Name: Esther de Luna

Daily Activity Report

Covered Date: September 2017
Time

Date Activity

start end
1-Sep Holiday

0:00 2-Sep OB- Billing at Trece Site / (25 units approved)

0:00 4-Sep OB- Billing at Kawit Site (Park Infina) / (11 units approved)

0:00 5-Sep OB- Billing at Kawit Site (Park Infina) / (24 units approved)

0:00 6-Sep OB- Billing at Molino Site (Bellazona and Castille) / 5 units approved

8:30 10:00 1:30 7-Sep Preparing of J.O. Attachment to Billings from Molino site
To 20th floor, getting J.O. copies
10:00 10:15 0:15 Morning Break
10:15 12:00 1:45 Preparing of Transmittal (RTS) then forward to Gen Ad
Discussion of billing concerns with mam charm
Transmittal of Billing from Molino Site
12:00 13:00 1:00 Lunch Break
13:00 16:00 3:00 Discussion of billing concerns with mam charm
16:00 16:30 0:30 Afternoon Break
16:30 19:00 2:30 Meeting with Sir Oscar and Audit Team (Orientation to Audit Dept.)

8:30 8:40 0:10 8-Sep Sorting of Validated Contractor's Billing per project / coordinator
8:40 8:50 0:10 Transmitted Budget Summary to Finance / Treasury Dept. (9/4 - 9/6) billing
8:50 12:00 3:10 Preparation of Report for Validated Billings
Counting of Validated Billing and refiling of duplicate copies
Follow-up of Park Infina Billing 2/11 & 2/8 to accounting
12:00 13:00 1:00 Lunch Break
13:00 17:00 4:00 Checking of Retention documents and attachment of accounting ledger
17:00 17:15 0:15 Afternoon Break
17:15 19:00 1:45 Checking of Retention documents and attachment of accounting ledger

11-Sep
8:30 9:30 1:00 Checking of Retention documents for transmittal
9:30 10:00 0:30 Discussion with Sir Oscar (Billing Memo / Retention concerns)
10:00 10:15 0:15 Morning Break
10:15 10:30 0:15 Preparing of Transmittal (RTS) already billed then forward to Gen Ad
10:30 12:00 1:30 Checking of Retention documents for transmittal
12:00 13:00 1:00 Lunch Break
13:00 16:30 3:30 Checking of Retention documents for transmittal
Retention Attachments and photocopy of documents
16:30 16:45 0:15 Afternoon Break
16:45 19:00 2:15 Checking of Retention documents for transmittal

12-Sep
8:30 8:40 0:10 Preparing of working area / Follow-up concerns with mam charm
8:40 9:10 0:30 Update of Activity Report
9:10 9:25 0:15 To Gen Ad, forwarding of service vehicle request for next day distribution of voucher
To accounting, forwarding of billing with NTP concern for voucher
9:25 9:35 0:10 Photocopy of correct NTP then forward to accounting
9:35 9:50 0:15 To 20th floor, returning of receiving logbook to purchasing
9:50 10:00 0:10 Update of Activity Report
10:00 10:15 0:15 Morning Break
10:15 11:00 0:45 Update of Activity Report
Follow-up concerns with Engr. Cris for Retention Attachments of Bellazona Proj.
11:00 12:00 1:00 Checking of Retention and Accounting Ledger Attachment
12:00 13:00 1:00 Lunch Break
13:00 14:00 1:00 Retention Attachment - Accounting Ledger
14:00 Half day due to Tropical Depression Maring

13-Sep
8:30 8:45 0:15 Checking of e-mail and discussion of reply (referring to WAR and Appsuite)
9:00 9:09 0:09 Discussion with Sir Oscar (E-mail concerns of Mam Sonia)
9:09 9:16 0:07 Filing of OB and Leave of Mam Charm (for distribution of Vouchers to site)
9:16 9:30 0:14 Forwarding of Retention checked by Mam Charm to Sir Oscar
Checking of WAR status and Update of Activity Report
9:30 12:00 2:30 Retention Checking and Attachment of Accounting Ledger
12:00 13:00 1:00 Lunch Break
13:00 17:55 4:55 Retention Checking and Attachment of Accounting Ledger
17:55 18:05 0:10 Update of Activity Report
18:05 19:00 0:55 Retention Attachment - Accounting Ledger

14-Sep
8:30 10:45 2:15 Meeting with Sir Oscar about Retention concerns
10:45 11:30 0:45 Billing concerns / retention checking / morning break while work
11:30 12:00 0:30 Retention checking
12:00 13:00 1:00 Lunch Break
13:00 15:45 2:45 Retention checking
15:45 16:00 0:15 Afternoon Break
16:00 18:30 2:30 Retention checking
18:30 18:45 0:15 Update of Activity Report
18:45 19:00 0:15 Retention checking

15-Sep
8:30 8:40 0:10 Preparing of working area (retention checking)
8:40 8:50 0:10 Discussion with Sir Oscar about retention billing concerns
8:50 10:00 1:10 Retention checking
10:00 10:15 0:15 Morning Break
10:15 12:00 1:45 Retention checking
12:00 13:00 1:00 Lunch Break
13:00 15:45 2:45 Retention checking
15:45 16:00 0:15 Afternoon Break
16:00 19:00 3:00 Retention checking

