EVENT VENUE PROPOSAL

Universiti Teknikal Malaysia Melaka Event Package

at Utem

March 16, 2018

MAKE YOUR NEXT
EVENT MEMORABLE BY
SELECTING OCEANVIEW
CONFERENCE CENTER
This unique conference center is known for our view, our engaging staff that
ensure your event is worry-free and our world-class dining experience. Whether
you are planning an all staff-meeting or planning a wedding celebration,
Oceanview provides a customizable venue that can match your needs.

With 17 foot ceilings and floor to ceiling windows we provide the perfect space,
you provide the perfect people. We look forward to helping you make memories
here.

Address
Utem
{user_address}
{user_city}, {user_state}
{user_zip_code}
Phone:

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FEATURES AND AMENITIES
• 10,000 sq ft of open space

• Capacity: Dining 800 guests, Reception 1,200 guests

• Design allows you to close off one to three sections for smaller events

• Easy load in access

• Full onsite washroom facilities include wheelchair accessibility

• Internet access available

• Audiovisual rental equipment and services

• World-class catering staff available

• Dedicated onsite Event Planner

• More than 200 complimentary parking spaces

We can help you host a wide variety of events onsite

including:

• Breakfasts • Family Reunion • Retirement Dinners

• Ceremonies • Fashion Show • Seminars

• Company Picnic • Fundraisers • Team Building

Retreats
• Conferences • Holiday Party
• Trade Show
• Culinary and Beverage • Meetings
Events • Wedding
• Parties and
• Customer Celebrations • and much more...
Appreciation Events
• Product Launches

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INTRODUCING YOU
TO OUR SPACE
All our halls are decorated with the environment and health
sensitivities in mind. From our sustainable bamboo flooring that
provides warmth to the room to our VOC-free painted interior
off-white walls

We have minimized the impact to our environment and our guests, while
allowing each room to be easily transformed to fit any vision.

Hall A is our grand hall, surrounded by floor to ceiling windows with an exquisite
ocean view.

Hall B is located adjacent to the main entrance of the building, offering easy
accessibility. This room can be used on its own or in combination with Hall A.

Hall C is the perfect space for a smaller event easily accessible off our main hall.

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HALL SIZE AND CAPACITY

Hall Setup Hall A Hall B Hall C Hall ABC

Room Area 5,000 sq ft 3,000 sq ft 2,000 sq ft 10,000 sq ft

Theatre 750 500 250 1,400

Classroom 400 200 100 700

Boardroom TBD TBD TBD TBD

Horseshoe 250 150 75 475

Rounds 500 300 200 1,000

Reception 1,200 700 400 2,300

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HALL SETUPS
Theatre Style
Chairs in rows facing a stage, head table or
speaker. This style allows for the most seating
in any sized room. The aisle down the middle
this provides easier access to the main stage
as well as allows the majority of guests to be
able to see the stage at a slight angle versus
looking over someone's head. This set up is
optimal when guests serve as the audience
and is not recommended for food or note
taking.

Classroom Style
Rows of tables facing the front of the room.
This layout requires more space than theatre
style per person, however, it allows everyone
a space to take notes, rest their equipment or
have their lunch. This style is well suited to
events where notes will need to be taken, and
provides a feeling of a higher quality event.
Note, as everyone is facing one another's
backs, this provides some barriers to group
interaction.

Boardroom Style
A rectangular or oval table set up with chairs
around the sides and ends. This style works
well if the group is small and the ability to
make eye contact with one another is of
importance. This style is ideal for board of
directors meetings, committee meetings and
discussion groups.

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 Horseshoe Style
A series of tables set up in the shape of the
letter U with chairs around the outside.
Similar to the boardroom style, this
accommodates a greater number of people
and can provide easier access to viewing of
presentations. The presenter can also
command the space more easily by entering in
to the center of the space and finding
themselves closer to the guests.

Rounds
Round tables of up to 10 guests can provide an
intimate feeling within a large gathering. This
traditional setting allows all guests easy
access to the table and is ideal for a sitdown
meal.

Other options include:

Reception Square Cabaret

This mingling Similar to boardroom, Cabaret style features

environment can however provides
feature food stations individuals with more
and be customized with equality as all sides of the
small rounds for placing table are equal providing
drinks and dishes. easier visualization of
the group.
round tables with chairs
located only on half the
table, allowing the
attendees to visualize
the speaker without
someone's back to them.

