Documentation Guide

(Express Entry - Federal Skilled Worker Class)

This Guide describes the documentation generally required in support of an expression of interest and
an electronic application for permanent residence to Canada under the Federal Skilled Worker Class
(FSWC) immigration program, if an Invitation to Apply (ITA) is issued.

You must upload clear, legible copies of the documents described in the present Guide on your
CanadaVisa Client Portal. Please note that picture images will not be accepted. Any document that is
not in English or French must be accompanied by an original certified translation.

INTRODUCTION - WHAT IS EXPRESS ENTRY?

Express Entry (EE) is not a new immigration program. It is a new application management system
launched by Immigration, Refugees and Citizenship Canada (IRCC). The EE system includes a multi-stage
immigration process. Stage one involves potential candidates making an expression of interest in
immigrating to Canada by uploading an electronic profile to the IRCC. The profiles of eligible candidates
(EE profile) are placed into the IRCC pool, where they are ranked according to a Comprehensive Ranking
System (CRS). Stage two involves the Government of Canada, provincial and territorial governments and
Canadian employers selecting Candidates from the IRCC pool. Selected candidates will receive an ITA for
a Canadian permanent resident visa and will have only 90 days to submit a completed electronic
application and all supporting documents. No extensions will be granted.

In the first stage, only candidates who are eligible for one of Canada's economic immigration programs,
such as the FSWC, are eligible to enter the IRCC pool of candidates. Entry to the IRCC pool does not
guarantee issuance of an ITA for Canadian permanent residency.

When creating the EE profile, the language test results score must be entered. Language test results are
valid for two (2) years. An Educational Credential Assessment (ECA) is also required in order to enter the
IRCC pool under the FSWC, unless you were educated in Canada. If you obtained an ECA report before
April 17, 2013, you will need to apply for a new report. Your ECA report is valid for 5 years.

A job offer from a Canadian employer is not a requirement to enter the IRCC pool. If a candidate does
not have a job offer from a Canadian employer or a nomination from a Canadian province or territory,
he or she will be required to create a Job Seeker Account with the Government of Canada's Job Bank
after a successful EE profile is created. The Job Bank is an online job board that will help candidates get
matched with employers in Canada. The EE profile is valid for 1 year after successful submission to the
IRCC pool.

In the second stage, all candidates in the IRCC pool are ranked according to the CRS, which awards
points differently from how eligibility points are awarded under the FSWC. Under the CRS, points are
awarded for core human capital, skill transferability, and a qualifying offer of arranged employment
from a Canadian employer or a nomination from a Canadian province or territory.

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Core human capital includes factors such as age, education, language proficiency, and work experience,
and up to 500 points may be awarded. These individual factors are also considered in combination with
each other under the skill transferability calculation, which can give the candidate up to 100 additional
points. A provincial nomination or a qualifying offer of arranged employment from a Canadian employer
is not required in order to enter the IRCC pool or to be issued an invitation to apply. However, if a
candidate is nominated by a province an additional 600 points may be awarded.

In the third stage, candidates with the highest ranking CRS will receive an ITA, regardless of when they
were accepted into the IRCC pool, within the validity period of the EE profile in the IRCC pool. According
to IRCC, draws for ITAs are expected to take place at regular intervals over the course of the year. A
candidate's rank is determined using the CRS. In other words, the EE system will not invite the first
candidates who submitted their EE profiles, but the candidates who obtain the highest CRS rank. In
order to be able to apply for Canadian permanent residency, a candidate must receive an ITA.

In the fourth stage, if an ITA for a Canadian permanent resident visa is received, the candidate will have
only ninety (90) days to submit a complete electronic application for permanent residency (E-APR) to
Canada. Invited candidates must demonstrate that they meet eligibility and admissibility requirements
under the immigration laws of Canada. Candidates should be truthful in their self-declared EE profile
submitted to the IRCC pool and the E-APR. If false and/or misleading information is provided the
candidate could be found inadmissible for misrepresentation and could be barred for five (5) years from
applying for permanent residence and from entering Canada.