18-Sep OB- Billing at Kawit Site (Parksville) / (9 units approved) (RTS - 3)

19-Sep OB- Billing at Kawit Site (Park Infina) / (11 units approved) (RTS - 1)
OB- Billing at Kawit Site (Monte Royale) / (15 units approved) (RTS - 8)

20-Sep OB- Billing at Molino Site (Vallejo - 4 units) (Lakeside - 7 units)

(Lotus Grand - 1 unit) (Castille - 5 units)

21-Sep
8:30 8:45 0:15 Follow-up billing concerns
8:45 10:00 1:15 Preparing of Audit Report
10:00 10:15 0:15 Morning Break
10:00 12:00 2:00 Continuation of Audit Report / Retention Checking
12:00 13:00 1:00 Lunch Break
13:00 15:45 2:45 Retention checking
15:45 16:00 0:15 Afternoon Break
16:00 17:20 1:20 Retention checking
17:20 17:50 0:30 Update of Activity Report / Checking of Validated Units
17:50 19:00 1:10 Retention checking

22-Sep
8:30 8:45 0:15 Cheking of retentions, Billing budget for signature, service vehicle request
8:45 8:55 0:10 Completion of Audit Report, transmittal of retentions for checking
8:55 9:05 0:10 Discussion of Billing Budget concerns and transmittal to Finance & Treasury
9:05 9:30 0:25 Discussion of Audit Report
9:30 10:00 0:30 Encoding of Concerned S.E. per project for audit report
10:00 10:15 0:15 Morning Break
10:15 12:00 1:45 Encoding of Concerned S.E. per project for audit report
12:00 13:00 1:00 Afternoon Break
13:00 13:20 0:20 Encoding of Concerned S.E. per project for audit report
13:20 13:30 0:10 Update of Activity report
13:30 14:45 1:15 Retention checking
14:45 15:00 0:15 To 20th flr. @ construction department for document verification
15:00 15:45 0:45 Retention checking
15:45 16:00 0:15 Afternoon Break
16:00 16:15 0:15 Retention checking
16:15 16:45 0:30 To 20th flr. @ construction department
16:45 18:45 2:00 Retention checking / Follow-up billing concerns with accounting
18:45 19:00 0:15 Preparation of Billings which need picture, CHIA and signatures for site

25-Sep OB - Trece, Kawit & Molino Site for Retention Pictures / Signatures
(PMO/Move-in Head) for Retention Attachments

26-Sep
8:30 10:00 1:30 Retention checking
10:00 10:15 0:15 Morning Break
10:15 12:00 1:45 Retention checking
12:00 13:00 1:00 Lunch Break
13:00 15:45 2:45 Retention checking
15:45 16:00 0:15 Afternoon Break
16:00 19:00 3:00 Retention checking

27-Sep
8:30 10:00 1:30 Retention checking
10:00 10:15 0:15 Morning Break
10:15 12:00 1:45 Retention checking
12:00 13:00 1:00 Lunch Break
13:00 15:45 2:45 Retention checking
15:45 16:00 0:15 Afternoon Break
16:00 18:15 2:15 Retention checking
18:15 18:35 0:20 Update of Activity Report / Filing of OB
18:35 19:00 0:25 Reading of Construction Policies

28-Sep
8:30 10:00 1:30 Retention checking
10:00 10:15 0:15 Morning Break
10:15 10:50 0:35 Retention checking / Update of Activity Report
10:50 11:10 0:20 Reading of Construction Policies
11:10 12:00 0:50 Discussion / Follow-up concerns with Mam Charm
12:00 13:00 1:00 Lunch Break
13:00 15:45 2:45 Retention checking
15:45 16:00 0:15 Afternoon Break
16:00 18:15 2:15 Retention checking
18:15 18:35 0:20 Update of Activity Report
18:35 19:00 0:25 Retention Checking

29-Sep
8:30 10:00 1:30 Retention checking
10:00 10:15 0:15 Morning Break
10:15 12:00 1:45 Retention checking / Update of Activity Report
12:00 13:00 1:00 Lunch Break
13:00 15:45 2:45 Retention checking
15:45 16:00 0:15 Afternoon Break
16:00 17:30 1:30 Retention checking
17:30 19:00 1:30 Preparation of Retention Checklist

30-Sep OB- Billing at Trece Site (El Catalonia) / ( 30 units approved) (RTS - 1) (LB - 28)
 Preparation
of Billing Planning/ Other
Contractors' Retention Policy TOTAL No.
contractors validation Seminars and Activitie
Billing Billings Review of Hrs
billing audit report Trainings s
budget

