(As approved in the 83rd Meeting of BOG held on 26.12.

2015)
Annexure 2
DELEGATION OF POWERS IN RESPECT OF WORKS EXPENDITURE TO THE BUILDING AND WORKS COMMITTEE AND OFFICIALS OF THE
INSTITUTE
Sl. Designation of the
Nature of Power Extent of Power Condition
No. Officer/Authority

Any tender award or actual

Accord of administrative approval
expenditure beyond 15% of the
to
1. Director Rs. 25,00,000/- sanctioned administrative
original/ capital works (including
approval will require a revised
addition & alteration)
administrative approval

BWC Rs. 1,00,00,000/-

2. Technical sanction to estimates Director Rs. 25,00,000/-

BWC Full Powers

3. Award of Contract Dean IPM Rs. 10,00,000/-

Director Rs. 25,00,000/-

BWC Full Powers

Accord of Sanction to changes in With no change in quantities or

4. Engineer in Charge
design and or drawings cost

Upto 10% change in quantities of

Dean IPM the
concerned items

Upto 10% total extra expenditure

Director beyond
tendered amount
 Full powers subject to Revised
BWC Admin
Approval, if required

Accord of Sanction to extra upto 10% change in quantities of

5. quantities Dean IPM the
within sanctioned amount concerned items

Upto 10% total extra expenditure

Director
beyond tendered amount

Full powers subject to Revised

BWC Admin
Approval if required

(As approved in the 83rd Meeting of BOG held on 26.12.2015)

Sl. Designation of the
Nature of Power Extent of Power Condition
No. Officer/Authority

Accord of Sanction of use of items

DIPM: based on lowest rates of
as Full powers within 10% total extra
items in other ongoing works
6. replacements or additions which DIPM / Director expenditure beyond tendered
Director: based on market
have amount
analysis of rates of new items
not been quoted in the tender

Full powers subject to Revised

BWC Admin
Approval if required

Director: upto 10% beyond

7. Acceptance of lowest tender Director Rs. 1,00,00,000/-
sanctioned estimate

Full powers subject to Revised

BWC Admin
Approval if required
 Provided:
(1) Only one tender has been
received in response to notice
inviting
tenders.
(2) Amount of tender to be
accepted is within the total
amount upto
8. Acceptance of single tender Director Rs. 5,00,000/-
which the officer can sanction the
estimate plus the permissible
excess over it.
(3) Efforts are made to get the
rates reduced by negotiations if
the
rates are found to be on the high
side.

Full powers subject to Revised

BWC Admin
Approval if required

This procedure can be resorted to

only in case of objection to the
capability of the lowest tenderer,
his financial status, his
performance
Acceptance of a tender other than in the former one or other cogent
9. the Director Rs. 25,00,000/- reasons to be recorded in writing
lowest in
detail. Efforts should be made to
have quoted rates reduced as
close
as possible to the rates quoted by
the lowest tenderer.
 Full powers subject to Revised
BWC Admin
Approval if required

Provided:
The party to whom the work is to
be awarded is asked to quote his
Award of work: rates and he complies with other
(i) Without calling competitive requirements of the tendering.
tenders 1. The rates are found reasonable
and when compared with latest rates
10. (ii) Ab-initio after infructuous call Director 5,00,000/- at which similar work had been
of awarded in the recent past.
tenders or with a firm which has 2. The execution of which cannot
not wait till formalities connected with
quoted tendering are completed.
3. There is likely to be no reasons
from other contractors.
4. The work to be done is urgent.

Full powers subject to Revised

BWC Admin
Approval if required

Award of contract against split-up,

11. sub Director Rs. 10,00,000/-
heads of work

Full powers subject to Revised

BWC Admin
Approval if required

12. Grant of extension of time for Dean IPM upto 15% extra time

(As approved in the 83rd Meeting of BOG held on 26.12.2015)

 Sl. Designation of the
Nature of Power Extent of Power Condition
No. Officer/Authority

completion of works

Director Full Powers

Approval to refund of earnest

13. money Registrar Full Powers
deposit and security deposit

14. Opening of tenders Dean IPM Full Powers

Passing of contractor’s bill for

15. Registrar Running bills & Final bills
payment

Purchase of Fixtures / Fittings /

16. Dean IPM UptoRs. 50,000/-
Consumables / Spares

Full Powers within the approved

Director budget
provisions

Expenditure on carriage of
17. materials in Director Full Powers
emergent cases

ADIPM Rs. 1,00,000/-

18. Miscellaneous Minor works DIPM Rs. 1,00,000/-
Director Rs. 5,00,000/-

19. Execution of contract agreements Dean IPM Contracts up to Rs. 25,00,000/-

Director Full Powers

Note: “The Director shall be empowered to take action in all matters not covered in the above lists”
*