easily
emissions, ideally with an ETS or at least a carbon levy to communicable progress. In terms of action focus areas,
create a price signal. different choices or combinations will suit different
With over 80% of the nation’s electricity being generated businesses, with examples and their potential business
from high-polluting black and brown coal – on national benefits including:
averages that’s about 1kg of C O 2-e pollution per kWh - Save energy – reduces pollution and current costs,
halting then reversing growth in overall power consumption
protects against rising prices and offsets higher costs of
has to be a priority target.
using renewable electricity
BUSINESS LEVEL: Tangible action by individual Reduce waste – smarter use of often costly resources
businesses is crucial to Australia halting emissions growth and reuse/recycling
and starting the long path towards an environmentally
Engage staff – improve recruitment and staff retention
sustainable level. They must deliver real cuts in energy use
of the best people and create a culture of sustainability
and emissions, or at the very least significantly reduce
in the workplace e.g. energy-saving behaviours
energy and carbon intensity as they grow.
Offset emissions – pay for bona fide carbon reduction
This can’t wait for domestic political and multi-lateral
as an early action strategy that also develops carbon
international argument and inaction to be resolved. So it

Total Environment Centre Inc Level 4, 78 Liverpool Street,


Sydney, NSW 2000
www.tec.org.au Mailing: PO BOX A176, Sydney South 1235
March 2010 Ph: 02 9261 3437 Fax: 02 9261 3990
market knowledge and skills baseline level by 2014 and to 25% by 2016. Such goals
Carb-en Checklist
Sell solutions – upgrade products and develop new need to be accorded similar status to financial targets,
ones that help customers and establish competitive with managerial responsibility being assigned, timelines
advantage set, resources allocated and reporting required.
Advocate good policy – help make the system work C HE C K YO UR PRO GRESS: We’ve included an easy-to-
better for everyone, and give your business a seat at use tool for self-evaluating how your business is going on
the decision-making table carbon action called CARB-EN – The C arbon & Energy
CLEAR OBJECTIVES: Set very clear objectives that Action Quick Check for Business. This tool reflects the
everyone in a business can understand such as reducing priorities that TE C and Green C apital have identified for
electricity consumption by 5% per FTE by 2012; or training 2010 and beyond, especially while official policy remains
80% + staff in sustainability basics by Q4 2010-11; or confused and the fate of a price signal on carbon is
reducing travel-related carbon emissions by 50% of 2009 uncertain.

CARB-EN - The Carbon & Energy Action Quick Check for Business

All businesses need help to adapt to a carbon-conscious Please note, this is a guide only and the self-
world. How can you quickly self-assess if your business is assessment outcomes do not indicate any
doing enough on carbon action? Perhaps your business is endorsement or approval from the TEC or Green
a real leader, but how can you tell? Maybe you are lagging Capital.
behind competitors, but do you even know?
This is an easy-to-use guide to identify how your business The CARB-EN Quick Check focuses on 5 areas of activity:
is tracking on action to reduce carbon pollution, and to Internal Business Energy & Emissions
conserve energy or to use it more efficiently. It will help you
Supply Chain & Procurement
to test business progress in key areas where strategies
and activities to reduce carbon emissions and use energy Customer & Consumer
more efficiently should be deployed. Staff Engagement & Mobilisation