9.00 9.00

9.00 9.00

9.00 9.00

9.00 9.00

1.30 1:30

0.30 1.00 1:30

2.30 1.00 3:30

2.30 2:30
9:00

0.10 0:10
0.10 0:10
3.00 0.10 3:10

4.00 4:00

1.30 1:30
9:00

1.00 1:00
0.30 0:30

0.15 0:15
1.30 1:30
3.30 3:30

2.15 2:15
9:00

0.10 0:10
0.30 0:30
0.15 0:15

0.10 0:10
0.15 0:15
0.10 0:10

0.30 0:30

1.30 1:30

1.00 1:00
4.30
4:30

0.15 0:15
0.10 0:10
0.05 0:05
0.05 0.15 0:20

2.40 2:40

4.20 4:20
0.10 0:10
1.00 1:00
9:00

2.15 2:15
0.20 0.10 0:30
0.45 0:45

2.00 2:00

2.30 2:30
0.15 0:15
0.45 0:45
9:00

0.40 0:40
0.10 0:10
1.40 1:40

1.40 1:40

3.00 3:00
 2.30 2:30
9:00

9.00 9.00

9.00 9.00

9.00
9.00

0.15 0:15
1.15 1:15

2.00 2:00

2.45 2:45

1.30 1:30
0.15 0:15
1.00 1:00
9:00

0.15 0:15
0.10 0:10
0.10 0:10
0.25 0:25
0.30 0:30

1.45 1:45

0.20 0:20
0.10 0:10
1.15 1:15
0.15 0:15
0.45 0:45

0.15 0:15
0.30 0:30
2.00 2:00
0.15 0:15
9:00

9.00 9.00

1.30 1:30
 1.45 1:45

2.45 2:45

3.00 3:00
9:00

1.30 1:30

1.45 1:45

2.45 2:45

2.15 2:15
0.20 0:20
0.25 0:25
9:00

1.30 1:30

0.20 0.15 0:35

0.20 0:20
0.50 0:50

2.45 2:45

2.15 2:15
0.20 0:20
0.25 0:25
9:00

1.30 1:30

1.45 1:45

2.45 2:45

1.30 1:30
1.30 1:30
9:00

9.00 9.00
Internal Audit Department
Accomplishments and Attendance - ESTHER R. DE LUNA
Covered Date: 09/02/2017 - 09/30/2017

Preparation of Billing
Contractors' Retention Audit Project:
Activities contractors validation audit Policy Review
Billing Billings JD
billing budget report

Site Inspection (Kawit) 36.00

Site Inspection (Trece) 18.00
Site inspection (Molino) 18.00
Site Inspection (Pampanga)
Encoding of Billings
Preparing JO attachments and transmittal 2.30

Listing of Unit Validated per Technical

Auditor
-Trece site ( 84 validated)
-Molino site ( 22 validated)

-Kawit site ( Pv :12, PI:47, Monte: 23 Validated )

Summary of returned and approved

5.00
billing

Retention billing checking and preparing

86.10
attachments, ledger and transmittal

Summary of billing validation(per site

3.30
engineer, contractor, and project)
Checking of LCAF - Pampanga Site
Report on validation of contractors' billing 2.30

Policy Review (Retention) 0.30

Policy Review (other construction
1.30
policies)
Preaparation of Audit Program
Audit Project (Gather dta)
Policy Review (NTP Process)
Meeting
Strategic planning
Other Activities

72.00 86.10 2.30 10.60 1.60

Equivalent in days 8.00 10.31 0.28 1.22 0.22

*Other activities include the following: Number of Days

Period Covered
Organizing of papers and computer filles WD Present Overtime

Review of house and specifications of all house units September 1-30, 2017 22 22 2
Preparing and summarizing daily activity report
Routing of memo
Early out due to typhoon
Seminars/ Trainings
Preparing Reimbursement
 Planning/
Risk Policy Seminars Other
Total Hrs.
Identification Comments and Activities
Trainings
 8.30

10.30

8.30 10.30 191.20

0.94 1.17 21.24

s Frequency
Absent Tardy

0
Name: Esther de Luna
Daily Activity Report
Covered Date: October 2017
Time

Date Activity

start end

2-Oct OB- Billing at Kawit Site (Parksville-3 units approved)

3-Oct OB- Billing at Kawit Site (Park Infina - 18 units approved) (RTS - 3) (LB - 3)
OB- Billing at Kawit Site (Monte Royale - 15 units approved) (RTS - 7)

4-Oct
8:30 10:00 1:30 Checking of Billing with RTS (already billed) / to 20th floor for backlog billing
10:00 10:15 0:15 Morning Break
10:15 11:00 0:45 Follow-up billing concerns
11:00 12:00 1:00 To 20th floor for J.O. copies for billing attachment
12:00 13:00 1:00 Lunch Break
13:00 14:00 1:00 Preparation of Retention Checklist
14:00 14:30 0:30 Follow-up of backlog assessment
14:30 15:45 1:15 Follow-up retention / billing concerns
15:45 16:00 0:15 Afternoon Break
16:00 16:30 0:30 To 20th floor for meeting with the President, Mam Sonia, Mam Rosalie etc.
16:30 17:00 0:30 Preparation of Reimbursements
17:00 18:00 1:00 Follow-up billing concerns / with Ma'am Jelyn for Ma'am Marie's house
18:00 19:00 1:00 Encoding of Molino billings

