TALLY ERP 9 NOTES AND PRACTICE BOOK

1. Write down features of Tally? OR what are features of Tally?

Ans: Tally is accounting software that is used to record day to day transactions, preparing balance sheet etc. it is
user friendly business software, which makes business account easy and faster. Managing single and multiple
groups is very important feature of tally. Tally is an application software. It down not require writing any special
program for calculating. Tally stores all information about each account in detail. It is very secured against data
tempering. It reduces the work. In manual process, after entering daily transaction user has to create trading
account, trial balance, profit & loss account, ledger, balance sheet. But in Tally, user just enters daily entry and
get balance sheet.

2. List and explain basic types of accounts

Account is divided in following three types:
∑ Personal account
∑ Real account
∑ Nominal account
1. Personal account: Any individual person or any firms or any company or a bank is considered in a personal
account.
2. Real account: Account of any physical things. The cash account or goods account are examples of real
account.
3. Nominal account: Account of any invisible things that means that things are in terms of cash. For example:
insurance account, rent account etc.

3. Explain the opening screen of the tally.

Ans. When tally is opened in Windows environment, it shows different menus.
1. The top bar contains the product message and version, system date and time.
2. Then Tally opening screen is displays main three parts as follows.
o Gateway of tally
o Functions buttons
o Calculator (command area)
I. Gateway of Tally:
To the left hand side of the screen this part shows different options.
All these options are used to create ledger, group or to see trial balance or for balance sheet.
To the right hand side of the screen, this part shows the list of all companies and at the top it shows name
of selected company.
Ctrl + M are the shortcut keys to activate gateway of Tally.
Function button:
This part of the screen shows the list of all function keys with its uses.
By selecting the buttons, user can activate that particular function like backup, change, etc.
Calculator (command area) :
This part of the screen is actual command area
In this area user can type command and execute them.
Ctrl + N are the shortcut keys to activate this area.
II. How to create a new company in Tally?
1. In tally, company means an organization whose accounts are to be maintained on computer.
2. For that, user have to declare list of all accounts used in that company and then start to enter daily
transactions.
3. Creating company means enter detail information about the company.
4. By default, tally software shows opening green with gateway of Tally, functions button and calculator.
5. Then click on the function button F3 (Alt + F3) on the button panel to display company info menu. This show
following menu:
Company info
Select company
Create company
Quit
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TALLY ERP 9 NOTES AND PRACTICE BOOK

By Aasim Mushtaq (aasim8uos@gmail.com)
This menu is used for selecting company or for creating a new company.
6. To create a new company, select create company options by clicking this option or by pressing C.
7. Then the screen display various fields to fill up information like name of company with its alias, address,
currency, financial year, income tax number and sales tax number etc.
8. At the end, it asks whether accept the data or not. If user selects Yes option then that company is created and
it can be loaded from company info menu.

III. Explain uses of the feature options (F11)?

Ans. Features is used to change the options related to the selected company only.
1. For this F11 button in button panel is a short cut.
2. Using this menu, feature of the company are changed that means enables or disables.
3. Various features are available like whether company wants invoicing or not, whether company
required multiple currencies or cheque printing or not, etc.

IV. Explain the use of configuration of company (F12)?

Ans. To configure company, click on F12 button from the button panel. It shows the following screen in
gateway of tally:
Configuration
General
Numeric symbol
Accts/inv. Info
Voucher entry
Invoice/order entry
Printing
Quit
Configuration changes may affect all the active companies.
2. Configuration has different options like general, numeric symbols, accts/inv. Info, voucher entry,
invoice, order entry, printing, etc.
3. General options are used to change information like country detail, date format or graphs in
monthly report, etc.
4. Numeric symbol option is used to change format of the numbers.
5. Accts/inv info option is used to check the default settings. In this option, if user sets allow alias for
the name then only it asks the alias otherwise it doesn’t ask any alias for the name.
6. Voucher entry set the features of the vouchers, such as cost vouchers details, bill wise details,
ledger current balance, etc.
7. Invoice/order entry sets the features of the invoices and purchase, sales order entry.
8. Printing options is used for printing Vouchers, Invoices, Financial Statements, etc.
9. Quit option is used to quit from the configuration menu and go to the previous menu.

V. What is group in Tally?

Ans.
1. In tally, all accounts entries can be grouped or sub grouped according to the need of users.
2. Group means the type of the account. Functions of each group are fixed.
3. Tally provides facility to user to create own group. Also it provides 28 predefined groups.
4. Out of these 28 groups, 15 are primary groups and 13 are sub groups.

Following is the list of groups that affects the Balance sheet.

1. Capital account: Handle investments or owner’s account. It has a subgroup.
(A) Reserves and surplus: All reserves accounts like general reserves, capital reserves etc.

2. Current assets: These assets are divided in 6 sub groups as follows

(A) Bank accounts: Holds bank transactions that means current accounts, savings accounts, etc.

