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Abbeydale Playgroup

Little Steps Together

Parent
Welcome Pack
All you need to know about being a part of
Abbeydale Playgroup!

Abbeydale Community Centre, Glevum Way,


Abbeydale Gloucester, GL4 4BL

Mobile Contact: 07775 890544


General Email: abbeydale@eygloucestershire.co.uk
Chair Email: chair@abbeydaleplaygroup.co.uk
Registered Charity No. 1107345
OFSTED No: 101739
CONTENTS
Welcome Letter

Session Times / Session Routines

Staff and Qualifications

Our Committee

Getting to Know Your Playgroup

The First Day of Playgroup and Beyond!

Stay and Play

Fundraising

Fees and Funding

Data Protection (GDPR)

Tapestry

Facebook Page

Leaving Playgroup

Parental Permissions

Registration Form

Parent Contract

Gift Aid Declaration Form

My Profile

Daily Requirements

My Key Person

Calendar – Term Dates/Inset Days/Holidays


Welcome Letter
We hope that your child’s time with us will be an enjoyable and happy one. We are proud of our
Playgroup and work hard at ensuring we deliver the best level of childcare possible. The staff
members at the Playgroup are all qualified to governing bodies’ requirements and have attended
many courses including First Aid, Child Protection, Multi-cultural and Special Needs. Communication
is vitally important to us. Please always feel that if you have any queries, comments or concerns you
are able to speak to our Play Leader, Leah Powell, your child’s Key Person or our Chair Person,
Kirsty O'Donnell.

The activities provided within the Playgroup follow the Early Years Foundation Stage (EYFS).
They will encourage your child to learn through play and enhance their skills in many ways.
Each session is planned by staff to promote the development of skills in such areas as personal,
social and emotional development, language and literacy, problem solving, reasoning and
numeracy, knowledge and understanding of the world, physical and creative development. The
focus is always the children and their needs, interests and abilities. Staff members plan, assess
and observe every session and through this they keep a Learning Journey for each child; these
are available for the parents to share anytime - please ask your child’s Key Person.

We are a community playgroup, run by an elected committee, who employ the Play Leader and
other staff members. We are a member of the Gloucestershire Playgroup & Toddler Association
(PATA) and are a registered charity. The Playgroup is regulated by OFSTED and works within their
published standards of good practice.

Please note carefully that in accepting your child’s place at Abbeydale Playgroup, you are choosing
parent volunteer-run childcare, not a private nursery. The Playgroup is run by a committee made
up of parents (you!) who have overall responsibility for the Playgroup, and without them the Playgroup
cannot exist. The committee employ the staff members, organise fundraising, approve policies,
oversee budgets and finances, and make all other decisions about the running of the Playgroup.
Meetings are held monthly and can be arranged at times to suit the majority of members. More
information will be provided at your Information Evening and you will have the opportunity to speak to
current committee members.

If you would be interested in joining our friendly committee, please do not hesitate to approach
one of the existing committee members or any member of staff, who will be happy to share their
experiences with you. Please remember that without the parent volunteers on the committee
the Playgroup cannot open.

Abbeydale Playgroup has comprehensive Policies and Procedures which are available to read at
any time on our website or by request at Playgroup, along with details about how Playgroup is run.

Abbeydale Playgroup's preferred method of communication is via email but we will communicate
with you via text, our website and our closed Facebook page. You will receive communications
from our Playleader, Business & Finance Administrator and our Chair Person - in order to make
sure you receive these, please add the following email addresses to your email account's 'safe' list:

playleader@abbeydaleplaygroup.co.uk
abbeydale@eygloucestershire.co.uk
chair@abbeydaleplaygroup.co.uk

Welcome once again, we look forward to seeing you in September.


Session Times
Monday am 9.00 – 12.00 Pre-school (snack required)
pm 12.10 – 2.40 Playgroup (packed lunch required)

Tuesday am 9.00 – 2.00 Pre-school(snack & lunch required)

Thursday am 9.00 – 12.00 Pre-school (snack required)


pm 12.10 – 2.40 Playgroup (packed lunch required)

Friday am 9.00 – 12.00 Pre-school (snack required)


pm 12.10 – 2.40 Playgroup (packed lunch required)

Session Routines
AM Routine 9am until 12 noon
9.00 am Toilet time
9.15 am Registration and show & tell
9.40 am Free flow play – in/outside
10.20 am Tidy up time and encourage the children to help
10.30 am Snack time & milk
11.00 am Free flow play
11.15 am Toilet run and hand washing (where hygiene is discussed)
11.40 am Tidy up time
11.50 am Get ready for home time

