Please find herewith the new form that is applied Estimate & Final Disbursement
reports on all vessels operated by P.T. Berlian Laju Tanker Tbk.
You are kindly requested to start using the new forms effective from first voyage/call in year 2007.
1. General Information
When we check the final disbursements sent by our agents, we have difficulty to
process them quickly, because each agent has different names for their expenses.
To eliminate the problem, we have set standardized names for each expense as can be seen on
"Estimate" and "Final" worksheets. This way we will be able to save a lot of processing time
and speed up the settlement process.
There are three sheets to fill as follows: Formula Detail, Estimate and Final.
Filling "Formula Detail" sheet is explained below in number 2.
Filling "Estimate" and "Final" sheets are explained in numbers 3 a) and 3 b).
First, you have to match the names of your expenses to the names on "List of Expenses".
You then group the expenses according to the names we already designated for the expenses.
For example:
a) You have Light Dues, Berthing / Unberthing Dues, and Port Dues expenses.
As indicated on "List of Expenses" sheet, our name for all three expenses is Harbour Dues.
When filling "Formula Detail" you have to group the three expenses under the header Harbour Dues.
When filling "Estimate" and "Final" sheets, you have to enter the total amount for all three of them
to Harbour Dues.
We understand that the List of Expenses is not an exhaustive list as there could be changes
or additions to it. Therefore we will update the list from time to time in response to your input and feedback.
Next, you have to detail the formulas used for related expenses in the "Formula Detail" sheet.
Because some headers consist of many expenses and have long formulas, we have provided a separate
sheet (Formula Detail) for them.
The amounts entered in the Amount column on "Formula Detail" sheet will automatically fill corresponding
spots in the Amount column on "Estimate" sheet (in green) , thereby saving you entry time.
After you have completed "Formula Detail" sheet, you can continue filling "Estimate" sheet, which is
detailed below
2nd step:
Fill in the required data ( in yellow) for:
- Vessel
- Voyage
- Name of Port
- ETA (dd/mm/yyyy)
- Name of Cargo (if there are more than one cargo, please list them with comma.
For example : PX, MX, Oil )
- GRT, NRT, LOA, DWT
- Cargo quantity (if there is more than one cargo, just enter the total cargo amount.
For example : 1000 MT and 2000 MT just enter the amount 3000 here)
- Exchange Rate
- Currency
- Person in Charge
- Email Address
- Bank Account Number
3rd step:
Send the file by email (as an attachment) to operation@blt.co.id for payment processing.
Remark:
( i ) As this form contains data and formula used in BLT's internal processing, we advise you not to
change and/or delete the data and formula in VOUCHER NO., EXPENSE PARTICULARS and
CODE columns.
( ii ) We mainly do our correspondence through email as this is the most effective and efficient tool
in communicating
Therefore we urge our agents to provide their email addresses and correspond mainly through email.
( iii ) Filling the areas shaded in yellow on the "Estimate" worksheet will automatically enter the values
to the same spots ( green )on the "Final" worksheet, thereby saving you entry time.
2nd step:
Fill in the required data ( in yellow ) for:
- Invoice Number
- Invoice Date (dd/mm/yyyy)
- Time Arrival (dd/mm/yyyy)
- Time Departure (dd/mm/yyyy)
- Actual amount for each expense.
3rd step:
Print the form and put authorized signature and company stamp on the bottom right of the page.
4th step:
Send the form together with original supporting documents by courier service to:
ACCOUNTING DEPARTMENT
P.T. BERLIAN LAJU TANKER TBK.
WISMA BSG 10TH FLOOR
JL ABDUL MUIS 40
JAKARTA 10160
INDONESIA
4. Other requests:
- As we do not understand supporting documents written in local languages, please
translate into English and write the English descriptions on the supporting documents.
- Please use this form for Supplementary Final Disbursement (if any).
- If there are GBLT expenses incurred (for example: Crew Expenses, Master Cash Advance,
Repair Charge, Courier Charge for GBLT Documents etc), then you have to bill directly to GBLT.
Do not use this form and do not enter the amounts of GBLT expenses to "Final" sheet.