TALLY ERP 9 NOTES AND PRACTICE BOOK

By Aasim Mushtaq (aasim8uos@gmail.com)
 (B) Cash in hand: All cash track in ledger.
(C) Deposits (assets): Fixed deposits, security deposits made by company.
(D) Loan and Advances (assets): If the company gives any loan or advanced to other.
(E) Stock in hand: Keep records of opening or closing stock of the material.
(F) Sundry debtors: This maintains the list of all companies or persons to whom company gives
material on credit.

3. Current Liabilities: It keeps track of outstanding liabilities or statutory liabilities.

(A) Duties and Taxes: All taxes and duties that are paid by company like Trade duties,
Excise, Local Sales Tax etc., are recorded under duties and taxes.
(B) Provisions: It maintains records of all financial arrangement for possible future
requirements.
(C) Sundry Creditors: Company purchase material or any other things on credit. Then the list
of all companies or persons is under sundry creditors to whom company purchased material.

4. Fixed Assets: Handle accounts of all assets like machinery, buildings, etc.

5. Investments: It keep records of overall investment like shares, Govt. securities, Deposits etc.

6. Loans (liability): It keeps an account of the loans taken by company and has following three
subgroup:
(A) Bank OD accounts: Keep all overdraft accounts.
(B) secured loans: Keep track of loans taken by the company securities against the fixed assets.
(C) Unsecured Loans: Unconditional loan obtained from Partners/ Directors or other parties.

7. Suspense Account: This account is used to enter the transactions whose detai9ls are ye to tbe
finalized.

8. Branch / Divisions: All the names of branches, divisions and subsidiaries of the company.

9. Miscellaneous Expenses: Under this group all expenses are entered.

Following group affect Manufacturing, Trading and Profit and loss accounts:

10. Purchase account: It is used to maintain records of all purchase account.

11. Sales account: It keeps record of all sales.

12. Direct income: This group is used for entering all direct incomes like sales of goods.

13. Indirect income: This group maintains the all incomes other than sales. That means it keeps record
of all incomes like rent received, interest received etc.

14. Direct expenses: This group is used for recording all direct expenses means the purchase of raw
material, or wages of workers.

15. Indirect expenses: This group is used to maintain the records of all expenses other than direct
expense. All salary paid, rent paid, advertisement charges are under indirect expenses.

VI. To create single and multiple groups

Ans.
1. Group is the type of account. Group decides how transactions take place in accounting.
2. Tally provides 28 predefined group. But if user wants to create any other group then use create
group option.
3. These new group is a sub group of existing group.
4. If user wants to create a new subgroup under different groups then follow the following steps:
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TALLY ERP 9 NOTES AND PRACTICE BOOK

By Aasim Mushtaq (aasim8uos@gmail.com)
 ß
From Gateway of Tally, select Account info.
ß
Then select Group option, as user wants to create group.
ß
If user wants to create single group at a time then select create option from
single group.
Now tally shows data entry screen for group as follows.

Group creation
Name
(alias)
Under:
Group behaves like a sub – ledger? No.

Name: Enter the name of a group that user want to create.

Under: Select the existing primary group name.
∑ If user wants to create subgroups under more than one parent group or under one
parent group then user must select create option from Multiple groups.
∑ Then multiple group creation screen will appear.

To create subgroup under one parent group, select that group in the option under group.
b. To create subgroups under more than one parent group, select all items in the option under group.

VII. Creating, Displaying and Altering Ledgers.

Ledger is a book that is used to store detail of each account. It is actual account heads to which transaction is
identified.
1. When user creates a company, at that time very first user creates different ledgers.
2. When user wants to create single ledger account of different group then user must select single ledger option.
3. But if user wants to create different accounts of same group then user must select multiple ledger options.
For creating ledger user follows following steps.

i. From Gateway of Tally, select Account info.

ii. Then select Ledger option, as user wants to create ledger.
iii. If user wants to create single ledger means each account of different groups then select create option of
single ledger.
iv. No Tally shows data entry screen for ledger. Now enter name of Ledger account to be created and alias
of account, opening balance and group of that account.
v. If user wants to create different accounts of the same group then user must select create option of
multiple ledgers.
vi. In this option, first Tally ask to enter name of the group. Then enter the list of all accounts of that group
with the opening balance. For example stationery a/c, salary a/c, travelling a/c all falls under the group ‘Indirect
Expenses’.
vii. If user want to create various ledger accounts under various groups then select all item in the under
group field.

1. State groups for ledgers and create the ledgers.

1. Aslam starts business with Rs. 100000/-
2. Purchase machinery for Rs. 50000/ and furniture for Rs. 10000
3. Paid amount for rent Rs. 1000/
4. Deposits Rs. 10000/- in Bank
5. Purchase of goods for Rs. 20000/ from Mr. Shamroz on credit.
6. Sold goods to Mr. Imtiaz for Rs. 10000/
7. Rs. 5000/ withdraws from bank for personal use.
8. Withdraws Rs. 1000/ for office use.
9. Received cash from Mr. Imtiaz.
10. Paid to Mr. Shamroz.
Ans. By default, cash a/c and P&L a/c are available in Tally.