PM Routine 12.10 until 2.40 pm


12.10 pm Registration, show & tell, counting and weather
12.25 pm Lunch time
12.50 pm Free flow play – in/outside
1.45 pm Tidy up time – children encouraged to help
1.55 pm Toilet run and hand washing
2.10 pm Milk
2.20 pm Story and song time/outside play
2.35 pm Get ready for home time

Tuesday Routine 9am until 2pm


9.00 am Toilet time
9.15 am Registration and calendar time
9.30 am Free flow play – in/outside, group activities
10.15 am Snack time (time can change)
10.30 am Free flow play – in/outside
12.00 pm Tidy up time and encourage the children to help
12.15 pm Toilet run and Hand washing
12.35 pm Lunch time
1.00 pm PE session
1.45 pm Carpet time/story and song time
1.55 pm Getting ready for home time

For each of the above sessions the adult led / group activities can vary each week to including using
Learning Journeys, Science, Maths, Writing or Cooking
Staffing and Qualifications
Play Leader Leah Powell NVQ Level 3 Health & Safety Officer
in Childcare Safeguarding Officer
Risk Assessment Officer
Deputy Play Jodie Smart NVQ Level 3 First Aid Officer
Leader in Childcare Communication & Language Officer

Key Person Hannah Wood NVQ Level 3 Fire Officer


in Childcare

Key Person Claire Drew NVQ Level 3 in Special Educational Needs and
Childcare Disabilities Co-ordinator

Key Person Rebecca Harris NNEB Diploma in


Nursery Nursing

Play Jen Russell NVQ Level 3 in


Assistant Childcare

Equipment Amy Harris


Supervisor

Business & Karen Hendry NVQ Level 3 in Data Protection Lead


Finance Childcare
Administrator

All staff also hold an up to date First Aid and Child Protection Certificate

Key Person Approach


The Playgroup operates a Key Person approach. This means that a nominated member of staff
will have special responsibility for your child.

Each group is 'buddied' up with another - this allows 2 Key People to get to know your child so if
their prime Key Person is off for any reason, their 'Buddy' Key Person will be there for them.

Colour Group Prime Key Person Buddy Key Person


Blue Group Hannah Wood Rebecca Harris
Red Group Rebecca Harris Hannah Wood
Green Group Jodie Smart Claire Drew
Yellow Group Claire Drew Jodie Smart

Your child’s Key Person will settle him/her into the Playgroup and will be responsible for meeting
his/her direct and indirect needs. The Key Person will communicate regularly with you regarding
what your child has been doing while at Playgroup and will also discuss his/her progress with
you and complete their Learning Journeys. If you have any worries or concerns about your child,
please discuss these with your Key Person – they are your special person too!

All staff and committee members have enhanced DBS checks. Volunteers and rota parents are
never left unsupervised.

Each session is run with at least one Play Leader and the correct ratio of staff to children. There
is also always at least one first aider on site at any time.
Our Committee
New parents are warmly welcomed onto our friendly committee, which is made up of parents and
carers of children who attend Playgroup. Please note that many of the members listed below
are pre-school parents and will u s u a l l y move on with their children when they start school
so, if you would like to have a role that is currently filled, please let us know as new members will
be elected at the Annual General Meeting (AGM) in July.

Matters dealt with by the committee are: fundraising, staffing, finance, policies and many other
decisions affecting the running of Playgroup. It is key to maintaining a successful Playgroup and
without them it could not exist. We would kindly ask that you consider getting involved in some
way or another.

Current Committee Members:


Kirsty O'Donnell Chair Person
Jolanta Hall Vice Chair
Sam Kruk Treasurer
Vicky Thomas Secretary
Charlene Williamson Fundraiser
Helen Wilks Committee Member
Zoe Chivers Committee Member
Samantha Sumners Committee Member

There is always something that needs a volunteer, so if you have a spare moment, please
contact any member of staff or the committee and we will always find you a job or two. As well as
the more involved committee roles, there are many smaller jobs which need doing regularly or as
one-offs, for example: counting penny pot money, counting vouchers (like Morrisons vouchers)
making cakes, writing the newsletter and making posters. A full list will be provided at the Open
Evening in June so you can decide how you would like to get involved.

Useful contact details:


Playgroup Play Leader – Leah Powell 07775 890544
Chair Person – Kirsty O'Donnell chair@abbeydaleplaygroup.co.uk
Business/Finance Administrator – Karen Hendry abbeydale@eygloucestershire.co.uk
Fundraising Coordinator fundraising@abbeydaleplaygroup.co.uk
Our website www.abbeydaleplaygroup.co.uk
Please note: If you e-mail any of the above addresses please be aware they are not always checked
daily.