AREA OF ACTIVITY EVALUATION GUIDANCE – HOW TO ASSESS RANKING POINTS SCORE


YOUR BUSINESS
1. Internal Business INACTIO N: No formal focus on improving the energy and 0
Energy & Emissions emissions profile of the business.
BASIC : Low level approach to improving the energy and 0.5
emissions profile of the business (e.g.N G ER if it applies, or
other relevant regulatory measures such as using only
lowest minimum energy efficiency standard appliances).
G O O D: Beyond-low level approach and measurable 1
progress on improving the energy and emissions profile of
the business.
EXC ELLENT: Substantial, systematic and beyond-‘good’ 1.5
improvement of the energy and emissions profile of the
business is part of core strategy with firm targets, public
reporting of outcomes and external validation.
INSPIRATIO NAL: The business has achieved national 2
and/or international recognition for transforming its energy
and emissions profile (i.e. ‘beyond excellent’)
AREA OF ACTIVITY EVALUATION GUIDANCE – HOW TO ASSESS RANKING POINTS SCORE
Carb-en Checklist
YOUR BUSINESS
2. Supply Chain & INACTIO N: No formal application of carbon/environmental 0
Procurement footprint calculations to the business supply chain and
procurement processes.
BASIC : Compliance or minimal approach to applying 0.5
carbon/environmental footprint calculations to the
business supply chain and procurement processes.
G O O D: Beyond-compliance or -minimal approach to 1
applying carbon/environmental footprint calculations to the
business supply chain and procurement processes,
including applying formal supplier criteria.
EXC ELLENT: Supplier criteria and procurement processes 1.5
are driving significantly improved carbon/environmental
footprint outcomes along the whole value chain.
INSPIRATIO NAL: Your supply chain and procurement 2
strategies are redefining product and service sectors at a
national and/or international level e.g. creating new
applications and/or markets for more sustainable options.

3. Customer & INACTIO N: There is no formal business focus on 0


Consumer products/services or marketing standards that will offer
customers/ consumers more sustainable choices based
on energy and carbon benefits.
BASIC : Compliance or business-as-usual approach that is 0.5
informed by any legal requirements and industry
standards but little or nothing more.
G O O D: Beyond-compliance or -business-as-usual 1
approach that exceeds identifiable legal requirements and
industry standards and communicates relevant
product/service sustainability advantages with integrity.
EXC ELLENT: Improved sustainability outcomes for 1.5
customers/consumers are a defining characteristic of the
business and are overtly pursued and promoted as a
competitive advantage.
INSPIRATIO NAL: The business has achieved national 2
and/or international recognition for transforming the
customer/consumer experience in regard to energy and
carbon outcomes from a product/service.
AREA OF ACTIVITY EVALUATION GUIDANCE – HOW TO ASSESS RANKING POINTS SCORE
Carb-en Checklist
YOUR BUSINESS
4. Staff Engagement INACTIO N: No staff programs on environment or 0
& Mobilisation sustainability and in particular energy and carbon action.
(including employee BASIC : Low level approach to relevant staff training and 0.5
‘green teams’ employee participation.
G O O D: Voluntarily adopts a beyond-low level approach 1
with investment in enhanced management systems and
employee incentives, and encouragement for employee
initiatives e.g. ‘green teams’.
EXC ELLENT: Engages staff in achieving strong business 1.5
targets, reports all progress and problems, and promotes
action beyond the business to employees’ daily lives
outside of work and their families, and also to other value
chain stakeholders including suppliers, customers and
local communities. ‘Bottom-up’ employee action including
‘green teams’ is a key part of the equation.
INSPIRATIO NAL: Has achieved national and/or 2
international recognition for engaging staff and other value
chain stakeholders in delivering extraordinary energy and
carbon/wider sustainability outcomes in the workplace and
beyond. Both ‘top-down’ and ‘bottom up’ excellence is
being delivered.
5. Policy & INACTIO N: No constructive policy positions nor external 0
Advocacy advocacy on energy and carbon action (and/or anti-action
positions are held and are being promoted)
BASIC : Awareness of but does not actively use widely 0.5
available policy positions from independent organisations
and environmental agencies.
G O O D: Your enterprise identifies itself as progressive and 1
has developed its own quality and specific carbon
action/climate response policy. This has been made
public.
EXC ELLENT: Your policy positions and advocacy are seen 1.5
as top leadership in your industry sector and are widely
recognised by independent observers, the media etc.
INSPIRATIO NAL: Your policy positions and advocacy are 2
seen as top leadership across all industry sectors,
nationally and internationally, and are cited as such by
independent observers, the media etc.

