Academic and technical writing

Styles of the letter’s Layout

Assignment # 2

Submitted to:

Ma’am Umber Shahzadi

Submitted by:

Syed Saqlain Haider (16351509-001)

Bilal (16351501-034)

Section:

Course code:

ENG-201

Submission date:

12-03-2016

Department of Mathematics

Hafiz Hayat Campus

 Styles of the Letter’s Layout
Layout means the design in which the different parts of the letter are placed on
the letterhead. The parts are placed in the same order from top to bottom in all
forms or styles; the variation is in the indention and the paragraph styles. The
styles of letters have undergone changes over the period of time. In the old
times, the style was followed strictly. But recently liberty has been given to the
people to follow their own styles. Although no room was allowed for deviation
form the standard form an effective letter during old days, the letters written
then was more effective. There are still many people who use the old layout. But
things have become much easier and people have taken liberty in their
approach towards adopting the layout of their letters.

Some different styles of letter’s layout are

1. Full block style.

2. Block style.
3. Modified block style.
4. Semi block style.
5. Indented style.
6. Simplified style.
7. Semi Indentation style.
8. Hanging Indentation style.
Full block style:

Full block format is considered the most formal of the three styles. In full
block format or style, every line is left justified. The dateline is placed two
to six line spaces below the last line of the heading or letterhead. The
inside address placement varies depending upon the length of the letter.
A common spacing is four line spaces below the date line. The first line of
the body is placed two lines below an attention line or two to four lines
below the last inside address line. When using full block, paragraphs are
single spaced, with a double space between paragraphs.

Full block style

Block style:

The block style is also known as the Full block style. In this style, all elements
of the letter are justified to the left. This letter style is becoming very
common, for the obvious reason that typing in this manner is easier,
especially on a computer.

Block style

Modified block style:

This style is a modification of the full block form. It eliminates the short
comings of the full block style by keeping the date and the comple-
-entary close on the right in their usual position. The salutation and the
complimentary close are followed by a comma; however, many firms
 now do not use the comma after the salutation and the compliment-
-ary close. All the paragraphs begin at the left margin, and there is
double space between the paragraphs.

Modified block style

Semi block style:

Semi-block format or style is frequently called modified semi-block

because it is a slightly less formal modification of full block format. This
letter style places the date line in alignment with, or slightly to the right
 of dead center. Another option for placing the date line in semi-block is
flush right.

Semi block style

Indented style:
Indented style is somewhat more complicated than other popular styles of

business writing. In indented style, new paragraphs in a piece of writing are

Indented that is, they begin about 1.5 centimeters to the right of the left m-

-argin. Other parts of a business letter are moved farther to the right half of

page. Indented style is one of the older formats for business writing curren-

-tly in use, though other formats are becoming more popular. Indented st-

style is a format that many of today’s business people were trained to use.
 Indented style

Simplified style:
Simplified format or style unlike full block and semi-block has fewer internal

parts. This format is also the most widely used format in professional corres-

-pondence. Simplified format is focused and professional without unnece-

-essary formality. Simplified format places all internal parts in left alignment

;however, the traditional salutation is replaced with an all-caps subject line

that is also placed flush with the left margin. Body paragraphs are left alig-

-ned and single spaced within and double spaced between.

 Simplified style

Semi indentation style:

This form is also called Semi-block form. It has the inside address in block
form but the beginning of every paragraph is indented. The date and t-
-he complimentary close are on the right side. The salutation and the c-
-omplimentary close are followed by a comma as in the traditional style.
 Semi indentation style

Hanging Indentation style:

A hanging indented letter style is when a paragraph is indented so that the

first line hangs over the rest. Normally you would see a first line indent. This is

when the first line is moved to the right and the rest of the paragraph starts

at the margin. When typing you can change the indentation by either for-

-matting the paragraph or changing the page margins.

Hanging indentation style