1. EDUCATIONAL CREDENTIAL ASSESSMENT (ECA)

Document(s) required:
 You (as the principal applicant) must provide a copy of your ECA report.
 Your spouse/common-law partner (if applicable) may provide a copy of his/her ECA report in
order to obtain additional CRS points.

The ECA reports indicate an equivalency to a completed Canadian secondary or post-secondary

educational credential for any education credentials obtained outside of Canada. For an educational
credential obtained in Canada, you do not have to provide an ECA report.

Your ECA reference number and an electronic copy of your ECA report(s) will be required for submission
of your EE profile to the IRCC pool as well as when submitting your E-APR, if you receive an ITA.

In order to obtain extra CRS points, your spouse (if applicable) will also have to submit his/her ECA
report.

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To obtain an ECA report, you must contact one of the education assessment organizations in Canada
currently designated by the IRCC:

 World Education Services (http://www.wes.org/ca/fswp/)

 Comparative Education Service (http://learn.utoronto.ca/international-
professionals/comparative-education-service-ces)
 International Credential Assessment Service of Canada
(http://www.icascanada.ca/fsw/home.aspx)
 International Qualifications Assessment Service
(http://work.alberta.ca/immigration/international-qualifications-assessment-service.html)
 International Credential Evaluation Service
(http://www.bcit.ca/ices/eca/)

For physicians and pharmacists only:

 Medical Council of Canada (http://mcc.ca/repository/educational-credential-assessment/). If

you are a specialist physician (NOC 3111) or general practitioner/family physician (NOC 3112),
you MUST have your ECA done by the Medical Council of Canada. Applicants under other NOCs
must choose from the above enumerated assessment organizations.
 Pharmacy Examining Board of Canada
(http://www.pebc.ca/index.php/ci_id/3374/la_id/1.htm). If you are a pharmacist (NOC 3131):
o if you need a license to practice (for example, providing patient care in a community
pharmacy, hospital pharmacy, long term care facility or other practice settings) the
Pharmacy Examining Board of Canada (PEBC) must do your ECA,
o if you are in a position where you do not need a license (organizations such as the
pharmaceutical industry and government which require a pharmacy degree because of
the education or skill set, but may not require a licence to practice pharmacy), you can
have your credentials assessed by one of the other designated ECA organizations.
Contact the regulatory authority in the province where you plan to live to find out if you
need a license to practice your intended occupation.

IRCC will only accept ECA reports issued after April 17, 2013. If you obtained an ECA report before April
17, 2013, you will need to apply for a new report.

Your ECA report is valid for 5 years.

*Please note that IRCC may amend the list of designated assessment organizations at any time*

2. PROOF OF LANGUAGE PROFICIENCY/LANGUAGE TEST RESULTS

Document(s) required:
 You (as the principal applicant) must provide electronic copies of language test results.
 Your spouse/common-law partner (if applicable) may provide electronic copies of language
test results in order to obtain additional eligibility and CRS points.

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In order to submit your EE profile and get points under the CRS, you and your spouse/common-law
partner (if applicable) are required to obtain English or French language test results issued by a testing
agency recognized by the IRCC. Electronic copies of valid language test results will also be required to
create your EE profile. Please note that original language test results may be requested at any time by
immigration authorities.

Language test results will only be recognized by IRCC if you wrote the language test not more than two
(2) years ago. Valid test results will be required BOTH when your EE profile is submitted to the IRCC
pool AND, if you receive an ITA, when your complete E-APR is submitted to IRCC. Your language test
results should remain valid for the entire duration of your EE profile in the IRCC pool, as well as until
submission of your E-APR to IRCC, should you receive an ITA.

If your language test results will expire within the next six to nine months, we strongly encourage you
to schedule another test date to re-write the language test.

ENGLISH TESTS:

If you and your spouse/common law partner (if applicable) are claiming points for English proficiency,
you must submit one of the following official test results:

 International English Language Testing System (IELTS): General IELTS Test Results are the only
accepted test results by IRCC. As you may already know, IELTS has two options: “General
Training” and “Academic”. You must take the “General Training” option. “ACADEMIC” test
results are NOT accepted by IRCC.

