com
ScienceDirect
Procedia CIRP 30 (2015) 468 – 473
7th Industrial Product-Service Systems Conference - PSS, industry transformation for sustainability and
business
Abstract
Due to the shift from products to services and the resulting gain of importance in planning product-service systems (PSS), a reliable decision
process for the planning phase of PSS is essential. In this paper, we defined requirements for such a decision process by analyzing several decision
processes for early stages of product and service development from literature. Interpreting their advantages and disadvantages reveals that none
of the approaches fulfills all requirements needed for planning PSS. For this reason, we built a decision process by combining and extending
elements of existing decision processes. The result is a process model, which facilitates to adapt requirements and characteristics several times.
Unlike other approaches from literature, this process provides a higher customer integration, adaptable requirements list and it considers services,
tangible products and PSS-infrastructure. To identify weaknesses and strengths of our decision process, we conducted a small case study. For
this, a student team used this process for planning a rentable pedelec for tourists and commuters.
© 2015 The Authors. Published by Elsevier B.V This is an open access article under the CC BY-NC-ND license
© 2015 The Authors. Published by Elsevier B.V.
(http://creativecommons.org/licenses/by-nc-nd/4.0/).
Peer-review under responsibility of the International Scientific Committee of the Conference is co-chaired by Prof. Daniel Brissaud & Prof.
Peer-review under responsibility of the International Scientific Committee of the 7th Industrial Product-Service Systems Conference - PSS,
Xavier BOUCHER.
industry transformation for sustainability and business
Keywords: Decision making; product-service-systems; planning process; customer integration
2212-8271 © 2015 The Authors. Published by Elsevier B.V. This is an open access article under the CC BY-NC-ND license
(http://creativecommons.org/licenses/by-nc-nd/4.0/).
Peer-review under responsibility of the International Scientific Committee of the 7th Industrial Product-Service Systems Conference - PSS,
industry transformation for sustainability and business
doi:10.1016/j.procir.2015.02.142
Danilo Marcello Schmidt et al. / Procedia CIRP 30 (2015) 468 – 473 469
2. Literature Review The approach of [13] is a planning process for products and
services and includes the integration of physical product and
For the literature review, we analyzed ten planning service. However, this approach does not plan a PSS, it just
processes. We considered planning processes for PSS, for combines product and service. A PSS is more than just the
stand-alone physical products, and for stand-alone services. We combination of a physical product and a service: As the
analyzed the approaches in terms of how they facilitate to plan physical product can only provided in combination with the
a customer-oriented PSS-concept. For this, we defined several service, both the physical product and the service have to be
criteria before the literature research: compatible to each other. Both types of components must have
The PSS-infrastructure enables the delivery of a PSS and corresponding interfaces. This interlacing between physical
includes its resources [6], like communication systems or product and service must be considered within the planning
energy supply. Planning the PSS-infrastructure has to be process, which is not provided by this approach [13].
considered by our planning process (Infrastructure Morelli [14] distinguishes between the solution space and
considered). Before building PSS-concepts, customers’ the problem in his planning process. This process considers
requirements have to be considered, because a PSS orients to physical products as well as services. The late conduction of a
the customers. Decisions about the business model (e.g., eight market research and a lack of customer integration increase the
PSS-types according to [7]) and how the company wants to probability of developing beyond the market.
make profit (high price for physical product, low prices for The approach of Yang et al. [5] is a PSS-planning process,
services or low price for physical product and high prices for which allows changing the PSS-concept by iterations, if the
services) must be made before building PSS-concepts concept does not meet the defined requirements. Even though
(Customer requirements before planning). To meet the the concepts are changeable, they do not consider adapting
customer-oriented character of PSS, a PSS-planning process defined requirements during the planning process. Late
requires integrating the customers (Customer integration). A adaptions of the concepts will be very expensive and affordable
market-conform PSS uses the strengths of the providing [15].
company compared to competitive companies and considers Tonelli et al. [16] developed an abstract procedure for
the market environment. To meet those market requirements, defining PSS-strategies. They neglect the physical product part
the PSS-planning process have to include a market analysis of the PSS and the connecting infrastructure.
