Memo

To: Nise Bautista Amparado

From: Julrick Cubio Egbus
CC: Public School Teacher
Date: June 22, 2018
Re: Written Reprimand for Attendance and Employee’s Performance

Reprimand for Attendance

Consistent attendance is a requirement and essential function of all teachers in the

school. Employees are expected to be punctual and dependable in order to meet the needs
of their department and the College. When employees are absent or tardy, work and
service are interrupted and an additional burden is placed on colleagues.

If your absence can be anticipated, consult your immediate supervisor and obtain
authorization to be absent for a specific period in advance. If you are unexpectedly
delayed or unable to come to work for any reason, you must personally contact your
appropriate supervisor immediately allowing the supervisor to adjust the department’s
work assignments before the start of the workday. Each department has its own
procedures and policies that are specific to the nature of its work – be sure you, as an
employee, understand your department’s attendance guidelines, expectations, and
procedures for calling in.

You should be the one to call in; your supervisor will need to speak directly with you to
make alternate arrangements for the work you would have done that day. Relatives or
friends should not call on your behalf unless you are medically unable to do so yourself.
You must speak directly with your supervisor rather than a co-worker, unless that
individual is officially authorized by your department to accept call in notices. As a
general rule, we recommend that you do not leave your message on voice mail (may vary
by department).

Sick leave benefits are intended to provide income protection in the event of illness or
injury. If you are absent for more than one (1) day, you should call your supervisor each
day you are unable to come to work. If you are absent for three (3) or more consecutive
workdays, you and/or your supervisor must contact Human Resources to determine
eligibility for disability benefits and/or leave under the College's Family and Medical
Leave Policy. Any employee who fails to report to work for three (3) consecutive days
without providing proper notice to his/her supervisor or Human Resources may be
considered to have voluntarily resigned his/her employment with the College.

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 Absenteeism, whether due to injury, illness, or other reason, becomes excessive when it
adversely affects the ability of your department or the College to maintain efficient
service. Patterns of repeated absences prior to or following weekends, holidays, or
scheduled days off will receive serious attention when the matter of excessive absenteeism
is considered. Other examples of attendance issues include, but are not limited to:
frequent or persistent tardiness; frequent requests to leave early; fraudulent use of
Personal Absence Time; and a disproportionate pattern of “emergency” absence
requests.

Employees who are unable to meet their employment obligations of regular and
reasonable attendance and punctuality are subject to disciplinary action, up to and
including termination of employment. If you are absent for reasons covered by the
College's Family Care Absence policyand/or the College's Family and Medical Leave
policy, such absences may not be counted in considering disciplinary action due to
excessive absenteeism.

Employee’s Performance

Work Performance Expectations

The purpose of this memo is to provide you with a road map to success in your certain
department. You should refer to these work performance expectations frequently. While I
am your supervisor, someone will be your Lead. He/she is responsible for providing you with
day-to-day direction, as well as coordinating other duties within the department.

By way of this memorandum, I have identified some critical areas where your position as an
…Job Title…, plays a critical role to the success of …Dept… In less than two weeks you will
receive a detailed job description that will outline your roles and responsibilities in all the
support areas identified above OR attached you will find a copy of your job description for
your review and reference (whichever applies). The list below is by no means all inclusive,
and only represents a few key areas that require your focus and attention. Further areas
may be identified and will be communicated to you as needed.

 Confidentiality – This is first and foremost the most important job expectation you have while working in…
Dept… Your ability to be discreet and handle confidential information with the greatest of sensitivity is
critical to your success. This includes all verbal and written communications. Not only do we have an
ethical responsibility to protect this information, but more importantly, we are legally required to safeguard it
at all times. If you have any questions or concerns about what is or isn’t confidential, please do not hesitate
to obtain clarification.

 Training – You will receive training in all areas of your job responsibility and any new tasks that you are
assigned. Please take notes, refer to the procedures, conduct research if necessary, and ask questions.

 Working Relations – You are to conduct yourself with professionalism and respect at all times. Display
courtesy and cooperativeness at all times towards colleagues, students, faculty, alumni, community
members, and administrators, when carrying out your job duties. Your interactions with others must be
collegial and help create a positive work environment. Your communications are expected to be pleasant
and accurate. Do not feel obligated to guess, but rather tell the person you will get back to them, research,
and then contact them right away with the answer. At all times, please avoid using incorrect, evasive or
misleading statements.

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 Voicemail - Listen to your work-related voicemails immediately and carefully. Determine whether there is
follow-up action or response required, and respond accordingly. You are encouraged to show initiative and
be responsive to all communications. Please keep personal calls to a minimum.