 Canadian English Language Proficiency Index Program (CELPIP): CELPIP General Test Results are
required for the Canadian immigration EE profile and E-APR. (CELPIP has three different tests.
You must take the “CELPIP-General 2014” for your immigration purposes. If you took the test
before April 1, 2014, you had to take “CELPIP-General (CELPIP-G)” test).

If you require new language test results, we recommend that you register for your English language test
as soon as possible. Information about testing centers, test dates, and more can be found on the
following websites:

 www.ielts.org

 http://www.celpiptest.ca/about-celpip-g/

Please upload your IELTS/CELPIP General Test Results to your CanadaVisa Client Portal as soon as they
become available to you.

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FRENCH TEST:

If you or your spouse/common-law partner (if applicable) are claiming points for French language ability,
you must provide official test results for the Test d’Evaluation de Français (TEF). You must submit results
from these TEF tests as proof of your French language skills:

1. compréhension de l’écrit
2. compréhension de l’orale
3. expression écrite
4. expression orale

IRCC accepts only the results of the TEF and the Test d’Évaluation de Français pour le Canada (TEF
Canada) as evidence of meeting the minimum language proficiency threshold, in all four language skill
areas.

We recommend that you register for your French language test as soon as possible. Information about
testing centers, test dates, and more can be found on the following websites:

 http://www.francais.cci-paris-idf.fr/trouver-un-des-centres-agrees-tef/. To find a testing center

you need to pick your country of residence in French from the drop-down menu, e.g. États-Unis
for USA.

You need to register for both parts of the TEF, the mandatory and the optional one. Please upload
your TEF examination results on the CanadaVisa Client Portal as soon as they become available to you.

IMPORTANT: MINIMUM LANGUAGE REQUIREMENTS

Currently, IRCC requires FSWC applicants to demonstrate that they have a minimum language ability
in either English or French. This means that the principal applicant will have to obtain the following
results in ONE of the following language tests in order to be eligible to submit his/her EE profile and
his/her E-APR, if an ITA is received:

IELTS: At least 6.0 in each of reading, writing, listening and speaking.

CELPIP: At least 7 in each of reading, writing, listening and speaking (if your results were issued on or
after April 1, 2014).
TEF: At least 207 in reading, 310 in writing, 249 in listening and 310 in speaking.

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IMPORTANT:

 Up to five (5) additional eligibility points may be awarded if the spouse/common law partner (if
applicable) submits language testing results demonstrating high-intermediate ability in either
French or English. This is equivalent to the following test results:

o IELTS: At least 4.0 in speaking, 4.5 in listening, 4.0 in writing and 3.5 in reading.
o CELPIP: At least 4 in each of reading, writing, listening and speaking (if your results were
issued on or after April 1, 2014).
o TEF: At least 181 in speaking, 145 in listening, 121 in reading and 181 in writing.

 Up to four (4) additional eligibility points may be awarded if the principal applicant submits
language testing results demonstrating low-intermediate ability in a second official language.
This is equivalent to the following test results:

o IELTS: At least 5.0 in speaking, listening and writing and 4.0 in reading.
o CELPIP: At least 5 in each of reading, writing, listening and speaking (if your results were
issued on or after April 1, 2014).
o TEF: At least 226 in speaking, 181 in listening, 151 in reading and 226 in writing.

3. ELECTRONIC AND ORIGINAL SIGNED FORMS

Document(s) required:
 You must provide all the information required to complete the government immigration
forms electronically.
 You must provide signed versions of the IMM 5476 Use of a Representative form and the IMM
5475 Authority to Release Personal Information to a Designated Individual form.

We are currently working together to gather your personal information on our CanadaVisa Client Portal.
It is your responsibility to ensure that the information provided in your profile on CanadaVisa Client
Portal is accurate, up to date and complete. It is your responsibility to ensure that your documents
support the information provided in your profile.

When using the CanadaVisa Client Portal, please remember to:

 Enter all of your personal information as required;
 Make sure that all names are entered as they appear on the passport;
 Leave blank any field in the form that does not apply to you.

