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Junior Chamber International Philippines

Global Leadership of Active Citizens

PHILIPPINE JAYCEES, BLDG.

14 Don A. Roces Ave., Quezon City

PROTOCOL MANUAL

I. DEFINITIONS
Protocol is the conduct of procedure employed during functions to respect ranks of guest, to
established precedence, to rules of etiquette and good taste, and to fulfill task wisely for successful
conclusion satisfactory to all.

II. BASIC PRINCIPLE

Procedure in respecting rank and establishing precedence must be in accordance with type of
function.

III. GENERAL RULES

A. Religious authority usually takes precedence over representatives of local (provincial)

government.

B. In internal functions, national and local officers rank immediately after local president if
function is of local nature.

C. In replacing representatives of clubs and associations, it is important to use tact. Internal

officers take precedence over officers of other clubs and association.

D. Individuals of same may be separated by others of higher rank.

E. Wives of honored guest should be placed in same order as their husbands but on opposite
sides of local chairman or president.

F. The mayor (or governor) or representative of local government takes precedence over all
others, except local chairman or president. He sits on left hand side of Chairman or
President while Guest of Honor and Guest Speaker sits on right hand of Chairman or
President.

G. Seat in the principal presidential table may be in odd number (5, 7, 9, or 11) with local
chairman or president seating at center, National and local officers may be spread out or
an additional secondary presidential table added to accommodate all.

IV. TABLE OF PRECEDENCE

NOM Function LO Function

NOM President LO President

IPNP IPP
NEVP Other NOM Officers/Chairman
National Treasurer LO EVPs
Secretary General LO VPs
Chief of Staff LO Secretary
AVPs LO Treasurer
RVPs LO Auditor
Past National President LO GLC
Other NOM Officers/Chairman LO Directors
LO Presidents LO Chairmen
Other LO Officers/Chairmen
Delegates

V. SEATING AT INDUCTION CEREMONY

NOM Function

1. Master of Ceremonies (Immediate left of podium)

2. Highest Ranking Non-JCI member Guest
3. Host JCIrette President
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4. Immediate Past National President

5. Guest Speaker (immediate right of NOM President)
6. NOM President (center)
7. Mayor or Governor (immediate left of NOM President)
8. Incoming NOM President
9. Host NOM AVP
10. Host NOM RVP
11. Host LO President
12. NOM Secretary-General

LO Function

1. Master of Ceremonies (immediate left of podium)

2. Highest Ranking Non-JCI Member Guest
3. Incoming JCIrette President
4. NOM President
5. Guest Speaker (immediate right of LO President)
6. LO President (at center)
7. Mayor (immediate left of LO President)
8. Incoming LO President
9. NOM AVP
10. Jayceerette President
11. NOM RVP

VI. INDUCTION CEREMONY/NUMBERS/SEQUENCE:

Entry of Colors
Pambansang Awit
JCI Prayer/Invocation
JCI Creed
Introduction of Guest Speaker and Visiting JCI members
Welcome Remarks
Induction of
JCIrettes officers
Baby JCI members
New JCI Members
Project Launching
Charging of officers
Induction of officers
Valedictory Speech of Outgoing President
Turn-over of Gavel and Pin
Inaugural Speech of Incoming President
Introduction of Guest Speaker
Speech of Guest Speaker
Closing Remarks
JCI March
Fellowship and Ball

VII. INDUCTION CEREMONY POINTERS

TIME – Host JCI members must be prompt to receive guests and visiting JCI members. They
should be there at least 30 minutes before official start. Function must proceed on
time, and on time.

HOSTING – Host JCI members should observe hosting manners to wit:

1. To mingle with guest and visiting Jaycees;

2. To marshall seating arrangements and audience control;
3. To limit drinks before and during programs, especially alcoholic drinks which
maybe served after the program.
4. To clear the hall of any disturbance during the ceremonies;
5. To initiate fellowship with guest and visiting Jaycees at fellowship and ball.

