COMMUNICATION MANAGEMENT PLAN

Introduction

This Communications Management Plan was produce to become the communications

framework for this project. This plan were guide the communication throughout the life of the
project and will be updated as communication every time based on what progress of work have
be done. In this plan, it were identifies and defines the roles of persons that involve in this
project. The communication matrix also include in this plan. This communication matrix is a
map of the communications requirements of this project. This communication matrix were
describe about what and how meeting were be conducted. All the detail about any meeting or
discussion about the project were be record on the communication plan to ensuring the
successful meetings. A project organization and team directory that providing contact
information for all stakeholders directly involved in this project.
Communication Matrix
Communication Objective Medium Frequency Audience Owner Deliverable Format
Type of Communication
Kick off Meeting Introduce the project -Meeting face to face Once -Client Project Manager -Agenda -Soft Copy
team and the review -Project Team -Meeting Minutes Archived on
project objectives and -Stakeholders SharePoint site
management approach and project
details report
Project Review status of the -Meeting face to face Weekly -Project Team Project Manager -Agenda -Soft Copy
Team Meetings project with the team. - Conference Call -Meeting Minutes archived in
-Project Schedule report
Technical Design Discuss and develop -Meeting face to face -As needed -Project -Technical lead -Agenda -Soft Copy
Meeting technical solutions for Technical Staff -Meeting Minutes Archived on
the project. SharePoint site
Weekly Project Report on the status of -Meeting face to face Weekly -PMO -Project -Project Schedule -Soft Copy
Status Meeting the project to Manager (updated) Archived on
management SharePoint site
Project Status Report of status project -Email Weekly -Project Team -Project -Project Status -Soft Copy of
Reports including activities, -Stakeholders Manager Report report
progress, cost and -PMO -Project Schedule
issues.
Organization Chart

Haikal Hamzah
Program Manager

Husna Amira
Siti NurNatasya
Management
Project Manager
director

Project Team

Survey team 1 lead

Faris Aizat

Survey team 2 lead

Firdaus

Project Team Directory

The table below shows the information of the all persons that identified in the communication
management plan. The contact information such as email and contact numbers were be stated
in the table as the way to communicate with them.

.
Role Name Title Organization/ Email Phone
Department

Program Muhammad Director of CEO Haikal_Zamshah@survey.com 019-

Manager Haikal Survey Sdn. 5554744
Zamshah Bhd company

Project Siti Project Operation NurNatasya@survey.com 019-

Manager NurNatasya Manager department 5554745
Saidin
Management NurHusna Management Management NurHusna_Amira@survey.com 019-
Manager Amira Director department 5554746
A.Rahim

Project Sulaiman Director of CEO Sulaiman_Salleh@ukur.com 03-

Stakeholders Salleh Ukur. Sdn bhd. 261615520
comapany

Customer Malaysian Malaysian Public JKR@gov.com 603-

Public Works Works 263919011
Department Department
(JKR) (JKR)

Project Team Survey team 1: Surveyor Lead of survey Faris_Aizat@survey.com 019-

Faris Aizat team 5554747
Azmi Firdaus_Ibrahim@survey.com
019-
Survey team 2: 5554748

Firdaus
Ibrahim