Getting to Know Your Playgroup


Open Day
The staff and committee invite all new parents and children to an Open Day, which is held at the
start of the academic year. It is a fantastic opportunity for you and your child to meet your Key
Person and have a look at how our playgroup is set up. It is from 12.30-2 pm and you will be
expected to stay with your child. You will receive a letter giving you a choice of sessions to sign up
to.
The First Day at Playgroup and Beyond!
Please toilet/nappy change your child before the session. We ask that the parents and children
wait in the corridor before the session. Whilst waiting, please sign against your child’s name in the
register (as you will do on entrance and exit for every session your child attends). Please feel free
to use the pegs in the changing room to hang your child’s coat and bag.

We also operate a self-registration system, where we encourage the child to place their own
name cards on the colour group boards, inside the hall. We do this to help encourage the children
with letter recognition.

We have notice boards on the corridor walls, where lots of relevant information will be displayed.
One will have ALL new notices, so please pay attention to these boards, as the information is
important and will change on a weekly basis.

How long should I stay with my child?


The process of leaving your child at Playgroup has got to be comfortable for Parent/Carer and
child. The Key Person will support the parent/carer and child through the process and keep the
parent/carer informed. As the parent/carer, you are always welcome to phone us to check how
your child is.

If your child is upset, we DO NOT allow your child to cry any longer than we would our own child.
If your child is continually upset we WILL ring you.

Security
Please sign your child in and out when you arrive and leave each session, using the time you actually
arrived on the premises, not the start/end time of the session. This is important as we use this
register for emergency procedures.

Emergency evacuation procedures are in place and are practised regularly. In the event of an
emergency, where the Playgroup has to leave the building and is unable to return because it is not
safe to do so, the Playgroup has arranged to seek warmth and refreshment from Heron School,
Abbeydale. During an emergency we shall make every effort to contact parents/carers for
immediate collection of their child. If we are unable to contact a parent/carer a member of staff from
the Playgroup shall stay at Heron School until a parent/carer arrives.

If it is likely that other adults (other than the named parents/carers) will be picking your child up from
Playgroup, please list them in the forms below and let them know the correct procedures. Let your
Child’s Key Person know who will be picking up your child before the start of the session. We ask
you to choose a pick up password for Playgroup to keep on record.

Suitable Clothing
Safety is considered most important so we ask that long dresses, hooded tops, heeleys,
crocs, flip-flops, attached dummies or jewellery MUST NOT be worn to Playgroup,
as these items present a safety risk during play and on the climbing equipment.

We positively encourage the children to wear the uniform (the coloured Playgroup polo shirt or
a t-shirt of the same colour) because it helps create identity and a sense of belonging to a group.
It also aids the transition between Playgroup and school. We provide aprons for messy play but
would advise that children don’t wear their best clothes to Playgroup as accidents can happen.
Toilet Training
Please toilet/nappy change your child before the session. As all children are individuals, they
will all develop at different rates. Bearing this in mind we work closely with you and your child to
work towards good toilet training. We ask that you provide spare clothes in a named bag and
nappies and wipes if appropriate. We will communicate with you during this process.
All children are taken to the toilet by an approved adult whenever needed and at set regular
intervals (e.g. before snack times). Your child’s Key Person will inform you of your child’s
progress at the end of the session, if requested.

Nappies will be changed as needed in the changing rooms by a DBS checked and trained member
of staff. Parents MUST inform the Playgroup in writing, if you wish us to encourage toilet training
whilst your child is in the care of Abbeydale Playgroup.

Sickness
If your child is ill and can’t come to Playgroup, please telephone the Playgroup mobile (07775
890544) to inform us on the first day of your child’s absence, before the session begins.

If your child falls ill during a Playgroup session, the child will be comforted and you will be contacted
to collect the child from the session.

There are some illnesses that need to be controlled to stop the spread of infection. If your child
has any of the following, we ask that you c o n t a c t t h e P l a y g r o u p , t h e n follow our
exclusion time and keep your child out of Playgroup for the times advised.

Sickness Exclusion Period

Diarrhoea and vomiting 48 hrs from the last episode

Chicken pox Until the spots have scabbed over

Measles 5 days from the onset of the rash

Head lice No exclusion – we ask that head lice are treated


immediately

Wow Vouchers
If your child has done something fab at home you can let us know on a voucher and we will share
with the group and include them include them in your child’s Learning Journey. We also use
‘feelings vouchers’ in case you want to let us know that your child is not feeling him/herself and
‘parents voice’ forms if you have anything else you want to tell us. You will find blank forms by the
register for you to use.