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ROOM RENTAL FEES
Meeting room rental fees include: room set up, onsite tables and
chairs, linens, china, silverware and glassware. Event staffing, as
appropriate per attendee numbers and food requirements. Post event
cleaning.

Room charges cover use of space for up to a maximum of 8 hours.

Hall Rental Cost* Damage Deposit

A $1,000 $500

B $500 $300

C $400 $250

*Note: rental cost prices are negotiable with meeting and food packages.

Meeting Packages

All Day / Half Day Meeting Package

• Main meeting room 8am - 5pm

• Wireless Wi-Fi Connection

• 1 LCD Projector

• 1 Screen

• 1 Flipchart with markers

• Continuous Coffee Break Station

• Working Breakfast or Lunch or Dinner

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BREAKFAST PACKAGES*
Continental Breakfast Ham and Swiss Cheese
Station Mini Croissants
$5/per person $5/per person

Featuring fresh honey glazed donuts,

assorted muffins and cinnamon rolls.
Served with whipped butter and
preserves. Station to include an array
of freshly sliced fruit.
Healthy Breakfast Station
$8/per person
Bagels Station
$4/per person
Featuring an assortment of freshly
cooked bagels and toasting station.
Served with whipped butter and a
variety of cream cheeses and preserves.

Features assorted granola, yogurt,

cottage cheese, dried fruit and nuts, *All packages include: assorted bottle
fresh berries, whole oranges, apples juices, water, coffee, decaffeinated
coffee and breakfast teas.
and bananas.

Dietary/Allergy meal requirements will be

Gourmet Breakfast
accommodated if prior notice is given
$7/per person
(minimum 3 days prior to event).
Featuring broccoli and cheese quiche
served with homefries and tossed
garden salad.

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BUFFET LUNCH*
Greek Lunch Buffet
$18/per person
Featuring mixed field greens tossed in
an aged balsamic vinaigrette topped
with cherry tomatoes, village greek
salad, mediterranean dips served with
grilled white and whole wheat pita
bread, chicken and pork souvlaki,
lemon roasted potatoes and
mediterranean rice.
Mexican Lunch Buffet
$18/per person
Featuring mixed field greens tossed in
spicy vinaigrette topped with cherry
tomatoes, sliced cucumbers and
avocado. Tri-coloured nachos served
with medium salsa, corn and black
bean salad, guacamole, spanish style
rice. Fajita station prepared in front of
your guests includes: saute beef,
chicken and vegetables in mexican
spices served on warm tortillas.
Condiments include: shredded lettuce,
diced tomatoes, saute peppers and
onions, cheese, salsa, sour cream,
jalapeno peppers and refried beans.
Picnic Lunch Buffet
$18/per person
Featuring mixed field greens with
cucumbers and cherry tomatoes
topped in aged balsamic vinaigrette,
crisp romaine greens tossed in creamy
caesar dressing topped with parmesan
cheese and croutons, mom's potato
salad, grilledskinless chicken breast,
grilled beef burgers and vegetarian
burgers. Condiments include: ketchup,
mustard, relish, mayonnaise,
tomatoes, onions, pickles and cheese.
*All buffet lunches include assorted
bottle juices, water, canned pop,
coffee, tea and decaffeinated
coffee.Minimum of 40 guests.
Dietary/Allergy meal requirements will be
accommodated if prior notice is given
(minimum 3 days prior to event).
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SERVED LUNCH ($17/PERSON)
Appetizer Options
Choose one soup or salad.
Soup
Roasted Red Pepper
Butternut Squash
Chicken and Rice
Vegetable Minestrone
Cream of Mushroom
Salad
Crisp Romaine Greens tossed in a
Creamy Caesar Dressing topped with
grilled pancetta, grated parmesan and
fresh croutons.
Greek Village Salad featuring farm
fresh tomatoes, cucumber, red onions
and black olives tossed in a lightly
season vinaigrette topped with goat
cheese.
Homemade Potato Salad featuring a
dijon mustard dressing, sliced onions
and egg bites.
Shredded Carrot and Beet Salad tossed
in a homemade vinaigrette
Main Entrée Options
Choose one entrée.
Grilled Miso Crusted Atlantic Salmon
Filet served with seasonal vegetables
and rice
Sauteed Chicken Stir Fry with a host of
grilled seasonal vegetable over a bed of
wild rice
Oven Roasted Chicken Breast stuffed
with spinach, brie, sundried tomatoes
and caramelized onions served with
seasonal vegetables and roasted
potatoes.
Dessert Options
Choose one dessert.
Warm Apple Pie served with a dollop
of vanilla ice cream
Individual Gourmet Cheesecake
topped with fresh berry coulis
Warm Molten Chocolate Lava Cake
served with fresh berries
*All served lunches include assorted
bottle juices, water, canned pop,
coffee, tea and decaffeinated coffee.
Client to pre-select one appetizer
(soup or salad), one main entree and
one dessert.
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BOXED LUNCH ($13/PERSON)
Roasted Turkey
Sliced roasted turkey breast with
greens and honey dijon served on a
fresh whole wheat roll.
Chicken Caesar Wrap
Grilled chicken, romaine greens,
shredded parmesan and creamy
caesar dressing served in a flour
tortilla.
Roast Beef
Roast beef, provolone cheese and
herbed mayonnaise served on a
crusty kaiser.
Grilled Vegetable Wrap
Assorted grilled vegetables, fresh
basil & greens with roasted red
pepper hummus served in a flour
tortilla.
Egg Salad
Home-style egg salad sandwich
served on a fresh ciabatta bun.
All boxed lunches include
assorted bottled juices, canned
pop, bottled water, a bag of chips,
fresh fruit and a candy bar.
Minimum 8 orders per variety.
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SNACKS
Cookie Tray
$4/per person