(Market analysis). We analyzed and evaluated the approaches The planning process of [17] includes the physical product
according to the described criteria. Table 1 shows the results of components, the service components, as well as the connecting
the literature review. During the literature research, we infrastructure. They consider all relevant external factors,
extended the list of criteria and defined requirements for our however the customer is just regarded at the beginning and not
PSS-planning process (see section 3.1). at evaluating PSS-concepts.
Geum & Park [18] developed an approach which integrates
2.1. Considered approaches from literature all relevant elements of a PSS. While they describe the PSS-
elements on a detailed level, they keep the processual part too
The planning process in VDI 2220 [8] focuses on stand- abstract. Furthermore, they do not integrate a suitable market
alone products. While this approach considers intern and extern research.
factors and provides a suitable structure for the planning
process (requirements, product definition, planning- 2.2. Conclusion
surveillance), it lacks in continuous integration of customer
requirements. Furthermore, it includes only business areas that Table 1 shows the considered planning processes and how
the company is equipped with competences in [9] and neglects they fulfill the identified criteria (see section 2.0)
other business areas. We identified the planning process [5] as the most suitable
Gausemeier et al. [10] developed a strategic product approach for planning product-service systems: The
planning process which emphasizes the relevance of the abstraction level of process description of this approach is
strategy. However, this approach considers the planning detailed enough to understand the whole planning process and
process on an abstract level and does not include services and abstract enough to apply this process to all kind of PSS. This
the PSS-infrastructure. planning process is a structured approach and it considers
The planning process in [11] takes the level of products’ requirements from the very beginning and facilitates iterations.
innovations into account and distinguishes between Despite those strengths, we identified several weaknesses of
incremental and radical innovations. This approach does not this approach: However, as the phase “concept development”
consider services and has no option for customer integration only considers services, this approach focuses services more
and continuous adaption of requirements. than tangible products. The planning process does not consider
Van de Kar [12] designed his planning process mainly for the connecting infrastructure and the strong customer
services, the organizational infrastructure and technology integration is missing.
architecture. This approach allows a high level of customer To eliminate those weaknesses, we included parts of other
integration. However, the way of customer integration (e.g., planning processes to optimize the approach of [5]. For this, we
meeting customers, testing phase at customers) makes huge first defined requirements for our PSS-planning process, which
efforts. are based on the evaluation criteria of section 2.
470 Danilo Marcello Schmidt et al. / Procedia CIRP 30 (2015) 468 – 473
Table 1. Planning processes and criteria. integration). The process focus on services neglects tangible
product elements (considering tangible product and service
elements). PSS-infrastructure is not mentioned (planning PSS-
Customer requirements
infrastructure). Unsufficient integration of strategic objectives
Customer integration
(consideration of scenarios and strategy).
Planning physical
Planning services
Market analysis
before planning
Planning PSS
Infrastructure
considered
3.2. Adapting the PSS-planning process
products
To better fulfill the identified requirements for the process
VDI 2220 [8] X X X [5], we used elements from other approaches and integrated
Gausemeier et al. [10] X X
them into the approach of [5]. To change the focus on only
service to tangible products, we used the consideration of
Orawski et al. [11] X X X
tangible products from the approaches [8] and [13]. We
Van de Kar [12] X X X X X integrated a planning of the infrastructure as in [12] to ensure
Aurich et al. [13] X X X X X the supply of all needed services. To provide a future-proofed
Morelli [14] X X X X PSS, we considered future scenarios in our approach as
Yang et al. [5] X X X X mentioned in [14] and [17]. For the phase “concept evaluation”
Tonelli et al. [16] X X X X X
of approach [5], we added another decision point. This enables
iterations to the beginning of concept evaluation, which is not
Maussang et al. [17] X X X X X X
provided by [5]. In our approach, requirements are checked in
Geum & Park [18] X X X X X X each review point and not only at the end of concept evaluation.
This reduces the range and time of iterations or changes and
weak or critical points are identified earlier in the planning
3. Adapted PSS-Planning process process. This is assisted by a strong integration of the
costumers as mentioned by [12].