Once you have provided all of the required information, we will review your profile and provide you
with our feedback. By completing and signing your profile information on CanadaVisa Client Portal,
you are certifying that all information provided therein is complete, updated and true in all respects.

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4. PASSPORTS/PERMITS

Document(s) required:
 You must provide clear, legible electronic copies of passports, visas and travel documents.

PASSPORTS: Please provide electronic copies of the bio-data page(s) of valid passports for you, your
spouse/common law partner (if applicable), and all dependent children (whether they are
accompanying you or not). Only regular passports are accepted (no diplomatic, official, service or public
affairs passports are accepted). You only need to provide the page(s) that indicate:
 The passport number;
 Date and issue of expiry;
 Photo, name, date and place of birth;
 Pages showing any amendments in name, date of birth, expiration, etc.;
 Pages showing stamps for travels.

VISAS/PERMITS: If you are living in a country other than the one in which you hold citizenship, you must
submit copies of:
 Current or expired entry-exit stamps in your national passport;
 Current or expired status documents (visas, residence permits, etc.) indicating date of admission
and validity.

5. IDENTITY AND CIVIL STATUS DOCUMENTS

Document(s) required:
 You must provide electronic copies of identity and civil status documents.

You will need to submit for you, your spouse/common law partner (if applicable), and all
dependent children (whether they are accompanying you or not) the following documents:

 Birth certificates (these must be “long form” listing the names of both parents)
 Adoption certificates (if applicable)
 Marriage certificates (for all marriages)
 Divorce/annulment certificates (for all former marriages)
 Death certificates of former spouses/common law partners (if applicable)
 Legal documents showing name changes (if applicable)
 National IDs/Family registry books (if applicable)

Document: Marriage License/Certificate

If you were married in Canada:
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You must have a marriage certificate issued by the province or territory where the marriage took place.

If you were married outside Canada:

The marriage must be valid under the law of the country where it took place and under Canadian law.
A marriage performed in an embassy or consulate must comply with the law of the host country where
it took place, not the country of nationality of the embassy or consulate.

If you are unable to obtain any of the above documents, contact your Documentation Specialist
immediately. You may be asked to provide additional documents or a written explanation about why a
document is unavailable. Please note that it is your responsibility to provide sufficient evidence of your
identity and family relationships. Also, please note that acceptance of documents that are not in
compliance with the IRCC requirements is at the full discretion of immigration authorities.

If you are in a common-law relationship (this means you have cohabited with an opposite- or same-sex
partner in a conjugal relationship for a period of at least one year), you must:

 Complete the form IMM 5409 Statutory Declaration of Common-Law Union (to be provided by
your Documentation Specialist).
 In order to prove cohabitation for a period of at least one year, you must provide the following
documents listing both your and your partner’s names:
o Joint bank account statements;
o Leases;
o Utility bills, etc.

6. WORK EXPERIENCE DOCUMENTS - Employment Records

Document(s) required:
 You must provide electronic copies of your work experience documents – your employment
records for the entire duration of your employment.

Proof of current and previous work experiences must be provided. Documentation

supporting each employment and position you had in the past and currently have must be
submitted to the CanadaVisa Portal.

Your and your spouse’s (if applicable) entire work history has to be supported by reference letters and
other relevant documentation confirming the employment history indicated in the expression of interest
for permanent residence to Canada.

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IMPORTANT: In order to meet the minimum eligibility requirements for the FSWC, you must have
accumulated at least one year of continuous, full-time, paid work experience, or the equivalent part-time
work experience, in the past 10 years preceding the date of your IRCC profile submission. Such work
experience must be in the occupation that is listed in Skill Type 0 (Managerial Occupations), Skill Level A
(Professional Occupations) or B (Technical Occupations and Skilled Trades) of the National Occupational
Classification (NOC) 2016. In addition, you need to prove that you performed the actions described in the
lead statement and performed a substantial number of the main duties, including all of the essential
duties, as set out in the occupational descriptions of the NOC of Canada.To find out more information
about the Skill Level of your occupation as well as to verify if duties described in your reference letter
correspond with the NOC description, please contact your Documentation Specialist or visit the NOC
Matrix at:
http://noc.esdc.gc.ca/English/NOC/Matrix2016.aspx?ver=16

