[Date]

[Title] [Firstname] [Lastname]

[Street Address]
[Region] [Postal Code]

Dear [Title] [Lastname],

I am pleased to inform you that the [program] Program has made a recommendation
to the Faculty of Graduate Studies that you be admitted to the [degree] program for
the [date] academic year beginning September [date]. The Faculty of Graduate Studies
reviews our recommendations for admission and it is their decision, not ours, which is
final. If their decision is consistent with our recommendation, they will soon send you a
formal letter of admission for use with Canadian Immigration.

Admission to our program is very competitive and we scrutinize each application

carefully. We believe that a stimulating, intellectual discussion between students and
faculty is a necessary ingredient of a successful graduate program. We have
recommended that the Faculty of Graduate Studies admit you because we think that
you will be able to make an important contribution to this research dialogue. In turn, we
hope that the personal supervision we offer, together with the collegial atmosphere of
our graduate students, will combine to make your stay here very rewarding - personally,
academically and professionally.

Professor [Firstname] [Lastname] will be your pro tem advisor. All faculty and staff, as
well as your fellow graduate students in the program, welcome you to graduate studies
at UBC! We are eager to help you with your entry into our program. Please feel free to
contact Dr. [Lastname] by telephone at (604) [exchange]-[local], fax as above, or e-
mail at [e-mail address]. We have also included the e-mail addresses of a few of
Dr. [Lastname]'s other graduate students. All these students have been in the program
for at least a year so they will be able to answer questions about graduate student life in
this program and at UBC.
Please let me know at your earliest convenience whether you will be coming to study
with us, in the event that the Faculty of Graduate Studies endorses our
recommendation. We hope you decide to join us and we look forward to hearing from
you as to your plans. My direct telephone number is (604) [exchange]-[local] and my
e-mail address is[e-mail address].

Yours truly,
[Firstname] [Lastname], PhD
Graduate Advisor

Listed below, please find the name of several of Dr. [Lastname]’s, other students who
have indicated they would be happy to hear from you and to answer any questions you
may have.
[Date]
[Title] [Firstname] [Lastname]
[Street Address]
[Region] [Postal Code]

Dear [Title] [Lastname],

Congratulations and welcome to the [department] Program at the University of British

Columbia. I am pleased to advise that subject to the approval of the Faculty of Graduate
Studies, you will be admitted to the [degree] program beginning September, [year].

You are joining a very distinguished group of graduate students! Last year, several
graduate students in this program won major financial and academic awards including
the [insert appropriate award information]. Your choice to attend UBC for your
graduate degree is perhaps the wisest choice of your professional career. You are to be
congratulated on the personal and academic achievements that have brought you thus
far in your career.

We encourage you to be in contact with us between now and September.

 First, you will need to notify us as soon as possible but no later
than [date] regarding whether or not you plan to accept this offer. There is a long list
of students waiting to take up any spots that are not filled.
 As you are no doubt aware, we have [name the outstanding features of program
such as new buildings, state-of-the-art technology, significant research
grants]. You will be able to learn more about the program by consulting our website
at [website URL] and by subscribing to our electronic discussion list.
 Your faculty advisor is Dr. [Firstname] [Lastname]. We encourage you to
contact [Firstname] within the next few weeks to get acquainted, to discuss your
research interests, and to begin to plan your academic program.
 You will probably receive a e-mail or two from some of your fellow graduate students
who have been members of our program for a while. They'll be happy to give you a
feel for life in the [program] program from a student's perspective.

The entire program is very proud to be able to attract so many outstanding scholars like
yourself. We look forward to meeting you in September and to developing with you a
sound partnership in teaching and learning for your future.

Yours truly,
[Firstname] [Lastname], PhD
Graduate Advisor
[Date]
[Title] [Firstname] [Lastname]
[Street Address]
[Region] [Postal Code]

Dear [Title] [Lastname],

I am pleased to recommend to the Faculty of Graduate Studies that you be accepted in

the [degree] program in the department of [department] commencing [date]. The
Faculty of Graduate Studies has the responsibility of approving your application and
corresponding with you regarding our recommendation in the near future.

We have [number] full-time PhD level faculty in our department, augmented by several
outstanding visiting faculty and part-time faculty from local industry. These instructors
teach a broad range of courses on the topics at the forefront of our field. We look
forward to having you join us and contribute to our dynamic and stimulating intellectual
environment.

To begin this discourse, you are welcome to contact Dr. [Firstname] [Lastname], who
has agreed to act as your research supervisor. [Firstname] can assist you with any
academic concerns. Our other program staff members, including the graduate
secretary, [Firstname] [Lastname], are here to help ensure that your transition to UBC
is a smooth one.

