UNIVERSITI MALAYSIA PERLIS

UVW 312: ENGLISH FOR TECHNICAL COMMUNICATION

A PROPOSAL REPORT ON (Please write your title here).

PREPARED FOR:

Lecturer’s name.

PREPARED BY:

NO. NAME MATRIC NO. PROG

 UNIVERSITI MALAYSIA PERLIS

UVW 312: ENGLISH FOR TECHNICAL COMMUNICATION

A PROPOSAL REPORT ON (Please write your title here.)

DATE OF SUBMISSION:

___________________________

GROUP MEMBERS:

NO. NAME MATRIC NO. PROG

GROUP:

READ AND APPROVED BY

_________________________ _________________

(Lecturer’s name) DATE

TABLE OF CONTENTS
NO CONTENT PAGE

1. EXECUTIVE SUMMARY

2. INTRODUCTION

3. METHODOLOGY

- SAMPLING

- QUESTIONNAIRE

4. PROBLEMS

5. SOLUTIONS

6. BENEFITS

7. MANAGEMENT

8. COST

9. CONCLUSION

10. REFERENCES

11. APPENDICES

LIST OF ILLUSTRATIONS

TABLES PAGE

FIGURES PAGE

1.0 Executive Summary

  Provide an overview of the proposal report.

 1 short paragraph consisting of approximately 150 - 200 words.

 Executive Summary should include the following details briefly:

o What your report is about?

o Who are your respondents?

o What are PROBLEMS you have identified that justified your topic?

o SOLUTIONS that you have proposed?

o Overall responses/feedback given by the respondents.

2.0. Introduction

 Begin your introduction by describing about the proposal:

o What is it that you want to propose? Is it a service or a program?

o If it is a PROGRAM, WHAT is the program about? WHAT are the objectives of

the program? Will the program be organized every semester/ annually? How long
will the program be? Will it compulsory for students to attend the program?

o If it is about a SERVICE, WHERE will the service be available? HOW will the
service supposed to help the students?

 State the problems that have been identified from NOT having the service or program by
only mentioning the aspects of it (e.g.: availability or maintenance of service OR food,
accommodation, transportation, location of the program. You can refer to the
questionnaire that you have made.)

 Conclude your introduction by stating the purpose of writing your proposal report.

3.0 Methodology
State what method that you use in collecting information for this proposal report. Did you
conduct a survey? Interviews? Observation? DEFINE the method that you are using. (E.g.: If
you choose survey, explain what is survey. Cite the information if you get the definition from
somewhere else, using APA/IEEE format.) Justify WHY did you choose the method to collect
the data (Use citation again here.)

a. Sampling.

 What type of sampling you are using? Is it Random or Purposive?

 Based on the Demographic Profile section in your questionnaire, describe about your
respondents:

o How many respondents were involved?

o How many male/ female respondents?

o Age range?

o Which school/program?

o Etc.

b. Questionnaire.

 Describe about the questionnaire that you have designed:

o The number of questions asked.

o How is the questionnaire being organized in the questionnaire? Did you divide it
into sections?

o The types of questions used. Did you use only ONE type OR did you COMBINE
several types of questions? Define each type of questions that you use. (Again,
include a proper citation if you cite any.)

o The advantage of using this type of questions.

4.0 Problems
  Describe in detail the PROBLEMS that you have identified that inspired you to propose
the topic

o E.g.: A Proposal to Set Up Students’ Learning Hub at UniMAP’s Main Campus

o Problem 1: Language barrier for the international students in UniMAP.

 Low proficient students having difficulties to comprehend the lectures

conducted in English language.

 Difficult to consult with the lecturers due to unable to communicate well

in English language.

o Problem 2: Finding suitable time to consult with the lecturers.

 UniMAP students- always having packed timetable.

 Difficult to find appropriate time to consult with the lecturers.

 Support with the finding that you obtained from the survey. Did the respondents agree
with the questions asked.

 You can display the result in the form of graph/chart to support your statement.

 Label the figures that you use with appropriate title.

 Summarize the finding from the graph (apply what you have learn from Chapter 7: Data
Interpretation)

5.0 Solutions

 After you have decided on your problems, brainstorm with your group members and
come up with THREE possible solutions to solve each problem.

 Ensure that the solutions you suggested are logic and executable.

 E.g.:

o Problem 1: Language barrier for the international students in UniMAP.

o Proposed solutions:

 Provide English Courses for international students to improve their

proficiency in English language.
  Employ international staff who can communicate both in Arabic and
English language.

 Set up a student learning hub where students can personally consult with
the tutors.

 Support your statements with the data you have obtained from the survey. If can be
presented in the form of graph/chart.

 Summarize the finding from the graph (apply what you have learn from Chapter 7: Data
Interpretation)

6.0 Benefits

 From the SOLUTIONS that you have presented, list out the benefit that will be gained if
the solutions are implemented.

 You can describe about how the solutions will benefit the UniMAP students particularly,
the staff, of UniMAP as a whole.

7.0 Management

 Identify the departments or organizations that will be involved in organizing the program
or service.

 Identify the job scope of the selected department/ organization.

 You are allowed to choose MORE THAN ONE department/ organization.

 You are encouraged to suggest for collaboration between the departments/ organizations.

 How do you plan to promote about the program or service? What are the possible
channels that you can use to promote the program or service?

8.0 Cost

 Describe the proposed expenses/cost involved in implementing the solutions.

  Possible sponsors for the program/service.

 You only need to provide estimation of the cost.

 But, if there are no expenses involved, just write ‘no expenses are required’.

9.0 Conclusion

 Write your conclusion by restating the following:

o The problems found from the program/ service.

o The solutions that can be implemented to overcome the problems.

o The benefit from the proposed solutions.

10.0 References

 For any information that you have cited (e.g.: when you want to define what is survey,
advantage of doing survey, types of questions that you use in the questionnaire, etc.),
provide a reference list using either APA or IEEE style.

 Please make sure you apply the in-text citation method as well (Refer to Chapter 4 in the
textbook). If there is no in-text citation made, the reference list will not be counted.

11.0 Appendices

 Include a copy of unanswered questionnaire in the section.

 If you use graph/ result to display your questionnaire’s result, you might want to include
the detailed result (in tables) in this section.