5-Oct
8:30 10:00 1:30 Encoding/Transmittal of Billings for Molino Site / Discussion with Sir Oscar (phone)
10:00 10:15 0:15 Morning Break
10:15 12:00 1:45 Follow-up billing concerns/ Filing of billing duplicate copies
12:00 13:00 1:00 Lunch Break
13:00 13:30 0:30 Discussion / Follow-up concerns with Mam Charm / Follow-up billing concern
13:30 14:00 0:30 Update of Activity Report
14:00 15:20 1:20 Filing of Retention duplicate copies
15:20 15:45 0:25 Update of Activity Report
15:45 16:00 0:15 Afternoon Break
16:00 16:30 0:30 Preparation of Summary of Returned Billings
16:30 18:00 1:30 Reading of MDC QC Standards
18:00 19:00 1:00 Reading of Construction Policy

6-Oct
8:30 10:00 1:30 Billing concerns, transmittal, (to 20th) for J.O. copy
10:00 10:15 0:15 Morning Break
10:15 12:00 1:45 Preparation of Summary of Returned Billings / Filing of documents
12:00 13:00 1:00 Lunch Break
13:00 15:45 2:45 Follow-up billing concerns / Preparation of report
15:45 16:00 0:15 Afternoon Break
16:00 18:00 2:00 Reading of Specifications / Activity Schedule / Discussion of Billing Concerns
18:00 19:00 1:00 Reading of Construction Policy
 9-Oct
8:30 9:00 0:30 Billing concerns / Preparation of Report
9:00 9:30 0:30 Meeting with Sir Oscar
9:30 10:00 0:30 Preparation of Summary of Returned Billings / Filing of documents
10:00 10:15 0:15 Morning Break
10:15 12:00 1:45 Follow-up / e-mail concerns / meeting with Sir Oscar
12:00 13:00 1:00 Lunch Break
13:00 15:45 2:45 Familiarization with House Unit Specifications / Update of Activity Report
15:45 16:00 0:15 Afternoon Break
16:00 19:00 3:00 Review of House Model Specifications / Reading of Memo (JO Process for Repair)

10-Oct
8:30 10:00 1:30 Review of Construction Policies for Strategic Planning
10:00 10:15 0:15 Morning Break
10:15 12:00 1:45 Preparation of Report for Strategic Planning
12:00 13:00 1:00 Lunch Break
13:00 15:45 2:45 Preparation of Report for Strategic Planning
15:45 16:00 0:15 Afternoon Break
16:00 19:00 3:00 Preparation of Report for Strategic Planning

11-Oct
8:30 10:00 1:30 Review of Construction Policies for Strategic Planning
10:00 10:15 0:15 Morning Break
10:15 12:00 1:45 Preparation of Report for Strategic Planning
12:00 13:00 1:00 Lunch Break
13:00 15:45 2:45 Preparation of Report for Strategic Planning
15:45 16:00 0:15 Afternoon Break
16:00 19:00 3:00 Preparation of Report for Strategic Planning

12-Oct
8:30 10:00 1:30 Preparation of Report for Strategic Planning
10:00 10:15 0:15 Morning Break
10:15 12:00 1:45 Preparation of Report for Strategic Planning
12:00 13:00 1:00 Lunch Break
13:00 15:45 2:45 Preparation of Report for Strategic Planning
15:45 16:00 0:15 Afternoon Break
16:00 19:00 3:00 Preparation of Report for Strategic Planning

13-Oct OB- Strategic Planning of Audit Department at Tagaytay

10/16/17
OB- Billing at Kawit Site (Parksville - 14 units approved) (RTS - 3)
10/17/17 OB- Billing at Kawit Site (Park Infina - 26 units approved) (RTS - 1)
OB- Billing at Kawit Site (Monte Royale - 15 units approved)
18-Oct OB- Billing at Molino (Bellazona-3 units approved) (Vallejo-1 unit approved)

19-Oct
8:30 10:00 1:30 Preparation of Billing Inspection Report / Billing Concerns Follow-up
10:00 10:15 0:15 Morning Break
10:15 12:00 1:45 Preparation of Summary for Billing Audit Report
12:00 13:00 1:00 Lunch Break
13:00 15:45 2:45 Preparation of Summary for Billing Audit Report / Follow-up Billing Concerns
15:45 16:00 0:15 Afternoon Break
16:00 19:00 3:00 Preparation of Audit Report Summary

20-Oct
8:30 10:00 1:30 Preparation of Audit Report
10:00 10:15 0:15 Morning Break
10:15 12:00 1:45 Preparation of Audit Report
12:00 13:00 1:00 Lunch Break
13:00 14:00 1:00 For checking of Audit Report c/o Sir Oscar
14:00 14:30 0:30 Update of Activity Report
14:30 15:45 1:15 Preparation of Finalized Audit Report
15:45 16:00 0:15 Afternoon Break
16:00 19:00 3:00 Familiarization with House Unit Specifications