TALLY ERP 9 NOTES AND PRACTICE BOOK

By Aasim Mushtaq (aasim8uos@gmail.com)
Ledger Group
Mr. Aslam a/c Capital a/c
Furniture a/c Fixed asset
Machinery a/c Fixed asset
Rent a/c Indirect expenses
Bank a/c Bank a/c
Purchase a/c Purchase a/c
Sales a/c Sales a/c
Mr. Shamroz a/c Sundry creditor
Mr. Imtiaz a/c Sundry debtor
Drawing a/c Capital a/c

State groups for ledgers & create the ledgers.

1. Mr. Shamroz starts business with Rs. 200000/- and deposited into bank Rs. 40,000.
2. Paid for office building Rs. 50000/ and furniture for Rs. 10000/-
3. Purchase raw material of Rs. 10000 on credit from Mr. Aasim.
4. Paid Wages Rs. 2000
5. Paid salary Rs. 10000
6. Return money to Mr. Aasim in settlement of Rs. 9500.
7. Sold goods to Mr. Raheel Rs. 15000/-
8. Received interest on bank amount Rs. 500.
9. Received from Mr. Raheel after discount of Rs. 500.
10. Sold old newspaper Rs. 450/-
11. Sold old furniture Rs. 4000/-

Ledger Group
Mr. Shamroz a/c Capital a/c
Bank a/c Bank a/c
Furniture a/c Fixed assets
Building a/c Fixed assets
Purchase a/c Purchase a/c
Mr. Aasim a/c Sundry creditor
Wages a/c Direct expenses
Salary a/c Indirect expenses
Discount a/c Indirect expenses
Sales a/c Sales a/c
Mr. Raheel Sundry debtor
Interest a/c Indirect expenses
Old newspapers Indirect income

AM COMPUTER CLASSES
I. Record the following transactions in the books of “M/s Albert & Brothers”.
1. Aasim starts business with Rs. 50,000.
2. He opens a SBP saving bank account and deposits Rs. 20,000.
3. Bought furniture for Rs. 5,000, machinery for Rs. 10,000.
4. Purchased goods for Rs. 14,000.
5. Sold goods for Rs.8, 000.
6. Purchased goods from AK & Company for Rs. 11,000.
7. Paid telephone rent for the year by Cheque Rs. 500
8. Bought one typewriter for Rs. 2,100 from ‘Universal Typewriter Co’. on credit.
9. Sold goods to Junaid for Rs. 12,000.
10. Sold goods to Husnain for Rs. 2000 cash.
11. Amount withdrawn from bank for personal use Rs. 1,500.
12. Received cash from Junaid Rs. 11,900 and discount allowed Rs. 100.
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TALLY ERP 9 NOTES AND PRACTICE BOOK

By Aasim Mushtaq (aasim8uos@gmail.com)
13. Paid into bank Rs. 5,800.
14. Bought 50 shares in X Y & Co. Ltd. At Rs.60 per share, brokerage paid Rs. 20.
15. Goods worth Rs. 1,000 found defective were returned to AK & Co. and balance of the amount due to them
settled by issuing a cheque in their favour.
16. Sold 20 shares of X Y & Co. Ltd. at Rs. 65 per share, brokerage paid Rs. 20.
17. Bought goods worth Rs. 2,100 from Usman and supplied them to Awais at Rs. 3,000.
18. Awais returned goods worth Rs. 100, which in turn were sent to Usman.
19. Issued a cheque for Rs. 1,000 in favour of landlord for rent for April.
20. Paid salaries to staff Rs. 1,500.
21. Received from travelling salesman Rs. 2000 for goods sold by him, travelling expenses Rs. 100.
Journal entries

1. Cash a/c ……… Dr.

To Capital a/c

2. SBP saving bank a/c ………… Dr.

To cash A/c

3. Machinery a/c ……… Dr.

Furniture a/c ……… Dr.
To cash a/c

4. Purchase a/c ……… Dr.

To cash a/c

5. Cash a/c ……… Dr.

To Sales a/c

6. Purchase a/c ……… Dr.

To AK & Co. a/c

7. Telephone rent a/c ……… Dr.

To SBP bank a/c

8. Typewriter a/c ……… Dr.

Universal Typewriter Co. a/c

9. Junaid ……… Dr.

To Sales a/c

10. Cash a/c ……… Dr.

To sales a/c

11. Drawings a/c ……… Dr.

SBP Bank a/c

12. Cash a/c ……… Dr.

Discount allowed a/c
To Junaid a/c

13. SBP bank a/c ……… Dr.

To cash a/c

14. Investment in shares A/c ……… Dr.

Brokerage a/c ……… Dr.
To Cash a/c
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TALLY ERP 9 NOTES AND PRACTICE BOOK