Birthdays
Birthdays are celebrated for each child by giving a birthday card, and the staff, along with all the
children, make the birthday child feel special by singing “Happy Birthday” and recognising their
special day throughout the session. If you do not wish your child’s birthday to be celebrated please
see a member of staff.

Penny Pots
Each child will be given a small pot with their name on it. We would be grateful if your child could
bring it to Playgroup with them regularly, filled (or partially filled) with any loose change you may
have. Once enough pennies have been saved, the Playgroup children decide what new toys or
equipment to buy. This is just one of the ways that we raise funds to buy new equipment.
Stay and Play
Your role is important. Playgroup is run by staff, parents and carers for the children. This is
your Playgroup and your help is vital to the continuation of the Playgroup’s success.

Unless you are more than 6 months pregnant or have a baby younger than 3 months old, you are
invited to take turns with other parents/carers in helping out at Playgroup sessions,
approximately twice per half term. If you wish to do more than this, please feel free to volunteer,
by signing up on the rota sheet next to the register.

Stay and Play involves staying for the whole session - please feel free to bring lunch or a snack.
We have some designated jobs to help the session run smoothly and to assist the staff and
children; you will be given instructions for these on arrival at your session by the Play Leader. This
is also an opportunity to view your child’s Learning Journey and of course meet other
parents/carers and have fun!

Please note that whilst at stay and play you will be required for safeguarding purposes to store
your mobile phone in playgroups designated place. You are also required under data
protection/safeguarding rules to not discuss outside of playgroup anything you may hear or see
regarding other children or staff.

Fundraising
The Playgroup cannot run without fundraising. The money we receive from session fees and
government Early Education Funding pays for our basic running costs (staffing and the cost of
hiring the hall), but fundraising enables us to purchase additional toys and equipment and fund
activities we would otherwise not be able to afford. It is essential to the Playgroup and means
that Playgroup can continue to run in the future.

The committee and staff organise many fundraising events throughout the year. All parents/carers
are asked to help to support these events, by volunteering time (at least once per academic year),
providing donations and attending events if possible.

Recent fundraising events have included; nearly new sales, summer fayres, race nights, fashion
shows, pamper evenings, cake sales and a sponsored obstacle course. If you feel you could help
out with any of our fundraising events or have any new ideas, please contact the Play Leader or
our fundraising co-ordinator: fundraising@abbeydaleplaygroup.co.uk

Fees and Funding


Registration Contribution
To confirm acceptance of a place within our setting, we ask for a contribution of £15, which is used
to offset the administration costs associated with registering a new child. It is non-refundable but
does include 1 polo shirt and a book bag. If your child is eligible for funding for 2 year olds, we
do not ask for a registration contribution. (If you have already paid this, it will be refunded after
we receive confirmation of eligibility from the Council.) In this case, you will not receive a
Playgroup polo shirt, so you may choose to purchase one separately or we ask that you send
your child with a t-shirt of the same colour.

Session Fees
Our Session Fee is £10.50 per session. You will receive an invoice at the beginning of each half
term and this should be paid within 10 working days, until your child is eligible for Early Education
Funding. Missed sessions cannot be refunded. Full terms and conditions regarding fee payment
can be found in our Fees Policy which is held within playgroup.
Various Payment Plans are available to pay the fees. Please speak to our Business/Financial
Administrator, Karen Hendry on 07512 861101 or abbeydale@eygloucestershire.co.uk.
Funding and Government Schemes
3 Year Old Early Education Funding
All children will receive a funded place from the full term after their 3rd birthday, at which time each
child is entitled to a maximum of 15 funded hours per week (Abbeydale Playgroup currently offers
7.5 hours for Playgroup children and 14 hours for Pre-school children).

You do not need to apply for the Early Education Funding for 3 year olds – it is done by
Playgroup, you will just be asked to complete and sign the forms accordingly.

2 Year Old Early Education Funding


Some children may also be entitled to free early education from the full term after their 2nd
birthday. To view the eligibility criteria and/or claim the funding for 2 year old’s please go to
http://www.gloucestershire.gov.uk/Achieving-2-Year-Olds

Once it has been verified that you are eligible, please show your FIS eligibility letter to Playgroup
as soon as possible who will retain a copy.

