RailTel’s Cross Functional Training Program

Abhivyakti
Where we learn to unlearn!

Challenges & Issues

in Project Implementation

Arun Singh Rawat

What we want!

Business in Hand.

Proper Project Planning.

Timely completion of Project.

Timely Delivery of Business.

Revenue from the Project.

Resources for future.
 Implementation Processes!

Requirement Designing of Sanctioning of Tendering Tender Award of Readiness of Inspection of Delivery of Site
Execution
Assessment Specs Work process Finalization order material material material Readiness

If processes are defined than

what are the issues?
 Implementation Process timeline!
1 month- 9 month
3 month- 11 months
1 week - 3 months

2 Month - 6 months

1 Mo - 3 mo
1 Mo - 3 mo
1 Mo - 3 mo
1 Mo - 6 mo

Requirement Designing of Sanctioning of Tendering Tender Award of Readiness of Inspection of Delivery of Site
Execution
Assessment Specs Work process Finalization order Material material material Readiness

10 month- 3 Years
Time!

Requirement Assessment(Change in requirement)

Selection of Technology(Change of technology)

Finalization of Specs

Sanctioning of Work(Variation of work)

Tender Process(Finalization of clauses+Implementation of GoI directives)

Tender Opening

Tender Finalization (Questionnaire from Vigilance/CVC)

Order Award (Acceptance by contractor : change of USD/Euro etc)

Equipment Readiness (Its all about their manufacturing capacity and other
issues)

Inspection of equipment

Equipment Delivery (Transportation and other tax/duties formalities)

Site Readiness (availability and condition of fiber, power & space issues etc)

I&C of equipment

Variation in Work (non-awareness of terms and condition)
Time Assessment!
Issues!

Unrealistic Estimated Cost

Incomplete items in Sanctioned Work

Technology Selection

Equipment Features

Equipment Capacity

Delay in tender Vetting

Delay by prospective bidders

Delay in tender Finalization

Delay in award of work

Readiness of material

Inspection of Material

Finalization of Sites

Site readiness(Power Plant, Space, Fiber Availability)

Non-performance of contractor

Non-awareness about contract during execution

And its not about Single Project!

Implementation Wheel!

Contractor
Purchaser (Lead
(CO/Region) bidder/OEM)

User
(Regions)
Role of CO!

Planner

Resource Allocator

Co-ordinator

Mediator (Contractor-Regions/Field)
Planning & Forecasting!

Features as Power
per Market Space I&C Accessories
Capacity demands

Avoid frequent Include all Technology Selection

procurement supply & Services
Cross department
sharing
Tender Preparation & Finalization!

Understanding of terms and condition of tenders

Pick Sample Tender Document

Modify general clauses, if required

Remember from past tenders, clauses/terms/condition which need modification

Necessary changes in chapters of tender document as per project in hand

Realistic formation of eligibility criteria(atleast 3-4 bidders must qualify)

Awareness about directives of Government of India(PMA, Security etc)

Preparation of Deviation Statement (i.e. existing v/s modified)

Readiness of Samples Tender Notices, Tender opening processes

Preparation of Briefing Note/Comparative Statement

For assistance of TC, verification of credentials, formats for eligibility qualification
etc.
Project Execution in the fields!

Selection of Coordinator at RO for particular project

Accountability of Site incharge

Awareness of site incharge about equipment to be deployed

Awareness of site incharge about terms and condition of the contract

Readiness of site (Site, fiber, Power, AC, Earthing, Miscellaneous items etc)

Cooperative behaviour of site incharge

Ready to Learn attitude of RailTel officials

Problem solver not problem creator

Flexible and decision maker at difficult situations
Accountability!

OEM Contractor Project Controlling Officer(CO)

Purchaser(CO) Site Incharge Regional Office(RO)
Regional Coordinator
Contractor Project Manager
Finance Official Lead Bidder
Inspecting Official Project Coordinator(CO)
Trust!

OEM Contractor Project Controlling Officer(CO)

Purchaser(CO) Site Incharge Regional Office(RO)
Regional Coordinator
Contractor Project Manager
Finance Official Lead Bidder
Inspecting Official Project Coordinator(CO)
Concerns…

Searching for Fixing of Right Person for Right Work

right person Accountability

Dependency in single person Knowledge transfer

Concerns…

Imagine
Only INR 100=1 Silk Chocolate=5-7Km Auto fair
can be the reason of delay of multi crores project
Concerns… We have complaints,
We have ideas,
We know the past mistakes,
But Still don’t want to change things!

Future proof technology

Existing processes.
Existing clauses.
Existing terms & condition.
Existing working.
Existing Implementation Processes
Time for change
& Acceptability!

Correct past mistakes

Improvement in processes.
Modification in clauses.
Simplification of terms & condition.
Change in working style.
Out of the box solutions.
THANKS
Arun Singh Rawat