By Aasim Mushtaq (aasim8uos@gmail.com)
15. AK’s a/c ……… Dr.
Return Outward a/c ……… Dr.
To Bank a/c

16. Cash a/c ……… Dr.

To Investment in shares a/c
Investment in shares a/c ……… Dr.
To Profit & Loss a/c
[Selling share is not the core business so whatever profit realized will be entered in profit & loss a/c]
Brokerage a/c ……… Dr.
To cash a/c

17. Purchase a/c ……… Dr.

To Usman a/c
Awais a/c ……… Dr.
To Sales a/c

18. Return Inward A/c ……… Dr.

Awais a/c
Usman a/c ……… Dr.
To Return outward a/c

19. Rent a/c ……… Dr.

To Bank a/c

20. Salary a/c ……… Dr.

Cash a/c

21. Cash a/c ……… Dr.

Travelling expenses a/c
To sales a/c

Company Name: MAGNET COMPANY

Address: Building No. 3, Mall Road, Lahore

LEDGER NAME UNDER GROUP OPENING BALANCE

SHARE CAPITAL CAPITAL ACCOUNT 10,00,000
LOAN FROM SBP BANK SECURED LOAN 4,00,000
PROVISION FOR DEPRECIATION PROVISION 32,500
O/S RENT CURRENT LIABILITY 3,600
O/S SALARIES CURRENT LIABILITY 19,000
DEPOSIT FOR PREMISES DEPOSITS (ASSETS) 1,55,000
INVESTMENT IN SHARES INVESTMENT 18,550
FURNITURE FIXED ASSETS 15,000
COMPUTERS FIXED ASSETS 80,000
CASH IN BANK BANK ACCOUNT 1,93,000
CASH IN HAND CASH IN HAND 25,000
CLOSING STOCK STOCK IN HAND 67,000

To maintain Stock Statement

TALLY ERP 9 NOTES AND PRACTICE BOOK

By Aasim Mushtaq (aasim8uos@gmail.com)
 Group Categories Stock item Purchase Quantity Godown
price
ECONOMICS MARSHAL V.1 300 60 Mall
Road
V.2 325 80
GLOBAL C.1 450 120
C.2 500 160
MANAGEMENT HENRY BASIC 125 300 MM Alam
INTERMEDIATE 225 325
FINAL 600 350
Pak SIMPLE 75 400
ADVANCE 325 600

Goods are purchased from these parties. (VAT @12.5%)

Date Bill no. Party name Stock item Godown Qty

ST
1 MAY OM 001 BABAJI STORE V.2 Mall Road 45
TH
5 MAY OM 002 AMU STORE C.1 MM ALAM 50
TH
6 MAY OM 003 Imran STORE V.2 MM ALAM 60
TH
8 MAY OM 004 Bashir STORE BASIC Mall Road 31
TH
10 MAY OM 005 AZIM’S STORE FINAL Mall Road 90
TH
17 JUNE OM 006 AA STORE INTERMEDIATE MM ALAM 15
TH
19 JULY OM 006 Imran STORE ADVANCE MM ALAM 45
RD
23 JULY OM 007 Bashir STORE SIMPLE Mall Road 75
TH
29 AUGUST OM 008 BABAJI STORE C.2 MM ALAM 52

Goods are sold to these parties. (VAT @12.5%)

Date Bill no. Party name Stock item Godown Qty Selling
price
ST
1 MAY OM Real store V.2 Mall Road 15 650
P001
TH
5 MAY OM Hyperstar C.1 MM 40 675
P002 store ALAM
TH
6 MAY OM Omtex store V.2 MM 53 685
P003 ALAM
TH
8 MAY OM Uk store BASIC Mall Road 31 695
P004
TH
10 MAY OM Philips store FINAL Mall Road 100 902
P005
TH
17 JUNE OM Omtex store INTERMEDIATE SION 20 625
P006
TH
19 JULY OM Pk store ADVANCE SION 36 635
P006
RD
23 JULY OM Real Store SIMPLE DHARAVI 90 644
P007
TH
29 AUGUST OM Philips store C.2 SION 42 702
P008

When amount received from parties use Receipt voucher (F6)

Date Party name MODE OF PAYMENT CHEQUE NUMBER AMOUNT

TALLY ERP 9 NOTES AND PRACTICE BOOK

By Aasim Mushtaq (aasim8uos@gmail.com)
 nd
2 MAY Reliance store CASH --------------------- 70000
nd
2 MAY TATA store CASH --------------------- 25000
nd
2 MAY Omtex store CHEQUE 0229892 42000
nd
2 MAY Vishwas store CHEQUE C/B 654258 18000
nd
2 MAY Philips store CHEQUE S/B 7139852 120000
nd
2 MAY IPL store CASH --------------------- 15500
When amount paid to parties use payment voucher (F6)