23-Oct
8:30 10:00 1:30 Preparation of Audit Program
10:00 10:15 0:15 Morning Break
10:15 12:00 1:45 Preparation of Audit Program
12:00 13:00 1:00 Lunch Break
13:00 15:45 2:45 Preparation of Audit Program
15:45 16:00 0:15 Afternoon Break
16:00 19:00 3:00 Preparation of Audit Program

24-Oct
8:30 10:00 1:30 Preparation of Audit Program
10:00 10:15 0:15 Morning Break
10:15 12:00 1:45 Preparation of Audit Program
12:00 13:00 1:00 Lunch Break
13:00 15:45 2:45 Preparation of Audit Program
15:45 16:00 0:15 Afternoon Break
16:00 19:00 3:00 Preparation of Audit Program

25-Oct
8:30 10:00 1:30 Preparation of Audit Program
10:00 10:15 0:15 Morning Break
10:15 12:00 1:45 Preparation of Audit Program
12:00 13:00 1:00 Lunch Break
13:00 14:00 1:00 For checking of Audit Report c/o Sir Oscar
14:00 14:30 0:30 Update of Activity Report
14:30 15:45 1:15 Preparation of Audit Program
15:45 16:00 0:15 Afternoon Break
16:00 19:00 3:00 Familiarization with House Unit Specifications

26-Oct
8:30 10:00 1:30 Preparation of Audit Program
10:00 10:15 0:15 Morning Break
10:15 11:30 1:15 Meeting with Construction Department
11:30 12:00 0:30 Preparation of Audit Program
12:00 13:00 1:00 Lunch Break
13:00 15:45 2:45 Preparation of Audit Program
15:45 16:00 0:15 Afternoon Break
16:00 19:00 3:00 Preparation of Audit Program

27-Oct OB- Site Inspection at Pampanga Site

28-Oct OB- Billing at Trece (7 units approved) (RTS - 7)

 OB- Billing at Kawit Site (Parksville - 34 units approved) (RTS - 1)
30-Oct
OB- Billing at Kawit Site (Park Infina - 22 units approved)
Policy Other Admin TOTAL No.
Meetings Others
Review Activities of Hrs

9.00
9.00

1:30

0:45
1:00

1:00
0:30
1:15

0:30
0:30
1:00
1:00
9:00

1:30

1:45

0:30
0:30
1:20
0:25

0:30
1:30
1:00
9:00

1:30

1:45

2:45

2:00
1:00
9:00

0:30
0:30
0:30

1:45

2:45

3:00
9:00

1:30

1:45

2:45

3:00
9:00

1:30

1:45

2:45

3:00
9:00

1:30

1:45

2:45

3:00
9:00

9.00

9.00
9.00
9.00

1:30

1:45
2:45

3:00
9:00

1:30
1:45

1:00
0:30
1:15

3:00
9:00

1:30

1:45

2:45

3:00
9:00

1:30

1:45

2:45

3:00
9:00

1:30

1:45

1:00
0:30
1:15

3:00
9:00

1:30

1:15
0:30

2:45

3:00
9:00

9.00

9.00
9.00
Internal Audit Department
Accomplishments and Attendance - ESTHER R. DE LUNA
Covered Date: 10/01/2017 - 10/31/2017

Planning/
Preparation of Billing
Contractors' Retention Audit Project: Risk Policy Seminars
Activities contractors validation audit Policy Review
Billing Billings JD Identification Comments and
billing budget report
Trainings

Site Inspection (Kawit) 45.00

Site Inspection (Trece) 9.00
Site inspection (Molino) 9.00
Site Inspection (Pampanga) 9.00
Encoding of Billings
Preparing JO attachments and transmittal
Listing of Unit Validated per Technical
Auditor
-Trece site ( 14 validated)
-Molino site ( 4 validated)

-Kawit site ( Pv :55, PI:73, Monte: 37 Validated )

Summary of returned and approved

billing

Retention billing checking and preparing

attachments, ledger and transmittal

Summary of billing validation(per site

engineer, contractor, and project)
Checking of LCAF - Pampanga Site
Report on validation of contractors' billing
Policy Review (Retention)
Policy Review (other construction
policies)
Preaparation of Audit Program
Audit Project (Gather dta)
Policy Review (NTP Process)
Meeting
Strategic planning 9.00
Other Activities

72.00
Equivalent in days 8.00

*Other activities include the following: Number of Days Frequency

Period Covered
Organizing of papers and computer filles WD Present Overtime Absent Tardy

Review of house and specifications of all house units October 1-31, 2017 22 22 1 0
Preparing and summarizing daily activity report
Routing of memo
Early out due to typhoon
Seminars/ Trainings
Preparing Reimbursement
 Other
Total Hrs.
Activities
Name: Esther de Luna
Daily Activity Report
Covered Date: November 2017
Time