Given the tuition fees and the cost of living in the Vancouver area, we try, as a program,
to ensure that all Canadian graduate students have a total level of financial support of at
least $[amount] in their first year. Subject to satisfactory progress, we endeavour to
ensure support at the same or higher level in subsequent years of the program.
[department specific instructions for acceptance of offer here]
There is much more to say about our department and the program you are entering.
However, I believe personal contact with Dr. [Firstname] [Lastname], Ms. [Firstname]
[Lastname], and our current graduate students can better serve to explain other details.
We look forward to seeing you in the fall and to the contributions you will make to our
field!

Yours truly,
[Firstname] [Lastname], PhD
Graduate Advisor
[Date]
[Title] [Firstname] [Lastname]
[Street Address]
[Region] [Postal Code]

Dear [Title] [Lastname],

Your fellow graduate students and I would like to welcome you to the
UBC [program] program! Yours was one of only a few outstanding applications to
the [degree] program in [program] which this department has forwarded to the Faculty
of Graduate Studies. They will review your application and, if they agree with our
recommendation to admit you, you will receive a formal letter of admission shortly.

The graduate programs in [program] at UBC are some of the very best in Canada and
in fact, among the best in North America. We have outstanding faculty, several of whom
have won major awards lately, including [insert appropriate info]. We also have some
of the most sophisticated and modern facilities anywhere in North America. Most
importantly, we have a lively and stimulating intellectual atmosphere and cover a broad
range of research in [department]. You can find out more about our program by
checking out our website at [web site URL].

There are a few things you will need to know and do in order to complete your
admission and make the most of your time here at UBC.
 You have been awarded at University Graduate Fellowship (UGF) in the amount of
$16,000 to help cover the cost of your tuition and living expenses. You may be
eligible for other awards and we encourage you to check the program's web site for
more information
 You must notify the program officially of your intent to enroll at UBC no later
than [date]. Please use the reply card you will receive from the Faculty of Graduate
Studies
 Other program-specific information and instructions
Our staff and faculty are committed to helping you further your academic success.
When you visit out website, please be sure to click on the section entitled [faculty
listing portion of the web site]. There you will find a list of the faculty members and
their research interests, a list of your fellow graduate students, their research interests
and advisors, and our program staff. You are more than welcome to contact any of us if
we can be of assistance in helping you make the transition to UBC.

We are all looking forward to meeting you in September!

Yours truly,
[Firstname] [Lastname], PhD
Graduate Advisor
[Date]
[Title] [Firstname] [Lastname]
[Street Address]
[Region] [Postal Code]

Dear [Title] [Lastname],

I am very pleased to advise you that we are prepared to admit you as

a [degree] candidate in the [program] program for the session commencing
September [year]. Your admission is subject to the approval of the Dean of the Faculty
of Graduate Studies and you will receive official notification from the Dean’s office
shortly.

We are pleased to provide financial support as follows, provided that you maintain
satisfactory progress in the[degree] program. We will cover your tuition fees for four
years in the [degree] program. Additionally, you can expect:

F I R S T Y E AR
$5,000 [name of fellowship], $6,500 academic year research assistantship and a
$4,500 summer research assistantship.
S E C O N D Y E AR
$11,500 academic year research assistantship and a $4,500 summer research
assistantship.
T H I R D AN D F O U R T H Y E A R S
$11,500 combination of research assistantship and/or teaching assistantship
(depending on the [program]’s needs) during the academic year, plus a summer
research assistantship of $4,500.

If you receive financial assistance from another source, our financial support will, of
course, be adjusted. Since [name of program] sources of financial support are limited,
we require all recipients to apply for University Graduate Fellowships and other outside
awards for which they are eligible. Our [degree] program office will inform you of such
competitions as they come up.

Doctoral students in the [name of program] are expected to enroll in the [name of
program] seminar in teaching methods after the end of the second year of studies, and
to undertake a teaching practicum of one or two sections of a course under the
supervision of a faculty member.

If possible, I would appreciate hearing from you within three weeks from the date of this
letter. Please call me collect at (604) [exchange]-[local] if you face a difficulty in
responding within this time or if you have any questions. We are proud of the success of
our [degree] program. I very much hope you will be joining us. I look forward to hearing
from you.

Yours truly,
[Firstname] [Lastname], PhD
Graduate Advisor

Source: https://www.grad.ubc.ca/faculty-staff/admin-resources-templates/sample-
acceptance-letters