Date Party name MODE OF PAYMENT CHEQUE NUMBER AMOUNT

nd
2 MAY BABAJI STORE CASH --------------------- 30000
nd
2 MAY AMU STORE CASH --------------------- 20000
nd
2 MAY IMRAN STORE CHEQUE 8459625 18000
nd
2 MAY BASHIR STORE CHEQUE 6548721 6000
nd
2 MAY AZIM’S STORE CHEQUE 9685721 22000
nd
2 MAY AA STORE CASH --------------------- 3000

Purchase and Sales Return

st
On 1 June, goods purchased from Babaji store has been returned. Details are
Stock item Godown Quantity Bill no.
V.2 Mall Road 2 OM 001
st
On 1 August, goods purchased from AA store has been returned. Details are
Bill no. Godown Quantity Stock item
Om 006 MM Alam 1 Intermediate
st
On 1 October, goods purchased from Imran store has been returned. Details are
Bill no. Godown Quantity Stock item
Om 003 MM Alam 5 V.2
st
On 1 July, goods sold to Philips Store were returned. Details are
Bill no. Godown Quantity Stock item
Om p005 Mall Road 5 Final
st
On 31 December, goods sold to Real Company were returned. Details are
Bill no. Godown Quantity Stock item
Om p007 MM Alam 2 Simple
st
On 31 January, 2011 goods sold to Pk store were returned. Details are
Bill no. Godown Quantity Stock item
Om p006 Mall Road 2 Advance

Contra Entries
st
1. On 1 September, Withdraw Rs. 50000 from Abhyudaya/ Punjab bank for business purpose.
th
2. On 30 November, With drawn Rs. 25000 from Cash in bank for business purpose.
th
3. On 28 February, Deposit Rs. 25000 in Punjab bank.

Charging Depreciation
On 31 – 3 – 2011 Charge depreciation @ 10% on furniture, 20% on computer, 12.5% on Machinery,
7.5% on Building.

TALLY ERP 9 NOTES AND PRACTICE BOOK

By Aasim Mushtaq (aasim8uos@gmail.com)
Particulars Under category Amount Mode of
(Rs.) payment
Discount Allowed A/c Indirect expenses 1800 Cash
Commission Allowed A/c Indirect expenses 300 cash
Salary A/c Indirect expenses 500 Cheque
Travelling Expenses Indirect expenses 900 Cheque
Rent A/c Indirect expenses 450 Cash
Brokerage Account Indirect expenses 1250 Cash
Printing & Stationery Indirect expenses 600 Cheque
Electricity charges Indirect expenses 1200 Cash
Miscellaneous expenses Indirect expenses 820 cash
Advertisement Indirect expenses 960 Cheque
Office expenses Indirect expenses 1020 Cheque
Interest Indirect expenses 350 Cheque
Delivery van expenses Indirect expenses 125 Cheque
Conveyance Expenses Indirect expenses 650 Cheque
Refreshment Expenses Indirect expenses 250 Cheque
Administrative expenses Indirect expenses 450 Cheque
Discount received A/c Indirect income 900 Cheque
Commission received A/c Indirect income 4500 Cheque

COMPANY NAME: MAGNET BOOK STORE PRIVATE LIMITED

ADDRESS: Sector F8, Markaz Islamabad

LEDGER NAME UNDER GROUP OPENING

BALANCE
SHARE CAPITAL CAPITAL ACCOUNT 15,00,000
LOAN FROM SBP BANK SECURED LOAN 5,00,000
PROVISION FOR PROVISION 450000
DEPRECIATION
O/S RENT CURRENT LIABILITY 6000
O/S SALARIES CURRENT LIABILITY 8000
DEPOSIT FOR PREMISES DEPOSITS (ASSETS) 2,00,000
INVESTMENT IN SHARES INVESTMENT 60,000
FURNITURE FIXED ASSETS 28,000
COMPUTERS FIXED ASSETS 50,000
CASH IN BANK BANK ACCOUNT 1,00,000
CASH IN HAND CASH IN HAND 75,000
CLOSING STOCK STOCK IN HAND 50,000
ABHYUDAYA/ PUNJAB BANK ACCOUNT 1,25,000
BANK
MACHINERY FIXED ASSET 2,00,000
10

TALLY ERP 9 NOTES AND PRACTICE BOOK

By Aasim Mushtaq (aasim8uos@gmail.com)
 BUILDING FIXED ASSET 6,00,000
Discount Allowed A/c Indirect expenses 1800 Cash
Commission Allowed A/c Indirect expenses 300 cash
Salary A/c Indirect expenses 500 Cheque
Travelling Expenses Indirect expenses 900 Cheque
Rent paid A/c Indirect expenses 450 Cash
Brokerage Account Indirect expenses 1250 Cash
Printing & Stationery Indirect expenses 600 Cheque
Electricity charges Indirect expenses 1200 Cash
Miscellaneous expenses Indirect expenses 820 cash
Advertisement Indirect expenses 960 Cheque
Office expenses Indirect expenses 1020 Cheque
Interest on loan Indirect expenses 350 Cheque
Delivery van expenses Indirect expenses 125 Cheque
Conveyance Expenses Indirect expenses 650 Cheque
Refreshment Expenses Indirect expenses 250 Cheque
Administrative expenses Indirect expenses 450 Cheque
Discount received A/c Indirect income 900 Cheque
Commission received A/c Indirect income 4500 Cheque