Required format of work reference letter: The reference letter is an official document printed on
company letterhead and must include your name, the company’s contact information (address,
telephone number and e-mail address), the signature of your immediate supervisor or personnel officer
at the company and a business card of the person signing the letter. The letters must contain ALL of the
following information for each position held in the company:
o Exact start date (and end date if applicable);
o Job title;
o Job status (if current job)
o Number of hours you work(ed) per week;
o A DETAILED list of your everyday duties or responsibilities;
o NOTE: Your duties should not be copied verbatim from the NOC website
o Your annual salary plus benefits.

You must scan all documents for this work experience and save them as one file. (Each work experience
requires a separate file).

If you or your spouse/common-law partner has worked in Canada for at least one (1) year in the last 10
(ten) years, you must provide the following documents for each position held:

o Reference letter(s) in the above format;

o T4 tax information slips;
o Notices of Assessment (NOA) and Option C printouts issued by Canada Revenue Agency;
o Copy of your work permit/employment authorization.

If you are self-employed, please note that self-declared main duties or affidavits are not acceptable
proof of work experience. You must provide the following documents:
o Articles of incorporation or other evidence of business ownership;

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o Evidence of self-employment income;

o Documentation from third party individuals indicating the service provided along with
payment details.

The documents mentioned above are MANDATORY. Failure to provide these documents may result in
the rejection or refusal of your E-APR. Also, kindly note that final assessment of your reference letters
is at the full discretion of the Canadian immigration authorities. As such, it is highly recommended
that you comply with the above instructions.

If you or your spouse/common-law partner cannot get a letter of reference for a position held, or if any
letter of reference does not contain all of the above information, your E-APR will be at high risk of
refusal. In lieu of a work reference letter, you will need to submit as many of the following additional
documents as possible. Every effort to submit a complete work reference letter should be made before
submitting any of the following:

 Employment verification letter (a letter containing only minimum information confirming that
you work(ed) for the company and in what position, ideally with mention of the salary);
 Employment contract or appointment letter;
 Employment offer letter;
 Deputation letter (if your company transferred you from one country or subsidiary to the other);
 Performance reviews;
 Pay slips covering at least the first three and last three months of employment;
 Bank statements showing deposit of salary;
 Proof of income tax payment;
 Reference letters from (former) supervisors, managers, HR representatives, or co-workers;
 Reference letters from customers, clients or patients, as the case may be.

In addition to any of the above, please complete and sign a declaration explaining why you or your
spouse/common-law partner cannot obtain a work reference letter in the format required by IRCC,
and detailing all required information listed above.

Please note that the entire work history of both you, as the principal applicant, and your spouse or
common law partner (if applicable) has to be supported by reference letters and other relevant
documentation confirming the employment history indicated in the electronic application for
permanent residence to Canada.

IMPORTANT: Keep in mind that in the absence of a reference letter, in the format requested by IRCC,
the final decision as to whether or not your additional documents are adequate evidence of your work
experience will be at the full discretion of the immigration officer who assesses your application.

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7. EDUCATION DOCUMENTS
You may obtain additional CRS points if your spouse/common law partner (if applicable) also obtains
an ECA. Please see Section 1 for more information.

Documents required:
 You must provide copies of certificates, diplomas or degrees for each completed program of
study.
 You must provide copies of your transcripts for each completed secondary and post-secondary
program of study.
 You must and your spouse/common-law partner (if applicable) may provide an original ECA
report. See Section 1 of this Guide for more information on ECA(s).
 If your spouse/common-law partner (if applicable) has submitted an ECA Report, then he/she
must provide the following:
 Copies of certificates, diplomas or degrees for each completed program of study.
 Copies of his/her transcripts for each completed secondary and post-secondary
program of study.

Please gather copies of the following documents:

 Transcripts (mark sheets) for all secondary and post-secondary degrees;

 Diplomas for all secondary and post-secondary degrees. These include any high school,
university, college, vocational, technical, and professional programs.