3.1. Requirements for the adapted PSS-planning process
3.3. Resulting PSS-planning process at a glance
Based on the criteria and the findings from the literature
review, we defined requirements for our PSS-planning process: The mentioned adjustments result in an adapted planning
process for product-service systems (Fig. 1). To include
x Uninterrupted documentation customer needs over the entire planning phase, product planers
x Strong contact to the customer should identify and refresh customer requirements several
x Customer integration times and not only once at the beginning. Requirements may
x Identification of customer requirements for planning change over time. Some characteristics wished at the beginning
x Adaptable requirements list of the planning process may become unimportant to the
x Considering results from a market analysis costumer at the end of it. On the other side, it is possible that
x Support for the selection of principal elements new technologies may rise in other fields, which could also
x Considering tangible product and service elements influence the requirements of costumers. Our approach enabled
x Support for concept definition repeatedly regarding the customer requirements by iterations in
x Evaluation of identified concepts the planning stage in different steps and levels.
x Consideration of services associated to the product In addition to the customer survey, a market analysis
x Planning PSS-infrastructure compares competitors and generates new ideas or trends in
x Consideration of scenarios and strategy market, which customers did not know yet. After acquiring this
x Support for selection of the best suitable PSS-concept information, we define a decision point before the planning
x Deployment of a complete PSS-concept process will be continued. This decision point covers go/no-go
decision with experts not only from product planning but also
The mentioned requirements describe the needs of a from different fields and customers. This decision point will be
planning process for Product-Service Systems. Planning PSS is described in more detail in the next section. Participating
more than just adding services to an existing product: customer persons might not agree about the status of the concept, because
have to integrated, PSS-infrastructure has to be designed and essential information is missing. This makes an iteration of the
the planning must fit to the strategic objectives. first step necessary. If all involved persons agree on the
The identified planning process [5] fulfills most of the concept, the first step, which we call “requirements” is
requirements. However, the process shows a deficit in the successfully accomplished. The second step “concept
following requirements: Requirements were only identified at development” addresses the development of new concepts
the beginning and they were not adapted within the process based on information collected in the previous step. In this step,
(uninterrupted documentation, adaptable requirements list). tangible parts of product-service system are first identified
Customers are only integrated at the beginning by the based on involving the customer. Furthermore, product related
customers’ requirements; however, they are not directly
integrated (strong contact to the customer, customer
Danilo Marcello Schmidt et al. / Procedia CIRP 30 (2015) 468 – 473 471
accessory services have to be identified, which are needed for necessary to increase the security of the decision, later. If so,
the major elements. decision-makers test requirements regarding to the feasibility
Concept development and necessity. This step is necessary, to hold the amount of
Identifica-
tion of
Identifica-
tion and
Identifica-
tion and Considerati
information at a low level. Unrealistic requirements are
Requirements R1 major
product
analysis of
accessory
analysis of
delivery
on of future
scenarios
eliminated to handle this information properly. Accordingly,
elements services structure requirements might be adapted or collecting more information
R2 might be necessary, too. Unneeded requirements will be faded
Market out.
Analysis
State of
the Art Customer Defined requirements and
collected information
Adaption of
requirements?
Adequate level of detail in
Concept evaluation collected information?
Extraction
of the best- Evaluation
Final concept R3 Collecting additional Requirements feasible and
fitting of concepts
concept information necessary?
development”, repeating this phase will be easy, if one computer by riding the bike” as not necessary and eliminated
requirement is not fulfilled by a concept. The last decision this requirement.
process, shown in Fig. 4, considers all evaluated concepts. This A matrix for comparing requirements to each other revealed
is essential to guarantee providing the best fitting concept for negative interdependencies (Fig. 5). The team discussed the
one customer. In the first step of this decision process, it is identified negative interdependencies but they did not value
important to understand the gap between best-fitting and not one of them as critical enough to eliminate a requirement. Even
best-fitting. though consideration did not change the PSS-concept itself, it
made the team aware of potential critical points. Those points
and requirements were regarded in the development with
Evaluated concepts special attention, which reduced the criticality of those
Adaption of
requirements?
interdependencies. In next step, the team developed different
Recognition of excluded
concepts
concepts, in order to meet the defined requirements.
...