JCI PRAYER/INVOCATION AND CREED. There is no need to make the sign of the cross at Jaycee
Prayer/Invocation. If invocation is not the JCI Prayer, ask everybody to stand. There is no need to raise
the hand at recitation of JCI Creed which must be recited by memory and in unison. Ask only the JCI to
stand.

INTRODUCTION OF THE GUEST AND VISITING JCI MEMBERS – A list of guest and visiting JCI
must be legible for proper introduction. Guest at the presidential table (except Guest Speaker) must be
introduced first. The Guest Speaker will be introduced just before he speaks.
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CHARGING OF OFFICERS. – The charging of officers is appropriately the function of the RVP.

INDUCTION OF OFFICERS. – The inducting officer should be the NOM AVP.

INDUCTEES – The inductees must promptly file at center of function hall as soon as their names are
called, and to be furnished copies of oath of office of the LO.

GUEST SPEAKER/GUEST OF HONOR – The NOM President is the appropriate person to be the
Guest Honor and Speaker or in the event that another person has been invited as Guest Speaker, to
be the Guest of Honor with time to deliver a speech.

VIII. AREA CONFERENCE/CONVENTIONS

FORM: Delegates must come to area conference and national conventions in their
best form in attending the Parade, Opening Ceremonies, Fellowship and Ball.
During plenary sessions and awards ceremonies they should be in barong
tagalog or any acceptable formal attire.

SUBSTANCE Delegates must come prepared to partake of the substance of area

conferences and national conventions which are: Briefing of Chief Delegate,
Plenary Sessions: Opening and Closing, Seminars and Elections.

MEAT: Delegates must have prepared and accomplished during the last 12 months to
bring home the meat of area conferences and national convention which are:
NAC Awards and Conference/Convention Awards

A. Souvenir Book: Coverage

Conference/Convention Title, Dates, Plates
Host LO
Theme and Rationale
Messages
Schedule of Activities
Program of Parade, Opening Ceremonies,
Fellowship, Ball
NOM Officers
Host LO Officers and Members
Host Organizing Committee Structures and Members
Participating LOs
List of Awards
Profile of Host Community
Brief of JCI/JCIP/LO History
Benefactors, Sponsors, Patrons and
Advertisers

B. Business Manual: DATE, TIME AND VENUE, AND AGENDA OF

Briefing of Chief Delegates
Opening Plenary Session
Closing Plenary Session
Seminars/Workshops
Elections
Awards/Ceremonies

RESOLUTIONS OF PREVIOUS CONFERENCES/CONVENTION

RULES AND PROCEDURES

C. Schedule of

Activities: AREA CONFERENCES NATIONAL CONVENTION

DAY 1 DAY 1

Reception/Registration Reception/Registration
Courtesy Calls Courtesy Calls
Briefing of Chief Delegates Briefing of Chief Delegates
Luncheon Parade
Parade Opening Ceremonies
Opening Ceremonies Fellowship Dinner
Fellowship Dinner National Presidents Night

DAY 2 DAY 2

Opening Plenary Session Opening Plenary/Seminar Workshop

Luncheon Luncheon
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Seminar/Workshop Closing Plenary/Seminar Workshop

Fellowship Dinner Induction Ball/Awards Nights

DAY 3 DAY 3

Closing Plenary Session Area Team Meeting

Luncheon Incoming/Outgoing Board Meeting
Elections
Awards Ceremony
Ball

D. Duties : NATIONAL CONVENTION

NOM Board – approves holding of national convention

NOM Secretariat – coordinates and monitors preparation and administration of
national convention; provides resource speakers; provides secretariat support.
NOM President – presiding chairman of national convention.
Conference Director – presiding chairman of organizing committee
Host LO – host national convention.

AREA CONFERENCES

NOM Board – approves holding of area conferences

NOM Secretariat – coordinates and monitors preparation of area conference; provides
resource speakers; provides secretariat support.
NOM AVP – presiding chairman of area conference
NOM RVP – deputy chairman of area conference
Conference Director – presiding chairman of organizing committee.
Host LO – host area conference.

