UBAC-NV By-Laws - July 2010

UNITED BANGLADESHI-AMERICAN CONGRESS OF NEVADA

(UBAC-NV).

BY-LAWS:

Article I – Name

The name of this non-profit organization shall be the United Bangladeshi-

American Congress of Nevada (UBAC-NV).

Article II – Goal

The organization shall protect, advance, facilitate and serve the interests of
the members of the Bangladeshi community. It shall encourage greater
participation of the people of Bangladeshi origin in the American socio-
political processes to promote goals of mutual understanding and benefits.

Article III – Members

Anyone with (a) a proven Bangladeshi ancestry or a spouse of someone
with Bangladeshi ancestry, and (b) living in the community for a period of at
least three months, shall be a General Member of United Bangladeshi-
American Congress of Nevada. Members attaining the age of 18 or over on
any scheduled election day shall be considered Members of Record for that
election. The Committee of Officers shall have the option of forming a
panel of Distinguished Members under Article X. At its option, the United
American-Bangladeshi Congress shall include others in the community to be
its Honorary Members (non-voting).

Article IV – Committee of Officers

Section 1 A Committee of Officers (CO) shall be elected by the

Members of Record with the responsibilities to accomplish and
promote UBAC-NV’s Article II goals. They shall be elected for a
period of two years. The CO shall meet no less than Twelve (12)
times a year. Except as otherwise noted in the By-Laws, all
UBAC-NV decisions shall require a majority vote of the
Committee of Officers. Nine CO shall form a quorum.

The elected officers of United Bangladeshi-American Congress of

Nevada shall consist of:

(1) President

(2) Vice-President

(3) Secretary

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(4) Joint Secretary

(5) Director of Finance

(6) Director of Public Information

(7) Director of Community Outreach

(8) Director of Entertainment

(9) Director of Sporting Events

(10) Director of New Horizon

(11) Director of Information Technology

Section 2 There shall be a President. The President shall be

the Chief Executive of the organization, the presiding officer of all
meetings, and shall be responsible and accountable for all
aspects of UBAC-NV’s operation. The President shall choose an
Associate President from the Youth Pool to be his/her deputy. The
Associate President shall serve at the pleasure of the President.
The President shall have the option to appoint no more than five
people, who shall serve at his/her pleasure, to help in the
discharge of his/her responsibilities.
Section 3 There shall be a Vice-President. The Vice-President
shall assist the President in the performance of his/her duties.
He/she shall be first in line of succession to the President in the
event of a vacancy. The Vice-President shall preside over
meetings in the absence of the President. The Vice- President
shall choose an Associate Vice-President from the youth pool to
be his/her deputy. The Associate Vice-President shall serve at the
pleasure of the Vice-President. The Vice-President shall have the
option to appoint no more than five people, who shall serve at
his/her pleasure, to help in the discharge of his/her
responsibilities.
Section 4 There shall be a Secretary. The Secretary shall keep
the minutes of all meetings. He/She shall serve as the custodian
for all current and previous minutes and non-financial records of
UBAC. At the end of his/her term of office, the Secretary shall
turn over to the incoming Secretary all minutes, books and
records of UBAC then remaining in his/her possession. The
Secretary shall choose an Associate Secretary from the Youth
Pool to be his/her deputy. The Associate Secretary shall serve at
the pleasure of the Secretary. The Secretary shall have the
option to appoint no more than five people, who shall serve at
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his/her pleasure, to help in the discharge of his/her

responsibilities.
Section 5 There shall be a Joint Secretary. This officer shall
assist the Secretary in the performance of his/her duties and
shall act in his/her absence. This Officer shall conduct a financial
review of the books and records of UBAC-NV no more frequently
than once a year, and no less frequently than once every two
years and always at the end of the treasurer’s term. The Joint
Secretary shall provide a report to the Director of Finance and,
after review and comment by the Director of Finance, to the CO.
The Joint Secretary shall have the option to appoint no more than
five people, who shall serve at his/her pleasure, to help in the
discharge of his/her responsibilities