30 Hours Early Education Funding – New from September 2017


Abbeydale Playgroup currently are unable to offer the full 30 hour funding so this would only affect
children that attend more than one setting. To check your eligibility for this funding please go to
www.childcarechoices.gov.uk . Once you receive your eligibility code from HMRC please notify
Playgroup so that you code can be verified before it is actually required to claim the terms funding.

It is your responsibility to apply for this extra funding and to reapply every three months if you are
eligible to ensure you do not get invoiced for your child’s fees.

Schedule for Early Education Funding for 2 and 3 year olds:


Childs birthday between: Funding Applies from:
1st January – 31st March Summer Term (April)
1st April – 31st August Autumn Term (September)
1st September – 31st December Spring Term (January)

Tax-Free Childcare
Abbeydale Playgroup accepts payment by Tax-Free Childcare, for eligibility criteria and to apply
please go to www.childcarechoices.gov.uk. Please notify Playgroup if you intend to pay for your
child’s fees through this scheme.

Childcare Vouchers
Abbeydale Playgroup accept payment of fees through the childcare voucher schemes.

For further information on funding and fee payment schemes offered by the government
please go to www.childcarechoices.gov.uk

Data Protection (GDPR)


Abbeydale Playgroup take data protection seriously, we comply to the General Data Protection
Regulation and our policies are available for you to see on our website and in playgroup.
Tapestry
At Abbeydale Playgroup we use an online system called Tapestry to record and store all
observations and assessments relating to each child. This is a safe and secure system and one that
enables parents and carers to access their child’s learning journey at any time. They can share it
with their child, family and friends at home and also post any comments and photographs of their
own, helping to create a fully holistic view of the child and strengthen the parent partnership.

In order for a Tapestry account to be setup for your child please complete the consent form included
within this welcome pack.

Facebook Page
Abbeydale Playgroup have a closed Facebook page. Members have to request to join and an
administrator will only authorise those requests that are from either a child’s parent or guardian.
Parents are welcome to post messages but these will be approved by the administrator at their
earliest convenience. To abide by data protection regulations please note that we do not allow
messages containing personal information to be posted on our closed Facebook page, this
type of message will not be authorised, this page is solely for general information sharing only.
Should you have to refer to a child please only use initials. Please contact playgroup direct by
phone/text (07775 890544) to inform of child absences/missing items etc...

Leaving the Playgroup


Two weeks’ notice is required for leaving our Playgroup. Non-attendance for a period of two weeks
without explanation will result in your child’s place being given to another child on the waiting list.
You will still be eligible for fee payment within these two weeks.
Parental Permissions
It is an integral part of Regulatory Bodies and Policies that we obtain permissions for day to day activities that may be
sensitive in nature and may be of concern to parents. Listed below are various activities that we feel are important for
parents to give their written consent to. We would appreciate your time in signing and dating each permission. Please do
not hesitate to discuss with a member of staff if you are unsure of any issues on this form.

PLEASE RETURN THIS FORM ALONG WITH ALL OTHER DOCUMENTATION

Child’s Name (BLOCK CAPITALS)………………………………………………………………………………..

Date of Birth……………………………………………………………………………………………...................

1. Emergency Plan

In the event of an emergency, where the Playgroup has to leave the building and is unable to return because it is not safe
to do so the Playgroup has arranged to seek warmth and refreshment from Heron School, Abbeydale. During an
emergency we shall make every effort to contact parents/carers for immediate collection of their child. If we are unable to
contact a parent/carer a member of staff from the Playgroup shall stay at Heron School until a parent/carer arrives.

I/we understand the emergency procedures above and agree for this plan to be used in the event of an emergency.

Parent/Guardian’s names: (BLOCK CAPITALS)…………………………………………………………………

Signed…………………………………………………………………………………………………………………

Parent/Guardian’s names: (BLOCK CAPITALS)…………………………………………………………………

Signed…………………………………………………………………………………………………………………

2. First Aid & Emergency Treatment

I/we agree for the Playgroup’s qualified First Aider with the current certification to administer First Aid to my/our child. I/we
give permission for the First Aider to seek emergency medical assistance/treatment if required.

Parent/Guardian’s names: (BLOCK CAPITALS)…………………………………………………………………

Signed…………………………………………………………………………………………………………………

Parent/Guardian’s names: (BLOCK CAPITALS)…………………………………………………………………

Signed…………………………………………………………………………………………………………………

3. Observations

I/we understand that ongoing observations will be undertaken on my/our child, for the following reasons:

o To follow and assess their development using Tapestry


o For future playgroup planning
o To support playgroup staff working towards any qualifications

I/we understand that these will be in the form of written statements and shall be shared with me/us to read and sign.