TOTAL*

* Remember that the Quick Check is a guide only and is POINTS RATING
focused on action to reduce carbon footprint and save
energy (i.e. businesses also may need to act in other key 0-2 points L aggard
environmental areas and be subject to other regulations in
areas such as waste, water, toxics and biodiversity 2-4 points Low L evel
protection).
4-6 points Good
SCORING: When using this ready-reckoning tool, we
recommend the following interpretation of total 6-8 points L eadership
scores based on the evaluation table.
8-10 points Transformational
Policy Checklist
Assess Sustainability Victoria’s sustainability policy against the criteria of clause 4.2 Environmental Management Standard AS/NZS ISO 14001

No. ISO 14001 Clause 4.2 Requirements Answer

1 Has top management defined the organisation’s environmental policy?

2 Is the policy consistent with the scope of the environmental management system?

Is the policy appropriate to the nature, scale and environmental impacts of your
3
activities, products or services?

4 What commitment does your policy make to continual improvement?

5 What commitment does your policy make to the prevention of pollution?

How does the policy include a commitment to comply with relevant environmental
6 legislation and regulations, and with other requirements to which you subscribe that
relate to your environmental aspects (eg Industry guidelines)?

Does the policy provide the framework for setting and reviewing environmental
7
objectives and targets?

How is the policy documented, implemented and maintained and communicated to all
8
persons?

9 How is the policy available to the public?

Does Sustainability Victoria’s sustainability policy comply with criteria of clause 4.2 of
10
Environmental Management Standard AS/NZS ISO 14001? Yes or No

Name Signature Date

Assessor Alan Richardson Signature Date


Register of Environmental Aspects
No. Environmental aspect Associated environmental impact Likelihood Consequence Risk rating Other criteria Significant
A: Almost certain/daily 1: Catastrophic
Extreme
B: Likely/weekly 2: Major
High Legal requirement Yes
C: Possible/monthly 3: Moderate
Medium Other requirement No
D: Unlikely/annually 4: Minor
Low
E: Rare 5: Insignificant
1 Use of electricity for lighting (properties) Generation of greenhouse gases A 4 High Yes
2 Use of electricity for air-conditioning (properties) Generation of greenhouse gases A 4 High Yes
Use of electricity for computers & other office
3 Generation of greenhouse gases A 4 High Yes
equipment (properties)
4 Generation of waste paper & cardboard (properties) Use of forest resources A 5 High Yes
5 Generation of general waste (properties) Use of landfill A 4 High Yes
6 Consumption of paper (properties) Use of forest resources & generation of greenhouse gas A 4 High Yes
Use of resources for exhibitions & fitting manufacture &
7 Use of materials in exhibits D 3 Medium No
landfill for discarded exhibits
8 Storage & use of chemicals for cleaning (properties) Pollution of waterways C 5 Low No
9 Purchase/lease of vehicles for staff & fleet Use of natural resources for vehicle manufacture D 3 Medium Yes
10 Use of fuel for staff vehicles Generation of greenhouse gases & use of fossil fuel A 3 Extreme Yes
11 Use of fuel for generators (events) Generation of greenhouse gases & use of fossil fuel A 3 Extreme Yes
12 Use of fuel for air travel Generation of greenhouse gases & use of fossil fuel B 4 High Yes
13 Use of fuel for travel by taxi Generation of greenhouse gases & use of fossil fuel B 4 High Yes
14 Energy use in kitchens (properties inc. venues) Generation of greenhouse gases A 4 High Yes
15 Generation of waste from venues and events Use of landfill A 4 High Yes
16 Use of water (properties) Use of limited water resources A 4 High Yes
Spill from storage & use of diesel fuel for emergency
17 Pollution of waterways E 3 Medium No
generator (properties)
18 Use of energy by tenants Generation of greenhouse gases
19 Use of water by tenants Use of limited water resources
20 Generation of waste by tenants Use of landfill
Spill from storage & use of diesel fuel for generators
21 Pollution of waterways
(events)
22 Spill from storage of wastewater (events) Pollution of waterways
Use of hazardous substances in constructing and
23 Health of employees and public
displayed exhibits