 E-mail – You will receive both work and non-work-related e-mails. Please take extra care in determining the
difference. Be mindful that spam and junk mail may carry potential viruses. These can be very dangerous
to your computer and the system. Do not open attachments unless you are sure, otherwise delete them
immediately. For work-related emails, please read them as soon as possible. Determine whether follow-up
or a response is necessary, and respond accordingly. You may need to acknowledge receipt or give status,
even if you do not know the answer, but are working on it. You may send or receive electronic meeting
requests. Please respond quickly since it advises the sender immediately that you are confirmed for the
time and place. You are encouraged to show good written etiquette, initiative, be proactive and responsive
in all of your electronic communications.

 Communications – You must communicate with me, your Lead, and others in a clear, honest, and timely
manner. If you are unclear on any assignment, or if you have completed one task and are ready for
additional work, you are strongly encouraged to show initiative and contact your Lead or supervisor. No
one knows what you need or if you are ready for your next assignment unless you take the first step. Do
not fall into the habit of having others seek you out to find out the status of your work. That responsibility is
up to you.

 Meeting Participation - When you are asked to attend a meeting, please make every effort to be there on
time. Respect your time commitments and those of others. Do not expect participants to locate you when
you are not there. If the other participants are unavailable at the designated meeting time, or at any time in
which you need to see or report to them, please make every attempt to locate them: knock on their door,
call them, leave a hand written note outside their door/work area indicating the time you came by, or send
an e-mail. If you will be delayed or need to reschedule, contact the participants as soon as possible to
explain the delay, give estimated time of delay or reschedule.

 Meeting Deadlines – Please follow-through with set deadlines. If you experience a delay in meeting your
commitment, consult with your Lead before the deadline to give a status update, obtain further direction, or
to set a new deadline if possible. Otherwise, it is our expectation that you will make all of the necessary
arrangements to meet the agreed deadline. Also, do not wait for someone to come looking for your work
product, it is your responsibility to be proactive and turn it in on time.

 Accuracy – When you are given a work assignment, task, or project, please review and proofread your work
very carefully for format, accuracy, grammar, tone, and purpose, prior to turning it in. Business documents
are not essays. This includes email communications. Be your own editor and strive to turn in quality work
at all times. Therefore, you should strive to be “Brief, Clear, and Concise.” While some of your work may
be checked and edited, please do not rely on your Lead to proof your work. If you need help with the
format or structure of your work, please seek assistance right away.

 Directives or Directions - Employees are required to comply with their Lead and Manager’s request,
instructions, or directives. In the event you are unable to meet this standard, you should consult with us
immediately to discuss any problems, delays, and/or challenges. However, be advised that disregarding a
request, instruction, or direction may be viewed as insubordination and take you down a negative path. We
must be able to rely on you to carry out your job responsibilities and give you feedback if there are any
problems. While there may be times that you do not always agree with the decisions, requests or
directives, I encourage you to discuss your concerns with us, but ultimately you are responsible for
complying.

 Observance of Work Hours –Your working hours must be consistent with your established schedule in order
to run a reliable and functional operation in the …dept… Your hours are 8:00 a.m. to 5:00 p.m., with two (2)
15 minutes breaks (10:30 a.m. to 10:45 a.m. and 3:30 p.m. – 3:45 p.m.) and a 1-hour lunch (12:00 p.m. –
1:00 p.m.). Any deviation from this schedule must be approved in advance by your Lead, who will in turn

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 obtain manager approval.

o Scheduled absences - Submit all scheduled absence requests to your manager (such as
vacation, pre-scheduled doctors’ appointments, etc) with as much notice as possible to obtain
approval.

o Unscheduled absences - Please contact your Lead before your start time for any same day
unscheduled absences, late arrivals, or contact her immediately for any early departures.

o Overtime and/or CTO can only be earned for time worked in excess of a 40 hour work week.
Manager pre-approval is necessary for time worked in excess of 40 hours a week.

 Absences or leaving the area - If you need to leave the office area for any reason for a prolonged period
during the work day, please notify your Lead, me, or another manager. This is critical for daily operations,
in the event of an emergency, and for proper supervision purposes. Also, please keep your calendar
current and accessible. That will allow us to achieve this same goal.

 Conflict Management – It is normal for differences of opinion or conflicts to occur in the work place. When
this happens, it is my expectation that you will work towards an amicable solution, and be mindful not to
escalate the situation. Explore why there are differences, respect the individuals’ right to their opinion, and
try to understand that varying life and work experience levels may be different from yours. Therefore, you
may not share the same approach to the problem, or conflict resolution. Wherever possible, be flexible
about the outcome. In the event your efforts are not successful, you can agree to disagree. During your
interactions, remember to be respectful and strive to keep your composure, even if it appears that the other
person is not open to resolution. If necessary, remove yourself temporarily from the immediate area to cool
off. Please keep the channels of communication open with your Lead and supervisor who may assist you
in this process, as needed. Please strive to establish good working relations at all times.

As a member of the ….department, we are committed to seeing you succeed. Please keep
this list close by and reference it as often as you need. Both your Lead and I will assist and
support your efforts towards meeting these expectations. If you have any questions, please
feel free to talk to either of us.

Received:

Employee Name Date

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