Parent/Guardian’s names: (BLOCK CAPITALS)…………………………………………………………………

Signed…………………………………………………………………………………………………………………

Parent/Guardian’s names: (BLOCK CAPITALS)…………………………………………………………………

Signed………………………………………………………………………………………………………………
4. Photographs

I am/we are the parent/legal guardian of the above named child and I/we give permission for my/our child to be
photographed by the Playgroup to record the child’s daily routine or development, and for the following reasons (please
tick all that apply):

o For the Playgroup’s own albums


o If a group photo is taken, this can be shared with other children in that photo
o The Playgroup’s promotional literature, website and leaflets
o Newspapers covering promotional and fundraising events
o On Playgroup’s closed Facebook page
o Group/individual photos on Tapestry

I/we understand that there will be no payment for my/our child’s participation.

Please be aware that as a parent or legal guardian should you attend a playgroup event you are obliged under
safeguarding rules to only display photos of your child on social media, you are signing in agreement to this.

Parent/Guardian’s names: (BLOCK CAPITALS)…………………………………………………………………

Signed…………………………………………………………………………………………………………………

Parent/Guardian’s names: (BLOCK CAPITALS)…………………………………………………………………

Signed…………………………………………………………………………………………………………………

5. Outside Play and Local trips

I/we understand that during free play and for the purposes of fun and new learning experiences the Playgroup may wish
to play in the grounds of the community centre or walk to local amenities ie. Play parks, post box or local shops. I/we
give permission for my/our child to go out with appropriate staff/child ratios, during these sessions and agree to allow
my/our child to use outdoor play equipment in gardens, parks or playgrounds whilst in the care of the Playgroup.

Parent/Guardian’s names: (BLOCK CAPITALS)…………………………………………………………………

Signed…………………………………………………………………………………………………………………

Parent/Guardian’s names: (BLOCK CAPITALS)…………………………………………………………………

Signed…………………………………………………………………………………………………………………

6. Nappy Changing/Barrier Cream Application/Toilet Training

I/we agree for staff with a current Criminal Records Bureau check to change my/our child’s nappy/pull up and apply
barrier cream supplied by me/us if applicable. I/we agree for staff with a current Criminal Records Bureau form to
encourage Toilet Training, along with my/our child’s peers.

Parent/Guardian’s names: (BLOCK CAPITALS)…………………………………………………………………

Signed…………………………………………………………………………………………………………………

Parent/Guardian’s names: (BLOCK CAPITALS)…………………………………………………………………

Signed…………………………………………………………………………………………………………………

If you do not agree with any if the above statements, regarding Nappy Changing/Barrier Cream Application/Toilet
Training, you MUST inform the Playgroup Leader or Administration Manager in writing before your child starts in the
Playgroup setting. Once your child is free of nappies, please let your Key Worker know.
CONFIDENTIAL REGISTRATION FORM

PLEASE RETURN THIS FORM ALONG WITH ALL OTHER DOCUMENTATION

Child’s Full Name …………………………………………………................ Boy / Girl

Date of Birth ………………………………………………………………………..

Home Address ………………………………………………………………………..

………………………………………………………………………..

………………………………………………………………………..

Home Phone No.: ………………………………………………………………………..

Name of Parent(s) with whom the child lives

Parents Names: 1)……………………………… 2)…………………………………..

Address: ………………………………...……………………………………..

(if different from child’s) ……………………………………….. ……………………………………………..

………………………………... ……………………………….........

……………………………....... ……………………………………..

Home Phone.: ……………………… ……….. ……………………………………..

Mobile Phone ………………………………... ……………………………………...

Work Phone ………………………………… ………………………………………

Does parent (1) have parental responsibility Yes/No

Does parent (2) have parental responsibility Yes/No

Other Children in Family

Name: ………………………………………………………….. Age: ………………………

Name: ………………………………………………………….. Age: ………………………

Name: ………………………………………………………….. Age: ………………………

Ethnic Origin:……………………………………………………….(Please specifiy)

Home Language:………………………………………………………………………...

(It would be helpful to know what languages are spoken at home to prevent any communication difficulties)
Family religion:………………………………………………………………………..