Name Signature Date

Assessor Alan Richardson Signature Date


Legal Requirements (specific to the environment)
The following is a list of some NSW legislation that may apply to government agencies. It is provided as a starting point for the identification of legal requirements that apply to an
agency’s environmental aspects, and other requirements that an agency may subscribe to within the scope of the agency’s environmental management system. Most Acts have
subordinate legislation (Regulations) associated with them, but only the Acts are mentioned here.

New South Wales legislation Does this legislation apply to HHT


Blank column
Please ! or X
Coastal Protection Act 1979
Dangerous Goods Act 1975
Environmentally Hazardous Chemicals Act 1985 and Regulation 2008
Environmental Planning and Assessment Act 1979
Environmental Trust Act 1998
Forestry Act 1916
Heritage Act 1977
Marine Parks Act 1997
Mining Act 1992
National Parks and Wildlife Act 1974
Native Vegetation Act 2003
Ozone Protection Act 1989
Plantations and Reafforestation Act 1999
Pesticides Act 1999
Protection of the Environment Administration Act 1991
Protection of the Environment Operations Act 1997
Protection of the Environment Operations (General) Regulation 1998
Protection of the Environment Operations (Waste) Regulation 2005
Protection of the Environment Operations (Clean Air) Regulation 2002
Radiation Control Act 1990
Road and Rail Transport (Dangerous Goods) Act 1997
Soil Conservation Act 1938
Threatened Species Act 1995
Traffic Act 1909
Unhealthy Building Act 1990
Waste Avoidance and Resource Recovery Act 2001
Historic Houses Act 1980

Name Signature Date

Assessor Alan Richardson Signature Date


Register of Legal Requirements (specific to the environment)
Has evaluation of
Aspect Evidence required for
Environmental aspect description Legal or other requirement Source compliance been
No. compliance
undertaken (yes/no)

Use of electricity for lighting


1
(properties)
Agencies to continue to purchase a
Use of electricity for air-conditioning minimum of 6% GreenPower
2
(properties)
NSW Government Sustainability Policy
Use of electricity for computers & Achieve and maintain a NABERS rating of
3 4.5 stars for energy and water by 1 July
other office equipment (properties)
2011, where cost effective
Energy use in kitchens (properties
14
inc. venues)

Generation of waste paper &


4 Monitoring of waste management, waste
cardboard
audits, waste management plan, provision WRAPP (refer to slide 44)
Generation of general waste of infrastructure to facilitate recycling
5
(properties)

Generation of waste from venues


15
and events

Achieve and maintain a NABERS rating of


16 Use of water (properties) 4.5 stars for energy and water by 1 July NSW Government Sustainability Policy
2011, where cost effective

7 Use of materials in exhibits


Dangerous Goods Act 1975

Environmentally Hazardous Chemicals


Use of hazardous substances
23 Act 1985 and Regulation 2008
(VOCs) to construct exhibits
AS 1940—Storage and handling of
Flammable & Combustible Liquids
Dangerous Goods Act 1975
Storage & use of chemicals for
8
cleaning (properties) Environmentally Hazardous Chemicals
Act 1985 and Regulation 2008

Name Signature Date

Assessor Alan Richardson Signature Date


Has evaluation of
Aspect Evidence required for
Environmental aspect description Legal or other requirement Source compliance been
No. compliance
undertaken (yes/no)
Dangerous Goods Act 1975
Spill from storage & use of diesel Inspection report on
Secure storage of fuel, including bunding;
16 fuel for emergency generator compliance with the Australian
provision of spill kit & training AS 1940—Storage and handling of
(properties) Standard
Flammable & Combustible Liquids
Purchase/lease of vehicles for staff Government fleet to achieve a 20%
9 reduction in greenhouse gas emissions by
& fleet
end 2007/08, based on 2004/05 NSW Government Sustainability Policy
10 Use of fuel for staff vehicles performance (new ongoing targets will be
set in 2008).