IMPORTANT: You may be eligible for additional eligibility and CRS points if you and/or your
spouse/common law partner (if applicable) previously studied in Canada, in a full-time program of at
least two year duration at a secondary or post-secondary institution. If this applies to you, please
provide proof of successful completion of the required credits for two years of study.

8. PROOF OF RELATIVE

Document(s) required:
 You must provide electronic copies of your proof of relative documents listed below.

You may be eligible for additional eligibility points if you or your spouse/partner have a relative in
Canada.

In order to obtain these points, the relative must meet the following characteristics:

 Be your (or your spouse’s/common-law partner’s) Mother, Father, Daughter, Son, Sister,
Brother, Niece, Nephew, Grandmother, Grandfather, Granddaughter, Grandson, Aunt or
Uncle;
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 Be over 18 years of age;

 Be currently residing in Canada;

 Be a Canadian Citizen or Permanent Resident.

The following documents must be provided by your relative:

 Proof of Status: Record of Landing, Confirmation of Permanent Residence (CoPR), Permanent

Residence card (both sides), Canadian passport, or citizenship card (both sides); AND

 Proof of residency: Lease agreements, Notice of Assessment from the Canada Revenue Agency,
an employer’s letter, credit card statements, utility bills, or bank statements. These documents
must have been issued within the six months prior to the submission of your immigration
application; AND

 Proof of familial relation: Birth certificate(s) and/or marriage certificate(s) establishing a family
relation.

o Example: if you are claiming points for your aunt on your mother’s side, you must
provide a copy of your mother’s birth certificate and your aunt’s birth certificate
showing a parent in common.

9. PROOF OF FUNDS

Document required:
 You must provide electronic copies of all proof of funds documents listed below.

You must show that you have enough money to support yourself and your family members after you
arrived in Canada. The amount of money you need to support your family is determined by the size of
your family:
Number of Funds Required
Family Members (in Canadian dollars)

1 $12,164 CAD

2 $15,143 CAD

3 $18,617 CAD

4 $22,603 CAD

5 $25,636 CAD

6 $ 28,913 CAD

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Number of Funds Required

Family Members (in Canadian dollars)

7 or more $ 32,191 CAD

NOTE: These amounts are subject to change at the discretion of IRCC.

You must provide an official letter issued by your financial institution indicating your financial profile.

Your financial profile includes a listing of all your bank (chequing and savings) and investment accounts.
The official letter must be printed on the letterhead of the financial institution and must include your
name, the contact information of the financial institution (address, telephone number and e-mail
address), the account numbers, dates of when each account was opened and the balance of each
account over the previous 6 months.

You must scan all proof of funds documents and save them as one file.

The funds should be in your name or your spouse/common-law partner’s name (if applicable). You must
provide proof that your funds are liquid, transferable and unencumbered (i.e. free of debt). Please
obtain the following documents in order to comply with the Proof of Funds requirement:

 The principal applicant must provide official letter(s) from financial institutions listing all current
bank and investment accounts, as well as outstanding debts such as credit cards and loans.
These letters must be printed on the letterhead of the financial institution and must include the
following:

o your name (or your spouse/common-law partner’s name)

o the contact information of the financial institution (address, telephone number and
email address)
o the account numbers
o the dates when each account was opened
o the current balance of each account
o the average balance for the past six months; AND

 Bank statements showing a savings balance; AND

 Evidence of fixed or time deposit statements.

IMPORTANT: The source of any large deposits must be clearly explained and documented to show that
the funds are yours. You cannot borrow money to fulfill the requirement for proof of funds.
Automobiles, land evaluations, jewelry and private stocks & bonds will not be accepted as proof of
funds.

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If you have any difficulties in establishing your proof of funds, please contact your Documentation
Specialist immediately.

IMPORTANT: Unless you are currently authorized to work in Canada and have a qualifying offer of
arranged employment from an employer in Canada, you MUST show that you have enough money to
support yourself and your family after you get to Canada. You cannot borrow this money from another
person. You must be able to use this money to pay the costs of living for your family (even for non-
accompanying dependents). Please note, that you may still be required to provide Proof of Means of
Financial Support even if you have a qualifying offer of arranged employment.