Section 6 There shall be a Director of Finance. The Director

shall be the custodian of all monies of UBAC-NV, and shall
disburse these monies only under the direction of majority of the
Committee of Officers. This Director shall (a) develop, maintain
and implement a set of Financial Operating Procedures to be
ratified by the CO, and adhered to by the CO, staff and members;
(b) prepare and present to the CO annual and updated budgets,
forecasts and projections as appropriate; and (c) serve in an
advisory role for all entities that conduct fundraising activities for
UBAC-NV. To ensure transparency, the Director of Finance shall
make all relevant records of Revenues and Expenditures
available for posting on UBAC-NV’s website on a regular basis.
The Director shall maintain an accounting of all monies received
and disbursed which shall be at all times accessible to the
members of the Committee of Officers. At each meeting of the
Committee of Officers, the Director of Finance shall present a
financial statement for review. All checks drafted on UBAC
account shall have two authorized signatures-- President’s and
Director of Finance’s. The Director shall ensure that the receipt,
recordation, management and disbursement of funds are
conducted in accordance with the standard accounting practices.
The Director shall ensure that any financial reports submitted are
in an accurate and timely manner. At the end of his/her term of
office, the Director of Finance shall turn over to his/her successor,
within 10 working days, all monies, books and records of UBAC-
NV then remaining in his/her possession. The Director shall
choose an Associate Director from the Youth Pool to be his/her
deputy. The Associate Treasurer shall serve at the pleasure of the
Director. The Director shall have the option to appoint no more
than five people, who shall serve at his/her pleasure, to help in

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the discharge of his/her responsibilities.

Section 7 There shall be a Director of Public Information. The
Director of Public Information shall be responsible for all internal
and external communications for UBAC-NV. He/she shall keep
members informed of all activities of the organization and shall
maintain a channel of communication with other communities
and organizations that respect our people and our views. The
Director shall choose an Associate Director of Public Information
from the Youth Pool to be his/her deputy. The Associate Director
of Public Information shall serve at the pleasure of the Director of
Public Information. The Director shall have the option to appoint
no more than five people, who shall serve at his/her pleasure, to
help in the discharge of his/her responsibilities.
Section 8 There shall be a Director of Community Outreach.
This Director shall be responsible for formulating and promoting
all internal and external community outreach programs. The
Director shall have the option to appoint no more than five
people, who shall serve at his/her pleasure, to help in the
discharge of his/her responsibilities.
Section 9 There shall be a Director of Entertainment. This
Director shall promote, organize, and oversee UBAC-NV’s
amusement and recreation programs. The Director shall have the
option to appoint no more than five people, who shall serve at
his/her pleasure, to help in the discharge of his/her
responsibilities.

Section 10 There shall be a Director of Sporting Events. This

Director shall promote, organize and oversee all sporting
activities of UBAC-NV. The Director shall have the option to
appoint no more than five people, who shall serve at his/her
pleasure, to help in the discharge of his/her responsibilities.

Section 11 There shall be a Director of New Horizon. This

Director shall serve as a conduit to the future opportunities of the
youth community. The Director shall have the option to appoint
no more than five people, who shall serve at his/her pleasure, to
help in the discharge of his/her responsibilities. Efforts shall be
made to recruit most people from the Youth Pool of UBAC-NV.

Section 12 There shall be a Director of Information Technology.

This Director shall create and maintain a website dedicated to
UBAC-NV and shall be in charge of the dissemination of pertinent
UBAC-NV news and events over the internet. The Director shall
have the option to appoint no more than five people, who shall
serve at his/her pleasure, to help in the discharge of his/her
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responsibilities.

Article V – Election and Removal of Committee of Officers

Section 1 The Officers shall be elected at a meeting of the
Members of Record every two years. The elections shall be
conducted in accordance with the provisions of Article VI.
Section 2 Any Member of Record who is not a convicted felon
shall be qualified to run for any elected office.
Section 3 The Officers shall be elected to serve a term of two
years.
Section 4 Any mid-term vacancy on the CO due to resignation,
incompetency, or any other reasons shall be filled by a majority
vote of the CO.
Section 5 A member of the CO may be removed from office for
non-attendance, malfeasance or failure to perform the duties of
office. Non-attendance shall be considered a total of three (3)
unexcused absences from CO meetings in a calendar year.
Requests for an excused absence must be approved or rejected
by the CO in advance, at the time of the absence, or no later
than the meeting immediately following the absence. The
Secretary shall record the status of the absence in the minutes.
Section 6 Upon written requests from at least 25% of Members
of Record (calculated from the last voter list) to remove an
Officer, a meeting of the Members of Record shall be held within
two weeks to consider such removal. The passage of such a
motion by majority Members of Record shall be sufficient ground
to call for a Removal Meeting in no less than two weeks. A vote
of a two-third majority of those Members of Record present and
voting shall be required to remove any officer.
Article VI - Rules for Election of Committee of Officers