12 Use of fuel for air travel

13 Use of fuel for travel by taxi

11 Use of fuel for generators (events)

18 Use of energy by tenants


Tenanted buildings to include Green Lease
Schedule in all new or negotiated leases or
19 Use of water by tenants NSW Government Sustainability Policy
when exercising a lease option, where
practical.
20 Generation of waste by tenants

Spill from storage & use of diesel


21
fuel for generators (events) Secure storage of fuel, including bunding; Protection of the Environment
Spill from storage of wastewater provision of spill kit & training Operations Act 1997
22
(events)
Use of hazardous substances in
23
constructing and displayed exhibits

Name Signature Date

Assessor Alan Richardson Signature Date


Responsibility Matrix, Training Needs Analysis and Training Plan EXAMPLE
Role / Position Name Responsibilities Qualifications/ Training needs Planned Training Remarks
Title/Position no. competency dates details
Director Joe Taylor • Participate in Management review Senior Business EMS awareness (in 19.01.09 EMS
• Setting Policy Administrator house)
• reviewing Objective & Targets
• Resource allocation
Environmental Jane Dawes • Participate in Management review Certificate of Refresher EMS March - TBD
Manager • Implementing environmental policy Attainment in training (External) April
(Management • Implementing programs for achieving set Environmental
representative) objectives & targets Management
• Monitoring and measurement of Systems (ISO 14001)
environmental performance
• Over all responsibility for system
implementation
Internal Auditor John Smith • Developing internal audit program in Certified (RABQSA) EMS Awareness (in 19.01.09 EMS-5
liaison with Facility manager lead auditor house) March -
• Conducting internal audits as per April
schedule Auditing Course
• Training other internal auditors
Waste Management Mary Anne • Developing waste management strategy Factory Manager Waste minimisation / March - TBD
Coordinator and implementation procedures management April
• Monitoring and measurement principles

EMS committee A. Sullivan • Awareness on Policy & EMS EMS administration EMS Awareness (in 19.01.09 EMS
members • Implementing program for achieving set house)
J. Wright Objective & Targets
• Helping in Monitoring and measurement
M. Brown • Training respective staff in implementing
the waste management strategy
K. Wriggly
Facility Manager L. Crosby • Facilities management; training of new Factory Management EMS Awareness (in 19.01.09 EMS-5
staff; environmental performance of the house)
factory
Procurement G. Mason • Purchasing raw materials that comply Procurement EMS Awareness (in 19.01.09 EMS-5
Manager with internal environmental requirements Management house)

Operations Director R. Harley • Participate in management review, Project & operations EMS Awareness (in 19.01.09 EMS-5
setting policy, reviewing objectives & management house)
targets, approving allocation of resources
for operation
Staff • Awareness on Policy & EMS N/A EMS Awareness (in 19.01.09 EMS-5
house)

Name Signature Date

Assessor Alan Richardson Signature Date


Responsibility Matrix
Role / Position Name Responsibilities Qualifications/ Training needs Planned Training Remarks
Title/Position no. competency dates details

Name Signature Date

Assessor Alan Richardson Signature Date


Role / Position Name Responsibilities Qualifications/ Training needs Planned Training Remarks
Title/Position no. competency dates details

Name Signature Date

Assessor Alan Richardson Signature Date


Data Collection, Baseline Calculations and Rating Performance Against Industry Standards
Baseline calculations for energy use Baseline calculations for water use Baseline calculations for waste use
Organisation Name: Organisation Name: Organisation Name:
Site Description Site Description Site Description