Date Activity

start end
1-Nov Holiday

8:30 10:00 1:30 2-Nov Transmittal of Billings to Accounting, getting JO copies from 20th floor
10:00 10:15 0:15 Morning Break
10:15 12:00 1:45 Transmittal of Billings to Accounting, getting JO copies from 20th floor
12:00 13:00 1:00 Lunch Break
13:00 16:00 3:00 Preparation of Audit Program - Working Papers (Questionnaire)
16:00 16:15 0:15 Afternoon Break
16:15 19:00 2:45 Preparation of Audit Program - Working Papers (Questionnaire)

8:30 10:00 1:30 3-Nov Preparation of Audit Program - Working Papers (Questionnaire)
10:00 10:15 0:15 Morning Break
10:15 12:00 1:45 Preparation of Audit Program - Working Papers (Questionnaire)
12:00 13:00 1:00 Lunch Break
13:00 15:45 2:45 Preparation of Audit Program - Working Papers (Questionnaire)
15:45 16:00 0:15 Afternoon Break
16:00 19:00 3:00 Preparation of Audit Program - Working Papers (Questionnaire)

6-Nov OB- Retention Billing Inspection at Molino Site (Bellazona RTS-17 units)
OB- Retention Billing Inspection at Molino Site (Vallejo RTS-32 units)

8:30 12:00 3:30 7-Nov Preparation of Audit Program - Working Papers (Questionnaire)
Follow-up Billing Concerns
Preparation for Audit - Liquidation of Cash Advances - Pampanga Site
12:00 13:00 1:00 Lunch Break
13:00 14:00 1:00 Discussion with Sir Oscar - Liquidation of Cash Advances - Pampanga Site
14:00 15:45 1:45 Preparation of Audit comments - NTP Process
15:45 16:00 0:15 Afternoon Break
16:00 19:00 3:00 Preparation of Audit comments - NTP Process
Follow-up Billing concerns
Update of Activity Report

8-Nov OB- Retention Billing Inspection at Molino Site

OB- Distribution of Vouchers to all site

9-Nov
8:30 12:00 3:30 Preparation of Retention Billing for Transmittal
12:00 13:00 1:00 Lunch Break
 13:00 15:45 2:45 Preparation of Retention Billing for Transmittal
15:45 16:00 0:15 Afternoon Break
16:00 17:00 1:00 Follow-Up Liquidation Report concerns (Pampanga Site)
17:00 17:30 0:30 Photocopy/Follow up Liquidation concerns with Accounting
17:30 19:00 1:30 Preparation of Retention Billing for Transmittal

10-Nov OB- Retention Billing Inspection at Molino Site

`
15-Nov OB- Billing Inspection at Kawit Site (Parksville - 5) (Park Infina - 20) / RTS - 1
(Monte Royale - 16) / RTS - 1

16-Nov Retention Checking

17-Nov Retention Checking

20-Nov OB - Retention Inspection

21-Nov Retention Checking

22-Nov OB - Distribution of Vouchers to All Site and Retention Inspection

23-Nov Retention Checking

24-Nov OB - Retention Inspection

25-Nov OB - Billing Inspection at Trece Site (El Catalonia - 38)

27-Nov OB - Billing Inspection at Kawit Site (Parksville - 2)

(Park Infina - 8)

28-Nov Retention Checking

29-Nov Retention Checking

30-Nov Holiday - Bonifacio Day

Policy Other Admin TOTAL No.
Meetings Others
Review Activities of Hrs

1:30

1:45

3:00

2:45
9:00
1:30

1:45

2:45

3:00
9:00

9.00

3:30

1:00
1:45

3:00

9:15

9.00

3:30
2:45

1:00
0:30
1:30
9:15

9.00

9.00

9.00

9.00

9.00

9.00
9.00

9.00

9.00

9.00

9.00

9.00
9.00
Internal Audit Department
Accomplishments and Attendance - ESTHER R. DE LUNA
Covered Date: 11/01/2017 - 11/30/2017

Preparation of Billing
Contractors' Retention Audit Project: Risk Policy
Activities contractors validation audit Policy Review
Billing Billings JD Identification Comments
billing budget report

Site Inspection (Kawit) 18.00

Site Inspection (Trece) 9.00
Site inspection (Molino)
Site Inspection (Pampanga)
Encoding of Billings
Preparing JO attachments and transmittal 3.15

Listing of Unit Validated per Technical

Auditor
-Trece site ( 38 validated)
-Molino site

-Kawit site ( Pv :7, PI:29, Monte: 17 Validated )

Summary of returned and approved

billing

Retention billing checking and preparing

106.45
attachments, ledger and transmittal

Summary of billing validation(per site

engineer, contractor, and project)
Checking of LCAF - Pampanga Site
Report on validation of contractors' billing
Policy Review (Retention)
Policy Review (other construction
policies)
Preaparation of Audit Program 18.15
Audit Project (Gather dta)
Policy Review (NTP Process) 4.45
Meeting
Strategic planning
Other Activities
 27.00 106.45 3.15 18.15 4.45
Equivalent in days 3.00 11.86 0.36 2.03 0.53

*Other activities include the following: Number of Days Frequency

Period Covered
Organizing of papers and computer filles WD Present Overtime Absent Tardy