Featuring freshly baked chocolate chip,

oatmeal and peanut butter cookies.

Theatre Pack
$3/per person

Features fresh popcorn, snack sized

M&Ms and licorice

Salty Snacks
$3/per person

Features chips, pretzels and peanuts.

Healthy Snacks
$4/per person

Features cut fruit and veggies served

with hummus and pitas.

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HORS D'OUVRES*
Hot Cold
• Beef Satays with Thai Dipping • Thai Salad Rolls
Sauce
• Roast Beef and Horseradish on a
• Chicken Quesadillas with Spicy Crustini
Taco Sauce
• Blackened Chicken on Flatbread
• Bacon Wrapped Scallops with Mango Salsa

• Broccoli and Cheese Tartlets • Shrimp Cocktail

• Feta and Spinach Triangles • Caramelized Brie and Pear on a

Crostini
• Mini Beef Sliders with Swiss
Cheese and Mushrooms • Apple and Brie served on a
Crostini
• Coconut Batter Shrimp with
Sweet Chili Dipping Sauce • Crab Dip served on Shrimp
Crackers
• Vegetarian and Pork Spring Rolls

*Client to preselect 4-5 hot and 4-5 cold varieties, to be passed around.
Estimate 5-6 pieces per person.

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PLATED DINNER ($40/
PERSON)
Appetizer Options Homemade Potato Salad featuring a
dijon mustard dressing, sliced onions
Choose one soup or salad.
and egg bites.

Soup

Roasted Red Pepper

Pasta Options
Butternut Squash Choose one pasta and one sauce.
Chicken and Rice • Penne
Vegetable Minestrone • Farfalle
Cream of Mushroom
• Spaghetti

Salad • Gnocchi

Crisp Romaine Greens tossed in a • Tortellini (Meat or Ricotta Filled)

Creamy Caesar Dressing topped with
• Rotollo stuffed with Ricotta
grilled pancetta, grated parmesan and
Cheese
fresh croutons.
Sauce
Greek Village Salad featuring farm
• A la Vodka
fresh tomatoes, cucumber, red onions
and black olives tossed in a lightly • Plum Tomato and Fresh Garden
season vinaigrette topped with goat Basil
cheese. • Parmegiano Cream Sauce

• Classic Alfredo
Shredded Carrot and Beet Salad tossed
in a homemade vinaigrette • Rosé sauce with plum tomatoes,
fresh cream and garden basil

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Main Entrée Options Dessert Options
Choose one entrée. Choose one dessert.

Grilled Miso Crusted Atlantic Salmon Warm Apple Pie served with a dollop
Filet served with seasonal vegetables of vanilla ice cream.
and rice.
Individual Gourmet Cheesecake
Sauteed Chicken Stir Fry with a host topped with fresh berry coulis.
of grilled seasonal vegetable over a
bed of wild rice Warm Molten Chocolate Lava Cake
served with fresh berries.
Oven Roasted Chicken Breast stuffed
with spinach, brie, sundried tomatoes
and caramelized onions served with
seasonal vegetables and roasted
potatoes.