Send GBLT expenses together with original supporting documents by courier service to:
GBLT SHIPMANAGEMENT
WISMA BSG 10TH FLOOR
JL ABDUL MUIS 40
JAKARTA 10160
INDONESIA
- Please do not copy and/or use this form without BLT's prior knowledge and permission.
If you have any questions or concerns, please do not hesitate to contact us at the email addresses listed below:
nael@blt.co.id / indra@blt.co.id / nurhidayati@blt.co.id
104 Un / Mooring
Line Handling
Mooring gang
105 Port Clearance
Cargo Manifest for Loading/Discharging
Cargo Survey
Clearance Fee
Computer In / Out
Convoy Boat Escorting
Coordinator Charge
Custom Clearance
Custom Documentation Charge
Custom Overtime
Custom Sufference Wharf Charge
Custom Watch Fee
Customs Dues
Customs Surveillance
EDI Charge
EDI Transmission Fee
Export Custom Declaration
Ferry Boat For Immigration
Harbour Master Consultant Service
Immigration Fee
Joint Inspection Fee
Maritime Charges
Permit 6A (Chemistry)
Pest Control
Petroleum Permit (H/Master)
Police Watch Fee
Port Health
Port Police
Port Security
Quarantine and Sanitary Fee
Quarantine Dues
Staff Overtime
Survey Fee
Taxi Hire Charge For Custom Officer
Terminal Usage Fee
Transportation for Port Authority
VHF Services
Watchmen
109 Garbage
Cleaning Dues
Garbage Handling
Harbour Cleaning Maintenance
Waste Removal
B. AGENCY COST
301 Agency fee
Agency Fee
303 Communication
Courier Charges
Inmarsat Messages
Petties
Photocopy Expenses
Postage & Courier Charge
Sundries
Telex / Telephone / Fax / Email
C. OTHERS
503 Ship's Certificate
Derating Exemption Certificate
Domestic Shipping Licence Certificate
Gas Free Certificate
Tonnage Dues
FORMULA DETAIL
104 Un / Mooring
LOA more than 700ft. 1,800.00
B.AGENCY COST
301 Agency Fee
50,650.00
………
303 Communication
……… 12,000.00
3,000.00
……… 6,000.00
Total Communication 21,000.00
C.OTHERS
503 Ship's Certificate
……… 0.00
……… 0.00
Total Ship's Certificate 0.00
I PRUDENTIAL SHIPPING AGENCY SERVICES, INC
5TH FLOOR LOT 21 BLK 6, DELA ROSA CENTRE,7603 DELA ROSA ST, BRGY.PIO DEL PILAR, MAKATI CITY 1230
Telp : (632) 8126085 Fax : (632)8945706
B. AGENCY COST
301 Agency Fee [explained in "Formula Detail" Sheet] 50,650.00 1,000.00 50551000
302 Transportation for Agent [explained in "Formula Detail" Sheet] 30,000.00 592.30 50557000
303 Communication [explained in "Formula Detail" Sheet] 21,000.00 414.61 50554000
C. OTHERS
503 Ship's Certificate [explained in "Formula Detail" Sheet] 0.00 0.00 50506000
AGENT'S P I C :
EMAIL ADDRESS :
BANK ACCOUNT NO.
I PRUDENTIAL SHIPPING AGENCY SERVICES, INC
5TH FLOOR LOT 21 BLK 6, DELA ROSA CENTRE,7603 DELA ROSA ST, BRGY.PIO DEL PILAR, MAKATI CITY 1230
Tel : (632) 8126085 Fax : (632)8945706
FINAL DISBURSEMENT
B. AGENCY COST
301 Agency Fee 0.00 0.00 50551000
302 Transportation for Agent 0.00 0.00 50557000
303 Communication 0.00 0.00 50554000
C. OTHERS
503 Ship's Certificate 0.00 0.00 50506000
AGENT'S P I C : 0
EMAIL ADDRESS : 0
BANK ACCOUNT NO. SIGNATURE & AGENT'S STAMP AT BELOW.
0
0
0
0
0
0
0
0
0