To maintain Stock Statement

Group Categories Stock item Purchase price Quantity Godown

SCHOOL ENGLISH BALBARATHI/ Litrature 1 80 1500 F8
YUVAK BARATHI/ Play 75 1000
MATHS ALGEBRA 65 1300
GEOMETRY 55 1200
COLLEGE ACCOUNTS BASIC 85 1100 Murree Rd.
FINAL 90 1000
MATHS ARITHMATIC 45 1400
STATISTICS 35 1350

Goods are purchased from these parties. (VAT @12.5%)

Date Bill no. Party name Stock item Godown Qty

ST
1 MAY OM 001 BABAJI STORE LITERAURE 1 F8 450
ST
1 MAY OM 002 AMU STORE PLAY F8 500
ST
1 MAY OM 003 IMRAN STORE ALGEBRA F8 600
ST
1 MAY OM 004 BASHIR STORE GEOMETRY F8 310
ST
1 MAY OM 005 AZIM’S STORE BASIC Murree Rd. 900
ST
1 MAY OM 006 AA STORE FINAL Murree Rd. 150
ST
1 MAY OM 006 IMRAN STORE ARITHMATIC Murree Rd. 450
ST
1 MAY OM 007 BASHIR STORE STATISTICS Murree Rd. 750

Goods are sold to these parties. (VAT @12.5%)

Date Bill no. Party name Stock item Godown Qty Selling price
ST
1 JUNE OM P001 REAL store LITERATURE 1 F8 150 100
ST
1 JUNE OM P002 HYPERSTAR store PLAY Murree Rd. 400 110
ST
1 JUNE OM P003 Omtex store ALGEBRA Murree Rd. 530 120
ST
1 JUNE OM P004 Vishwas store GEOMETRY F8 310 130

11

TALLY ERP 9 NOTES AND PRACTICE BOOK

By Aasim Mushtaq (aasim8uos@gmail.com)
 ST
1 JUNE OM P005 Philips store BASIC F8 1000 145
ST
1 JUNE OM P006 Omtex store FINAL Murree Rd. 200 125
ST
1 JUNE OM P006 PK store ARITHMATIC Murree Rd. 360 165
ST
1 JUNE OM P007 REAL store STATISTICS F8 900 175
Purchase and Sales Return
st
On 1 June, goods purchased from Babaji store has been returned. Details are

Stock item Godown Quantity Bill no.

LITERATURE 1 F8 2 OM 001
st
On 1 August, goods purchased from AA store has been returned. Details are
Bill no. Godown Quantity Stock item
Om 006 Murree Rd. 1 FINAL
st
On 1 October, goods purchased from IMRAN store has been returned. Details are
Bill no. Godown Quantity Stock item
Om 003 Murree Rd. 5 ARITHMATIC
st
On 1 July, goods sold to Philips Store were returned. Details are
Bill no. Godown Quantity Stock item
Om p005 F8 5 BASIC
st
On 31 December, goods sold to Real company were returned. Details are
Bill no. Godown Quantity Stock item
Om p007 Murree Rd. 2 LITERATURE 1
st
On 31 January, 2011 goods sold to Pk store were returned. Details are
Bill no. Godown Quantity Stock item
Om p006 F8 2 ARITHMATIC

Contra Entries
st
4. On 1 September, Withdraw Rs. 50000 from Punajb bank for business purpose.
th
5. On 30 November, With drawn Rs. 25000 from Cash in bank for business purpose.
th
6. On 28 February, Deposit Rs. 25000 in Punjab bank.

Charging Depreciation
On 31 – 3 – 2011 Charge depreciation @ 10% on furniture, 20% on computer, 12.5% on Machinery,
7.5% on Building

Windows Functionality Availability

ALT + F1 To close a company At all menu screens
To view detailed report At almost all report screens
To explode a line into its details At almost all screens in TALLY
To select Inventory vouchers to alter At the Inventory/ Payroll voucher creation or
alteration screen.
ALT + F2 To change the period At almost all screens in TALLY
ALT + F3 To select the company info menu At Gateway of Tally screen
To create/alter/shut a Company
ALT + F4 To select the Purchase Order At Accounting / Inventory Voucher creation and
Voucher Type alteration screens
ALT + F5 To select the Sales Order Voucher At Accounting / Inventory Voucher creation and
Type alteration screens
To view monthly and quarterly At almost all report screens in TALLY
report
ALT + F6 To select the Rejection Out Voucher At Accounting / Inventory Voucher creation and
Type alteration screens
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TALLY ERP 9 NOTES AND PRACTICE BOOK

