__________________

Date

REBECCA CHUA- OZARAGA

State Auditor IV
Audit Team Leader
Commission On Audit
Province of Misamis Occidental
Oroquieta City

Dear Auditor Ozaraga:

Greetings!

In compliance to your Audit Observation Memorandum, RE: AOM No. 2018-012(2017)

regarding the review and inspection of your Office in the delivery of One (1) Unit Computer Radiology
under Control/PO No. 2017-05-1197-A dated May 19, 2017 whose supplier was PRO-LIFE HEALTHCARE
SYSTEM CORPORATION, with the noted following deficiencies:

“The Province accepted the delivery of 1 Unit Computer Radiology amounting to

₱1,999,900.00 without prior bidding procedures in direct violation to the 2016 Revised RA
9184 and its IRR.”, herewith is my explanation or comment to the same.

When I was designated as Officer-In-Charge of General Services Office, this Province, part of my
duties and functions as such is to determine the propriety and completeness of the procurement
transactions that will come to our Office for processing. Our participation in the procurement process is
limited to the determination of the completeness of the delivery/ies which should be within the
prescribed time and terms, and in good order and condition. To perform other functions relative to the
procurement process of the Province is beyond the scope of our mandated duties and functions.

In relation to the procurement of One (1) Unit Computer Radiology which is the subject of your
Audit Observation Memorandum, when the documents related to the transaction came to our Office for
processing we observed that everything was in order like the issuance of the Notice to Proceed and the
Purchase Order by the procuring entity, among other documents attached. After finding that all
documentary requirements were in order, we proceeded to the inspection of the medical equipment as
requested by the end-user, which was done by our designated Delivery General Inspector of the PGS
Office. After the inspection of the Delivery General Inspector, and with his recommendations, we issued
and signed the Delivery Receipt and Acceptance & Inspection Report last September 19, 2017.

At this juncture, allow me to emphasize that the Provincial General Services Office has no
participation in the bidding process of the Province, and the same is not included as part of our
functions and duties. While all your recommendations in your Audit Observation are properly noted
and well-taken by us, however, we can only take actions on matters which are within our mandated
duties and functions. We hope that this explanation will be accorded with your utmost consideration.

Thank you very much and GOD BLESS!

Very truly yours,