Address Address Address

Sydney Water Account Sydney Water Account


Baseline Start Baseline Start
Baseline End Baseline End
A = baseline water use per annum (kWh) A = baseline water use per annum (kL)
2 2 2 2
Business activity indicator M M Business activity indicator M M
B = Quantity of site business activity
Greenhouse Emissions (CO2)
indicator
Is baseline representative of normal water
Note: 1 MWh = 1 tonne of CO2 Tonnes Tonnes
use (Yes/No)
B = Quantity of site business activity If no, description of variation (i.e. restrictions,
indicator shutdowns, refurbishments etc)
Is baseline representative of normal water C = Impact of variation on water use (i.e.
use (Yes/No) variation from normal) kL per year
If no, description of variation (i.e. D = A + C baseline water use corrected for
shutdowns, refurbishments etc) variation (kL)
C = Impact of variation on water use (i.e. E = D/B baseline water use key performance
variation from normal) kWh per year indicators (KPI)
D = A + C baseline water use corrected 2 2
Baseline KPI units kL/m /year kL/m /year
for variation (kWh)
E = D/B baseline water use key
performance indicators (KPI)
2 2
Baseline KPI units kWh/m /year kWh/m /year

Rating performance against industry standards Rating performance against industry standards Rating performance against industry standards
Rate performance Rate performance
2 2
Kg CO2/m for this site kL/m /year for this site
NABERS Energy Rating for this site NABERS Water Rating for this site

Name Signature Date

Assessor Alan Richardson Signature Date


Environmental Scorekeeping Cost Benefit Analysis
Inhouse Outsource

Name Signature Date

Assessor Alan Richardson Signature Date


Register of Environmental Objectives and Targets EXAMPLE
Aspect Action plan, improvement program Key Performance
Aspect description Objective Target & date
No. or individual control Indicator (KPI)
Use of electricity for lighting Reduce annual electricity consumption Department of XYZ Energy Savings
1 10% reduction by 30/6/2011 kWh
(properties) for lighting Plan

Use of electricity for air-conditioning Reduce annual electricity consumption Department of XYZ Energy Savings
2 10% reduction by 30/6/2011 kWh
(properties) for air-conditioning Plan

Use of electricity for computers & Reduce annual electricity consumption Department of XYZ Energy Savings
3 10% reduction by 30/6/2011 kWh
other office equipment (properties) for air-conditioning Plan

Energy use in kitchens (properties inc. Replace electric oven with gas oven Purchase & installation of new gas
14 31/12/2011 target achieved
venues) Install Zip instaneous heaters oven for cafeteria

Generation of waste paper & Reduce annual paper & printing Department of XYZ Paper Saving
4 5% reduction by 30/6/2011 kg
cardboard purchases by 5% Plan

Generation of general waste Waste segregation implemented Department of XYZ Waste kg of waste recycled &
5 Segregation of waste for recycling
(properties) by 30/6/2011 Management Plan disposed to landfill

Generation of waste from venues and Waste segregation implemented Department of XYZ Waste kg of waste recycled &
15 Segregation of waste for recycling
events by 30/6/2011 Management Plan disposed to landfill

Department of XYZ Water Savings


16 Use of water (properties) Reduce water consumption 5% reduction by 30/6/2011 kL
Plan

Waste segregation implemented Department of XYZ Waste kg of waste recycled &


7 Use of materials in exhibits Segregation of waste for recycling
by 30/6/2009 Management Plan disposed to landfill

Use of hazardous substances (VOCs)


23 Nil
to construct and displayed exhibits

Storage & use of chemicals for


8
cleaning (properties)

Spill from storage & use of diesel fuel


16 Nil incidents
for emergency generator (properties)
Increase % of LPG vehicles 50% of LPG vehicles by
Purchase/lease of vehicles for staff & Department of XYZ Plan for Reducing % of LPG vehicles
9 Reduce no. of large (i.e. 6- & 8-cylinder) 1/7/2011
fleet Environmental Impact of Travel % of large cars in fleet
cars 25% reduction by 30/6/2011