Review of house and specifications of all house units November 1-30, 2017 19 19 2 0
Preparing and summarizing daily activity report
Routing of memo
Early out due to typhoon
Seminars/ Trainings
Preparing Reimbursement
Planning/
Seminars Other
Total Hrs.
and Activities
Trainings

1.00

1.30
1.00 1.30 162.30
0.11 0.17 18.06
Name: Esther de Luna
Daily Activity Report
Covered Date: November 2017
Time

Date Activity

start end
1-Dec Retention Checking / Billing Validation

8:30 10:00 1:30 4-Dec Preparation of Audit Report for Contractors' Billing
10:00 10:15 0:15 Morning Break
10:15 12:00 1:45 Preparation of Audit Report for Contractors' Billing
12:00 13:00 1:00 Lunch Break
13:00 16:00 3:00 Preparation of Audit Report for Contractors' Billing
16:00 16:15 0:15 Afternoon Break
16:15 19:00 2:45 Preparation of Audit Report for Contractors' Billing

5-Dec OB - Retention Checking at Kawit and Bellazona Site

6-Dec OB- Distribution of Vouchers to all Site and Additional Retention Billing Inspection

8:30 12:00 3:30 7-Dec Retention checking

Morning Break
Retention checking
12:00 13:00 1:00 Lunch Break
13:00 14:00 1:00 Retention checking
14:00 15:45 1:45 Afternoon Break
15:45 16:00 0:15 Retention checking

8-Dec Checking of LCAF - Pampanga Site

Preparation of Transmittals to Site
Half day due to Christmas Party

11-Dec OB- Billing Inspection at Kawit Site (Park Infina - 24)

 12-Dec OB- Billing Inspection at Kawit Site (Parksville - 6)

17:00 17:30 0:30 13-Dec Encoding of Contractors' Billing for Transmittal to Accounting
Checking of LCAF - Pampanga Site
17:30 19:00 1:30 Checking of Retention Billing - Commercial Project
Forwarding/ Transmittal of Billing Budget to Finance and Treasury
Preparation of Reimbursement

14-Dec Updating of Activity Report

Checking of LCAF - Pampanga Site

`
15-Dec Updating of Activity Report
Meeting/ Discussion with Sir Oscar (Billing, Retention concerns)
Organizing/Checking of Working Papers for Audit Project
Follow-up of Retention Billing (Commercial Project)
Follow-up Billing Concerns with Accounting and Construction Department
Sorting of Files for Filing/audit copy/ Transmittals

18-Dec

13-Dec

13-Dec
13-Dec

13-Dec

13-Dec

13-Dec

13-Dec
Policy Other Admin TOTAL No.
Meetings Others
Review Activities of Hrs

9.00

1:30

1:45

3:00

2:45
9:00
0:00

0:00

0:00

0:00
0:00

9.00

9.00

4.30

9.00
9.00

3:00
4:00
1:30
0:15
0:15
9.00

2.30
6.30
9.00

2.00
1.00
3.30
1.00
1.00
0.30
8.60

0.00
0.00
0.00

0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00

0.00
0.00
0.00
0.00

0.00
0.00
0.00
0.00
0.00
0.00

0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00

0.00
0.00
0.00
0.00
0.00
0.00
0.00

0.00

0.00
0.00

0.00

0.00
0.00
0.00
0.00
0.00

0.00

0.00
0.00
0.00
0.00
0.00
0.00

0.00
0.00

0.00
0.00
0.00
0.00
0.00

0.00

0.00
0.00
0.00
0.00
0.00

0.00

0.00
0.00
0.00

0.00
0.00

0.00

0.00
0.00
0.00
0.00
0.00

0.00
0.00
0.00

0.00
0.00
0.00
0.00
0.00
0.00

0.00
0.00
0.00

0.00
0.00

0.00
0.00
0.00

0.00
0.00

0.00

0.00
0.00
0.00
0.00
0.00
0.00
0.00

0.00
0.00
0.00

0.00
0.00

0.00
0.00
0.00
0.00
0.00

0.00
0.00

0.00
0.00
0.00
0.00
0.00

0.00
0.00

0.00
0.00

0.00
0.00
0.00

0.00
0.00

0.00
0.00
0.00
0.00
0.00
Internal Audit Department
Accomplishments and Attendance - ESTHER R. DE LUNA
Covered Date: 12/01/2017 - 12/15/2017

Preparation of Billing
Contractors' Retention Audit Project: Risk Policy
Activities contractors billing validation audit Policy Review
Billing Billings JD Identification Comments
budget report

Site Inspection (Kawit) 18.00

Site Inspection (Trece)
Site inspection (Molino)
Site Inspection (Pampanga)
Encoding of Billings
Preparing JO attachments and transmittal 3.00

Listing of Unit Validated per Technical

Auditor
-Trece site
-Molino site
-Kawit site ( Pv :6, PI:24 Validated )
Summary of returned and approved
billing