By Aasim Mushtaq (aasim8uos@gmail.com)
 To change the Sales Order Voucher
Type
ALT + F7 To select the Stock Journal Voucher At Accounting / Inventory Voucher creation and
Type alteration screens
To accept all the Audit lists At Tally Audit Listing screen
ALT + F8 To select the Delivery Note Voucher At Accounting / Inventory Voucher creation and
Type alteration screens
To view the Columnar report At Ledger Voucher screen
ALT + F9 To select the Receipt Note Voucher At Accounting / Inventory Voucher creation and
Type alteration screens
ALT + F10 To select the Physical Stock At Accounting / Inventory Voucher creation and
Voucher Type alteration screens
ALT + F12 To filter the information based on At almost all report screens
monetary value
Ctrl + F1 To select payroll vouchers for At the Accounting/Inventory Voucher creation or
alteration alteration screen
CTRL + ALT + Advanced Configuration At Gateway of Tally
F12

Key Combination Used for Navigation

Windows Functionality Availability

PgUp Display previous voucher At voucher entry and alteration screens
during voucher entry/alter
PgDn Display next voucher At voucher entry and alteration screens
during voucher entry/alter
ENTER To accept anything you You have to use this key at most areas in TALLY
type into a field. At the receivables report - press Enter at a pending bill to get
To accept a voucher or transactions relating to this bill (e.g., original sale bill, receipts
master and payments against this bill, etc)
To get a report with
further details of an item
in a report
ESC To remove what you At almost all screens in TALLY
typed into a field
To come out of a screen
To indicate you do not
want to accept a voucher
or master
SHIFT + Collapse next level At Voucher Register screen and Trial Balance report
ENTER details
SHIFT + To explode a line into its In almost all Reports:
ENTER details At a Group/Stock Group/Cost Category/Godowns /Stock
Category - displays Sub Groups and Ledgers/Stock Items/Cost
Centres/Secondary Godowns/Secondary Stock Categories
At a Voucher - displays its entries and narration
At a Stock Item- displays its godowns and batch details
At Voucher Register screen - displays the next level details
At Trial Balance report - displays the next level details
CTRL + To alter a master while At voucher entry and alteration screens
ENTER making an entry or At all reports
viewing a report

13

TALLY ERP 9 NOTES AND PRACTICE BOOK

By Aasim Mushtaq (aasim8uos@gmail.com)
Windows Functionality Availability
F1 To select a company At all masters menu screen
F1 To select the Accounts Button At the Accounting Voucher creation and alteration
screen
F1 (ALT+F1) To select the Inventory At the Inventory/Payroll Voucher creation and
To view the detailed or alteration screen
condensed report In almost all the Reports
F2 To change the current date At almost all screens in TALLY
To select company inventory At the F11: Features screen
features
F2 To change the current date At almost all screens in TALLY
To select company inventory At the F11: Features screen
features
F4 To select the Contra voucher At Accounting / Inventory Voucher creation and
alteration screen
F5 To select the Payment voucher At Accounting / Inventory Voucher creation and
alteration screen
F6 To select the Receipt voucher At Accounting / Inventory Voucher creation and
alteration screen
F7 To select the Journal voucher At Accounting / Inventory Voucher creation and
alteration screen
F8 To select the Sales voucher At Accounting / Inventory Voucher creation and
alteration screen
F8 (CTRL+F8) To select the Credit Note At Accounting / Inventory Voucher creation and
voucher alteration screen
F9 To select the Purchase voucher At Accounting / Inventory Voucher creation and
alteration screen
F9 (CTRL+F9) To select the Debit Note voucher At Accounting / Inventory Voucher creation and
alteration screen
F10 To select the Reversing Journal At Accounting / Inventory Voucher creation and
voucher alteration screen
F10 (Ctrl + To select the Memorandum At Accounting / Inventory / Payroll Voucher creation
F10) voucher and alteration screen
F11 To select the Functions and At almost all screens in TALLY
Features screen
F12 To select the Configure screen At almost all screens in TALLY

Special Key Combination

Windows Functionality Availability

ALT + 2 To Duplicate a voucher At List of Vouchers – creates a voucher similar to the
one where you positioned the cursor and used this key
combination
ALT + A To Add a voucher At List of Vouchers – adds a voucher after the one
To Alter the column in columnar where you positioned the cursor and used this key
report combination.
Alters the column in all the reports which can be