Name Signature Date

Assessor Alan Richardson Signature Date


Aspect Action plan, improvement program Key Performance
Aspect description Objective Target & date
No. or individual control Indicator (KPI)
Department of XYZ Plan for Reducing
10 Use of fuel for staff vehicles Decrease petrol consumption 20% reduction 30/6/2011 litres
Environmental Impact of Travel

Reduce average km air travel per Department of XYZ Plan for Reducing
12 Use of fuel for air travel 10% reduction by 30/6/2011 km/section manager
section manager Environmental Impact of Travel

Reduce average taxi travel per section Department of XYZ Plan for Reducing
13 Use of fuel for travel by taxi 5% reduction by 30/6/2011 km/section manager
manager Environmental Impact of Travel

11 Use of fuel for generators (events)

18 Use of energy by tenants

19 Use of water by tenants Target achieved

20 Generation of waste by tenants

Spill from storage & use of diesel fuel


21 Nil incidents
for generators (events)

Spill from storage of wastewater


22 Nil incidents
(events)

Name Signature Date

Assessor Alan Richardson Signature Date


Sustainability Policy Sample
Please read instructions on the next page
Download this MS Word Template from http://hht.posterous.com/
Login to: http://hht.posterous.com/
Password: hht

(INSERT AGENCY NAME) SUSTAINABILITY POLICY

Following consideration of the importance of environmental sustainability and a commitment to be a benefit to


the (Q1-INSERT COMMUNITY NAME) community and the people of NSW, (Q2-INSERT AGENCY
NAME) is committed to strive to achieve environmental and social sustainability for (Q3-BRIEFLY
DESCRIBE SCOPE OF ACTIVITIES, PRODUCT & SERVICES).

(Q4-INSERT PARAGRAPH DESCRIBING WHY THE AGENCY’S ACTIVITIES, PRODUCT &


SERVICES ARE OF ENVIRONMENTAL AND SOCIAL SIGNIFICANCE)

(Q2-INSERT ORGANISATION NAME) commits to continually improve the environmental and social
sustainability performance.

(Q5-INSERT BRIEF DESCRIPTION OF ENVIRONMENTAL APPROACH)

Example: Mahi Mahi Hotel (a large organisation with an Environmental Management System) will implement
and regularly update its Environmental Management System. OR Castilada Cableways (a small aerial cableway
organisation) will implement our environmental action plan in accordance with the requirements of the Green
Globe Company Standard).

(Q2-INSERT ORGANISATION NAME) will comply with all relevant legislation and regulations, we strive
to achieve international best practice in (NOMINATE AN AREA FOR FOCUS).

We have appointed the (Q7-INSERT YOUR NAME) as the Sustainability Coordinator, who has
responsibility for ensuring ongoing environmental performance, identification of environmental risks,
recording and monitoring of impacts and implementing environmental and social sustainability measures.

Special consideration will be given to employing and empowering the local staff and wherever efficient and
environmentally sustainable, products and services will be sourced locally.

We encourage staff to present our commitment to environmental and social sustainability and our status under
the NSW Government Sustainability Policy to our customers, suppliers, contractors, agents and wholesalers.
(Q8- INSERT HOW YOU WILL INVOLVE STAFF).

SIGNED

Alan Richardson Quasi CEO of Assessment


September 20, 2010

NOTE: This policy is a public document to be on display, a copy may be given to anyone. The organization
invites staff, landowners, guests and the community to suggest ways to further achieve best practice
environmental and social sustainability. This policy will be reviewed by the end of 2011 and subsequently each
year.

Name Signature Date

Assessor Alan Richardson Signature Date


Instructions on sustainability policy

Before writing a sustainability policy, take the time to consider responses to the following questions.
Your answers will feed directly into the Sustainability Policy template provided above.
!
1. Heritage community or arts community?