Any medication procedures forbidden by family religion:

…………………………………………………………………………………………………………………

Name and addresses of up to 4 people to contact in case of emergency (if parents cannot
be contacted):

Contact 1

Name ______________________________________________________________

Relationship to child ______________________________________________________________

Name child calls you ______________________________________________________________

Home Phone ______________________________________________________________

Mobile ___________________________ Work ______________________________

Contact 2

Name ______________________________________________________________

Relationship to child ______________________________________________________________

Name child calls you ______________________________________________________________

Home Phone ______________________________________________________________

Mobile ___________________________ Work ______________________________

Contact 3

Name ______________________________________________________________

Relationship to child ______________________________________________________________

Name child calls you ______________________________________________________________

Home Phone ______________________________________________________________

Mobile ___________________________ Work ______________________________

Contact 4

Name ______________________________________________________________

Relationship to child ______________________________________________________________

Name child calls you ______________________________________________________________

Home Phone ______________________________________________________________

Mobile ___________________________ Work ______________________________


Child’s Doctor:

Name: ………………………………………………………………………...

Address: ………………………………………………………………………...

………………………………………………………………………...

Telephone No.: ………………………………………………………………………...

Child’s Health Visitor:

Name: …………………………………………………………………………

Phone Number: …………………………………………………………………………

Child’s Dentist:

Name: ………………………………………………………………………...

Address: ………………………………………………………………………...

………………………………………………………………………...

Telephone No.: ………………………………………………………………………...

Other Professionals involved with the Family (Social Worker etc.):

Name: …………………………………………. Job Title:…………………………..

Telephone No.:………………………………………………………………………………..

Has your child been immunised against (Please tick)

Whooping Cough ……………..

Tetanus ……………..

Diptheria ……………..

Polio …………….

PCV ……………..

Hib/Meningitis C …………….

Rotavirus …………….

Meningitis B ……………..

Measles/Mumps/Rubella ……………..

Has your child had a recent eye test Yes / No

Has your child had a recent hearing test Yes / No


Any allergies, dietary difficulties or restrictions?

Please specify:………………………………………………………………………...

Has your child got a long-term condition that requires medication?

Yes…………. No………..
(If yes, please specify and speak to a member of staff)

Please specify: ………………………………………………………………………...

Has your child a history of infectious diseases? Yes…………. No………..

Please specify: ………………………………………………………………………...

Any other information you feel we should know about your child?

(Our Playgroup offers a wide range of activities: painting, water play, sand, clay, playdough, sticking, dressing-up etc. If
you foresee any problems with your child participating in the above activities, please state which and why. Eg. Allergy,
Religion or Cultural reasons)

Please specify: ……………………………………………………………………….................

……………………………………………………………………….................

………………………………………………………………………..................

Names of any people you have authorised to collect your child (other than parents)

Person 1

Name _____________________________________________________________

Name child calls you _____________________________________________________________

Person 2

Name _____________________________________________________________

Name child calls you _____________________________________________________________

Person 3

Name _____________________________________________________________

Name child calls you _____________________________________________________________

These people will be asked for a password, please make sure they know what it is!

Password ______________________________________________________________

(Please remember it is important to advise the Playgroup staff if any other person is to pick
up your child from Playgroup.)
…………………………………………………………………………………………………………………..

Does your child attend another childcare setting (e.g. nursery, playgroup or childminder)?

Yes / No

Is yes, please provide details below:

Name of setting: _______________________________ Phone No.:________________________

Address: _______________________________________________________________________

We will need to contact this setting to share information.

Please supply your email address as this is Abbeydale Playgroup’s preferred method of
communication. In accordance with the Data Protection Act GDPR 2018 please also give consent
if you are willing for this email and other contact details to be held on the home computer of Chair
and the Business/Financial Administrator to be used for Playgroup business only.

Email ______________________________________________________________

I/We consent to this email and other contact details to be held on the home computer of the Chair/
Business/Financial Administrator to be used for playgroup business only. (Please Tick) [ ]

Please inform Playgroup of any changes to the information given on this form as soon as
possible.

Parent/Guardian’s Name(s) (BLOCK CAPITALS)

Signed:………………………………………….……

Date:……………...................................................

Signed:……………………………………………….

Date:………………………………………………….

For Playgroup Use Only

Checked By: Position:


Parent Contract
Please note that there are 2 copies of this contract; this copy must be signed and returned
to Playgroup.

Whilst my child attends Abbeydale Playgroup, I agree to the following:

1. Fees:
I will pay the session fees within 10 days of invoice date. (Fees are non-refundable.)

2. Stay and Play:


I will endeavour to get involved with Stay and Play twice per term and abide by
confidentiality rules.

3. Dropping off and Collecting your Child


I will drop off and collect my child on time. (Playgroup’s mobile is 07775 890544 – PLEASE
let us know if you are running late; If you are more than 5 minutes late please understand
there is a late collection fee and if you are regularly late then you could lose your child’s
place)

I have read and agree to the terms of Abbeydale Playgroup’s Parent Contract.

