JOB DESCRIPTION

Name

Position Dean, College of__________________

Reports to Dr. Charles Bryan P. Uriarte, Vice President for Academic Affairs (VPAA);
Dr. Gabriel G. Uriarte, President
Place of Colegio De San Gabriel Arcangel (CDSGA),
Employment City of San Jose Del Monte (CSJDM), Bulacan
Duration of job Full time; Regular Employment

Effective Date June 10, 2018

SUMMARY

This position is generally responsible for serving as a point of information for students and responding to students' needs
of their assigned Department. She/he is ultimately responsible for the quality of education at the College.

This mandate includes overseeing the development and improvement of academic life and educational services at the
College as well as the application of College by-laws and policies as they apply to academic matters.

DUTIES, ACCOUNTABILITIES, AND RESPONSIBILITIES CHECKLIST

General
1. Responsible for the development, organization, management, control and operation of the ____________
College of ______________________________________.
2. The job duties of the Dean usually includes supervising various campus programs and
serving as a liaison between school administrators and student organizations, such as a
student council. ____________
3. Responsible for planning and implementation of various programs and projects and
enforcement of approved academic and administrative policies, procedures, rules and
regulations involving the College, its faculty members, non-teaching staff and students. ____________
4. Maintain the Academic Calendar and support the Enrollment Management (with Registrar) ____________
5. While deans of students work primarily with non-academic issues, their office initiatives ____________
might include encouraging academic success and monitoring students who are struggling in
classes. ____________
6. Act as contact for faculty members to ensure effective communication between faculty
members and CDSGA. ____________
7. Provide support and encouragement to teachers, students and to assess progress or potential
problems and advise the CDSGA of the same. ____________
8. Advise students on academic policies and procedures and assist them with problems. ____________
9. Collates program feedback from students. ____________
10. Conduct an orientation of newly hired Faculty members on academic policy and procedure. ____________
11. Responsible for the implementation of the Strategic Plan and the Student Success Plan ____________
12. Prepare and execute academic workshops. ____________
13. Maintain current information and knowledge on the implementation of the Tertiary
Programs. ____________
14. Meet the Faculty Member at their respective classrooms at least once a week. ____________
15. Communicates effectively orally and in writing relaying the message from the ____________
Administration in an inclusive and accessible way.
16. Represent the College at appropriate College meetings as required. ____________
Records and Inventory Management ____________
1. Create records and inventory reports for management ____________
2. Maintain electronic and physical files; perform filing, file reviews, and form updates ____________
3. Provide administrative support to develop and maintain all academic programs. ____________
4. Coordinate with the registrar to check/evaluate the student’s requirements and achievement
reports. ____________
Continues Quality Improvement
1. Support the College in ensuring that Programs/Courses are delivered according to CHED
guidelines. ____________
2. Assist in the conduct of internal and external audit including implementation of action plans
and audit requirements. ____________
3. Provide recommendations about the program development and innovations. ____________
4. Coordinate with CHED regarding the compliance report on new standards. ____________
5. Identify ways to streamline academic administrative processes. ____________
6. Ensures the quality of academic instruction, academic staff and faculty: ____________
 Participate in the hiring faculty and staff.
 Teacher and staff evaluation
 Professional and Instructional Development
 JOB DESCRIPTION

Staff Management
1. Builds and maintains positive relationships with students, teachers or customers ____________
2. Organizes, develops and facilitates meeting for Faculty Members to educate and implement
the principles/processes of quality assurance as an operating strategy. ____________
3. Plans, prioritizes and manages resources effectively to achieve long term objectives ____________
4. Follow-up the Faculty Members regarding the development, execution and evaluation of
Teaching Performance. ____________
Professional Development
1. To keep up-to-date professionally by attending appropriate training courses, workshops and
self-study. ____________
Other important features or requirements of the job
1. Perform such other duties, appropriate to the level of appointment as assigned from time to
time by the CDSGA. ____________
2. Serve as an emergency out-of-hours contact for students in the regular Faculty roster.
3. Involves with daily operations and the implementation of services, discipline and academic
intervention programs. ____________
4. Performs miscellaneous functions and special projects as assigned. ____________

QUALIFICATIONS:
Education, Experience and Certification:
 Candidate must possess at least a Doctorate degree relevant to the College/Department supervised.
 With (5) years working experience in managerial capacity in an educational Institution and with at least (5) years
experience in teaching.
 Experience in program development and measuring program effectiveness.
 Technologically proficient in MS Office applications (Word, Excel, PowerPoint, Publisher, Outlook) and internet
applications.

KNOWLEDGE, SKILLS AND ABILITIES (KSA):

Knowledge
 Administration and Management — Knowledge of business and management principles involved in strategic
planning, resource allocation, human resources modeling, leadership technique, production methods, and
coordination of people and resources.
 Customer and Personal Service — Knowledge of principles and processes for providing customer and
personal services. This includes customer needs assessment, meeting quality standards for services, and
evaluation of customer satisfaction.
 Personnel and Human Resources — Knowledge of principles and procedures for personnel recruitment,
selection, training, compensation and benefits, labor relations and negotiation, and personnel information
systems.
 Clerical — Knowledge of administrative and clerical procedures and systems such as word processing, managing
files and records, stenography and transcription, designing forms, and other office procedures and terminology.
 Education and Training — Knowledge of principles and methods for curriculum and training design, teaching
and instruction for individuals and groups, and the measurement of training effects.
Skills
 Coordination —Adjusting actions in relation to others' actions.
 Monitoring — Monitoring/Assessing performance of your team, or organizations to make improvements or take
corrective action.
 Time Management — Managing one's own time and the time of others.
 Negotiation —Bringing others together and trying to reconcile differences.
 Complex Problem Solving — Identifying complex problems and reviewing related information to develop and
evaluate options and implement solutions. Suggests practical solutions to new or unique problems
 Management of Material Resources — Obtaining and seeing to the appropriate use of equipment, facilities,
and materials needed to do certain work.
 Writing —Communicating effectively in writing as appropriate for the needs of the audience.
 Management of Financial Resources — Determining how money will be spent to get the work done, and
accounting for these expenditures.
 Quality Control Analysis — Conducting tests and inspections of products, services, or processes to evaluate
quality or performance.
 Managing Risks- Supports a risk management culture

Abilities
 Has the ability to think analytically, communicate effectively, and execute efficiently (Essential).

Behaviors
 Connecting with others- Making regular opportunities to understand others better.
 Being Accountable-Putting the needs of the team (More Demanding)
 Making it happen-Delivering clear results (Essential)
 Working together-Ensuring that others benefit as well as me (More demanding)
 Creating Shared Purpose- Communicating an engaging picture of how we can work together (Essential)
 Shaping the future-Looking for ways in which we can do things better (Essential)
 JOB DESCRIPTION

Prepared by: Clarence G. Apostol, CHRM, CIRS, IADT, SMRIHR

HRQA Officer

Noted by: Gabriel G. Uriarte Ph.D.

President

Last revised: May 15, 2018

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ACKNOWLEDGMENT FORM

I have received, reviewed and fully understand the job description for
______________________________ (position/title). I further understand that I am responsible for the
satisfactory execution of the essential functions described therein, under any and all conditions as described.
I further agree to contact my immediate superior or Human Resource Management Office with any
questions or concerns regarding the same.

__________________________________________________ ___________________
Employee Signature over Printed Name Date

Noted by:

__________________________________________________ ___________________
Immediate Superior/Head of Department over Printed Name Date