14

TALLY ERP 9 NOTES AND PRACTICE BOOK

By Aasim Mushtaq (aasim8uos@gmail.com)
 viewed in columnar format
ALT + C To create a master at a voucher At voucher entry and alteration screens, at a field
screen (if it has not been already where you have to select a master from a list. If the
assigned a different function, as in necessary account has not been created already, use
reports like Balance Sheet, where this key combination to create the master without
it adds a new column to the quitting from the voucher screen.
report) At all voucher entry screens in the Amount field
To access Auto Value Calculator
in the amount field during voucher
entry
ALT + D To delete a voucher At Voucher and Master (Single) alteration screens.
To delete a master Masters can be deleted subject to conditions, as
To delete a column in any explained in the manual.
columnar report All the reports screen which can be viewed in columnar
(if it has not been already format
assigned a different function, as
explained above)
ALT + E To export the report in ASCII, At all reports screens in TALLY
Excel, HTML OR XML format
ALT + I To insert a voucher At List of Vouchers – inserts a voucher before the one
To toggle between Item and where you positioned the cursor and used this key
Accounting invoice combination.
At creation of sales and purchase invoice
ALT + L To select the Language At almost all screens in TALLY
Configuration
ALT + K To select the Keyboard At almost all screens in TALLY
Configuration
ALT + O To upload the report at your At all reports screens in TALLY
website
ALT + G To select language for Tally At almost all screens of TALLY
Interface
ALT + M To Email the report At all reports screens in TALLY
ALT + N To view the report in automatic At all the reports where columns can be added
columns
ALT + P To print the report At all reports screens in TALLY
ALT + R To remove a line in a report At all reports screens in TALLY
ALT + S To bring back a line you removed At all reports screens in TALLY
using ALT + R
ALT + U To retrieve the last line which is At all reports screens in Tally
deleted using Alt + R
ALT+ V From Invoice screen to bring At Invoice screen > Quantity Field > Press Alt + V to
Stock Journal screen select the Stock Journal.
ALT + X To cancel a voucher in Day At all voucher screens in TALLY
Book/List of Vouchers
ALT + R To Register Tally At almost all screens in TALLY.
CTRL + A To accept a form – wherever you At almost all screens in TALLY, except where a specific
use this key combination, that detail has to be given before accepting
screen or report gets accepted as
it is
CTRL + B To select the Budget At Groups/Ledgers/Cost Centres/
Budgets/Scenarios/Voucher Types/ Currencies
(Accounts Info) creation and alteration screen
CTRL + To check the Company Statutory At all the menu screens
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TALLY ERP 9 NOTES AND PRACTICE BOOK

By Aasim Mushtaq (aasim8uos@gmail.com)
ALT + B details
CTRL + C To select the Cost Centre At Groups/Ledgers/Cost Centres/
To select the Cost Category Budgets/Scenarios/Voucher Types/ Currencies
(Accounts Info) creation and alteration screen
At Stock Groups/ Stock Categories/ Stock Items/
Reorder Levels/ Godowns/ Voucher Types / Units of
Measure ( Inventory Info) creation/alteration screen
CTRL+ E To select the Currencies At Groups/Ledgers/Cost Centres/
Budgets/Scenarios/Voucher Types/ Currencies
(Accounts Info) creation and alteration screen
CTRL + G To select the Group At Groups/Ledgers/Cost Centres/
Budgets/Scenarios/Voucher Types/ Currencies
(Accounts Info) creation and alteration screen
CTRL + H To view the Support Centre At Almost all screens in Tally
CTRL + I To select the Stock Items At Stock Group/ Stock Categories/ Stock Items/
Reorder Levels/ Godowns/ Voucher Types / Units of
Measure ( Inventory Info) creation/alteration screen
Ctrl + Alt + To import statutory masters At all menu screens
I
CTRL + K To Login as Remote Tally.NET At Almost all screens in Tally
User
CTRL + L To select the Ledger At Groups/Ledgers/Cost Centres/
To mark a Voucher as Optional Budgets/Scenarios/Voucher Types/ Currencies
(Accounts Info) creation and alteration screen
At the creation and alteration of Vouchers
CTRL + O To select the Godowns At Stock Group/ Stock Categories/ Stock Items/
Reorder Levels/ Godowns/ Voucher Types / Units of
Measure ( Inventory Info) creation/alteration screen
CTRL + Q To abandon a form – wherever At almost all screens in TALLY.
you use this key combination, it
quits that screen without making
any changes to it.
CTRL + R To repeat narration in the same At creation/alteration of voucher screen
voucher type
CTRL + Rewrite data for a Company From Gateway of Tally screen
Alt + R
CTRL + S Allows you to alter Stock Item At Stock Voucher Report and Godown Voucher Report
master
CTRL + U To select the Units At Stock Groups/ Stock Categories/ Stock Items/
Reorder Levels/ Godowns/ Voucher Types / Units of
Measure ( Inventory Info) creation/alteration screen
CTRL + V To select the Voucher Types At Groups/Ledgers/Cost Centres/
To toggle between Invoice and Budgets/Scenarios/Voucher Types/ Currencies
Voucher (Accounts Info) creation and alteration screen
At creation of Sales/Purchase Voucher screen

16

TALLY ERP 9 NOTES AND PRACTICE BOOK

By Aasim Mushtaq (aasim8uos@gmail.com)