Easy to use
Consequently, the concept with the smallest gap is the best
one for the individual costumer. All concepts are considered
ones again. This reproduces the decisions made. If any Installation of charging system and battery - -
discrepancies are detected, they are reflected ones again to Mounting of the charging system to the pedelec - - -
Protection against humidity and moisture - - -
ensure the correctness of the decision. This is the main target Cooling of the charging system -
of this decision point. Connection between charging system and socket -
The following step confirms this claim. Hereby, it is ...
appropriate to include all available information. The Anti-theft protection - -
requirements or the concept’s characteristics might also be
Fig. 5. Negative interdependencies between requirements
changed or adapted if discrepancies occurred. The last step is
the final agreement on a PSS, which will be delivered to the
After developing concepts to fulfill the defined
costumer.
requirements the R2-Review is made. The main target of the
R2-Review is to ensure the overlap to the requirements with at
4. Case Study
least one concept. For this, the concepts were linked to the
defined requirements. This showed that all requirements were
The decision process was evaluated by a case study, the
met by several concepts and no further action is necessary. The
planning of PSSycle. The PSSycle is a pedelec to rent
coverage was ensured and the concepts are ready for evaluation
especially for tourists and commuters and was designed by a
in the next step.
team of students at Technische Universität München. In
The complete concept fulfilling all requirements was
addition to the pedelec, services like maintenance and repair
identified. The R3-Review ensured that this concept is most
are offered. As the focus of this project was on customers and
suitable to the requirements: All reasons for the excluding of
their requirements a need for a high customer integration,
all other concepts were repeated and discussed. This enabled
especially in the decision process emerged. To reduce the
the team to reflect the decision, why this concept is the most
amount of information to be considered, we applied our
suitable one. This step was repeated for all defined
planning process only at the electrical energy supply.
requirements. After confirmation, no other requirements
The first review was settled after all requirements were
appeared. Therefore the identified concept was presented to a
ascertained and defined. The first step ensured the accuracy of
small group of potential customers. They finally agreed on the
the level of detail. As the knowledge of the EN15194, which is
concept and the planning process was finished successfully.
relevant for pedelecs, was not available, additional information
was gathered. Findings from ergonomics have to be considered
5. Conclusion
in order to state the exact dimensions of the pedelec. This
includes maximum allowable forces, inertias and masses. The
The main target was to create a new decision process
requirement “charging a smartphone on the ride” was lacking
specialized for product-service systems by comparing and
of information and caused a further research. After that, the
adapting different planning processes to a new one. In this
team tested the feasibility and necessity of all requirements.
They identified the requirement “charging the on-board
Danilo Marcello Schmidt et al. / Procedia CIRP 30 (2015) 468 – 473 473
section, we mention the assets and drawbacks of the new ‘Sonderforschungsbereich 768 – Managing cycles in
decision process and possible fields of usage. innovation process – Integrated development of product-
The product planning concerns multiple factors and service-systems based on technical products’.
parameters. This leads to a great quantity of information, which
is difficult to manage. Planning a PSS rises this quantity of References
information compared to a mere product. To handle this great
amount of information, we developed this planning process. [1] Wimmer, R., Joo Kang, M., Tischner, U., Verkuijl, M., Fresner, J.,
This planning process includes three decision points and uses Möller, M., 2008, “Erfolgsstrategien für Produkt-
Dienstleistungssysteme“, Projektbericht, Fabrik der Zukunft -
the information gathered before each decision point. This Impulsprogramm Nachhaltig Wirtschaften.
reduces the information considered in the decision to a [2] Tan, A. R., McAloone, T. C., Gall, C., 2007, “Product/service-system
manageable amount. Therefore, iterations are possible in the development – an explorative case study in a manufacturing company”,
decision processes for collecting additional information. International Conference on Engineering Design, ICED’07, Paris,
Another advantage is that requirements can be changed during France.
[3] Schenkl, S. A., 2014, "Wissensorientierte Entwicklung von Produkt-
the planning process. If customer change their opinion Service-Systemen," PhD Thesis, Technische Universtität München,
regarding requirements, requirements might be eliminated or Munich, Germany
adapted. The focus on the customer requirements in our [4] Schenkl, S., Spörl, S., Behncke, F. G. H., Orawski, R., Mörtl, M., 2013,
approach leads to more reliable and customer oriented “Deploying decision criteria in a cyclical decision process for the
decisions. However, an extended integration of customers product planning phase”, International Conference on Engineering
Design, ICED’13, Seoul, South Korea.
might lead to an extended amount and effort in [5] Yang, L., Xing, K., Lee, S.-H., 2013, “A New Design Approach for PSS
communications: Many opinions have to be considered and Conceptual Development”, Advanced Materials Research, 605-607, pp.