CHILD’S NAME:…………………………………………………………………………………………….....

PARENT (PLEASE PRINT):………………………………………………………………………………....

SIGNED:…………………………………………………DATED:……………………………………………

The General Data Protection Regulation (GDPR) replaced the current Data Protection Act 1998
with effect from 25th May 2018.

 Abbeydale Playgroup will only use your and your child’s personal information to enable us
to provide an early years education service to you.
 We will also use this information to keep in contact with you either by email, post or by
Facebook.
 We will keep the information secure and will only share it as necessary and appropriate for
funding purposes (e.g. to access 15 or 30 hours funding from Gloucester County Council)
or if required by law (e.g. for safeguarding purposes).
 You have the right to ask us to view any information held and we will comply in accordance
with the regulations.
 You can ask us to delete any data held at any time and we will comply in accordance with
our statutory obligations.

By ticking this box you are consenting to us to hold and process your data and send you
information

______________________________________________________________________________

Please complete and return this copy


Parent Contract
Please note that there are 2 copies of this contract; this copy should be signed and kept for
your records.

Whilst my child attends Abbeydale Playgroup, I agree to the following:

1. Fees:
I will pay the session fees within 10 days of invoice date. (Fees are non-refundable)

2. Stay and Play:


I will endeavour to get involved with Stay and Play twice per term and abide by
confidentiality rules.

3. Dropping off and Collecting your Child


I will drop off and collect my child on time. (Playgroup’s mobile is 07775 890544 – PLEASE
let us know if you are running late; If you are more than 5 minutes late please understand
there is a late collection fee and if you are regularly late then you could lose your child’s
place)

I have read and agree to the terms of Abbeydale Playgroup’s Parent Contract.

CHILD’S NAME:…………………………………………………………………………………………….....

PARENT (PLEASE PRINT):………………………………………………………………………………....

SIGNED:…………………………………………DATED:………………………………………..

The General Data Protection Regulation (GDPR) replaced the current Data Protection Act 1998
with effect from 25th May 2018.

 Abbeydale Playgroup will only use your and your child’s personal information to enable us
to provide an early years education service to you.
 We will also use this information to keep in contact with you either by email, post or by
Facebook.
 We will keep the information secure and will only share it as necessary and appropriate for
funding purposes (e.g. to access 15 or 30 hours funding from Gloucester County Council)
or if required by law (e.g. for safeguarding purposes).
 You have the right to ask us to view any information held and we will comply in accordance
with the regulations.
 You can ask us to delete any data held at any time and we will comply in accordance with
our statutory obligations.

By ticking this box you are consenting to us to hold and process your data and send you
information

______________________________________________________________________________

Your copy
Please complete and return (if appropriate)

Abbeydale Playgroup
Gift Aid Declaration Form
Over the year you kindly donate funds to the Playgroup through various means ie. Penny pots, sponsorships,
cake sales and donations. These donations can be beneficial to playgroup through the gift aid scheme.

To qualify for Gift Aid you must be paying tax and what you pay in income tax or capital gains tax must at least
equal the amount we will claim in the tax year.

Using Gift Aid means that for every pound you have given the Playgroup we can receive an extra 25 pence
from the Inland Revenue, helping your donation go further. This means that £10 can be turned into £12.50 just
so long as donations are made through Gift Aid. Imagine what a difference that could make, and it doesn’t cost
you a thing.

Below is a Gift Aid declaration form, which we would appreciate you completing and returning to the Playgroup.

My details are:

Surname:
First name:
Address:

Postcode:

I would like to Gift Aid all donations I make to Abbeydale Playgroup from when my child begins playgroup and
all donations in the future until I notify you otherwise.

Dated:
Signed:

(Don’t Forget - To qualify for Gift Aid, what you pay in income tax or capital gains tax must at least
equal the amount the charity will claim in the tax year.)
Please complete and return

My Profile
We have attached a photo of me so you know what I look like when I start.

Now I’m old enough to come to Playgroup this is what my family would like to tell
you about me:

My name is ________________________________________

I live with ________________________________________

I like to be called ________________________________________

My pets are ________________________________________

My favourite toy is ________________________________________

My favourite song is ________________________________________

Things I like doing ________________________________________

________________________________________

________________________________________

Things that make me happy


________________________________________

________________________________________

Things I worry about ________________________________________

________________________________________

How to make me happy when I am sad

________________________________________

Friends I like to play with

________________________________________

Special Toy or blanket (please leave this in your child’s bag letting your Key Person
know it is there)

________________________________________

I also go to: (playgroup/nursery)

________________________________________