*All served dinners include assorted bottle juices, water, mineral water, canned
pop, coffee, tea and decaffeinated coffee. Client to pre-select one appetizer (soup
or salad), one main entree and one dessert.

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BEVERAGE PACKAGES
& BAR SERVICES
Morning Beverage Service Standard Bar Package
$5/per person (Open Bar)
Includes herbal tea bags, hot tea, Contact sales associate for complete
coffee, bottled water and orange juice. listing.

Non-Alcoholic Event Premium Bar Package

Service (Open Bar)
$5/per person Contact sales associate for complete
Includes unlimited pop and juice, bottle listing.
spring and mineral water, coffee, tea
and espresso service. Cash Bar
Drink tickets: $5 for standard drinks,
Unlimited Wine & $6 for premium drinks

Domestic Beer includes complimentary non-alcoholic

$10/per person beverages. Set up fee of $250 (fee

waived if sales exceed $500).
Includes bottles of red and white house
wine and domestic beer, along with
unlimited pop and juice, bottle spring
and mineral water, coffee, tea and
espresso service.

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ADDITIONAL ONSITE SERVICES
AND PREFERRED PARTNERS
Audiovisual
A microphone, speakers and podium are available for use on premise. Additional
audiovisual equipment can be secured through our partner Ray's Audiovisual at
999.999.9999 or www.rays.com.

Coat Check Services

At Oceanview Conference Center we can provide coat check services for your guests.
We take care of ticketing, racks, hangers and provide engaging staff to manage the
service. The service can be billed directly to the guests or to the host at $2 per coat.

Decor
Oceanview works with Easy Design to provide a wide selection of linens and chair
covers in a variety of prices available for rental. Our staff can also help to decorate
your venue, or work with your decor company to capture your vision.

Event/Wedding Planning
Our onsite planner can help coordinate your event or wedding with ease. Request an
appointment by contacting Kim at kim@oceanview.com or 999.999.9999.

Security
Oceanview requires events in excess of 200 people that will be providing alcoholic
beverages to have onsite security. Arrangements can be made through your
Oceanview event planner.

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DIRECTIONS TO THE VENUE
Coming from the airport

Take exit 22 off the I-11, turn right onto Palms Road and travel 10 miles.
The venue will be on your left.

From downtown Miami

Travel on I-22, and take exit 11, turn left onto Palms Road and travel 5 miles.
The venue will be on your right.

Contact Information
amiruddin parnon,

Utem
{user_address}, {user_city}, {uer_state} {user_zip_code}
| air.boy90@gmail.com

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QUOTE
Universiti Teknikal Malaysia Melaka | Event Date: Month XX, XXXX

Facilities / Services Description Notes Cost

Venue - Hall A Round Table Additional $1,000

Layout and setting of tables, Layout $500
Chair covers, Setting wine and damage
champagne glasses on tables, deposit
Lighting of candles, Cleaning
required
venue after function, Podium
with PA system, microphone
with stand

Catering $75 500 guests. $37,507.50

Roast Sirloin Menu Additional
(see following page) - includes 10%
dessert, coffee and tea gratuity
required

Champagne $70 50 $3,500

Red & White Wine $30 100 $3,000

Pre Drinks $20 500 people $10,000

Total $54,007.50

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QUOTE
Universiti Teknikal Malaysia Melaka | Event Date: Month XX, XXXX

Roast Sirloin Dinner Menu

Appetizer

French Onion Soup

Entree

Roast Sirloin served with roast fingerling pototes, ratatouille press, natural jus.

Vegetarian Entree

(Vegetarian entrees must be confirmed 24 hours in advance)

Mediterranean Vegetables Baked in Phyllo with fresh tarragon, stewed lentils,
tomato beurre blanc.

Dessert

Apple Spice Cake served with cinnamon ice cream.

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NEXT STEPS
Upon approval of budget, a detailed workback schedule will be
provided, with key deliverable dates. A letter of agreement will be
forwarded to amiruddin parnon

Once received we will then set up a kick-off meeting to discuss any changes to the
deliverables.

 SIGN HERE  SIGN HERE

amiruddin parnon amiruddin parnon

amiruddin parnon amiruddin parnon

Utem Universiti Teknikal Malaysia Melaka

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