every participating person has to be asked. Identifying obvious 104-109.
negative interdependencies as well as ensuring the coverage of [6] Schenkl, S. A., Sauer, R. M., Mörtl, M., 2014, "A Technology-centered
requirements by concepts are beneficial parts of our approach Framework for Product-service Systems," Procedia CIRP, 16, pp. 295-
300.
to reduce uncertainty. [7] Tukker, A., 2004, "Eight types of product-service system: Eight ways to
To ensure that a suitable concept of the PSS will be passed sustainability? Experiences from suspronet," Business Strategy and the
on to the realization, the last step of the last decision point is a Environment, 13(4), pp. 246-260.
final agreement on the product-service-system. Again, the high [8] VDI 2220, 1980, “Produktplanung“, Ablauf, Begriffe und Organisation,
customer integration is a success factor in this step. Düsseldorf: Beuth.
[9] Heubach, D., 2009, “Eine funktionsbasierte Analyse der
Nevertheless it is important for a company to take their own Technologierelevanz von Nanotechnologie in der Produktplanung“,
interests into account. The PSS must fit to the culture of the Dissertation, University of Stuttgart, Stuttgart, Germany, Heimsheim:
company. This might be a problem of this decision process, Jost-Jetter, ISBN: 978-3-939890-37-9.
which focuses too much on the customer. Another benefit is the [10] Gausemeier, J., Fink, A., Schlake, O., 1997, “Scenario-Management:
systematic structure of the processes, which consist of small Planning and leading with scenarios“, Future Research Quarterly, 12.
[11] Orawski, R., Krollmann, J., Mörtl, M., Lindemann, U., 2011, “Generic
steps. Additionally, the findings from the previous planning model of the early phase of an innovation process regarding different
phases were considered ones again in the decision process. This degrees of product novelty,” International Conference on Engineering
reflects the whole proceeding and reveals uncertain Design, ICED’11, Copenhagen, Denmark.
requirements. The recurring reflection in each decision point [12] van de Kar, E., 2008, “Service System Design Approach” in
increases the reliability of the decision. Designing Mobile Service Systems, van de Kar, E., Verbraeck, A.,
Amsterdam: IOS Press, 2008, ch. 6, ISBN: 987-1-58603-778-9, and
This approach supports PSS-provider to plan a suitable PSS. Designing mobile information services – An Approach for Organizations
The benefits of all analyzed planning processes were combined in a Value Network, Dissertation, Delft University of Technology, Delft,
and lead to an adapted planning process for product-service Netherlands, 2004, ch. 7, ISBN: 90-9018898-3.
systems. Using this process and the decision points together [13] Aurich, J. C., Fuchs, C., Wagenknecht, C., 2006, “Life cycle oriented
enables reasonable planning of product-service systems. design of technical product-services systems”, Journal of Cleaner
Production, 14, pp. 1480-1494.
In order to increase the reliability of this planning and [14] Morelli, N., 2002, “Designing Product/Service Systems: A
decision processes a next step could be a further investigation Methodological Exploration”, Design Issues, 18(3), pp. 3-17.
and validation of these processes within different fields of [15] Pahl, G., Beitz, W., Feldhusen, J., Grote, K. H., 2007, “Engineering
technology. This research would help to understand where Design - A Systematic Approach”, 3rd ed. London: Springer-Verlag.
lacks of the planning process might be, and which additional [16] Tonelli, F., Taticchi, P., Starnini, E., 2009, “A Framework for Evaluating
Product-Service Systems Strategies”, in Proceedings of the 10th WSEAS
factors have to be taken into account to increase the reliability Int. Conference on Mathematics and Computers in Business and
and usability of this process. Economics, N. Mastorakis, Stevens Point, pp. 265-270, ISBN: 978-
960-474-063-5.
Acknowledgements [17] Maussang, N., Sakao, T., Zwolonski, P., Brissaud, D., 2007, “A model
for designing product-service systems using functional analysis and
agent based model”, International Conference on Engineering Design,
We thank the German Research Foundation (Deutsche ICED’07, Paris, France.
Forschungsgemeinschaft – DFG) for funding this project as [18] Geum, Y., Park, Y., 2011, “Designing the sustainable product-service
part of the collaborative research centre integration: a product-service blueprint approach”, Journal of Cleaner
Production, 19, pp. 1601-1614.