10. MEDICAL EXAMINATION CONFIRMATION

Document required:
 If an ITA is received, you must provide electronic copies the medical examination
confirmation.

IMPORTANT: Medical exam results are only valid for a period of one (1) year. For this reason, we
encourage you to only undergo medical exams AFTER you have received an ITA.

You, your spouse/common-law partner, and your dependent children must each undergo an
immigration medical examination. The examination must be conducted by a doctor authorized by IRCC
to conduct immigration medical examinations. This authorized doctor is called a “panel physician”.
Please use the following website to find a panel physician in your area: http://www.cic.gc.ca/pp-md/pp-
list.aspx.

After you receive an ITA, you must ask the panel physician to conduct an Upfront Medical and inform
him/her that you do not have an Immigration Medical Examination (IME) number yet. The panel
physician will do a complete medical exam, which may include a physical examination, a mental
examination, a review of your past medical history and records, a chest x-ray, as well as other laboratory
and diagnostic tests.

Once your exam is completed, the physician will send the results directly to IRCC. The physician will give
you one of the following documents as written confirmation that your medical exam was completed
(your confirmation should include your Immigration Medical Examination (IME) number):

o an information printout sheet; OR

o a copy of the IMM 1017B Upfront Medical Report form.

Note: It is important that you tell the panel physician about any previous or existing medical conditions.
Processing your medical exam could take longer if you do not inform the panel physician of prior
conditions.

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11. POLICE CERTIFICATES

Document required:
 Police clearance certificates must be provided.

Police certificates must be submitted to IRCC for all family members (including non-accompanying)
over 18 years of age, including you, your spouse/common-law partner (if applicable), and any children
aged 18 or older.

Police certificates must be obtained from every country region or territory, other than Canada, in which
you and/or any of your family member(s) included in your immigration application resided in total for
six (6) months or more since the age of 18. Please note that police certificates are required up front and
are mandatory for each country where the individual lived for six (6) months or more in total, not
necessarily in a row. Please note that if you traveled in a country for six (6) months or more, even if you
did not establish a residential address in that country – you MUST provide a police certificate from that
country.

IMPORTANT:

1. IRCC states that police certificates are typically valid for a year from the issuance date;
2. For the current country of residence the police certificate must be issued no more than six (6)
months before submission of the E-APR;
3. For countries in which an individual no longer resides, the police certificate must have been
issued AFTER the client departed (left) that country and did not return back since;
4. Police certificates need to be a scan of the original police certificate(s) in color. Certified true
copies and unauthorized copies are unacceptable and will result in the application being
rejected as incomplete.

Exceptional Circumstances:
When police certificates cannot be obtained before submission of the E-APR (a) a letter of explanation
from the applicant AND (b) proof that a police certificate was requested MUST be submitted to IRCC.

Please note that applications that do not include the required police certificates and, when necessary,
do not provide supporting documentation will be rejected as incomplete. Also, note that assessing and
accepting the supporting documentation, in the absence of a police certificate, is at the full discretion of
the immigration authorities.

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 Documentation Guide
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Police certificates are different in each country and territory and may be called police clearing
certificates, good conduct certificates, judicial record extracts, etc. They are issues by police authorities
or government departments and used by IRCC to determine a person’s admissibility to enter Canada.

Police certificates may take several weeks/months to obtain. Please consult the IRCC’s website at
http://www.cic.gc.ca/english/information/security/police-
cert/index.asp for specific information on how to obtain police certificates from different
countries. Police certificates from Canada are not needed unless specifically requested by the
immigration authorities.

If you have any difficulties in obtaining information about police clearance certificates, contact your
Documentation Specialist immediately.

***IMPORTANT AND MANDATORY: Additional requirements apply for those who lived in or currently
live in the States of Queensland and/or Victoria in Australia after their 18th birthday:

 Residents of Queensland must submit a Traffic History which goes back to their 18th birthday or
the day on which their first Australian driver’s licence was issued. Please apply through Qld
Transport.