E. Seating at National Convention

OPENING CEREMONIES PRESIDENTIAL TABLE

1. Master of Ceremonies (immediate left of podium)

2. Highest Ranking Non-Jaycee Guest
3. Convention Director
4. Immediate Past National President (IPNP)
5. Guest Speaker (right of chairman)
6. NOM President, Convention Chairman (at center)
7. Mayor (Left of Chairman)
8. National Executive Vice-President (NEVP)
9. Secretary-General
10. NOM General Legal Counsel
11. Host LO President

SECONDARY PRESIDENTIAL TABLE

1. Religious Authorities
2. Temporal Authorities
3. Other Association or Club Representatives
4. Media Representatives
5. Other NOM Officers
6. JCI Senate Officers
7. Past NOM Presidents

FRONT SEATS

AVPs
RVPs

OPENING AND CLOSING PLENARY SESSIONS PRESIDENTIAL TABLE

1. Convention Director
2. AVP
3. AVP
4. AVP
5. Host AVP
6. NEVP
7. IPNP
8. NOM President, Convention Chairman (at center)
9. Secretary-General
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10. NOM Treasurer

11. NOM GLC
12. AVP
13. Host NP
14. Host LO President

F. Seating at the Area Conferences

OPENING CEREMONIES

PRESIDENTIAL TABLE SECONDARY PRESIDENTIAL TABLE

1. Master of Ceremonies Religious Authorities

(Immediate left of podium) Temporal Authorities
2. Highest Ranking Non-JCI member Other Association or Club
Guest Representatives
3. Conference Director Other NOM Officers
4. NOM President or his JCI Senate Officers
Representatives Past NOM Presidents
5. Guest Speaker
(right of Chairman)
6. NEVP, Conference Chairman
(at center)
7. Mayor (left of Chairman)
8. Secretary-General or his representatives
9. NOM Treasurer or his representatives
10. Host RVP
11. Host LO President

G. Seating at the Area Conference

OPENING AND CLOSING PLENARY SESSION PRESIDENTIAL TABLE

1. Conference Director
2. NOM-GLC or his representative
3. NOM Treasurer or his representative
4. Secretary General or his representative
5. NOM President (right of chairman) or his representative
6. AVP, Conference Chairman (at center)
7. Area Conference Secretary
8. Area Treasurer
9. Area Conference Parliamentarian
10. Host RVP
11. Host LO President

IX. GENERAL MEMBERSHIP MEETING

LOM – The General Assembly is convened in a general membership meeting (GMM)

A. Agenda: Pambansang Awit

JCI Prayer/Invocation
JCI Creed
Introduction to guests/visiting JCI members

1. Development Hour
Introduction of Guest Speaker
Speech of Guest Speaker
2. Business Hour
I. Call to Order
II. Roll Call/Certification of Quorum
III. Unfinished business/matter arising from the minutes
IV. Reports
V. Reports-Commission/Committee Chairman
Secretary General
Treasurer
Vice-President
President

VI. Other Matters

VII. Announcements
VIII.Adjournment
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B. Seating at the General Assembly Meeting

LOM PRESIDENTIAL TABLE

1. LO PRO
2. LO VP
3. LO EVP
4. LO IPP
5. Guest Speaker
6. LO Secretary Presiding Chairman (at center)
7. LO Secretary General
8. LO Treasurer
9. LO GLC
10. LO Auditor
11. LO VP

X. JCI/JCP DIGNITARIES: NOM/LOM FUNCTIONS

A. The arrival of a JCI/JCIP dignitary may be acknowledged at any part of the function.

B. In recognition of his presence, the parliamentary rules in the meetings may be suspended to
give him time to be properly introduced and to deliver his message, remarks or talk.

C. If there is another person invited as Guest Speaker, the JCI/JCIP dignity sits to the immediate
right of the Guest Speaker, and be given the role of guest of honor, to be properly introduced
and to deliver a speech.