Section 1 Election of Committee of Officers shall be

governed by the
following rules:

(a) An Elections Commission consisting of seven

members shall be appointed by the Committee
Officers to conduct UBAC-NV’s election activities. The
seven members, by a majority vote, shall choose one
member to be the Election Commissioner. Five
members shall be sufficient to form a quorum.
(b) The term of office for the Election Commission

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shall be Three years.

(c) The Election Commission shall conduct all
elections and resolve all disputes concerning voter
eligibility and election outcome.
(d) Each voter must sign a Voter Registry.
(e) All Members of Record, except convicted felons,
shall be eligible to vote, and votes shall be taken
by secret ballot.
(f) A majority of Members of Record present and
voting shall determine the winner of a contested
election.
(g) Members of Record wishing to run for an elected
office shall notify in writing the Elections Commission
in a timely fashion.
(h) Candidates wishing to contest an election result
must do so in writing to the Elections Commission
no later than twenty-four (24) hours after the
election.
(i) The decision of the Election Commission shall be
final in all election matters.
Section 2 The following oath of office shall be administered to
each member of the Committee of Officers: “I, (name), do
solemnly affirm that I will faithfully carry out the duties as (name
of office) of United Bangladeshi-American Congress of Nevada. I
will support and defend its By-Laws. I will serve and fulfill my
responsibilities consistent with the highest standards.”

Article VII – Standing Committees.

The Committee of Officers shall have the power, by a majority
vote of its members,
to create or eliminate Standing Committees as needed.

Article VIII – Select Committees:

The CO shall have the option to create as many Select
Committees as needed and when they are needed to deal with
special issues and circumstances. The composition, duties, and
duration of these Committees shall be determined by the CO.

Article IX - Amending the By-Laws:

Section 1 Amendment to UBAC-NV’s By-Laws can be proposed

by a simple majority of the Committee of Officers. A general
meeting to discuss and debate such amendment shall be called

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no earlier than four weeks and no later than six weeks. The
passage of such Amendment Motion by majority Members of
Record shall constitute ground to call for an Amendment Meeting
in no less than two weeks. A two-thirds vote of the Members of
Record present and voting shall be required to pass an
Amendment.
Section 2 Upon written requests from at least 25% of the
Members of Record to Amend the By-Laws, a meeting of the
Members of Record shall be held within two weeks to consider
such Amendment. The passage of such Amendment Motion by
majority Members of Record shall constitute ground to call for an
Amendment Meeting in no less than two weeks. A two-thirds vote
of Members of Record present and voting shall be required to
pass an Amendment.

Section 3 Amended By-Laws shall take effect immediately

after passage.

Article X – Distinguished Members

Section 1 At its option, the CO shall accredit a pool of Five

Distinguished Members who shall (1) have lived in the area for no
less than 5 years, (2) have proven records of community
contribution and (3) have excelled in their profession (4) has a
vision to offer for the advancement of the community. The CO, in
extraordinary circumstances and by unanimous votes, shall have
the power to make exceptions to these criteria.

Section 2 The CO at its option may from time to time call upon
these Members for their non-binding introspection,
contemplation, prudence and acumen pertaining to UBAC-NV.

Youth Pool Defined:

Any Member of Record between the ages of 18 and 24 shall be

considered a member of UBAC-NV’s Youth Pool.

For the Record:

The formation of the United Bangladeshi-American Congress of

Nevada (UBAC-NV) was conceived in December of 2009. The By-
Laws were unanimously approved by the Ad-hoc Committee on
June 30th and reaffirmed on August 10th, 2010.

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Temporary Provisions:

(1) The First Election Commission shall be appointed by the Ad-

hoc Committee as created in July of 2010.

(2)The passage of the First By-Laws shall require the approval of

a majority of Ad-hoc Committee members.

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