A. Who needs a DOST-SEI clearance?
When is a final DOST-SEI clearance
1. An on-going scholar who will travel abroad;
2. A scholar who withdrew his/her scholarship but
was able to enjoy the scholarship prior to with-
drawal;
3. A scholar whose scholarship was terminated
but with service obligation; and
4. A scholar-graduate who has not yet secured a
final clearance.
B. When do you need a DOST-SEI
clearance?
A DOST-SEI scholar will secure a clearance
from the Science Education Institute while he/she is
still complying with his/her scholarship obligations
or for the following cooperating institution:
1. National Bureau of Investigation for em-
ployment;
2. Department of Foreign Affairs for application or
renewal of passport;
3. Bureau of Immigration for airport immigration
clearance prior to departure; and
4. Other institutions requiring DOST-SEI clearance
C. When is a temporary DOST-SEI clearance
issued?
A temporary clearance is issued to an on-
going scholar-graduate who has not completed her/
his scholarship obligation but will travel out of the
country, undergo on-the-job training or be locally
employed (for the latter).
D. What are the requirements to secure a
TEMPORARY DOST-SEI clearance?
For continuing scholars:
A. Submit a written letter stating the nature of
travel, e.g. official or personal purpose, desti-
nation, duration and other pertinent information
about the travel.
B. Accomplished Supplemental Agreement (Form
provided by DOST-SEI).
C. Post a surety bond posted with the Govern-
ment Service Insurance System (GSIS) or a
cash bond (with SEI for a travel that is for a
month or shorter period) for an amount equiva-
lent to the total financial assistance received
by scholar while on scholarship plus 12% inter-
est.
For scholar-graduates and those whose scholar-
ship was terminated or withdrawn:
PERSONAL TRAVEL
A. D1A, D1B, D1C
B. Service Record/Certification of Employment, if
any
OFFICIAL TRAVEL: If scholar-graduate’s com-
pany is sending him/her abroad for training or any
official business -
For short-term period:
A. With employer’s guarantee - the employer
must write SEI about travel plan: reason for
travel, destination, duration of travel and a
guarantee of her/his return and in cases/
you fails to do so, its willingness to reim-
burse to DOST-SEI the amount equivalent
to the period left unserved.
B. Without employer’s guarantee—D1A,
D1B, D1C, 2B, and employer’s endorsement
of travel
E. How do you retrieve a surety bond/
cash bond?
Not later than a month after the scholar/
scholar-graduate returns to the country, s/he must
personally report to DOST-SEI and submit photo-
copies of passport pages marked with the arrival
data in the country; and to retrieve (original copy of
Surety bond or to submit original receipt in case of
cash bond for processing. Processing of cash
bond may take ten (10) working days.
Failure to do so may either cause the forfeiture
of the bond (surety or cash) or required the em-
ployer to refund the financial assistance received
by the scholar.
F.
issued?
A scholar whose scholarship is terminated for
failure to comply with the scholarship requirements
at anytime within the first two years shall be issued a
FINAL DOST-SEI clearance together with the notice
of termination.
A scholar-graduate must submit certification/s
of employment for the required period and/or other
requirements. After evaluation of said documents, s/
he has been found to have fully complied with her/
his service/financial obligations, the FINAL DOST-
SEI clearance shall be issued.
The DOST-SEI clearance must be presented to
the NBI, DFA, and BID to have her/his name cleared
for issuance of NBI clearance (for local employment
or travel abroad), passport or clearance to travel out
of the country, respectively.
Message
As a DOST-SEI scholar/scholar-graduate,
you are required to serve in the country along
your field of specialization for a period equivalent
to the number of years you enjoyed the scholar-
ship. Until you have completed your service obli-
gation, you remain under the supervision of
DOST-SEI, through a collaborative effort with
DFA, NBI and BID.
This guidelines is hereby provided on how
you can secure a temporary or the final clearance
from the DOST-SEI Scholarship Programs.
ESTER B. OGENA
Director
Science Education Institute