Retention billing checking and preparing

38.30
attachments, ledger and transmittal

Summary of billing validation(per site

9.00
engineer, contractor, and project)
Checking of LCAF - Pampanga Site 15.00

Report on validation of contractors' billing

Policy Review (Retention)
Policy Review (other construction
policies)
Preaparation of Audit Program
Audit Project (Gather dta) 3.30
Policy Review (NTP Process)
Meeting
Strategic planning
Other Activities

18.00 38.30 18.00 9.00 3.30

Equivalent in days 2.00 4.28 2.00 1.00 0.39

*Other activities include the following: Number of Days Frequency

Period Covered
Organizing of papers and computer filles WD Present Overtime Absent Tardy

Review of house and specifications of all house units December 1-15, 2017 10.5 10.5 0 0
Preparing and summarizing daily activity report
Routing of memo
Early out due to typhoon
Seminars/ Trainings
Preparing Reimbursement
Planning/
Seminars Other
Total Hrs.
and Activities
Trainings

1.00

6.3

1.00 6.30 94.30

0.11 0.72 10.50
 Summary of OB - Billing Inspection (Hours)
Month Day Trece Kawit Molino Total
September 2 9.00
4 9.00
5 9.00
6 9.00
18 9.00
19 9.00
20 9.00
30 9.00
Sub-total 18.00 36.00 18.00 72.00

October 2 9.00
3 9.00
16 9.00
17 9.00
18 9.00
28 9.00
30 9.00
Sub-total 9.00 45.00 9.00 63.00

November 15 9.00
25 9.00
27 9.00
9.00 18.00 27.00

December 11 9.00
12 9.00
18.00 18.00

Total 36.00 117.00 27.00

 Summary of OB - Billing Inspection (Units)
Month Day Trece Kawit
September 2 25 Parksville Park Infina Monte Royale
4 11
5 24
6
18 12
19 12 23
20
30 59
Sub-total 84 12 47 23

October 2 3
3 24 22

16 & 17 17 27 15
18
28 14
30 35 22
Sub-total 14 55 73 37

November 15 5 21 17
25 38
27 2 8
38 7 29 17

December 11 4 2
12 2 22
6 24

Total 136 80 173 77

 Molino Total
Bellazona Vallejo

13 4

18 4

3 1

3 1

21 5
Name: Esther de Luna
Daily Activity Report Summary
Covered Date: September 2-December 2017

September (20.5) October (22) November December

Activity
No. of Hrs./mins. No. of Hrs./mins. No. of Hrs./mins. No. of Hrs./mins.
1. OB - Billing Inspection
Project: El Catalonia -Trece 18.00 9.00
Parksville/Park Infina/Monte Royale - Kawit 36.00 45.00
Bellazona/Vallejo - Molino 18.00 9.00
2. Billing Concerns/Activities
JO/NTP/Transmittal/Voucher/Acctg. Concerns
3. Retention Activities
Retention Billing Preparation/Transmittal
Retention Site Inspection 9.00
4. Audit Activities
Meetings/Discussion
Preparation of Reports
Audit Project: Job Description
Follow-up for Audit Concerns
OB - Strategic Planning / Audit Project 9.00
5. OB - Site Inspection .9.00
Pampanga Site
6. Admin Activities
Email/Phone Activities
Filing of Audit Copies
Photocopying
Receiving/Transmittal to Other Departments
Other Activities
7. Other Activities
Policy Review/Familiarization w/ Billing Concerns

Total No. of Hours

Internal Audit Department
Accomplishments and Attendance - ESTHER R. DE LUNA
Covered Date: 09/02/2017 - 12/15/2017

Preparation of Billing
Contractors' Retention Audit Project: Risk Policy
Activities contractors validation audit Policy Review
Billing Billings JD Identification Comments
billing budget report

Site Inspection (Kawit) 117.00

Site Inspection (Trece) 36.00
Site inspection (Molino) 27.00
Site Inspection (Pampanga) 9.00
Encoding of Billings
Preparing JO attachments and transmittal
Listing of Unit Validated per Technical
Auditor
-Trece site (136 validated)
-Molino site ( 26 validated)

-Kawit site ( Pv :80, PI:173, Monte: 77 Validated )

Summary of returned and approved

billing

Retention billing checking and preparing

attachments, ledger and transmittal

Summary of billing validation(per site

engineer, contractor, and project)
Checking of LCAF - Pampanga Site
Report on validation of contractors' billing
Policy Review (Retention)
Policy Review (other construction
policies)
Preaparation of Audit Program
Audit Project (Gather dta)
Policy Review (NTP Process)
Meeting
Strategic planning
Other Activities

Equivalent in days
*Other activities include the following: Number of Days Frequency
Period Covered
Organizing of papers and computer filles WD Present Overtime Absent Tardy

Review of house and specifications of all house units September 1-30, 2017 22 22 2 0
Preparing and summarizing daily activity report October 1-31, 2017 22 22 1 0
Routing of memo November 1-30, 2017 19 19 2 0
Early out due to typhoon December 1-10, 2017 10.5 10.5 0 0
Seminars/ Trainings
Preparing Reimbursement
Planning/
Seminars Other
Total Hrs.
and Activities
Trainings