2. What is the name of your agency

3. What is your scope of activities, products and services?

4. Why is sustainability important to your agency?

5. What steps are you already taking to address sustainability and what do you have planned?

6. In your own words, what would you like to have achieved 12 months from now?

7. Who is the main point of contact in your business who is driving this?
Nominate yourself

8. How will you communicate this to staff and get them involved?

Name Signature Date

Assessor Alan Richardson Signature Date


Sustainability Scan
The three main aspects of sustainable development are social, environmental and economic. This checklist
helps you consider:
• What are the key features of your museum’s approach to sustainability in these three areas?
• How have you gone about building sustainability into your long-term plans and day-to-day operations?
• How do you monitor and assess the extent to which you are achieving your objectives and targets?

Area Description Yes No

General • Do you have a written environmental or sustainability policy setting out


approach your museum’s aims and objectives?
• Has the policy been formally adopted by the governing body? Is it
supported by senior managers and explained to staff as part of the
induction process? Is the policy regularly reviewed and updated?
• Do you measure your progress against sustainability targets?
• Do you require staff to take account of sustainability in day-to-day
decision-making?
• Are all staff trained in environmental awareness and green practices?
• Is a working group or individual responsible for making improvements
and monitoring progress?
• Do you have champions or reps to help change behaviour and
promote sustainable practices among their colleagues?
• Does your collections policy take account of sustainability? Do you
know how much you spend in money and energy on maintaining
collections?
• Do you assess the environmental and social impact of your projects at
the planning stage?
• Do you write requirements for sustainability into contracts with
consultants, designers and contractors?
• Do you set out to make sure your organisation is seen to be
sustainable?
• Can you say how well you are meeting targets?
• Do you compare your performance on sustainability with other
museums and organisations?
• Do you publicise your sustainability achievements?
• Do you explain and promote the principles of sustainability through
your displays, exhibitions and use of your collections?
Social • Do you use local or Fair Trade suppliers and contractors, eg for shop
and café supplies?
• Do you work with other community organisations and local groups?
• Do you consult and involve local people over museum work and
activities?
• Are your displays and programming accessible and inclusive?
• Do you make the museum buildings available for community uses such
as meetings and local exhibitions?

Name Signature Date

Assessor Alan Richardson Signature Date


Area Description Yes No

• Do you advertise jobs locally and encourage recruitment of local


people?
• Do you provide volunteering opportunities?
• Do you provide training, work experience and skill-sharing
opportunities?
• Do you set out to reach new users and disadvantaged groups, eg
through outreach?
• Do you aim for diversity among staff and volunteers to reflect the local
community?
Environmental • Have you carried out an environmental audit of your organisation and
its buildings?
• Have you calculated the carbon footprint resulting from day-to-day
operations?
• Do you monitor the amount of energy you use, and where?
• Have you set targets for reducing energy and water use, and reducing
waste?
• Have you reviewed or changed your standards for environmental
control or collections care with a view to saving energy or reducing
dependency on air-conditioning?
• Do you try to strike a balance between the needs of collections, staff
and visitors and the museum’s impact on the environment?
• Have you invested in plant and equipment that will reduce your
environmental impact?
• Do you use energy-efficient lamps/lighting wherever possible?
• Do you choose recycled materials where they are available?
• Do you recycle as much as you can?
• Do you encourage visitors and staff to walk, cycle or use public
transport rather than private cars?
• Do your IT systems allow your staff to work from home?
• Do you provide secure storage for bicycles?
• Are bus stops and stations clearly marked on your website and
marketing materials?
• Do you have a green purchasing policy for the products and materials
you buy in for day-to-day operations?
• Do you try to source goods locally to reduce transport carbon
emissions?
• Do you minimise the number of flights staff have to make?
• Do you check out the green credentials of consultants, contractors and
suppliers?
• Is there a green space surrounding your museum? If so, do you care
for it in a green way?
• Do you encourage biodiversity in the area surrounding the museum?

Name Signature Date

Assessor Alan Richardson Signature Date