D. The NOM Secretary General must prepare the following things in time for the visit of the JCI
dignitary, as follows:

1. Itinerary
2. JCIP Profile
3. JCIP Plan of Action
4. JCIP Planned Programs
5. JCIP Calendar of Activities
6. JCIP Constitution and By-Laws
7. JCIP Policy Manual
8. Program/Profile if he is to launch or speak at launching/Ongoing Program/Project
9. LO Profile if he is invited to attend LO function
10. Plagues, gifts and token of his visit
11. Media Releases/Pictures of his visit

Which shall be presented by the NOM President to the JCI Dignitary.

XI. FORMS OF ADDRESSES: Since the relationship between correspondences affects the form of
address used in letter, no rigid guidelines can be set down for all occasions. The following generally
accepted forms, in seven categories, have been selected as those most likely to be encountered. And
that the formal address of “Madam” may be substituted for “Sir” and the formal address of “Mrs.” or
“Miss” or “Ms” may be substituted for “Mr.”
.
ADDRESSEE FORMS OF ADDRESS SALUTATION

A. GOVERNMENT OFFICIALS

President of the Philippines His Excellency Juan de la Cruz Your Excellency

President of the Republic of
The Philippines

Vice President The Hon. Juan de la Cruz Dear Mr. Vice President
Vice President of the
Republic of the Philippines

Senate President The Hon. Juan de la Cruz Dear Mr. Senate President
Senate President
Senate of the Republic of the
Philippines

ADDRESSEE FORMS OF ADDRESS SALUTATION

Speaker, House of The Hon. Juan de la Cruz Dear Mr. Speaker

Representatives Speaker of the House of
Representatives
Republic of the Philippines
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Senator The Hon. Juan de la Cruz Dear Sen. De la Cruz

Senator
Republic of the Philippines

Representatives The Hon. Juan de la Cruz Dear Rep. de la Cruz

Member, House of Representatives
Philippines

Chief Justice of the Justice Juan de la Cruz Dear Mr. Justice

Supreme Court Chief Justice
Supreme Court of the Phils.
Philippines

Associate Justice Justice Juan de la Cruz Dear Mr. Justice

Supreme Court The Supreme Court of the Phils.

Cabinet Officers The Hon. Juan de la Cruz Dear Sir:

(as the Secretary of State Secretary of Defense
and the General)

Commissioner The Hon. Juan de la Cruz Dear Mr. Commissioner

Commissioner
Commission on Elections

Governor The Hon. Juan de la Cruz Dear Gov. de la Cruz

Governor
Province of Rizal

Justice (Regional Trial Court) The Hon. Juan de la Cruz Dear Judge de la Cruz
Judge
Regional Trial Court of ______

Judge (Municipal Trial Court) The Hon. Juan de la Cruz Dear Judge de la Cruz
Judge
Municipal Trial Court of _____

Mayor The Hon. Juan de la Cruz Dear Mayor de la Cruz

Mayor of ____________

B. CLERICAL AND RELIGIOUS ORDERS

Abbot The Right Reverend Jun Santos, OSP Right Reverend and
Abbot of _______________ and Dear Father

Archbishop The most Reverend Archbishop of or Your Excellency

Archbishop of ___________ Dear Archbishop Santos

Archdeacon Venerable the Archdeacon of Venerable Sir

Bishop of _______________

ADDRESSEE FORMS OF ADDRESS SALUTATION

Bishop, Episcopal The Right Reverend Jun Santos Right Reverend Sir
Bishop of ___________ Dear Bishop Santos

Bishop, other The Reverend Jun Santos Reverend Sir:

Denomination (s) Dear Bishop Santos

Brotherhood, Catholic Brother Jun S. J. Dear Brother Jun

member of

Brotherhood, Catholic Brother Jun S. J. First Brother Jun

Superior of
Cardinal His Eminence Your Eminence
John Cardinal Santos Dear Cardinal Santos

Clergy, Protestant The Reverend John Santos or Dear Sir:

The Reverend Dr. Juan Santos Dear Mr. Santos
(If having a doctors degree)

Dean (of a Cathedral) The Very Reverend Juan or Very Reverend

Dear Juan de la Cruz
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Monsignor The Right Reverend Monsignor Dear Monsignor Santos

Santos

Patriarch of His Beatitude the Patriarch Most Reverend

Eastern Church) of _____________

Pope His Holiness Pope or Your Holiness

His Holiness the People Most Holy Father

Priest The Reverend Father Santos or Dear Father Santos

The Reverend Jun Santos

Rabbi Rabbi Jun Santos or Dear Rabbi Santos

Rabbi Jun Santos, D.D. Dear Dr. Santos
(If having a doctor degree)

Sisterhood Sister Maria Angelica, S.C. Dear Sister Ma. Angelica

Dear Sister

Sisterhood, Superior The Reverend Mother Superior Reverend Mother

.S.C.