 Residents of Victoria must submit a Full Licence History Search which goes back to their 18th
birthday or the day on which their first Australian driver’s licence was issued. Please apply
through VicRoads.

Driving history reports will be directly given/sent to you by the departments of transport of the state
where you live or previously lived. An immigration file number, if available, should be endorsed/written
on the certificate.

Applicants who are unable to provide a Traffic History or a Full Licence History Search must provide
evidence, issued by the Queensland and/or Victoria roads authority, stating that they have never held a
driver’s license in that state.

Traffic history reports from other Australian states and territories are not required.

The Australian Federal Police will send your police certificate directly to the address you nominate in
section 6 of the Australian Federal Police National Police Check (NPC) Application Form.
(http://www.cic.gc.ca/english/information/security/police-cert/asia-pacific/australia.asp)

Please note, for the purposes of submitting an E-APR (electronic application for permanent
residence), this is a MANDATORY document to submit along with your Australian PCC.

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 Documentation Guide
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***IMPORTANT AND MANDATORY: When obtaining the Police Clearance for Northern Ireland, you
must contact the ACRO Criminal Records Office
(http://www.cic.gc.ca/english/information/security/police-cert/europe/united-kingdom.asp) ***

12. PHOTOS
Document required:
 You must provide digital photos for you, the Principal Applicant, your spouse/common law
partner (if applicable), and each dependent child (if applicable).

The digital photos must have been taken by a professional photographer within the six (6) months prior
to the date of submission of your E-APR, if an ITA is issued to you. Please upload your photos on the
CanadaVisa Client Portal for review.
Please note the following important information:

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 Documentation Guide
(Express Entry - Federal Skilled Worker Class)

13. GOVERNMENT PROCESSING FEES

There are two (2) types of fees, which must be submitted with your E-APR:

 Government Processing Fees must be paid when your E-APR is submitted to the IRCC :

Family member Processing fee

Principal applicant $550 CAD

Spouse or common-law partner $550 CAD

Each dependent child under 19, unmarried and $150 CAD

not in a common-law relationship

Each dependent child who is 19 years of age or $150 CAD

older and who has a physical or mental
condition causing the child to be unable to
financially self-support and to depend
substantially on the financial support of the
parent since before the age of 19.

 Right of Permanent Residence Fee may be paid when your immigration application is submitted
to IRCC or before your permanent residence visa is finalized:

Family member Processing fee

Principal applicant $490 CAD

Spouse or common-law partner $490 CAD

Dependent children No fee.

Final Note: If you are unable to provide any of the requested documentation, kindly provide a written
explanation with full details. Failure to obtain any of the document(s) may result in the refusal of your
application. This decision remains at the sole discretion of the IRCC officer who reviews your application;
therefore, we advise you to make every effort to comply with the IRCC requirements.

Any document that is not in English or French must be accompanied by an

ORIGINAL Certified Translation.

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YOUR DEPENDENT CHILDREN – AGE OF ELIGIBLE DEPENDENTS

Please note that IRCC changed its definition of “dependent child”. Since August 1, 2014, only the
following persons will be considered dependent children who can be included in your expression of
interest as well as E-APR, if an ITA is issued:

1. A child who is less than 19 years of age and who is not married or in a common-law relationship;
or
2. A child who is 19 years of age or older and who has a physical or mental condition which causes
the child to be unable to support himself financially and to depend substantially on the financial
support of the parent since before the age of 19.

The age of a child will only be assessed and “locked-in” on the date that a complete application for
permanent residence is received by IRCC (if you receive an ITA).

Please note that only AGE is “locked-in”. The other elements (i.e. the marital status of not
married/common-law OR financially dependent on parents due to physical/mental condition) must be
satisfied BOTH at the beginning AND the end of processing.

Once again, we thank you for choosing Campbell, Cohen as your immigration representative. Please do
not hesitate to email or call your Documentation Specialist if you have any questions.

***Please note that the above list of documents is not exhaustive and may be subject to change by
Immigration, Refugees and Citizenship Canada without prior notice. ***

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