B. ACADEME

Dean of college or Dean Juan de la Cruz Dear Dean de la Cruz

university

President of a college President Juan de la Cruz Dear Pres. de la Cruz

or university

Professor of college Professor Juan de la Cruz Dear Professor de la Cruz

or university

ADDRESSEE FORM OF ADDRESSEE SALUTATION

D. DIPLOMAT

Ambassador to the His Excellency John Smith Sir:

Philippines Ambassador of __________ Dear Mr. Ambassador:

Filipino Ambassador The Honorable Angelito Mutuc Sir:

Philippine Ambassador Dear Mr. Ambassador

Filipino Charge `d Juan de la Cruz, Esg. Dear Sir:

Affairs Filipino Charge `d Affairs

Consul Juan de la Cruz, Esg. Dear Sir:

Philippine Consul

Secretary-General, U.N. His Excellency Juan de la Cruz Excellency:

Secretary-General of the Dear Mr. Secretary-
United Nations General or Dear Mr. Smith

E. MILITARY RANKS

Admiral (full rank + full name + Sir:

Comma + abbreviation of Dear Admiral Juan de la Cruz
Branch or service

Airman (same as above) Dear Airman de la Cruz

Cadet Cadet Juan de la Cruz Dear Mr. De la Cruz

Captain (airforce, (full rank + full name + Dear Captain de la Cruz

Comma + abbreviation of
Branch of service

Colonel (lieutenant (same as above) Dear Colonel de la Cruz

Colonel air force, army,
Marine Corps)
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Corporal (same as above) Dear Corporal de la Cruz

First lieutenant, (same as above0 Dear Lt. De la Cruz

Second lieutenant
(air force, army of
marine corps)

general, lieutenant, (same as above) Sir

major general Dear Gen. De la Cruz
brigadier general (air
force, army, marine corps)

lieutenant commander (same as above) Dear Lt. De la Cruz

lieutenant, lieutenant (jr
ensign) (coast guard or navy)

ADDRESSEE FORM OF ADDRESSEE SALUTATION

Major, (air force, army, (same as above) Dear Major de la Cruz

Or marine corps)

Master sergeant (a typical (same as above) Dear. Sgt. De la Cruz

Example for other enlisted
ranks having compound
titles not shown here)

midshipman Midshipman Juan de la Cruz Dear Midshipman de la Cruz

Philippine Naval Academy

Petty officer (full rank + full name + Dear Mr. De la Cruz

And chief Petty officer branch of service) branch Dear Chief de la Cruz
Ranks of

Private (same as above) Dear Private de la Cruz

Seaman (same as above) Dear Seaman de la Cruz

Specialist (same as above) Dear Specialist de la Cruz

Warrant officer (same as above) Dear Mr. De la Cruz

Other ranks (same as above) Dear + rank + surname

F. PROFESSIONALS

Attorney Mr. Juan de la Cruz Dear Atty. De la Cruz

Atty. At –Law

Dentist Juan de la Cruz, D.D.S. Dear Dr. de la Cruz

(office address)
Dr. Juan de la Cruz
(office address

Physician Juan de la Cruz. M.D. Dr. Dr. de la Cruz

(office address)
Dr. Juan de la Cruz
(home address)

Veterinarian Juan de la Cruz D.V.M. Dear Dr. de la Cruz

G. JCI MEMBERS

JCI President President Juan de la Cruz Dear Mr. President

Junior Chamber International

NOM President Mr. Juan de la Cruz Dear Mr. President

LO President President Juan de la Cruz Dear Mr. President

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